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Job Title: Director’s Assistant & HR Coordinator

Hours: 28 hours per week (4 days)               

Salary Scale: £32,591 – £35,524 pro rata*

Duration: Permanent

Pension: 6% employer pension contribution

Holiday: 26 days plus bank holidays pro rata 

Reports to: HR Manager

The appointment is subject to a satisfactory DBS check 

We particularly encourage and welcome applications from people from backgrounds which are underrepresented in museums and galleries, including people from low-income backgrounds, people from Black, Asian and ethnically diverse backgrounds and disabled people.

*Appointments are made at the start of the salary scale, with annual pay progression based on satisfactory performance. In addition, the salary scale is reviewed annually in the light of cost of living and operational budgets.  

About the Role

The South London Gallery is seeking an organised, proactive and personable Director’s Assistant & HR Coordinator to provide essential support to both the Director and the HR Manager. ​

This varied and rewarding role combines coordination and administrative assistance across the SLG’s people and culture function with crucial administrative and PA support for the Director. The postholder will play an important role in ensuring the smooth running of day-to-day operations, supporting staff and organisational processes, and contributing to a positive, inclusive and collaborative working environment.

This is an excellent opportunity for someone looking to develop their career in people management, arts administration, or organisational development. 

The closing date for applications is Monday 29 June, 12pm. Applications received after that time cannot be considered.

An online information session about the role will take place on Thursday 18 June, 6pm. Further information is available on our website

If you are a forward thinking professional with exceptional judgment, emotional intelligence and excellent communication skills, this might just be the role for you. Join ClientEarth, a globally respected environmental law charity driving real impact across climate, nature, health, and justice. We are hiring a Chief of Staff to the CEO (Strategy, Planning & Internal Communications)!

In this role you will play a pivotal role in shaping strategic priorities and organisational alignment, ensuring seamless information flow to inspire a diverse, global workforce around key priorities, and enabling effective and timely decision-making from the CEO’s office. 

This is a rare opportunity to work at the heart of a purpose-led organisation, partnering directly with the CEO and senior leadership. You will operate as a trusted advisor at the highest level, reporting to  the Chief Strategy & People Officer, with close collaboration with the CEO.

This role is based in our London office. ClientEarth has a Flexible working policy, however this post is expected to work from the office at least 2 days per week. 

Key Responsibilities

• Sets and delivers the strategic approach for CEO Office coordination and leadership communications (internal), aligning leadership rhythm, decision flow, and engagement to organisational priorities. This includes line management of the PA to the CEO, and close working with the CEO's external communications advisor
• Provides timely counsel to the CEO, flagging up risks and opportunities, and acting with discretion and diplomacy across the organisation to resolve challenges and provide solutions  
• (Where required) Leads on the delivery of key strategic projects for the CEO/Chief Strategy and People Officer, and / or engage to trouble-shoot on existing projects, depending on business need; this could be related to organisational effectiveness, collaboration and engagement, or internal services to the organisation 
• Oversees ClientEarth’s Global Internal Communications & Engagement Programme - including the line-management of our internal communications advisor - to connect colleagues across our offices, promote effective information flow, champion an equitable, diverse and inclusive culture, and embed ClientEarth’s values 
• Support the professional development of line reports through ongoing supervision, influencing them to take positive action and to be accountable for their work and contribution to the smooth-running of the organisation.  

See the job description for a full list of duties for this role.

Skills, Knowledge & Expertise

• Substantial experience of managing upwards and guiding senior leaders, trustees/directors and other high level internal and external stakeholders (essential) 
• Experience in copy-writing for senior leadership, drafting high-quality copy tailored to the relevant audience within tight time-frames (essential) 
• Experience in developing internal communication and engagement strategies for medium to large organisations (essential) within an international organisation (desirable)  
• Strong understanding of the external context in which ClientEarth operates, including the wider NGO landscape and political awareness (essential)  
• Strong alignment with ClientEarth’s Values and commitment to our Vision, Mission and Equity, Diversity and Inclusion Strategy objectives (essential)  

See the job description for a full list of duties for this role.

Job Benefits

Flexible working:  We are proud to be a Flexa accredited Employer. Visit our Flexa Employer page for more information on our approach to flexible working. Our flexible working policy allows our people the choice to decide to work from home/another location in the country where their contract of employment is issued for 80% of their month, with the other 20% of their month being office-based. See our benefits page for more: Benefits | ClientEarth Careers as well as our flexible working FAQ.
 

ClientEarth values diversity and inclusion and the benefits this brings. We aim to appoint the most suitable candidate at all times and welcome applications from people from all different backgrounds. See our Equity, Diversity and Inclusion (EDI) at ClientEarth | ClientEarth journey page for more.

Please note that ClientEarth is only able to employ those who have the pre-existing legal right to work in the UK.
 

ClientEarth is not a law firm and does not provide legal advice or legal services to third parties.

In a fast-changing church and mission landscape, OMF International (UK) aims to become a centre for sharing the good news of Jesus with East Asia’s peoples in, to and from the UK. The UK is not just a place where missionaries are sent from; it is also a context into which missionaries are being received and where intercultural ministry is being carried out.

The Executive Assistant & National Office Lead will play a key role in providing high-level administrative and executive support to the UK National Director, coordinating ministry events and helping the UK National Office operate as a welcoming, safe and effective base for OMF UK’s mission. The successful applicant will have an opportunity to use their administrative, interpersonal and practical coordination skills to equip the UK Leadership Team, support the National Director and strengthen the day-to-day operation of the National Office. As well as being an efficient administrator with excellent attention to detail, the ideal candidate will demonstrate strong interpersonal skills and be able to communicate professionally and sensitively with a range of people.

There is an Occupational Requirement for the jobholder to be a practising Christian, an active member of a local church, able to clearly demonstrate a personal commitment to the mission, principles, values and practices contained in our Ethos Statement.