I am currently looking for an Administrative and Outreach Assistant for an innovative environmental charity. This exciting part-time (24 hours per week) role will sit within the secretariat's Communications team and work collaboratively with members and partners.
You will support our small team of communicators and campaigners through a range of administrative tasks that will help ensure the smooth operation of our work in this vital year.
In addition, you will support the upcoming main event week team with outreach to a wide range of partners and potential partners to encourage and support them to engage with our signature event for the year which will take place from September 18-26.

MAIN RESPONSIBILITIES:
Administrative
Manage the Campaigns and Event inbox
Set up and take minutes in team and event meetings
Manage our shared collaborative spaces
Support the campaigns executive with finance management
Support the communications team by maintaining the members information on our website
Declaration signs up due diligence
General administrative support to the campaigns exec + campaigns and comms assistant, partnerships manager (and others) when needed

Outreach:
Pro-actively reaching out to potential partners for the upcoming main event week by phone or e-mail
Reactively working with partners seeking to engage with the upcoming main event
Supporting the campaigns executive with the production of the awards

PERSON SPECIFICATION:
Prior administrative experience preferred
Excellent organisational skills
Excellent time management skills
Proficiency with using basic office tools including GMail, Google Drive, Slack and Microsoft Office programmes
Prior experience working with external stakeholders and confidence to speak to potential partners
A genuine interest in the charity's work.

If you have the above skills and experience and are immediately available, please apply online today!

The ClementJames Centre is an award winning charity that empowers the community to release its potential in one of London’s most disadvantaged areas. Our vision is for everyone in our community to release their potential and live fulfilled lives. We achieve this through education, employment and wellbeing support in a safe and compassionate space. We offer:

• Employment Support - Helping people to gain meaningful and sustainable employment. We offer tailored advice and support, mentoring and work skills activities.
• Children & Young People’s Education - Helping young people to learn, flourish and achieve their potential. We provide academic support, mentoring, intensive literacy and numeracy support and aspirational activities.
• Adult Learning - Supporting adults to improve their English, Maths and ICT skills. We offer a wide range of Functional Skills courses and intensive literacy and numeracy support.
• Wellbeing & Support - Empowering people to overcome barriers and challenges and to engage with their own wellbeing. We do this through the provision of information, advice and guidance, and wellbeing support and activities.

Our programmes and services have expanded substantially over the past 5 years and we have exciting plans for further development. At this important time, we are looking for a high-calibre candidate to join our senior management team as Chief Operations Officer. This role will require you to take responsibility for the overall sound financial management of the charity, to oversee and develop the charity’s HR and IT systems, and to oversee the charity’s communications and site development. You will also provide leadership, vision and management to the support team.

You will be highly numerate, have excellent written English and extremely efficient organisation skills, and have excellent inter-personal and communication skills. You will also have passion and enthusiasm for the mission of The ClementJames Centre.

If you believe you have the qualities we are looking for and you want to work with us to help thousands of people in North Kensington to overcome barriers and live fulfilled lives, then we would be delighted to hear from you.

The ClementJames Centre is a welcoming and unique place to work and if you would like to speak to us before submitting your application please email us to arrange a phone call.

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At ClementJames, we welcome and encourage applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation. If you require the application documents in a different format please do not hesitate to contact us.

Black and Minority Ethnic people are currently under-represented in The ClementJames Centre’s workforce and also within the charity sector. The ClementJames Centre particularly welcomes applications from Black and Minority Ethnic people.

Safeguarding is everyone’s business. The ClementJames Centre is committed to protecting the health and wellbeing of those we support, and enabling them to live free from harm, abuse and neglect. All our staff are required to have an enhanced DBS check and will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

You will work as part of and provide support to our core mental health staff team. having direct responsibility for the administration and promotion of a large and busy counselling service and other mental health services.  This will include providing a first point of contact for counsellling clients and service users, liaising with staff and volunteers, maintaining data collation and supporting service monitoring and evaluation, whilst ensuring an organised, efficient and smooth-running services and centre environment.  Initally this work will take place remotely via home-based working whilst we are facing COVID-19 restrictions.  This is an exciting job opportunity to join a dynamic and committed team and make a difference to the LGBT+ community. 

ELOP – is a London based thriving community-led LGBT+ mental health & wellbeing charity offering a range of support, advice, information, counselling and group support services to lesbian, gay, bisexual and trans (LGBT+) communities

Initially this work will take place remotely via home-based working whilst we are facing COVID-19 restrictions. 

You have cleaning experience and (ideally) qualifications/certificates in basic/advanced Health & Safety. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as a Cleaner (Domestic).

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.

Right now, our Hope Lodge service in Southend service needs a Cleaner to join their team. Hope Lodge offers 24 hour supported housing for people within medium to high needs. You will be responsible for maintaining stock records for re‐ordering purposes and completing all relevant recording documents as required. You will ensure that all aspects of Health & Safety compliance are adhered to and, when it comes to cleaning, vacuuming and dusting the other areas of the care home and replenishing soaps, hand towels, bin liners and toilet rolls, again, we'll count on you.

To succeed, you’ll need good knowledge and understanding of health and safety in the workplace. Experience in cleaning is essential as is the ability to complete relevant legal and recording documents. Comfortable working with minimal supervision, you're well‐organised and great at communicating with people at all levels and from a range of backgrounds.

This is a part time post at 10 hours per week.

The salary for this post is £17,725.00 (pro-rata for 10 hours per week).

The closing date for this post is 12th May 2021 at 11:59pm. We do however reserve the right to close the vacancy earlier should a sufficient number of applications be received.

This is a rolling recruitment process, shortlisted candidates will be interviewed as and when they apply.

We are committed to increasing our diversity and we would welcome applications from those with lived experience and/or who are from a BAME background.

It is a mandatory requirement of the application process for this post that candidates submit a CV and Supporting Statement, thus only candidates that provide a supporting statement will be considered for an interview.

So, are you ready to take on this rewarding role that comes with some really great benefits? Apply now via our website.

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.

Clinical Administrator

Full time- 35hours

Remote base/ Home working with occasional travel, UK

Salary: £17,763 - £22,330  

Permanent

GamCare is the UK’s leading charity working with those affected by gambling related harm. We run the National Gambling Helpline and deliver treatment to those affected. Alongside GamCare’s treatment services, we run training and accreditation for the UK gambling industry to raise standards and make gambling safer for everyone.

GamCare is seeking a dynamic and self-motivated administrator to support its Treatment Services within the Clinical Directorate. You will be joining a passionate and friendly team at a growing charity making an important difference to the lives of people who have been affected by gambling problems.

You will have experience of supporting teams with a range of tasks from organising and minuting key meetings through to being the first point of contact for new clients booking appointments. You will have strong interpersonal skills, liaising effectively with team members to identify and prioritise their needs. You will be self-motivated, able to identify gaps in systems and processes to make them more efficient and supporting the smooth running of the team.  You will have excellent IT skills and be familiar with Microsoft packages.

Due to the geographical spread of the services you will be supporting, this post will be predominantly home based, but with an expectation for occasional travel into a local office base and/ or London Head Office

If you think you have the skills and experience for this role, we would be delighted to hear from you.

Please note, the applicant must be free of any addiction, excluding nicotine, for at least 24 months.

This post is subject to a Disclosure and Barring Service (DBS) check.

To apply, please go onto the GamCare website and complete the application form and Equal Opportunities Monitoring Survey.

If you would like acknowledgement that your application has been received, please ensure the application is attached and put the following subject in your email:

Job application: <Administrator>

Please note that if the subject is not correct, you may not receive a confirmation.

Previous applicants need not apply

To discuss the role further please email Fern Hensley (Senior Services Manager)

Application forms forwarded to this email will not be accepted.

Please note we do not accept CVs

GamCare is committed to processing your personal data fairly, lawfully and transparently in line with GDPR. For further information on GamCare’s recruitment privacy notice please refer to our website.

Closing date for applications is 9am 19th May

Interviews are scheduled to take place via video conference calling

We are looking for a new Office Administrator to join our team.

We are in search of a committed and organised individual to join Merton Centre for Independent Living as an Office Administrator.

Merton Centre for Independent Living is a values-based, user-led organisation which supports Deaf and Disabled People in the London Borough of Merton to live independently, challenge discrimination and achieve change locally.

You will be joining our team to provide administrative support to the organisation, as well as board of trustees. This role is key to ensuring that the organisation runs smoothly and that we achieve our aims.

We welcome applications from those that are passionate about the rights of Deaf and Disabled people and are willing to learn and develop your skills, knowledge and practice.

Merton CIL is committed to equality, diversity and reflecting the communities we serve. We particularly welcome applications from individuals from Black, Asian and Minority Ethnic communities.

This post is for 13-16 hours per week for 6 months, with the possibility of extension, dependent on funding. Starting salary is £20,144 pro rata.

Closing date for applications: 9:00am on 10th May 2021.

Interviews will take on either 13th, 14th, 17th or 18th May via Zoom.

Candidates invited to interview will be informed by 5pm on Tuesday 11th May 2021.

Start date: 24th May 2021 or as soon as possible thereafter.

If you require additional support completing this application due to an access need, or if you would like further information about the role or the application process, please get in touch.

We are recruiting for an experienced HR Administrator for a lovely hospice, they are looking for a strong HR administration, systems and excellent IT skills . You will be working in their office. This is a FTC for 3 months.

The Role
With the HR Coordinators, ensure that personnel files and electronic files are kept up to date.
Carry out ad hoc administrative Human Resources projects/tasks as and when requested.
Contribute to the administration of the new HR system (CIPHR).
Maintain HR databases ensuring accurate and up to date information is available at all times.
Assist in the recruitment process including posting job adverts, arranging interviews and support the HR Coordinators with the new starter on boarding process.
Order name badges and issue fobs for new employees.
Respond to HR queries and escalate where necessary.
To provide a customer focused service to all colleagues and external customers.
Support the HR Coordinators with Payroll administration.

The Candidate
Considerable experience of Human Resources administration
Supporting the administration for the recruitment process
Experience of producing accurate employment/contractual documentation and correspondence
Experience of using a HR databases and general IT Systems
Experience of keeping files up to date
Experience of prioritising workload, time management and dealing with conflicting priorities
Payroll administration
Excellent Communication skills

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Job title: Administrative Assistant
Reports to: Team and Office Manager
Salary: Range of £18,000 to £20,000 depending on experience.
Location: High Holborn, London
Term: up to 9 Months 
Hours: Full time

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907.

Our ambition is to save lives and improve health around the world through increased access to greater equity in global healthcare. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.

We are looking for a motivated individual to join us as Administrative Assistant, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive administration support across our key areas of work.

The role will require someone who has proven experience of providing administrative support to a busy team (preferably within the charity/not-for-profit sector), be flexible, have excellent time management skills and be able work on own initiative. The successful candidate will be working across various departments, including membership, events, small grants and communications; therefore, they will need to be efficient, organised, with strong computer skills and a professional outlook.

The Role:

• To provide day to day administration for the RSTMH team, including but not limited to, financial administration, arranging meetings, booking travel and accommodation, desk research, diary management, and organising other meetings and events as required.
• To develop and maintain effective working relationships across RSTMH.
• To ensure that all assigned tasks are completed to a high standard.
• To support all general telephone, email and written enquires are dealt with efficiently.
• To support the management of office stock levels and team planning tools
• To be responsible for opening and distributing post daily
• To undertake electronic and paper filing and maintaining filing systems appropriately.
• To provide administrative support to the CEO
• To assist with the management of the RSTMH meeting rooms and team areas
• Support and attend RSTMH events, including delegate registration enquiries via telephone and email, collating event packs and materials, and arranging transportation of event equipment.
• To assist with the administration associated with RSTMH small grants progamme.
• Participate in team meetings, planning and initiatives.
• Undertake any other reasonable tasks as could be expected of an Administrative Assistant.

Essential Technical Skills:

• Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
• Capacity to set up and maintain administrative processes and office systems
• Excellent written and verbal communication skills and a strong understanding of delivering great customer service
• Good analytical skills with the ability to identify key points from complex material or information
• Willingness to undertake other responsibilities and an eagerness to learn
• Highly computer literate and confident with Word, PowerPoint, Outlook and Excel
• Exceptional use of written and spoken English
• Experience providing administration support, preferably in an office environment.

Personal Skills:

• Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH
• Ability to be calm under pressure and help build a collaborative team culture
• Self-motivated, flexible and to work under own initiative
• Discretion when dealing with confidential information
• Experience of initiating, planning and developing areas of work
• A demonstrated commitment and interest in the aims and objectives of RSTMH.

Desirable Skills:

• Filing experience
• Experience of working with databases
• Professional, polite and confident telephone manner
• Experience of working in events.

Closing date: 17:00 on 14 May 2021.

Please click the apply button to be taken to our online submission platform. Here you will need to fill out the form and upload your CV.

No agencies please.

Salary: £36,000 - £45,000
Contract: Permanent. Max of 2 days in the office

Location: London, Stratford. Currently working from home.
Hours: 35 hours per week. Will consider remote and other flexible working requests.
Closing date: Midnight 23 May 2021. Do not delay applying as we will be shortlisting on application.

For more information download our

Are you a driven and engaging Service Now Administrator who can help us win the fight against cancer?

This is an opportunity to join a fast moving, dynamic team committed to maximising our ability to enable self-service and automation. Our passion, determination and ambition leads us to set ourselves more and more challenging targets, which means you will be constantly striving to ensure we are optimising our culture and people.

What will I be doing?

• Supporting CRUK's Technology department and its process owners by providing administration, configuration and development of the ServiceNow platform.

• Assisting with enabling self-service and automation initiatives.

• Providing ServiceNow Level 2 administration

• Finding solutions for fixes and BAU work in ServiceNow

• Creating and maintaining technical documentation

What skills do I need?

• Proven experience in ServiceNow in an administration and/or development capacity on Orlando release or later versions

• ServiceNow Sys Admin or Advanced Sys Admin certified highly beneficial

• Scripting and/or development skills in Javascript, HTML and/or CSS.

• Expert in MS Office tools for running stats and formulas

What will I gain?

• 25 days annual leave a year plus public holidays and 1 CRUK day.

• Working in an award winning team on an exciting range of different projects.

• Competitive pension scheme.

• A brilliant learning and development environment.

• A range of generous rewards and benefits via our Rewards platform everything from gym membership, cinema tickets to discounts on cars.

Our optimism and desire for success leads us to constantly challenge ourselves and others, which means you'll be encouraged to stretch yourself in our dynamic environment. And ultimately you'll know that you'll be changing lives through your work.

If you're as ambitious as we are, join our collective force and enjoy an excellent career, as we save lives and add years.

Our client, a college of the University of London and the UK's leading academic research centre are currently looking to recruit a temporary part time (0.4FTE) MSc Course Administrator to provide high quality administrative support for the MSc course. In this role, you will initially be remote home working.When they eventually return to the office you will potentially be based across two of the campus' sites during term time and your responsibilities will involve data and course management, assessments, including admissions and enrolment as well as student administration. They are looking for an enthusiastic and committed Course Administrator to join the dedicated MSc Team, you will be experienced in providing high quality administrative support and be responsible for dealing with the day to day management of student data. You will have advanced office skills and be at intermediate/advanced level for Excel. Knowledge of student databases would be highly desirable as well as previous experience using a virtual learning environment, ideally Canvas. Due to the nature of online teaching and remote working, being tech savvy will be second nature to you, including having a good understanding of video and audio-conferencing software such as Zoom.

To be considered for this role, you will ideally have a background in university administration, although will be open to transferable skills from other areas. You will have excellent organisational and communication skills, along with being able to pick up using new systems up quickly. You must be organised, capable of managing and prioritising a varied workload, work well under pressure and demonstrate a flexible attitude to work.This post is initially being offered on a 1-month basis, with a view to extending after this time, this will be on a part time temporary basis and the two days that will need cover will be either, Monday and Wednesday or Tuesday and Wednesday. This could possibly lead to a permanent post for the right candidate.

If you are available for work immediately and interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application. Please note, we are currently experiencing high volumes of interest in vacancies therefore it may not be possible to answer any individual queries on positions prior to an application or registration.

I am currently looking for a Fundraising Project Support Manager for an amazing NHS Trust for a 6-month FTC. In this exciting and varied role, you will be responsible for supporting the Fundraising Unit. You will coordinate and implement projects, provide support in relation to major gifts including administration, communications, events, acknowledgments, stewardship etc.

Main Duties and Responsibilities:
Patient/Donor Care:
Provide excellent donor support; motivating, supporting and retaining existing supporters.
Provide support to Deputy Head of Charitable Giving and Head of Charitable Giving with major donor care acknowledgements, certificates, presentations, meetings, events, etc.
Deal sensitively and professionally with patients, families or carers that may wish to fundraise, donate or be involved with work of the Hospital.
Reporting to Deputy Head of Charitable Giving

Administration:
To ensure that procedures on the fundraising database system are followed and that all changes or additions are recorded quickly and accurately.
To check and update donor details on the fundraising system and to correctly record personal details and financial information.
To carry out administration/reception duties i.e. photocopying and faxing filing, answering telecom/ telephone etc.
To support the Head of Charitable Giving and the Deputy Head.
Be responsible for building relationships with internal and external stakeholders.
Generate new ideas on service improvement and actively participate in team/departmental meetings.
Occasionally undertake surveys and gather feedback upon the completion of projects

Project Management and Coordination:
Establish and manage budgets in relation to fundraising projects
Work closely with fundraising team to lead and coordinate on specific projects, such as bi annual Newsletter, and fundraising pack.
Be responsible for arranging meetings, conferences and tours as required.
Ensuring fundraising projects run effectively and efficiently
Arrange fundraising projects across all sites
Be responsible for advertising fundraising projects and ensuring an uptake of donors
Work with fundraising communications team to produce and disseminate charity literature/materials such as fundraising booklets, leaflets and appeal literature.

Communication:
To ensure all queries are dealt with in a pleasant and responsible manner taking the initiative to resolve them or redirecting to a senior member of staff should the need arise.
To thank supporters immediately for their donations.
To communicate with internal and external departments.
To greet and register all visitors in a courteous, pleasant and friendly manner.
To receive telephone calls and respond appropriately in a polite and courteous manner.
To maintain confidentiality of staff, patient information/ records and the business of the charity at all times.
Work in line with governmental guidelines on GDPR, Trust policy on information governance and Trust policies on internal and external charities.
Ensure compassionate communication with bereaved families.

Human Resources:
Supervise volunteers and ensure the delegation of their tasks
Work closely with events coordinator and administrator, providing training as required
Deliver training to volunteers and junior members of staff

Information Resources:
Input data promptly on the fundraising database for donations, changes, communications
Regularly and accurately update fundraising spreadsheets
To produce reports from the fundraising system on a regular basis.
To create new donor records for new donations and ensure that these records are kept in an orderly manner and in line with Data Protection legislation
Using a range of IT application such as Microsoft Word, excel and Donor Strategy computer system

If you have the above skills and experience and are immediately available, please apply online today!

Are you consistently proactive, organised and personable when it comes to your job? Would you like to demonstrate your customer service skills in a small, close-knit team?

Prospectus is seeking a determined and emotionally mature individual to succeed in an immersive role within a faith-based organisation that actively supports and engages the community in the heart of London's East End.

This person will demonstrate a warm and welcoming presence as the first point of contact for all enquiries and visitors. Reporting to the Venue Manager, they will lead on accurately facilitating the setup of the venue's space, tailoring each logistical requirement dependant on the activity taking place. Playing a key role in preserving the venue to a high standard, they will have the opportunity to deal with bookings and manage the maintenance of the building.

The Front of House Coordinator will be incredibly enthusiastic about delivering high quality customer service and will actively maintain a productive and positive attitude across their duties. In addition to this, the successful candidate will need to be highly organised and will naturally strive in a diverse, broad-ranging position and not be afraid to 'muck in'. It is essential that this individual has an unflappable approach and is confident at dealing with people from all walks of life, and will be comfortable lifting and moving tables and chairs when required.

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome candidates from a diverse range of backgrounds. Please let us know if we can help you with the application process in any way. We are more than happy to make any reasonable adjustments to enable all interested candidates to apply.

In order to apply please submit your CV (in Word format) in the first instance and begin to prepare your supporting statement. Should your experience be suitable, we will send you the full job description and will arrange for a call and/or meeting to brief you on the role. You'll then have all the information you need to formally apply. We are looking forward to connecting with you soon.

Prospectus is delighted to be partnering with Cochrane, a highly regarded health research charity promoting high quality medical information.

They are looking to appoint their new Legal Contracts Officer to support the Senior Contracts Specialist in delivering an effective contracts management service to the Central Executive Team. This is a fixed term contract (maternity cover) for 9-12 months.

As a specialist Recruitment Practice, Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.

This is a pivotal post that will manage and maintain a contracts database in conjunction with the Senior Contracts Specialist and will prepare and issue monthly deadline reports for contracts. You will prepare spreadsheets collating information/metadata from the contracts database on request and you will undertake responsibility for the execution of contracts, responding to any queries arising during the signature process and following-up on records awaiting signature to expedite execution. You will actively liaise with internal and external stakeholders to secure key contract details and signatures and you will also review final drafts of agreements, checking for key details such as dates, errors and missing information.

To be successful, you must have significant experience in contracts management along with a proactive approach to problem-solving. The ideal candidate will have excellent written and verbal communication skills and track record of providing administrative support to a solicitor or contracts team. You will have experience of skim-reading contracts & reports and will excel in working methodically and accurately as well as independently. You will have an interest in learning about contracts drafting and negotiation in the research/healthcare sector and it is desirable - but not essential - to have experience of contract drafting and negotiation.

In order to apply please submit your CV (Word format). Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role. Cover letter are not required.

We are looking for an enthusiastic Business Administrative Assistant to join our new team to support us during our start-up phase with administrative business support. The role of the YPF Trust’s Business Administrative Assistant will be to support the administrative function the Charity and team.

Main areas of responsibilities will include:

Business Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Business Administrative Assistant include providing support to the Head of Operations and Membership Development and wider YPF Network

Finance & Systems

• Assist with finance administration e.g., setting up invoices and expenses on CAF bank online, adding invoices and expenses on financial software Book Check.
• Maintain paper/electronic records for all financial transactions.
• Work with Head of Operations and Membership Development to provide office expenditure, staff expenses, payroll and any other financial information required.
• Process payments and other finance support as required.
• Liaise with all staff to conduct System review on a quarterly basis.
• Manage back-office support systems; including the YPF Trust Office365 and Zoom accounts.
• Support with the setup of a CRM database and manage updates accordingly.

Digital & Communications

• Support in setting up, managing, and maintaining up to date mailing list via our chosen marketing automation platform, ensuring new YPF contact details and partners are added.
• Support the management of website content, adding relevant information as and when required, including the uploading of resources to the YPF-in-a-box tool

HR & Governance

• Assist to ensure all relevant policies for the organisation are in place, up to date and communicated to staff and trustees.
• Support the development and delivery of staff management processes including staff appraisal, system, training, and maintain records on leave and absence.
• Keep full and appropriate records HR records for all staff and volunteers.

Events & Network Support

• Arranging meetings, booking rooms, taking minutes, and arranging hospitality as and when requested.
• Support on administrative duties around network and training events
• Taking a supportive role in the management of the HR and Governance Working Group for the YPF Network, acting as a centralised point of contact for HR and Governance related developments for the Network

Person Specification:

Essential

• Good level of written and verbal communication and interpersonal skills
• Attention to detail
• Ability to prioritise & work across multiple projects
• Good knowledge of finance admin processes and software 
• Good knowledge of Microsoft Excel, Word and Outlook is required
• Good knowledge and experience of virtual meeting platforms like Zoom and MS Teams

Desirable

• Use of database and CRM systems
• Creative skills and innovative ideas
• An understanding of voluntary sector 
• Interest for children and young people having the best start in life.