Position: Press and Communications Officer
Type: Part-time (17.5 hours per week), fixed-term contract up to 31 December 2022
Location: Office-based in Cardiff, Wales with flexibility to work remotely
Salary: £13,263 - £15,197 per annum (FTE £26,526 - £30,395) plus excellent benefits
Salary Band: Band D1
Department: MS Cymru team

At the MS Society, we make sure people living with MS are at the centre of everything we do. And it’s this commitment that unites us across the UK.

Our work is based on the hopes and aspirations of our MS community. Together we campaign at all levels, fund ground-breaking research and provide award winning support and information.

Our people are our greatest asset and the key to our success. We offer a vibrant, progressive environment where you will make a difference.

About this job

This is a brilliant opportunity to join our hardworking, creative and supportive MS Cymru team.

You’ll be communicating with both Welsh and English speaking audiences, and you must be a fluent Welsh speaker.

We’re looking for a tenacious, proactive Press and Communications Officer to join our team and help us meet our ambitious goals.  

Crucially, you’ll promote and deliver media coverage/strategies to promote our work with a particular emphasis on promoting our fundraising, campaigning and service activity.

You’ll also be our point of contact for media enquiries we receive. And you’ll support the development and delivery of our digital communications, ensuring we have a strong and representative social media presence.

The chosen candidate will have relevant experience (such as a press office, PR agency or journalism), and be comfortable managing competing priorities as part of a busy team. You’ll have excellent writing and communications skills and a positive attitude.

We offer 35 days annual leave (pro rata for part time employees) including bank holidays, travel loan and various other benefits such as supported developmental opportunities.

The MS Society is in the midst of an exciting, transformational, period which builds on our great history and will drive us towards achieving our mission and vision as we embark on our Every MS Story strategy.

Closing date: 9am on Friday 28 January 2022

PLEASE PRESS THE 'HOW TO APPLY' BUTTON FOR MORE INFORMATION.

The successful candidate must have the right to work in the UK. If we do offer you employment, you’ll be required to provide documentation to show that you’re eligible to be employed in the UK before starting employment.

The full list of UK visas and permits that grant you the right to work in the UK can be found on the UK government website. We currently don’t have a Sponsor Licence agreement with the Home Office and will not be in a position to support you with any visa applications you may make. 

We’re a Disability Confident Employer. We’re committed to promoting equality and diversity.  We’d be grateful if you could complete the equality and diversity monitoring form on our website and submit it with your application

We particularly welcome applications from people with disabilities and/or from ethnic minority backgrounds, where we’re looking to build stronger and better representation among our staff.

No agencies please.

Run 4 Wales, the events team behind some of Wales’ biggest mass participation events, including the Cardiff Half Marathon, is looking for an enthusiastic Volunteer Coordinator to join their busy team, working with one of the biggest volunteer teams in Wales. 

Volunteers are essential to the success of our events and we couldn’t do it without them. The Volunteer Coordinator will focus on the day to day running and development of the current volunteer programme as well as supporting and managing our volunteers in their roles at our events.

The Volunteer Coordinator will be an integral part of the event operations team which currently deliver the Cardiff Bay 10km Run, Newport Wales Marathon and 10km, Porthcawl 10km, Barry Island 10km, Dell Technologies Management Challenge and the Cardiff University Cardiff Half Marathon. 

Experience in managing volunteers is essential. The successful candidate must be able to demonstrate excellent interpersonal and strong organisational skills, time management, organisation, customer service, project and planning experience. Previous on-site outdoor event experience is an advantage.

Alongside the Head of Event Delivery, the successful candidate will be responsible for planning, coordinating, delivering an established volunteer programme and ensuring a consistent delivery of Run 4 Wales’ objectives to deliver high quality sustainable mass-participation events.

This is a rare opportunity to work for a growing and forward-thinking company, who reward hard work and commitment with an engaging and flexible working environment.

This is a full-time position, working Monday – Friday during regular office hours (9am to 5pm) as well as event weekends.

What we offer staff:

We’re a close-knit team. We pride ourselves on creating a truly unforgettable experience for the tens of thousands of people who attend our events each year.

We love what we do and approach our ambitious goals with hospitality, humour and a unique set of shared values.

As well as a rewarding career, we offer a range of benefits:

• Generous holiday allowance, for a healthy work/life balance
• Time off in lieu given for any weekends work
• 3 additional paid days off over the Christmas holidays
• Part and flexible working opportunities
• Company handset and calls/data
• Flexible options for parents or those looking to take the trip of a lifetime
• Flexible working arrangements
• 40 hours of training and development available for every team member
• Generous Company pension scheme
• Enhanced maternity, paternity and adoption pay available
• Tax-efficient scheme for childcare vouchers, bikes and clothing
• Showers available for those choosing to run, walk or cycle to work
• Confidential independent counselling and advice
• Three days a year to give back to the community
• Free annual eye test

JOB DESCRIPTION 

VOLUNTEER COORDINATOR

• Maintain and develop a recruitment strategy to attract a high calibre and quantity of volunteers to achieve set targets across all events.
• Develop the Extra Miler brand and volunteer programme with innovative ideas to engage our volunteers and wider audience.
• Manage volunteer enquiries and data via the volunteer management system (Rosterfy) as well as email, phone, website and social media.
• Manage and recruit volunteer leads, paid supervisors, co-ordinators and groups of volunteers.
• Create event briefings, role descriptions, training, newsletters and pre-event communication to inform volunteers/supervisors and maintain their commitment and motivation.
• Work closely with the Event Manager and Race Director to develop volunteer, stewarding and course resource/marshalling plans.
• Prepare a volunteer plan, schedules and event documentation to ensure the safe and successful delivery of events.
• Event day supervision of all volunteers, their supervisors and the functional/delivery areas they are supporting - eg Water Stations, Bag Drop areas etc
• Pack event equipment for event volunteers and set up the volunteer hub at all events.
• Prioritise tasks when under pressure an demonstrate an ability to quickly adapt to changing situations.
• Develop a strong working knowledge of Run 4 Wales events with the aim of continuing to improve the events according to the company’s ethos and ambitions.
• Manage and monitor a set budget.
• Assist and support other staff in event coordination.

SKILLS & EXPERIENCE

ESSENTIAL

• Experience managing volunteers and delivering a successful volunteer programme
• Ability to work event weekends
• Experience recruiting volunteers from different sectors of the community
• Experience of management tools, processes and practices
• Excellent communication and interpersonal skills, with strong attention to detail and accuracy
• Excellent time management and organisation and evaluation skills
• UK driving license and willingness to drive company vehicles
• Ability to multi-task and work flexibly across different project areas
• Must enjoy and work well in a team environment
• Excellent IT skills on a range of software

DESIRABLE

• Event experience and a good knowledge and understanding of sporting events
• Knowledge, experience or qualifications of event health and safety practices
• An interest in an active lifestyle
• Welsh speaking

CRYNODEB O'R SWYDD

Mae Run 4 Wales, y tîm digwyddiadau sy’n gyfrifol am rai o ddigwyddiadau cyfranogaeth dorfol mwyaf Cymru – gan gynnwys Hanner Marathon Caerdydd – yn chwilio am Gydlynydd Gwirfoddolwyr brwdfrydig i ymuno â’u tîm prysur ac i weithio gydag un o’r timau mwyaf o wirfoddolwyr yng Nghymru. 

Mae gwirfoddolwyr yn hanfodol i lwyddiant ein digwyddiadau ac ni fyddem yn gallu eu cynnal hebddyn nhw. Bydd y Cydlynydd Gwirfoddolwyr yn canolbwyntio ar redeg a datblygu’r rhaglen wirfoddoli bresennol o ddydd i ddydd, yn ogystal â chefnogi a rheoli ein gwirfoddolwyr yn eu rolau yn ein digwyddiadau.

Bydd y Cydlynydd Gwirfoddolwyr yn rhan annatod o dîm gweithrediadau’r digwyddiad sydd ar hyn o bryd yn cynnal Ras 10K Bae Caerdydd, 10K a Marathon Casnewydd Cymru, 10K Porthcawl, 10K Ynys y Barri, Her Dell Technologies Management a Hanner Marathon Caerdydd Prifysgol Caerdydd. 

Mae profiad o reoli gwirfoddolwyr yn hanfodol. Rhaid i’r ymgeisydd llwyddiannus allu dangos sgiliau rhyngbersonol rhagorol a sgiliau trefnu cadarn, yn ogystal â phrofiad o reoli amser, gwasanaeth i gwsmeriaid, a chynllunio a chyflawni prosiectau. Mae profiad blaenorol ar safle digwyddiad awyr agored yn fantais.

Ochr yn ochr â’r Pennaeth Cyflawni Digwyddiadau, bydd yr ymgeisydd llwyddiannus yn gyfrifol am gynllunio, cydlynu, darparu rhaglen wirfoddoli sefydledig a sicrhau bod amcanion Run 4 Wales yn cael eu cyflawni’n gyson er mwyn darparu digwyddiadau cyfranogaeth dorfol cynaliadwy o ansawdd uchel.

Mae hwn yn gyfle prin i weithio i gwmni blaengar sy’n tyfu ac sy’n gwobrwyo gwaith caled ac ymrwymiad gydag amgylchedd gweithio hyblyg a difyr.

Swydd amser llawn yw hon sy’n cynnwys gweithio o ddydd Llun i ddydd Gwener yn ystod oriau swyddfa arferol (9am - 5pm) yn ogystal â phenwythnosau digwyddiadau.

Beth rydyn ni’n ei gynnig i staff:

Rydyn ni’n dîm clos sy’n ymfalchïo mewn creu profiad bythgofiadwy i’r degau o filoedd o bobl sy’n dod i’n digwyddiadau bob blwyddyn.

Mae ein gwaith yn rhoi pleser mawr i ni ac rydyn ni’n mynd ati i gyflawni ein nodau gyda lletygarwch, hiwmor a set unigryw o  werthoedd cyffredin.

Yn ogystal â gyrfa werth chweil, rydyn ni’n cynnig amrywiaeth o fuddion:

• Lwfans gwyliau hael er mwyn cael cydbwysedd iach rhwng bywyd a gwaith
• Rhoddir amser o’r gwaith yn gyfnewid am unrhyw waith ar y penwythnos
  • 3 diwrnod cyflogedig ychwanegol i ffwrdd dros wyliau’r Nadolig

· Cyfleoedd i weithio rhan-amser ac yn hyblyg

· Ffôn a galwadau/data gan y cwmni

· Dewisiadau hyblyg i rieni neu unrhyw un sy’n dymuno mynd ar wyliau bythgofiadwy

· Trefniadau gweithio hyblyg

· 40 awr o hyfforddiant a datblygiad ar gael i bob aelod o’r tîm

· Cynllun pensiwn hael y cwmni

· Tâl mamolaeth, tadolaeth a mabwysiadu uwch ar gael

· Cynllun treth-effeithlon ar gyfer talebau gofal plant, beiciau a dillad

· Cawodydd ar gael i’r rhai sy’n dewis rhedeg, cerdded neu feicio i’r gwaith

· Cwnsela a chyngor annibynnol a chyfrinachol

· Tri diwrnod y flwyddyn i roi’n ôl i’r gymuned

· Prawf llygaid blynyddol am ddim

DISGRIFIAD SWYDD 

CYDLYNYDD GWIRFODDOLWYR

• Cynnal a datblygu strategaeth recriwtio i ddenu nifer o wirfoddolwyr o safon uchel i gyrraedd targedau penodol ar draws pob digwyddiad.
• Datblygu brand a rhaglen wirfoddoli Extra Miler gyda syniadau arloesol i ennyn diddordeb ein gwirfoddolwyr a chynulleidfa ehangach.
• Rheoli ymholiadau a data gwirfoddolwyr drwy’r system rheoli gwirfoddolwyr (Rosterfy) yn ogystal â thrwy e-bost, ffôn, y wefan a chyfryngau cymdeithasol.
• Rheoli a recriwtio arweinwyr gwirfoddolwyr, goruchwylwyr cyflogedig, cydlynwyr a grwpiau o wirfoddolwyr.
• Creu briffiau ar gyfer digwyddiadau, disgrifiadau o rolau, hyfforddiant, cylchlythyrau a deunydd cyfathrebu cyn digwyddiadau i roi gwybodaeth i wirfoddolwyr/goruchwylwyr a chynnal eu hymrwymiad a’u cymhelliant.
• Gweithio’n agos gyda’r Rheolwr Digwyddiadau a’r Cyfarwyddwr Rasys i ddatblygu cynlluniau gwirfoddoli, stiwardio a threfnu/adnoddau cyrsiau.
• Paratoi cynllun gwirfoddoli, amserlenni a dogfennau digwyddiadau i sicrhau bod digwyddiadau’n cael eu cynnal yn ddiogel ac yn llwyddiannus.
• Goruchwylio’r holl wirfoddolwyr, eu goruchwylwyr a’r meysydd swyddogaethol/cyflawni maen nhw’n eu cefnogi yn ystod y diwrnod – ee Gorsafoedd Dŵr, Mannau Cadw Bagiau ac ati
• Pacio offer ar gyfer gwirfoddolwyr y digwyddiad a gosod y ganolfan gwirfoddolwyr ym mhob digwyddiad.
• Blaenoriaethu tasgau dan bwysau a gallu i addasu’n gyflym i sefyllfaoedd sy’n newid.
• Datblygu gwybodaeth ymarferol gadarn o ddigwyddiadau Run 4 Wales, gyda’r nod o barhau i wella’r digwyddiadau yn unol ag ethos ac uchelgais y cwmni.
• Rheoli a monitro cyllideb benodol.
• Cynorthwyo a chefnogi staff eraill i gydlynu digwyddiadau.

SGILIAU A PHROFIAD

HANFODOL

• Profiad o reoli gwirfoddolwyr a darparu rhaglen wirfoddoli lwyddiannus
• Gallu gweithio mewn digwyddiadau ar benwythnosau
• Profiad o recriwtio gwirfoddolwyr o wahanol sectorau o’r gymuned
• Profiad o adnoddau, prosesau ac arferion rheoli
• Sgiliau cyfathrebu a rhyngbersonol rhagorol, gan roi sylw trylwyr i fanylion a chywirdeb
• Sgiliau ardderchog o ran rheoli amser, trefnu a gwerthuso
• Trwydded yrru’r DU a pharodrwydd i yrru cerbydau cwmni
• Gallu gwneud sawl tasg ar unwaith a gweithio’n hyblyg ar draws gwahanol feysydd prosiect
• Rhaid mwynhau a gweithio’n dda mewn amgylchedd tîm
• Sgiliau TG ardderchog ar amrywiaeth o feddalwedd

DYMUNOL

• Profiad o ddigwyddiadau a gwybodaeth a dealltwriaeth dda o ddigwyddiadau chwaraeon
• Gwybodaeth, profiad neu gymwysterau cysylltiedig ag arferion iechyd a diogelwch digwyddiadau
• Diddordeb mewn ffordd egnïol o fyw

Gallu siarad Cymraeg 

Fixed Term Maternity Cover until end of June 2022 (immediate start)

Mind Cymru’s purpose is to lead Mind’s work in Wales and to ensure that our impact is strong in both nations. Mind has a federated structure of Local Mind delivery organisations of which there are 20 in Wales.

This is an exciting opportunity to join Mind Cymru on a fixed term maternity cover as the Executive Assistant to the Director of Mind Cymru, with responsibility for the effective running of the Director’s office.

You will manage a busy schedule that involves the co-ordination of corporate and other work activities being carried out across the organisation, including managing diaries, key meetings, and coordinating briefings on key areas of policy. You will have the interpersonal and organisational skills required to do this professionally and in accordance with Mind’s values.

With proven experience in a high-level personal assistant role, you will have excellent written skills, as well as all round communications skills, particularly the ability to communicate clearly and concisely to a range of audiences. The ability to work on own initiative without daily supervision and to be able to prioritise work effectively and manage multiple tasks across a complex organisation is essential for this role.

Closing Date: 23rd of January 2022 

In line with government guidelines, this position will most likely be a hybrid mix of homeworking and time at the Mind Cymru office.

Mind is committed to equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Mind reserve the right to close the vacancy to applications earlier, should we receive a high volume of strong candidates – therefore we encourage an early application.

Please refer to the Job Description while completing your application as candidates will be shortlisted based on how closely they match the criteria

We are inviting applicants to submit a CV alongside a covering letter addressing their suitability for the post in line with the essential criteria, with specific reference to the three key essential criteria below:

1. Experience in a high-level personal assistant role or similar
2. Ability to respond to a wide range of stakeholders both internal and external and at all levels with good interpersonal, communication skills (both written and verbal), and high level of customer care.
3. Ability to work on own initiative without daily supervision and able to prioritise work and juggle a number of different tasks effectively across a complex organisation

Please note, previous applicants need not apply

Cynorthwyydd Gweithredol i Gyfarwyddwr Mind Cymru

Oriau: 35 awr yr wythnos

Cyflog: C (yn dechrau ar £27,286 + a Phwysoliad Lleoliad)

Caerdydd (Cymysgedd hybrid o weithio gartref ac amser yn Swyddfa Caerdydd)

Pwrpas Mind Cymru yw arwain gwaith Mind yng Nghymru a sicrhau bod ein heffaith yn gadarn yng Nghymru a Lloegr. Mae gan Mind strwythur ffederal o sefydliadau sy’n darparu gwasanaethau Mind yn Lleol, ac mae 20 ohonyn nhw yng Nghymru.

Dymagyfle cyffrous i ymuno â Mind Cymru am gyfnod penodol yn ystod absenoldeb mamolaeth fel y Cynorthwyydd Gweithredol i Gyfarwyddwr Mind Cymru, gyda chyfrifoldeb dros redeg swyddfa’r Cyfarwyddwr yn effeithiol.

Byddwch chi’n rheoli amserlen brysur sy’n cynnwys cydlynu gweithgareddau corfforaethol a gweithgareddau eraill ar draws y sefydliad, rheoli dyddiaduron a chyfarfodydd allweddol a chydlynu sesiynau briffio ar feysydd polisi allweddol. Bydd gennych chi’r sgiliau rhyngbersonol a’r sgiliau trefnu sydd eu hangen i wneud hyn yn broffesiynol ac yn unol â gwerthoedd Mind.

Gyda phrofiad amlwg mewn swydd weinyddol, cynorthwyydd personol lefel uchel, bydd gennych chi sgiliau ysgrifenedig ardderchog yn ogystal â sgiliau cyfathrebu cyffredinol, yn enwedig y gallu i gyfathrebu’n glir ac yn gryno ag amrywiaeth o gynulleidfaoedd. Mae’r gallu i weithio ar eich liwt eich hun heb oruchwyliaeth ddyddiol a gallu blaenoriaethu gwaith yn effeithiol a rheoli nifer o dasgau ar draws sefydliad cymhleth yn hanfodol ar gyfer y swydd hon.

Yn unol â chanllawiau’r llywodraeth, mae’n debyg mai cymysgedd hybrid o weithio gartref ac amser yn swyddfa Mind Cymru fydd y swydd hon.

Mae Mind wedi ymrwymo i gyfle cyfartal i bob aelod o staff, ac mae ceisiadau yn cael eu hannog gan unigolion waeth beth yw eu hoed, anabledd, rhy, ailbennu rhywedd, cyfeiriadedd rhywiol, beichiogrwydd a mamolaeth, hil, crefydd neu gred a phriodas a phartneriaethau sifil.

Mae Mind yn cadw’r hawl i gau’r cyfnod ymgeisio’n gynnar os byddwn yn cael llawer iawn o ymgeiswyr cryf – felly rydym yn eich annog i gyflwyno eich cais yn gynnar.

Edrychwch ar y Disgrifiad Swydd wrth gwblhau eich cais gan y bydd ymgeiswyr yn cael eu rhoi ar y rhestr fer yn seiliedig ar i ba raddau maen nhw’n bodloni’r meini prawf

Rydyn ni’n gwahodd ymgeiswyr i gyflwyno CV ynghyd â llythyr esboniadol yn mynd i afael gyda’i haddasrwydd ar gyfer y swydd yn unol a’r meini prawf, gyda chyfeiriad penodol at y tri meini prawf hanfodol isod:

1. Profiad mewn swydd cynorthwyydd personol lefel uchel neu debyg.
2. Gallu ymateb i amrywiaeth eang o randdeiliaid mewnol ac allanol ar bob lefel, gyda sgiliau rhyngbersonol a chyfathrebu da (ar lafar ac yn ysgrifenedig) a lefel uchel o ofal cwsmeriaid.
3. Gallu i weithio ar eu liwt eu hunain heb oruchwyliaeth ddyddiol a gallu blaenoriaethu gwaith a delio gyda nifer o wahanol dasgau yn effeithiol ar draws sefydliad cymhleth.