We have an exciting opportunity to join our team as a Student Activities Coordinator.  Student activities cover a wide range of student led initiatives, governed through the Activity Zone headed by the Vice President Activity.  The Student Activities Coordinator will provide support to a range of student societies to deliver safe and inclusive activities, opportunities and events.  The coordinator will work closely with societies, VP Activity, Societies Chair and Activity Zone members.  The role will also include developing a training programme and the delivery of the training for society committee members and individuals.

Candidates should be able to demonstrate:

• Excellent communication skills - both verbal and written
• Proven administration and teamworking skills
• Experience of working in a customer service and/or events environment
• Ability to multi-task and problem solve
• Can create and maintain strong working relationships, particularly with volunteers
• Creative thinker and a flexible approach to work
• Experience within a training environment 
• Good IT skills
• Excellent time management and prioritising skills

The Students' Union strives to be diverse and inclusive, a place where we can all be ourselves.  We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented in the Union.  We offer family friendly flexible working arrangements to support our staff.  We are also proud to be a Disability Confident and Mindful Employer.

We are looking for a full time Senior Centre Coordinator who is passionate about creating a welcoming and accessible atmosphere for older people in a dedicated space. In this role you will ensure the centre runs smoothly on a day to day basis. This entails a range of responsibilities that focuses on engagement and positive member experience. You will need to have the ability to both organise and prioritise own workload and work flexibly and pro-actively.

About Open Age:

Open Age was established in 1993 and we’re now celebrating over 25 years of championing an active life for older people. Each week we run over 380 different activities for older people from our own three centres and over 60 other community venues. From boxing to ballet, baking to blogging - Open Age’s array of activities improve the physical and mental wellbeing of our members, and in doing so address the issue of loneliness and isolation among older people.

When a national emergency arises in the UK, the National Emergencies Trust activates a nationwide fundraising appeal to ensure that survivors and loved ones receive the vital support they need.  Would you like to be a part of our small team and make a difference?

The Joseph Rowntree Charitable Trust (JRCT) is seeking a Head of People and Operations who will lead the Trust’s human resources strategy, culture and policy work, as well as ensuring the effective running of our operations, including our IT and grant administration systems and premises. The role will suit an experienced leader who brings a passion for both people and systems, and who is committed to creating a culture and infrastructure that enables teams and work to flourish.

JRCT is a grant-making Quaker Trust that supports people who are passionate about making a positive difference; whether they are advocating for some of the most vulnerable people in our society, promoting nonviolent responses to conflict, or taking steps towards an environmentally sustainable future. Every year JRCT makes about 100 grants for all kinds of charitable work, from grassroots community groups to well-established charities working to build a peaceful and just world. 

Following an increase in our grant-making budget, we are in a process of growing both our programmes and our staff team in response to this commitment. The Trust employs 22 staff, as well as contracting a range of external service providers and consultants. Most staff work from our office in York, but a significant number work remotely.

About the Role

As Head of People and Operations, you will have a personal commitment to the mission and values of the Trust. You will use your experience to shape the development of JRCT’s human resources strategy, policy and practice, and lead of process of culture change that centres equity, inclusion, wellbeing and belonging. You will also lead the internal processes of the Trust, to ensure the effective running of our operations, including our grant administration systems and processes, IT and data management, and premises.

We are recruiting a Field Operations Manager to lead our team on the ground in France.  You will oversee the work of 20-30 volunteers who support thousands of refugees who are sleeping rough in incredibly harsh conditions.  This is an excellent opportunity to gain first-hand experience of leading overseas humanitarian aid delivery under complex and stressful conditions. While this is a challenging position, you will be given a thorough induction and support from others who have undertaken this role.  Reporting directly to the CEO you will be supported on the ground by the Field Operations Coordinator.

There are complex challenges to meeting the varying needs of thousands of refugees spread across northern France and Belgium. The people we support depend on NGOs for their day to day survival; we deliver food, clothes, sleeping bags and tents; we provide phone charging, phone and bike repairs, first aid, activities and emotional support.  Candidates will need naturally strong leadership skills and have the temperament to make numerous important, compassionate decisions every day.

With a changing team of more than 500 volunteers assisting us in 2021, the relationships you build with your team will be critical to the success of this role.  We have recruited some strong team leaders who are highly valued and truly live our values.

The Field Operations Manager will be required to oversee operations and be responsible for distribution of aid to refugees in challenging situations. In addition, you will run warehouse operations and logistics, including purchasing and financial management; manage and motivate groups of volunteers; liaise with other NGOs and local authorities; report to the CEO and the board on the above.

The refugee crisis is politically controversial, and the debate and sensitivity around this topic can be intense.  You may be required to liaise with journalists and visiting dignitaries and an awareness of the risks and consequences of public actions and statements by our personnel is therefore necessary.

Our Ideal Candidate

The candidate needs to display evident leadership ability, a high level of organisation and the capability to act with initiative and drive in various situations. Requires a positive mental attitude with a warm, friendly persona who will motivate and enable volunteers to complete challenging jobs and coordinate service delivery. Also needs to be aware of risk management and safety issues, safeguarding and compliance.  Will be required to present a collaborative attitude towards other NGOs.

Essential Duties, Responsibilities & Functions

Plan, and execute distributions of essential supplies and clothing, ensuring volunteer safety through calm confident leadership. Will be able to clearly brief volunteer teams on safety procedures and structured distributions within informal settlements. Will possess ability to assess threats and reduce tensions through appropriate body language and measured verbal communication with a variety of cultures and backgrounds.

Coordinate the work of staff and volunteers, managing volunteer motivation and expectations, and encouraging best practise and inspiring optimal behaviours.  Can challenge and motivate people to approach new situations whilst recognising individual limitations and difficulties. Will enable a good working environment by mediating volunteer differences and leading by example with acceptance of various attitudes, backgrounds and cultures, recognising that each volunteer can contribute if utilised appropriately.

Manage purchasing, logistics and finances and provide reporting to senior management. Liaise with central comms to provide contacts and content for social media and recruitment.

Represent the charity at external meetings and with external parties, contributing to its overall aims and objectives.

Please provide a covering letter that explains why you are suitable for this role and why you want to work for Care4Calais - we will only consider applications that are accompanied by a covering letter.

Please note that due to the high number of applications received we will only reply if we are taking your application forward. We sincerely apologise for this and thank you for your interest in our charity

ABOUT US
The Woodland Trust is the UK’s leading woodland conservation charity.  We want to see a UK rich in native woods and trees, for people and wildlife. The Trust aims to engage and inspire people about woods and trees to help us meet our vision of creating, restoring and protecting woodland. 

THE ROLE
Reporting to the Assistant to the Director of UK Operations, this key role will support our largely out-posted teams providing a high quality, wide ranging administrative support function facilitating effective use of corporate systems.  

THE CANDIDATE
Passionate about our aims, you'll have previous administrative experience from answering queries via email and telephone to booking events and managing calendars. This is a busy, hands on role, so you’ll need to be enthusiastic and proactive with a positive approach as well as being able to prioritise a busy workload. 
You'll be an excellent communicator and planner, with the ability to organise and manage a varied and busy workload. Flexible, positive and a problem solver, you'll also be discreet and able to manage confidential  information.

WHAT YOU CAN EXPECT
There’s no other organisation like the Woodland Trust. Whatever you do here you will be supporting our work to protect and enhance woods and trees. In return we recognise and value our people. You'll have our full support, training and opportunities for professional development, along with a contributory pension, life assurance and good holiday entitlement.

Operations Administrator

We have an exciting opportunity for an Administrator to provide effective operational and administrative support to colleagues locally and across the UK as needed.

Position: Operations Administrator

Location: Walton-on-Thames (with some home-working on an agreed basis)

Hours: Part-time, 22.5 hours per week - negotiable work pattern TBC

Salary: £23,000 - £24,000 pro rata

Contract: Permanent

Benefits: Excellent benefits package including 35 days per year (inclusive of bank holidays), Employer Pension contribution of 5%, Death in Service benefits, access to an Employee Assistance Programme and the opportunity for flexible working.

Closing Date: 30th October

Interviews: Week commencing 8th November

The Role

The Operations Administrator will have the lead role in managing the reception for the charity ensuring calls and emails appropriately directed to relevant staff. This is a key position at the charity co-ordinating the UK wide administrative processes and systems.

This includes supporting with recruitment and HR administration, maintaining office contracts, and communicating with suppliers and contractors for procurement of goods and services.

Please note that the office based location may change, as a relocation is currently being planned but will still be within a commutable distance.

About You

As Operations Administrator, you will have solid background in administration and experience in a financial or HR setting.

You will have experience of:

• Being responsible for maintaining and developing clear and efficient administrative systems and processes
• Supporting the recruitment process and providing staff with an induction of office procedures
• Procurement of utilities, telecommunications contracts, equipment and services

When applying for this role you will be asked to submit a CV and Covering letter of no more than 2 sides of A4.

About the Organisation

The charity improves the health and wellbeing of children and adults through the healing power of live music. Every year, professional musicians share live music with over 100,000 people from across the UK, who may not otherwise get to experience it. This includes those living with dementia, mental health problems, or who are seriously ill. 

The charity is an equal opportunities employer. It welcomes enquiries from everyone and values diversity in the workforce and is committed to safeguarding. This role will require a basic DBS (Disclosure and Barring Service) or equivalent check

You may also have experience in areas such as Operations Administrator, Fundraising Assistant, Fundraising Coordinator, Fundraising Administrator, Gifts Administrator, Donations Administrator, Operations Admin, Operations Coordinator, Operations Admin, Junior Operations Assistant, Operations Officer, Grants Administrator, Senior Finance Administrator, Donor Support, Administration Coordinator, Admin, Administrator, Administration, Donations Administrator, Supporter Administrator, Finance Admin, Finance Administrator, Finance Coordinator, HR Administrator, HR Admin, Human Resources Administrator, HR Coordinator, HR Support Administrator, HR and Finance Administrator, Personnel Administrator, Finance and HR Administrator.

Families Need Fathers is a registered UK charity working to promote collaborative post-separation parenting. The Operations and Marketing Officer offers a great opportunity to make a difference and improve outcomes for children and their parents. We offer a range of support services as well as campaigning and lobbying activities to improve family support services and legislation. Being a small organisation, doing a huge job, means that the postholder will be able to be involved in a wide range of projects and to use and develop their experience in a breadth of ways that are less likely to be available in larger organisations. The role is offered on a 12 month contract, with a view to extending it or making it permanent depeding on how the role evolves and availability of funds. The role is offered full-time or part-time based at our office and working from home. We will consider job-share options for part-time workers.

We want to hear from all interested candidates, and to be considered for the position we strongly recommend submitting a detailed covering letter along with your CV, outlining why you're right for the role.

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We are seeking a motivated and experienced individual with a practical understanding of charity governance and company secretarial responsibilities to work closely with our senior management team and trustees. You will be responsible for ensuring our governance policies, procedures and compliance requirements are met with excellent attention to detail in a timely and coordinated manner. You will need to be organised, manage conflicting demands and communicate clearly at all times. In addition, you will also provide support in areas of HR and Health and Safety compliance within the organisation to uphold a safe, efficient and positive working environment for all.

Church Urban Fund (CUF) is a Christian organisation that has been working in communities for more than 30 years, building partnerships with local people, faith-groups, businesses and organisations and bringing about positive change in communities. 

This role will suit someone who is highly organised, process driven, enjoys the management of multiple projects and tasks simultaneously, and works independently. You will enjoy and be attentive on detail in policies and procedures demonstrated by an ability to summarise key information to support staff and trustees in their understanding of the requirements. The ideal candidate will be mindful of the complexities of working in a fast paced, agile organisation with multiple entities, understanding the keys to communicating effectively, appropriately and efficiently within this environment.

CUF is an inclusive organisation with a diverse workforce, we welcome all applications. We want our workforce to be truly representative of the communities we serve. Diversity is an asset to our organisation and helps us create an inclusive, welcoming environment for all. 

For full details please read job description and person specfication. We will consider applications for part time role in Governance or part time role in HR. Please get in touch for more information on this if you would like to discuss a part time position.

We are looking for someone who is experienced and enthusiastic to join our animal welfare department as an Operations Manager.

Mayhew is a leading animal welfare charity working to improve the lives of dogs, cats and the people in our communities – in London and internationally.

In this exceptional time, You will play a key role in our Senior Management Team, working alongside all of them and our trustees to ensure Mayhew's mission and strategy is successful.

You will be responsible for overall line management of the kennels, cattery, animal welfare officers, adoptions and night teams.  Therefore, strong experience in mentoring and performance management is essential.

This is a permanent role, however candidates who may wish to apply for a interim basis are welcomed, please state if which you would prefer on your cover letter.

First round interviews will be conducted over Zoom.

Mayhew works in, and supports a diverse community here in London and Internationally, therefore, we welcome applicants from people with disabilities, Black, Asian or Minority Ethnic (BAME) backgrounds and the LGBT+ community.

If this sounds of interest to you read the Job Description and Person Specification below and apply.

Please note that we reserve the right to close this post early, should we receive a high volume of applications.

About the Young Foundation

Connected, thriving communities are the foundation of our society. They keep us safer, happier, and healthier – more resilient and able to face shared challenges. Today, the Young Foundation’s mission is to enable the development of connected, more sustainable and stronger communities across the UK. We do this through amplifying the stories and lived experiences of people in our communities; using this to drive locally-led community action and enterprise. We use what we learn across different communities to spot national patterns of need and opportunity, then work with national partners to support new ideas to tackle those shared challenges. Bringing together our own – and other people’s – work, we are building a shared body of evidence, tools, and insight about how communities are taking action on the issues that affect them.

About the role

To provide professional administrative support to the Operations team including diary management for the CEO, minute taking for the Board and Committees, and HR and finance administrative tasks. Training and support will be provided if required for HR and Finance tasks.

Benefits: 25 days annual leave, plus bank holidays and 3 days off between Christmas and New Year’s.

For more information and how to apply, please visit our website. 

The closing date for applications is 9:00 am on 3rd November 2021.

The selection process will consist of a virtual interview and task. Shortlisted candidates will be informed by Monday 8th November 2021.

Please note we will only contact applicants after the closing date.

Interviews will take place on 11th and 12th November 2021 via video-call.

The Young Foundation is an equal opportunities employer and as part of our commitment to increasing the diversity of our team we actively encourage people from Black and Ethnic Minority or other under-represented groups to apply for this role. We positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity

Examinations Operations Officers x 2

London Bridge, London

35 hours per week, full-time

The College has two vacancies for Examinations Operations Officers, which will support the operational delivery of clinical examinations.

Both Examinations Operations Officers will be administering the Membership Objective Structured Clinical Examination (MRCEM OSCE).  Each diet of this exam is delivered seven times per year, with each diet running over multiple days.

The first Examinations Operations Officer will have a primary focus on the recruitment, induction, training and monitoring of examiners and Quality Assurance Assessors whilst ensuring that sufficient examiners are allocated for each clinical examination.

The second Examinations Operations Officer will work on the MRCEM OSCE question bank, including the entry of new scenarios and revision of existing content, whilst organising and facilitating station-writing and examination setting meetings as required, following up on any actions agreed.

Both roles are extremely important within the Examinations Team and will require the use of bespoke examination software to organise and deliver the MRCEM OSCE adhering to the GMC approved assessment blueprint.  Both roles will also provide information to Subcommittees including the identification of examination stations requiring review.

Educated to a good standard, you will have excellent organisational, communication and interpersonal skills, along with experience of administering complex processes and the ability to analyse and synthesise complex data.

With experience of communicating with people at different levels, you should be a team player and have evidence of collaborative working. You should also have the ability to work methodically and accurately when under pressure.

Extensive experience of Microsoft Office and the ability to learn new software packages are essential.

An administrative background gained in a higher education institution and experience of administering clinical medical examinations, along with knowledge of UK Postgraduate Medical Education would be desirable.

Although based in London, travel throughout the UK and overseas might be required, including overnight stays, to facilitate the development and delivery of the College’s examinations programme. This may include out of core hours work. The College is working to a hybrid working model and offers flexibility in working patterns dependant on operational needs.

The Royal College of Emergency Medicine was established to advance education and research in Emergency Medicine. The College is responsible for setting standards of training and administering examinations in Emergency Medicine for the award of Fellowship and Membership of the College as well as recommending trainees for CCT in Emergency Medicine. The College works to ensure high quality care by setting and monitoring standards of care and providing expert guidance and advice on policy to relevant bodies on matters relating to Emergency Medicine.

At RCEM diversity, equality and inclusion is an integral part of our culture so it is important to us that this is reflected in everything that we do. We welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status or parental responsibilities to ensure we actively embrace an inclusive and representative culture that encourages, supports and celebrates our differences.

For further information and to apply, please visit our website where both job adverts and job descriptions can be viewed. Please indicate which role you are interested in or if you wish to be considered for both roles.

It is essential that a comprehensive cover letter is provided in order to be considered for shortlisting.

Closing date: 27 October 2021.

The Children's Services (known as SISS at Guide Dogs) Operations Manager helps people with sight loss to live the life they choose by leading and managing a cross functional operations team of staff and volunteers working with adults, children and young people and their families to provide the consistent delivery of person-centred services in accordance with their needs. The successful candidate will manage a small team of Habilitation specialists, who are geographically spread across the North East. Our Habilitation specialists deliver a range of contracts predominantly to local authorities within the area.

This role is 9am to 5pm, Monday to Friday, 35 hours per week, with 26 days paid holiday (excluding bank holidays) a year.

We recognise that the world looks a little bit different since the pandemic. Therefore, we’re committed to enabling our staff to work where best suits the needs of the individual, their team and the organisation. For this role, there will be opportunities to work from home as well as the office. We want our staff to flourish and work in environments which maximises their potential and best serves our stakeholders.

We offer a generous pension scheme, life assurance and enhanced pay for parenting and sickness leave. In addition, we provide an Employee Assistance Programme, flexible benefits package and discounts and cashback scheme to care for our people.

More details about this role, the Organisation and the recruitment process can be found in the attached candidate pack and job description.

We reserve the right to close adverts earlier than the closing date.

Diversity

Guide Dogs welcomes applications from all sections of the community and actively encourages diversity to maximise achievements, creativity and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce and that all job applicants and employees receive equal and fair treatment, regardless of age, race, gender, religion, sexual orientation, disability or nationality. We encourage applications from people with disabilities as they are currently under-represented in the organisation and guarantee an invitation to interview for all applicants with disabilities who demonstrate, within their application form, sufficient evidence to meet the essential criteria for the job.

Safeguarding

Guide Dogs is committed to safeguarding and promoting the welfare of all children, young people and adults at risk of harm with whom we work. We expect all our employees and volunteers to fully share this commitment.

Candidate requirements

To be able to fulfil this role, the skills and experience we are looking for in a potential candidate include;

Essential
· Proven experience of planning and delivering person-centred services to meet the needs of adults, children and young people with sight loss and their families.
· Extensive experience and proven ability to work safely with adults, children and young people with developed understanding of both child protection issues and the issues affecting all vulnerable groups.
· Experience of collaborative working in a multi-professional setting.
· Able to demonstrate experience of managing a complex operations environment where exceptional, customer-focused service delivery is achieved.
· Experience of handling safeguarding concerns within a service delivery setting. 

Desirable
· Project Management experience
· Experience of Rehabilitation practice and Habilitation Quality Standards
· Experience of professional supervision of staff working with children with complex needs. 
· Up to date with current policies, practice and thinking in the Education and/or Health and Social Care sector.

For the complete list of essential and desirable criteria necessary to be successful in this role please see the Person Specification within the Job Description below. The candidate pack contains more information about this role & the recruitment process at Guide Dogs.

If you are successful you will need to provide evidence of your right to work in the UK. We cannot provide sponsorship for this role.

How to apply
Applications need to be made using the online application form, accessed using the ‘apply’ button on our careers site.

As part of your application ensure you provide to evidence and examples of how your skills & experience meet the criteria as set out in the attached job description.

Please note that you’ll have to upload a CV as this is a mandatory requirement as part of our Safer Recruitment Policy.

Guide Dogs follow Safer Recruitment practices to ensure we are safeguarding the vulnerable people we work with. As part of this, we require a full work history with any gaps accounted for & a minimum of 2 professional referee details fully covering the past 5 years. If there is not enough space in your application form to provide this information, please ensure you upload additional documentation containing the additional detail.

We are looking for a creative and proactive Finance & Operations officer to join our growing Team.  You will provide lead on all aspects of the charity’s financial and operational work, introducing and keeping track of policies globally.

This is an exciting time to join our team as we expand our work to serve millions more who are in need of sight saving interventions.

You will be:

Managing the UK office finance and operations; produce accurate internal financial data and external financial reporting; ensure compliance with accounting practices and UK tax requirements; promote continued process improvement; provide user-focused financial services and a strong control environment; and ensure timely and accurate payment of suppliers, staff and volunteers.