Job Title: HR Business Partner

Reports to: Chief Executive

Salary: £36,297 pro rata

Hours: 28 hour per week

Location: Parkhaven Trust locations

Job summary:

The post holder will be responsible for the development and management of excellent human resource practice across Parkhaven Trust. They will develop and deliver the annual workforce plan and support managers to lead their staff in accordance with best practice.

To be a member of the Senior Management Team of the Trust and participate in the senior managers on call rota.

Main tasks and responsibilities

1. Develop and deliver the annual workforce plan.
2. Review and develop relevant Trust Policies and Procedures ensuring they are compliant with best practice.
3. Provide HR input to the CEO & Senior Management Team as necessary, supporting organisational changes including redundancy & TUPE.
4. Be the first point of contact for all HR related queries, providing confidential ad hoc advice and assistance to Parkhaven Trust employees.
5. Provide advice, coaching and training to managers in relation to employee performance, conduct and absence management.
6. Lead Trust recruitment procedures for paid staff and volunteers.
7. Develop and maintain supervisory and appraisal systems working with line managers to ensure compliance.
8. Ensure that training and development needs are identified and delivered
9. Provide relevant and accurate reports to the senior management team and trustees as and when required.
10. Maintain and develop the HR workforce system.
11. Prepare payroll amendments each month liaising with the Finance team to ensure timely and accurate payroll information.
12. Support the Volunteer Coordinator as appropriate to ensure best practice in supporting volunteers and assist in producing relevant policies for volunteers.

 HR Administration

1. Support managers to maintain contracts, personnel files and other employee information.
2. Support the HR Officer to deliver an effective recruitment service across the Trust.
3. Support the HR Officer to deliver the agreed training programme.
4. Complete HR surveys and reports as required for internal and external reporting purposes.

Other duties and responsibilities:

1. Undertake such other duties as may lie within the scope of this post to ensure the effective delivery and development of the Trust.

2. Support and actively engage in fundraising and promotional activities.

3. Act as an ambassador for Parkhaven Trust.

4. Participate in the senior manager on call rota.

General Statements:

Confidentiality
All information relating to service users and/or staff obtained during employment with the Trust is to be treated as confidential and as such employees should not disclose it without appropriate prior authorisation.  Unauthorised disclosure of any confidential information, or that covered by the Data Protection Act may result in disciplinary action. 

Continuous Improvement
We are continuously improving services and all members of staff employed by the Trust are expected to play an active role in the development and improvement of services to the benefit of service users.

All employees are required to participate in an annual appraisal and any associated training and/or learning opportunities.

Data Quality
All staff involved in the collection of data are responsible for the accurate and timely collection and recording of information.

Equality, Diversity and Human Rights

The Trust is committed to providing equality of opportunity, anti discriminatory and anti oppressive practice.  The Trust will rigorously uphold our duty to promote human rights in everything we do, believing that all people have the right to be treated with dignity and respect. 

Health and Safety
Employees must contribute to a healthy and safe working environment by adhering to health and safety regulations and Trust policies.  Employees must act in a responsible manner to ensure the care of their own health and safety and that of others who may be affected by their omissions at work.

Employees must co-operate with the employer insofar as is necessary to enable Health and Safety duties or requirements to be performed and complied with.  Employees must not intentionally or recklessly interfere with, or misuse anything that is provided in the interest of the health, safety and welfare of staff, service users and the general public.

Infection Control
Infection Prevention and Control is everybody’s business, and all employees have a duty to act in accordance with the standards and procedures as set out in the Infection Control Policy at all times.

Safeguarding Vulnerable Adults
Safeguarding vulnerable adults is the business of everyone employed by the Trust.  All staff must be responsible and proactive in identifying and reporting safeguarding concerns. 

Other
You may be required to undertake work in other locations within the Trust as determined by the duties of your post.

The Trust operates a No Smoking Policy.

You may be required to undertake any other duties at the request of the line manager which are commensurate with the role, including internal job rotation and absence cover.

This job description is an outline and account of the main duties. Any changes will be discussed with the post holder in advance but will also be reviewed regularly to take into account changes and developments in service requirements.

Job Specification E=Essential D=Desirable

Qualifications

CIPD Level 7 Qualification - E

Degree level education or equivalent - E

Evidence of recent CPD - E

Experience

Experience in an  HR Business Partner role (minimum 2 years) - E

Experience of delivering a diverse HR service to meet the needs of the business - E

Experience of supporting managers to improve staff performance - E

Record of successful management of organisational change and employee casework - E

Highly developed interpersonal skills to ensure information is shared in a clear manner - E

A thorough and up to date knowledge of employment law and demonstrable experience of its pragmatic application - E

Demonstrable experience of policy development - E

Experience of working in the 3rd Sector and an understanding of the current issues facing the 3rd Sector - D

Knowledge and Experience of the use of workforce systems - E

Demonstrable knowledge and understanding of the relevant equality & diversity legislation and the practical application of it in policies, procedures and practices - E

Knowledge, Skills, Abilities

Able to demonstrate an understanding of the business and ability to translate business needs into creative HR solutions - E

A solution focussed approach to problem solving and relationship management - E

Strong interpersonal skills, able to quickly build credibility and influence at all levels of the organisation and wider health/social care system - E

Strong communication skills, both written and verbal, with the ability to present highly complex information, taking account of the needs and level of the audience - E

Ability to write and present clear reports, short articles and presentations taking into account the audience who will receive it - E

Sound knowledge of Microsoft Word, Outlook, Excel and PowerPoint packages - E

Able to work to tight deadlines and pay attention to detail - E

Able to prioritise and manage own work - E

Tact, diplomacy and emotional intelligence - E

Experience of influencing a range of stakeholders and shaping good management practice - E

Ability to analyse complex information and workforce trends to identify key concerns and develop potential solutions - E

The ability to provide comprehensive senior reports, workforce information and to support the development of business cases - E

Qualities

Able to deal with distressing or emotional circumstances, frequently when imparting information e.g., discipline, sickness, organisational change - E

The ability to work on own initiative, responding to immediate requests - E

Works effectively both autonomously under own initiative, and as part of a team - E

Able to demonstrate commitment to Continuing Professional Development (CPD) - E

Proactive and self-motivated - E

Confidence and experience in making difficult decisions - E