Personal assistant senior administrator jobs in Bath, bath and north east somerset

We're looking for an experienced PA to join our team to work with our Chief Mission Officer. You'll be organised with excellent administrative skills and a strong communicator.

The Chief Mission Officer is a member of our Executive Team, who report into the CEO. The Exec Team help shape and deliver organisational strategy ensuring alignment with our vision, values and mission. The PA to the CMO provides operational and administrative support across a wide range activities, which could include mission development, partnerships, training, resource development, digital innovation and strategic projects.

Key Responsibilities

Administrative support for the CMO

• Manage and coordinate the CMO’s diary, meetings, travel, accommodation, and key commitments.
• Ensure the CMO is adequately prepared for meetings, including drafting agendas, papers, and tracking follow up actions.
• Assist in the prioritisation of the CMO’s workload, ensuring deadlines are met.
• Provide administrative support for the CMO, including draft correspondence, reports, presentations, and other documentation on behalf of the CMO.
• With the CMO, translate ideas and discussion into clear action plans and deliverables.
• Develop and maintain systems that improve organisation, communication, and operational efficiency.
• Attend meetings and events, both remotely and in person, taking accurate notes/minutes and translating them into action plans for the CMO.
• Maintain organised records and filing systems.

Audio transcription and document preparation

• Transcribe audio recordings into written documents.
• Format, proofread and edit documents and correspondence.

About You

Please note that there is a Genuine Occupational Requirement that the post holder is a committed Christian under Part 1 of Schedule 9 to the Equality Act 2010. 

Skills and Abilities  

• Excellent administrative and organisational skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks at once and prioritise well.
• Ability to maintain confidentiality.

Knowledge and Experience

• Experience supporting a senior leader in a similar role.
• Experience taking meeting minutes, producing action logs and preparing professional documentation.
• Experience transcribing audio recordings.
• Knowledge of CRM systems and project management tools.

 Personal Approach and Attributes

• A genuine passion for youth leaders and the mission of Urban Saints.
• Proactive and self-motivated with the ability to work independently. 
• Positive and professional attitude. 
• Maintain focus in a dynamic, mission-driven environment.

Location

The role is home-based with travel as required. All full-time Urban Saints employees are required to attend two team residentials per year.

How to Apply

Please fill out our application form which you can find on our website. The closing date for applications is Monday the 24th of August at midday. Please note, we will be actively reviewing applications ahead of the closing date and reserve the right to close applications before this date.

DBS Check

Due to the nature of this position, any offer of employment with Urban Saints will be subject to a satisfactory DBS check.

Location: Bristol office, hybrid (minimum three days a week onsite)

Salary: £50,285 per annum

Job Type: Fixed term maternity cover, approximately 15 months. Minimum 30 hours a week, up to full time (37.5 hours)

The role:

This role covers the current post-holder's maternity leave for an anticipated 15 months. As Financial Controller you will lead CSE's finance team, directing and overseeing the finance function in compliance with appropriate accounting standards and practices, company and charity law.

You will provide timely, accurate financial and management information to support strategic decision-making and effective budgetary control by our Senior Leadership Team, Trustees, project managers and other budget holders. You will line manage the Finance Manager and Finance Assistant and be a member of CSE's Senior Management Team.

Reporting to the Director of Finance and Operations, you will work alongside the wider Operations Team to provide operational support that underpins delivery of our charitable mission. This is a fast-paced role and we need someone who can get up to speed with minimal delay.

Specific responsibilities

An applicant appointed to the role will be expected to:

• Take responsibility for day-to-day accounting, invoicing, payroll, VAT returns, payments and banking, credit control and cash management, including timely monthly management accounts.
• Line manage the Finance Manager and Finance Assistant.
• Co-ordinate the annual budget cycle and mid-year budget refresh alongside the Director of Finance & Operations and SLT.
• Attend monthly SMT meetings to share the previous month's financial results and handle related queries.
• Prepare accurate, accessible reports on organisational, team, staff and project financial indicators to support timely decision-making.
• Maintain the organisation's financial records to appropriate accounting standards and prepare documentation for the annual audit and other statutory reporting.
• Liaise with CSE's auditors to enable an effective and timely annual audit.
• Support project managers to plan and manage project budgets, providing financial data for reporting to clients and funders.
• Provide expertise on financial costing and monitoring approaches for new project funding proposals, reflecting funder requirements.
• Provide finance support to Retrofit West CIC, including financial reporting, statutory obligations and payroll as required.

To see a more detailed list of responsibilities please see the supporting documents attached. These documents are also available to download from our website.

About you:

Essential attributes for this role include:

• Fully qualified ACA, ACCA or equivalent accountant.
• At least seven years' post-qualification experience, including at least five years in a financial management role.
• Working knowledge of accounting standards, VAT and HMRC regulations in England, including requirements applicable to a UK charity with a trading subsidiary.
• Experience of leading the preparation for an annual audit.
• Experience of preparing routine financial and management information reports for senior executives and staff.
• Experience of using timesheet software to track allocation of staff time to different cost centres.
• High level competence with Sage accounting software and MS Excel.
• Able to analyse, structure and sense-check financial data to produce clear, informative reports, with excellent attention to detail.
• Excellent written and verbal communication skills, with proven management skills.
• Self-motivated and organised, able to work with limited supervision and manage conflicting priorities.

Please note, the above is an overview of the skills required for this role. To see the full list of essential and desirable skills please see the attached job description.

Benefits:

CSE offer a range of other benefits including:

• You will be entitled to 25 days' paid holiday (plus statutory holidays)
• Company pension scheme with 8% employer and 6% employee contributions
• Subsidised bike purchase and Tech Scheme
• Life Assurance
• Health Cash plan
• Retail discounts
• Discounted breakdown cover and many more.
• We will pay fees and expenses on relevant training courses.
• We are flexible with working hours and will discuss this openly if you are invited to interview.

How to apply

To apply, please download and complete the application form available from our website and send it to our Jobs email (available in the candidate pack). Your application should demonstrate your suitability against the criteria in the person specification and job description. CVs and supporting letters will not be considered.

The closing date for applications is 5pm on Monday 7 September 2026.

First interviews are expected online on w/c 14 September 2026, with final panel interviews at our Bristol office on w/c 21 September September 2026. The earliest start date is early October 2026.

This role requires a basic DBS check. If invited to interview, we will ask for evidence of eligibility to work in the UK.

Application deadline: Sunday 30th August 2026, 23:59.

Interviews are expected to take place on Friday 4th September 2026, with an additional interview date on Tuesday 8 September 2026 if required.

For full job description and person specification, please see the attached documents.

Our values 

Tackling homelessness requires systemic and societal change. Person-centred support helps people achieve better outcomes. Evidence and learning guide better decisions. When communities have a voice and take action, we can build stronger futures together.  
 
Curiosity guides us to listen and understand the context, community needs and political environment. 

Creativity drives us to remain open-minded and tailor solutions with fresh thinking.

Collaboration is key; we build relationships to strengthen our mission.

Tenacity ensures that we pursue lasting change with determination and patience. 
 

Job Summary
As our Corporate and Community Partnerships Fundraiser, you will build meaningful relationships with businesses, community organisations and local people across Bristol, generating sustainable income and long-term support through corporates, community fundraising and events.

You will secure long-term, mutually beneficial income from the corporate sector across a range of disciplines and formats, including long-term partnerships, Charity of the Year, cause-related marketing and sponsorship. You will develop and secure new partnerships with Bristol's businesses, while nurturing and account managing existing partnerships.

Alongside this, the Fundraiser will grow support within the local community by developing relationships with organisations such as clubs, schools and faith groups. You will also encourage individuals, groups and organisations to support Caring in Bristol through community fundraising initiatives and events.

The Corporate & Community Partnerships Fundraiser will be responsible for researching key prospective sectors, companies and organisations, sector activities and the business marketplace, to compile lists of key targets, as agreed with the Public Fundraising Manager. You will develop and manage an ongoing pipeline of prospects, that have a clearly defined target outcome and value.

Personal Specification
We expect you to meet most of these criteria. However, we don’t expect you to meet every point and welcome applicants with transferrable skills and an ability to apply themselves in a new context.

Essential

• Proven experience securing fundraising income. Experience in corporate partnerships, community fundraising or events is preferred, although experience in other fundraising disciplines (such as trusts and foundations, major donors or individual giving) will also be considered.
• Excellent relationship and account management, networking and influencing skills, with the ability to inspire audiences and build and maintain strong partnerships.
• Excellent written and verbal communication skills, including the ability to write compelling fundraising proposals and deliver persuasive presentations.
• Ability to tailor your communications to a wide range of businesses, community organisations and individuals across a variety of formats and channels (phone, email, in person, public speaking, presentations, meetings).
• Ability to identify and develop creative fundraising opportunities that maximise income and supporter engagement.
• Strong research and prospecting skills, with the ability to identify and prioritise new opportunities.
• Good organisational and time management skills with the ability to manage a variety of tasks and workload and the ability to monitor opportunities arising.
• Excellent IT, numeracy and analytical skills.

Desirable

• Proven experience in a relevant business, not-for-profit, social enterprises/start-ups or charity setting with a proven track record of securing income or partnerships from corporates and/or community and events.
• Experience developing bespoke sponsorship, partnership or fundraising proposals and solutions for businesses and community groups.
• A solid understanding of modern fundraising techniques, including digital engagement and interaction.
• Experience and/or knowledge of CRM systems, preferably Donorfy.
• Knowledge of Fundraising Regulations and best practice, Data Protection and GDPR.
• Experience of managing a budget.
• Experience of working with volunteers.

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