Financial Support Project Officer
Vacancy Reference Number: PLA00637

Grade: PO1 - £34,128 - £36,486
Contract Type: Temporary- Fixed Term Contract (FTC)
Hours per week:35 per week

Benefits and Allowances

Our existing terms, conditions and benefits are currently under review.

Role Purpose

London Borough of Tower Hamlets is recruiting for a project officer to work within the Tackling Poverty team, leading on our financial inclusion and crisis support work. The Mayor of Tower Hamlets has in recent years committed £6.6m to a programme to tackle poverty and support the most vulnerable residents. A key part of this is making access to support available during crises, through our crisis grants – the Resident Support Scheme.

This role will be primarily to explore options to expand our Resident Support Scheme to include a loans-based element. This will help to make the funding for our RSS go further, supporting more low-income residents, and providing vital support to those who need it most. This will be as part of the LGA’s Reshaping Financial Support programme.

The successful candidate will also contribute to a wide range of different projects and initiatives undertaken by the Tackling Poverty Team, delivering against a high-profile Mayoral priority and making a real difference to Tower Hamlets residents.

Key Responsibilities

MAIN PURPOSE OF THE JOB

1. To lead on projects related to financial support, including a review the Resident Support crisis grant scheme, and the investigation of a loans-based element to expand the scheme.

2. To carry out a wide range of duties that support delivery of the Council’s tackling poverty programme.

DUTIES & RESPONSIBILITIES

1. To support the delivery of the Council’s Tackling Poverty Programme.

2. To lead a project to evaluate, expand and improve the Resident Support crisis grant scheme.

3. To lead for the Council on the LGA’s Reshaping Financial Support programme and the Co-ordinated Crisis Support programme, to improve co-ordination of crisis provision and reduce repeat instances of crisis for our residents.

4. To build strategic relationships with key partners in the borough.

5. To identify new and emerging needs that the Council needs to take into account as part of its tackling poverty and financial inclusion agenda.

6. To support the development and implementation of other projects as part of the Council’s Tackling Poverty programme.

7. To devise and implement effective communications and community engagement plans with a wide range of audiences, including influencing partners to deliver good outcomes.

8. To work in partnership with internal and external stakeholders.

Additional Information

All applications should be made via our online application system, no CVs or alternative forms of applications are accepted.

Closing date: 03/06/2020

Interview Date: 26/06/2020 

This is a fixed term contract for one year. 

Application Details

This post is open to the following types of applicants: Redeployees/ Internal/ External

If this role is available to Internal employees only, this will include agency workers but does not include independent contractors or Skills Match trainees

All applications should be made via our online application system, no CV’s or alternative forms of applications are accepted.

Internal employees should apply via the council's Intranet. External applicants apply via the Council's website.

The Position

The Development Team Administrator is responsible for a range of administrative and development activities that support Lewa UK’s fundraising goals and provides Executive Assistant support for Lewa’s International Executive Director. **To apply please provide a CV and covering letter**

The Role

The Development Team Administrator will be detail-oriented, familiar with fundraising processes and the importance of data management, a team-player, self-driven, and passionate about contributing to high standards of excellence. A commitment to and interest in wildlife conservation and community development is advantageous. This full-time position is based in London close to Hammersmith underground station.

Broadly, the Development Team Administrator is responsible for supporting the UK team in meeting ambitious annual fundraising targets, overseeing operations of Lewa’s London-based office, and ensuring excellent donor stewardship and data management. 

This position reports to the Deputy Director of Development Europe, Middle East & Asia (DDofD EMEA), currently based in London. Lewa’s International Executive Director (IED) has overall responsibility for all staff and consultants who are hired to work on Lewa’s behalf outside of Kenya. 

Responsibilities

Administrative Duties

• Schedule meetings, set up conference calls via Zoom, keep global calendar up to date;
• Handle mailing requests from donors including mailing of impact reports, donation receipts, special gifts and other items;
• Implement new filing system and ensure ongoing proper filing practices under guidance of the Global Data and Administration Officer;
• Arrange conference rooms and food catering when needed;
• Provide administrative support to DDofD and IED for scheduling meetings, data entry, arranging travel, etc.

Donor Information and Support Management

• Enter donations and detailed notes into Salesforce and process donor acknowledgement letters under the direction of the DDofD;
• Ensure tasks and deadlines assigned to consultants are entered and updated in Salesforce;
• Monitor general Lewa email account for follow up tasks and responses;
• Support in data management via Salesforce and Dropbox by logging call notes, next steps, donor information, and follow-up tasks;
• Support all fundraisers on data entry, especially during heavy workload times of the year.

Travel and Event Planning

• Provide travel support to Lewa staff and partners visiting the UK, under direction of DDofD and Global Data and Administration Officer, including booking internal flights and hotels when needed; developing and keeping a travel itinerary up to date; requesting meetings; arranging in-country travel; and fulfilling special travel or hosting-related requests;
• Event support including planning, guest list creation and management (with the Global Data and Administration Officer) set-up and overall administrative management. Specific tasks may include logging auction items, photos and descriptions; helping to coordinate and deliver purchased auction items; posting purchased auction items; preparing and printing table place cards; updating attendance lists; delivering supplies to event location; assembling gift bags; ordering thank you gifts for committee members, etc; 
• Coordinate quarterly board committee calls and attendance at three annual board meetings, including polling board members about date availability, setting up Zoom calls, ensuring technology needs are in place for meetings, etc;
• Responsible for planning all UK board meetings and International Advisory Council meetings annually including booking hotel room blocks, arranging catering if necessary, answering questions from board and staff who are traveling to the meeting, distributing schedules and materials, etc.;
• Assist with meeting material preparation including proofreading, editing, and organizing board books via PDF;
• Attend board meetings and take detailed meeting minutes.
• Assist the DDofD in supporting the Lewa Next Gen programme and on average two events annually and associated Communications.

Fundraising Support

• Play a key supporting role in annual direct mail activities including mail merges, formatting, printing letters, troubleshooting, etc.
• Draft emails and donor correspondence as requested;
• Respond to donor and board member queries in a timely, professional manner.
• Proof read proposals and other communications text
• Assist the Fundraising and Communications Officer in writing Social Media posts and other Communications relevant to Lewa UK/ EMEA.

Office Oversight

• Office oversight and management including making sure the office has proper supplies and functioning equipment;
• Coordinating IT support for the team when necessary;
• Track expenditures for key staff and events in cooperation with Global Data and Administrative Officer and Senior Finance Manager;
• Pricing research for supplies, services, travel, etc.;
• Manage vendor relationships for UK under direction of Global Data and Administrative Officer and DDofD;
• Research and query common HR and administrative practices to establish better office and employee management systems when needed;
• Other duties as assigned.

The Person

This challenging role demands a highly organized, detail-oriented, entrepreneurial individual with strong communication skills and the ability to work with limited supervision.  We are looking for someone to join our growing team who has a genuine passion for the cause and pride in their work, as well as understanding the vital contribution this role makes to a busy team!

Qualifications and Competencies

The Development Administrator must demonstrate:

• Attention to detail and willingness to carefully track data related to donors and office management.
• Strong writing and editing skills to assist on proposals.
• Ability to keep to budget
• Should be skilled in Microsoft Office, including Word and Excel, and a CRM database.
• The ability to initiate and complete long-term projects as well as manage time-sensitive daily activities, and the flexibility to work as part of a collaborative office environment. 
• The ability to foster a healthy organizational culture in a multinational, multicultural environment.
• Entrepreneurial spirit and problem-solving skills.
• Strong interpersonal skills and the ability to work effectively and efficiently against pressing deadlines.
• Ability to work in harmony with teammates and enthusiastic about contributing to team goals.
• The ability to handle sensitive information with discretion and integrity. 

Education, Training, and Experience 

• University degree preferred; strong professional experience without a University degree also considered.

Compensation 

Lewa UK provides a competitive salary, benefits and holiday compensation package.

**To apply please provide a CV and covering letter**

CANDIDATES

Lewa Wildlife Conservancy UK is committed to building a truly diverse and inclusive organization with a focus on valuing, serving, and understanding Lewa’s constituents in Kenya and globally. Lewa UK is an equal opportunity employer committed to a policy of equal treatment and opportunity in every aspect of its hiring and promotion process without regard to race, color, creed, religion, sexual orientation, partnership status, gender and/or gender identity or expression, marital, parental or familial status, national origin, ethnicity, veteran or military status, age, disability, or any other legally protected basis. Racial and ethnic minorities and men are encouraged to apply for vacant positions at all levels. Lewa UK is not able to sponsor employment visas.

Overview:The Lewa Wildlife Conservancy

Established in 1995, the Lewa Wildlife Conservancy (Lewa, or the Conservancy) is an award-winning catalyst and model for community-centric conservation in northern Kenya. Lewa has been inscribed as a UNESCO World Heritage Site, and features on the IUCN Green List of Excellence in protected area management. The Conservancy is the heart of wildlife conservation, sustainable development and responsible tourism in northern Kenya. Lewa’s successful working model has inspired replication by other conservation organizations in the region, notably through its close partner organization, the Northern Rangelands Trust, which now comprises 39 community conservancies.

Lewa is home to 14% of Kenya's rhino population, the world's largest resident population of the endangered Grevy's zebra, and many other species. The Conservancy also promotes landscape connectivity for wildlife, especially for more than 6,500 elephants that move from the high-altitude areas in the Mount Kenya Forest, through Lewa and the neighboring Ngare Ndare Forest Reserve, to habitats in Samburu and areas further north. 

Lewa’s success can be attributed to its close working partnership with neighboring communities through education, clean water projects, health clinics, microcredit programs, and sustainable agriculture work. Through a broad range of programs, the Conservancy benefits more than 60,000 people in surrounding communities who in turn have become Lewa’s first line of defense against poachers and criminal elements who seek to profit from illicit trade in rhino horn, ivory, and other wildlife products.

Are you interested in working for a Charitable Foundation that makes a difference to the lives of people of all ages and backgrounds?

Do you want to work for an organisation that positively looks to support causes that others might shy away from, tackling some of the most difficult social challenges in the UK today?

Do you have excellent Salesforce administrator-level skills, a flair for improving systems, a highly organised approach to your work, and enjoy communicating with a wide variety of people?

If so, we’d love you to join our committed Grants Team as our Grants and Digital Administrator!

Please note that whilst this role is being advertised as home based as well as within the City of London, this is in direct response to Covid-19 precautions. Any candidate would need to be able to (public health advice permitting) attend work in the office on a regular basis going forward. 

About the Leathersellers’ Company

As one of the oldest Livery Companies in the City of London, working for the Leathersellers’ Company Charitable Fund offers an exciting opportunity to discover more about England's heritage and history and to look to the future focusing on philanthropy and fellowship.

We donate around £3.4million each year to charities, schools and universities across the UK as well as supporting individual students. We support a broad range of activities from youth clubs to arts or singing in care homes; from helping refugees to homeless veterans and much more. Existing connections with six London schools, a number of universities, the armed forces and City groups have been built over decades (if not centuries) but we are also proud to hold open programmes to allow charities with no previous connection the opportunity of multi-year, core funding. We do not shy away from those tackling difficult social issues for the most vulnerable individuals in our society. The Leathersellers look to add value by not just providing funding but also making connections and sharing information as and when we can.

The Company has been an integral part of the City of London for almost 600 years. Working with us makes you a part of this rich history and key to its future.

About the role 

We’re looking for an enthusiastic team player, passionate about enabling our funding to have the most positive effect on communities around the UK, to join our committed Grants Team. The primary focus of the role will be to support the operational efficiency of the team as well as manage key communications with both internal and external stakeholders.

About the person

You will be a team player who can demonstrate excellent communication skills (written and verbal), Salesforce experience, initiative and the ability to be flexible, as you will be working in a busy office environment. You will be a quick learner and have a passion for continuous improvement, keen to contribute your ideas.

How to apply

If you would like to apply, please submit a CV and covering letter (up to two pages) outlining how you meet the skills and experience elements in the attached role specification and why you are a suitable candidate for the role. Applications must be received by 5pm on Tuesday 30th June in order to be considered. First round interviews will likely be held remotely in the following weeks, and a final interview in person after that.

ADDITIONAL INFORMATION
We offer an attractive package, including non-contributory pension equal to 15% of gross annual salary and a 35-hour week. Due to Covid-19 we are currently working remotely and foresee this being part of our working arrangements for some time ahead. Any candidate would however need to be able to (public health advice permitting) to attend work in the office at the Leathersellers' Hall on a regular basis going forward. 

I am currently looking for a versatile Team Administrator for an amazing museum. This role will see you dealing with a variety of tasks within the Development / Operations team.

There would be a large element of data entry, so I am looking for efficiency and accuracy
Main duties:
Assisting with data entry (Raisers Edge) of guest lists for Exhibition and Gallery opening events.
Helping with research into existing and prospective major donors.
Helping with removal of sensitive information from archive files in preparation for GDPR.
Reviewing annual reviews from other major museums and updating records for donors and prospects identified as having given to them.
Adding data to Raiser's Edge relating to historic memberships.
Potentially helping with some out-of-hours events (e.g. checking off expected guests from a list as they arrive for an evening reception) though this would only be if it suited.
Stuffing envelopes with several hundred event invitations!

If you have the above skills and experience and are immediately available, please apply online or contact Sekai today!

The Marylebone Project is one of the largest women’s hostels in the UK for women affected by homelessness. Those we support are often affected by substance misuse, unemployment, domestic violence and mental health issues. Whatever their story, we aim for the same ending; self-esteem, employment and independent living. We do this by providing shelter, education and employment opportunities, spiritual space and events in a welcoming and secure environment.

The ideal candidate will have:

• excellent interpersonal skills and the ability to deal sensitively with people
• experience of data entry and finance systems
• good organisational and communication skills 
• the ability to work under pressure

As part of the admin team, this role plays an active part in ensuring the team can deliver the various functions of the department and you therefore may be required to cover for other members of the team in the service assistant role and reception. This successful candidate will need to be a strong team player, who is willing to get stuck in and happy to help where needed.

For more information, please see the job description and person specification. 

nia has been delivering services to women, girls and children who have experienced domestic and sexual violence since 1975. The organisation has three main aims: to provide services for women, girls and children who have experienced men’s violence; contributing to ending male violence against women and girls, and to inform and influence policy and public awareness.

We are delighted to receive funding from MOPAC to develop The Anita Project. The Anita Project has been devised to bring about long-term sustainable change for women facing multiple disadvantage and who are involved in prostitution in London. This service will build on nia’s existing work to support women to exit prostitution.

Job Title: Service Manager (The Anita Project)

Hours: 35 (including some evenings and occasional night-time)

Salary: £33,000- 35,000 (dependent on qualification & experience)

The Service Manager (The Anita Project) will be responsible for developing and delivering this new project. She will also be involved in the management of nia’s other exiting prostitution services.

We are looking for a highly organised and self- motivated woman who is passionate about ending male violence against women and girls. For this post, we are looking for a woman with management experience who shares our values. You will have a ‘can-do’ approach, be passionate about prioritising women and be committed to nia’s feminist approach. Your values, attitude and abilities are as important as your experience.

CV’s will not be accepted. 

Closing Date: 10am, 3rd June 2020

Interview date: 9th June 2020

The post is subject to an enhanced vetting and barring check and is open to Black women only. Genuine Occupational Requirement (GOR), Schedule 9 (Work; Exceptions), Part 1 (Occupational Requirements), of the Equality Act (2010) applies.

Job Title: Admin and Project Support Officer

Salary: £24,000 per annum, 35 hours per week

Length of Contract: 18 months, with the possibility of extension

Pension Payment: CommUNITY Barnet will make a pension contribution into a workplace pension scheme

Annual Leave: 28 days per annum, excluding bank holidays

Location: Based at CommUNITY Barnet office, or any other location to be agreed, with regular travel to and within the GBL area

We are seeking to appoint an Admin and Project Support Officer who will bring their enthusiasm for community development and organisational skills to incite lasting change to the Grange community.

The Big Local is an exciting programme that aims to bring about lasting and measurable differences to communities across the UK. The 10-year initiative has provided 150 areas across the UK with at least £1m of National Lottery money, to empower communities and their residents to make a positive difference to their surroundings. The Grange Big Local project is located in East Finchley and works to promote a thriving, dynamic and caring community.

The Grange Big Local Partnership Board (GBL), in association with CommUNITY Barnet (the Locally Trusted Organisation) wishes to appoint an Admin and Project Support Officer. This will be on a fixed term contract of 18 months initially, with the possibility of extension. Located in East Finchley, North London (N2) and the offices of CommUNITY Barnet, this role would ideally suit someone who is inspired by enabling local communities to improve their local area and can communicate this enthusiasm to others.

We are looking to appoint a confident self-starter with excellent IT and organisational skills, and the ability to work to set deadlines. You will be responsible for providing all-round administration and project support to both the Partnership board and the GBL staff team. Successful applicants will show a commitment to and understanding of equal opportunities, diversity and safeguarding.

Working under the umbrella of CommUNITY Barnet we can offer you training as appropriate to support your own career development.

The job requires the flexibility to meet the requirements of weekend or evening work, and to work within the East Finchley area, and Barnet office when required. 

The closing date for applications is Monday 1st June at 9am.

Early applications invited – the closing date may be brought forward if a high volume of applications are received.

Our Streetlink project specifically works with vulnerable women and with the help of a dedicated volunteer team, we provide a range of services including late night and early morning outreach, a twice-weekly Women’s Space, Sanctuary sex worker Drop In every Tuesday evening and an Open Access/Drop-in session. In addition a full adult learning timetable offers free classes and workshops. We assess need, create bespoke support plans, provide ongoing key work and empower people to improve their circumstances. 

Could you lead a team that will wrok to restore hope for some of Lambeth's most abused and forgotten women. Could you help rebuild their trust and support them to make alternative choices that would bring stability and hope to their lives.

We are looking for a team leader with an understanding of and committment to our service users.

We are recruiting for a Part time Finance /Administrator assistant for an growing international development charity working with young people. This role is 21 hours a week, a FTC for 12 months and you will be working remotely.

The Role
Finance
Prepare biweekly payment runs and enter data into the Quick Books accounts system. This will involve
- accurately allocating invoices to both departments/projects and nominal ledgers
- Ensuring that invoices are correctly authorised in accordance on budget holders approval limits.
Handling and responding to supplier queries
Bank reconciliations
Credit Card reconciliations
Maintaining the fixed asset register
Assist in preparing donor reports including a monthly budget Vs actual report.
Assist in preparing Audit Schedules
Electronic filing of documents.
Ensure that proper internal controls are followed for all transactions.

Administration
Ordering New starter equipment.
Inputting (contact) details into Sales Force.
Assist the Finance Director with correspondence with suppliers, Legal and other professionals.

The Candidate
Experience in purchase ledger
Bank reconciliations
Donor reporting
Budget Vs actual reporting
Keeping and maintain records. S/he must be highly organised as the work will entail a huge amount of electronic record keeping
Must have experience in Quick books (preferably the online version).
Must be able to able to work unsupervised and work well across the teams of the organisation. The post holder must be ACCA Part 1 qualified (or equivalent) and studying towards full qualification.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Do you believe everyone should have a place to call home and the chance to lead a fulfilling life?

SHP (Single Homeless Project) is one of London’s leading homelessness prevention charities and a dynamic and growing organisation changing 8,000 lives every year across London - from supporting people in crisis, to helping them take the final steps towards independence and employment.

Our Hammersmith and Fulham services are comprised of one high support hostel and two medium support hostels, housing 23 clients who have experiences of mental health concerns and some with additional complex needs; including substance use and offending behaviour.

As the Senior Project Worker, you will be responsible for supporting the staff team, alongside the Service Manager.  You will play a key role in achieving the aims of the Project by supporting the Service Manager to operate an assertive accommodation based service of High-Medium services. You will also support the team to operate in line with best practice, as well as support a team culture of learning and reflection.

To be successful, you will have a strong understanding of housing management services and be able to demonstrate an effective approach to supporting clients in maintaining their licences and tenancies. You will also be resilient, innovative, flexible and creative, with a commitment to working collaboratively and within a recovery framework.

The successful candidate will be provided with a diverse range of work experiences within the role, excellent training opportunities and the opportunity for progression; within an organisation with a history of internal staff progressing into more senior roles.

You will work on a rota basis completing early, late, sleep-in shifts, including weekends and Bank holidays.

Closing date for applications: 31st May (at Midnight)

Interviews to be held: 8th June 2020

This post will require an Enhanced DBS check to be processed for the successful applicant.   

Our attractive benefits package includes:

• A salary increase after successfully completing six months.
• A 37.5 hour working week including flexible working hours (core hours are 10am – 4pm) in non-accommodation services
• 25 days annual leave, increasing annually to the maximum 30 days (plus paid Bank Holidays),
• A contributory pension scheme: SHP will contribute the equivalent of 5% of your annual salary
• Staff Health Cash Plan and discounts scheme
• Comprehensive and integrated training programme designed specifically to develop the skills and knowledge involved in our work

SHP is actively committed to equal opportunities and the promotion of diversity and inclusion, in all of our services and workplaces.  We are also Disability Confident Committed, a Stonewall Diversity Champion and IIP accredited.  In the London Homelessness Awards 2019 one of our Projects was commended for their work.

Temporary Project Workers Wanted in Southwark

Are you looking to develop a career within homelessness? If so we may have the ideal role for you!

• Clients: Working with Vulnerable Homeless clients with various complex needs
• Hours: Full time 37.5 hours across 5 days a week, must have complete availability and be happy to work on a rolling rota
• Area: Southwark
• Assignment: 3 months+
• You must have an enhanced DBS issued within 12 months or one that is on the update service to apply

We are looking for candidates who have a good understanding and background across the following areas:

• The needs of homeless people and can work in an empathetic, constructive but strict manner with vulnerable adults who may have experienced complex trauma, forms of addiction or mental health issues
• You will have excellent written and oral communication skills to enable you to effectively advocate on behalf of your clients when required
• Will also possess good literacy, numeracy, and I.T skills.
• You should have an interest in homelessness issues and have up to date knowledge on Homeless and housing legislation.
• As project worker you will be providing key work support sessions based on each client's support plans catered around their various support needs. You will also be collating and updating needs and risks assessments, confidence in both these areas of expertise is crucial.
• You will need to assess clients on their barriers to engagement with the service and yourself, using altered approaches to enable the clients to trust you in order for you to begin assisting them with the reshape of their lives
• You will also be inducting new tenants into the service, helping them to understand their terms of agreement and making them feel settled

Southwark is a popular location so don't wait around and miss out! If you feel that you have the expertise and passion for this role then apply now!

Morgan Hunt is a multi award winning Employment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role

Are you passionate about youth campaigning? Would you like to help drive projects and programmes across the youth sector?

Prospectus is delighted to be working with Paul Hamlyn Foundation as they look to hire a new Project Co-ordinator on a fixed term contract until March 2022. This position will be part time, 21 hours a week, and be part of their Act For Change Fund.

Paul Hamlyn Foundation (PHF) is one of the largest independent grant-making organisations in the UK. PHF helps people overcome disadvantage and lack of opportunity, so that they can realise their potential and enjoy fulfilling and creative lives. They have a particular interest in supporting young people and a strong belief in the importance of the arts and social justice, which is the golden thread that links all their work.

Act for Change Fund is a £3.6 million partnership for organisations supporting young people working for change. The Fund provides resources for young people to challenge social injustice, find ways of overcoming inequality and give a voice to issues they are experiencing. A joint initiative between Paul Hamlyn Foundation (PHF) and Esmée Fairbairn Foundation (EFF) in partnership with the National Lottery Community Fund, both foundations are acting as match funders and are awarding grants on behalf of the #iwill Fund. Act for Change Fund began in 2018, and the programme will end in early 2022.

The Programme Co-ordinator will act as the first point of contact for the AFCF and duties will include responding to enquires, funded organisations and all stakeholders associated. You will provide administrative support that will include grant reporting and help to process financial data to ensure timely payments to funded partners. You will work with the learning and evaluation partners as well as handle governance responsibilities regarding the fund too.

The successful candidate will have a strong background in co-ordinating complex projects and programmes. You will have experience of communicating and managing relationships with a large range of different stakeholders. You will be passionate and engaged with the work of PHF and will be knowledgeable about youth social action, social justice, young people's campaigning and/or self-advocacy.

If you are interested, please do apply with a Microsoft WORD copy of your CV and the relevant consultant will be in contact.

The organisation, our partner, is dedicated to the provision of financial management solutions to international institutions, particularly those involved in grant-making and the implementation of grant-funded programmes in the Public & International Development sectors e.g. UNICEF & The World Bank. In turn grants are provided to a large and diverse group of non-profit organisations delivering essential programmes to communities, typically in the less-developed world.

You will provide project coordination support for the full life cycle of department assignments offered to clients; from the proposal process, contract management, assignment planning, through to assisting with the report writing, and billing.

The Project Coordinator takes responsibility for specific clients and works closely with the respective Client Manager. The project coordinator is a vital asset to the contract team and should always be able to assist as and when required.

Responsibilities

Coordinate the full lifecycle of the project, including the following key processes: Proposals, Contracting, Planning, Reporting & Billing. Depending on the individual client/contract, the following tasks may vary.

• Assist with proposal and tender submission, including preparing project budgets and schedules, ensuring that all proposals are submitted within the respective deadline and liaising with prospective staff
• Ensure that contracts are as per the issued proposals, that all terms agreed are in the firm’s best interests and support the Managers in any contract administration that may be required
• Plan the fieldwork of the project, including agreeing dates with the beneficiary (the NGO that has received the funds from the donor), liaising with internal and/or external staff to ensure they can perform the required service (financial audit, etc.) on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly
• Draw up contracts between the firm and any outside International office with whom we have liaised to be involved in the fieldwork of the project
• Monitor and track project progress and handle any issues that arise, create a Control Schedule to ensure all stakeholders are kept up to date with any project developments
• Act as the point of contact for all stakeholders (including the client, the beneficiary, internal/external teams and management)
• Assist the manager in any report-writing tasks that may be required & deliver final product to client
• Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to
• Check and process all external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise
• Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs incurred by the firm are accounted for when creating the bill, and that all bills are paid by the client in a timely manner 
• Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders
• Any other duties appropriate to the grade and level of responsibility of this post, for which the post holder has the necessary experience and/or training
• General: translate documents, maintain filing system of documentation by client and by assignment, assist with training new project coordinators, archive files when necessary

The role requires:

Essential:

• Prior experience in a project coordination role
• Fluent English in both spoken and written communication
• Second language, especially French, Spanish or German
• Degree educated
• Competent using MS Office
• Strong organisational and time management skills
• Able to prioritise, organise and multi-task
• Good numeracy skills
• Excellent communication skills both verbal and written

Desirable:

• Experience of working in Financial Services or for a large International Institution
• Able to work under pressure with accuracy and focus
• Good eye for detail and the ability to follow through tasks
• Able to meet deadlines
• Able to be a self-starter and work on own initiative 
• Able to demonstrate problem solving skills
• Comfortable within a changing and developing environment 
• Able to apply relevant skills to new scenarios

Take Back the Power is a radical, youth-led initiative focussed on effecting change for, with and alongside young people. It is currently working to tackle the causes and consequences of violence against young people.

We are looking for 2 experienced youth workers (1 maternity cover) to support, connect and champion our paid Youth Organisers, who are commited to ensuring young people’s experiences, engagement, insights and ambitions are held front and centre in advancing solutions to the systems that all too often fail young people.

This a career-defining opportunity to work alongside a brilliant group of young people to effect systemic change through social action.

You'll help build an alliance of skilled young change makers and youth-led initiaitives to deliver Take Back the Power's 10-point Call to Action. You'll also be invested in creating the structures, mechanisms and capacities that enable young people to co-design and co-deliver future programmes, and which shape and influence all we do at the Winch.