Hackney Playbus provides a much loved service for children and families in East London and we are now looking for a friendly, efficient and experienced adminstrator to provided organisational support to our highly motivated team! 

We are are looking for a candidate who has administrative experience preferably in a small to medium voluntary sector organisation, who can follow instructions, learns quickly, who can prioritise tasks and manage their time efficiently to ensure that the right task is completed at the right time. 

The principal duties and responsibilities will be firstly around data collection and organisation. Entering data onto a database and making ‘ticklists’ for recording attendance at the Playbus. Filing and helping the project manager with administrative tasks associated with monitoring and evaluation such as collating questionnaire responses. 

Secondly there will be duties around the administration of staff salaries. Assisting in the process of gathering staff hours each month, keeping track of sick pay and holiday pay and associated tasks.

There are a number of HR duties such as maintaining maintaining and updating personnel files for staff, volunteers and Trustees. 

Other administrative duties include answering the phone and general email queries; ordering stationary, printing leaflets, laminating posters. You will be taught how to maintain and update our online timetable and how to administer the Playbus bookings system. 

In addition there will be financial administrative duties such as preparing gift aid claims, cashing up petty cash and supporting the Director with bookkeeping. 

There will be some minute taking at meetings and other similar duties that may arise from time to time. Training will be available for all these tasks.

We look forward to finding the right candidate to join our team!

​

Job title: Area Administrator
Region: Wales
Directorate: Operations
Contract: Permanent, Full Time – 35 Hours per week
Salary: £20,163.00 per annum

About The Royal British Legion
The Legion is at the heart of a national network that supports our Armed Forces community through thick and thin – ensuring their unique contribution is never forgotten. We’ve been here since 1921 and we’ll be here as long as they need us.

Our Values and Behaviours
Does the following describe you?

- A desire to provide a great customer service and support
- Enjoy and thrive in working in teams and with others
- Passionate about supporting the Armed Forces community and honouring their contribution
- Come to work each day to be the best you can and to learn and develop
- An encourager, eager to share your knowledge and experience to help others

If so then we would like to hear from you ….

The Role

The Royal British Legion remains proud to be there for the millions of Servicemen and women who have put their lives on the line in the service of our country.  Our strategy for the future will help us support more of our beneficiaries - the Armed Forces community - throughout their lives, where, when and how they need it most.  We'll provide direct help to them and their dependants, fight for their rights and remember the sacrifices they've made.
Now it's your chance to play a part in making a difference to the lives of those who served their country. Assisting the Area Manager, you will need to have excellent IT skills and be confident in dealing with a wide range of people.
Based in the Cardiff Pop In, you will be responsible for the effective administration of the Area team, its volunteers and office locations across Wales. You'll support the Area Manager with essential administrative tasks including managing travel bookings and meetings, as well as administrative support to high profile national events such as the annual Wales Festival of Remembrance.

How to Apply
Please apply by clicking ‘Apply Online’

Closing date for this role is: Friday 4th October 2019 

Interviews will be held in Cardiff Office on Thursday 10th October 2019

About the European Climate Foundation

The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level.

We support over 280 partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.

About the role

As an Administrative Assistant, you will report to and provide day to day administrative support to the UK Programme Director, the UK Programme Team and the Power Transition Programme Director as well as taking care of the office management tasks.

Key responsibilities

Support to the UK and Power Transition Programmes:

• Manage diaries and schedule meetings;
• Organise travel arrangements and bookings;
• Support in-house and off-site events;
• Support the UK programme and the UK team;
• Coordinate catering and facilities set up for meetings and events;
• Handle the processing of invoices and expense reports;
• Assist with Power Point, Outlook and other applications/programmes.

Office management:

• Welcome visitors, dispatch phone calls, manage incoming and outgoing post;
• Act as primary contact person for the landlord and the subtenants;
• Order office supplies, furniture and groceries;
• Manage the office budget;
• Manage the office floor plans;
• Liaise with building management and external providers to ensure upkeep of the office;
• Understand and be able to help with the VC systems in the meetings rooms;
• Support the UK based staff and visitors;
• Onboarding and other simple HR tasks;
• Support organising Major organisational events taking place in the UK;
• Support celebrations and organise team events;
• Carry out a diverse set of administrative tasks.

Experience and competencies

• You have 1-2 year’s relevant experience in an administrative function;
• You have a strong interest in climate and the environment;
• You consider yourself to be a completer/finisher and you have strong attention to detail;
• You are a proactive and enthusiastic team player, but also able to work independently and to be discreet;
• You have strong problem-solving skills with a positive, can-do attitude;
• You enjoy juggling various tasks and you are able to prioritise effectively;
• You enjoy working with numbers;
• You computer literate and are at ease with the MS Office suite;
• You have excellent written and verbal communication skills in English.

What we offer you

• The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
• A flexible work environment and a space to develop and challenge yourself;
• A full-time temporary 1-year contract (possibility to be extended).

Prospectus is delighted to be collaborating with Society of Teachers of the Alexander Technique - the largest professional association of Alexander technique teachers across the globe, to recruit a dedicated and professional Administrative Officer. This is a part-time position across four days a week.

As the organisation's Administrative Officer, you will oversee a variety of administrative functions within the organisation, including aspects of finance, membership and board meetings. You will deal with external queries from both new and existing members, ensuring matters are dealt with in a timely and efficient manner. Working closely with the Membership Officer, you will assist with DBS checks, membership applications and ongoing training course approval. As the Administrative Officer, you will also provide support to board and staff meetings by taking and disseminating minutes, and arranging catering where necessary. The post holder will play a vital role in the planning and organisation of yearly events and workshops both internally and externally. You will maintain the organisation's social media presence including preparing the monthly e-newsletter.

The successful candidate will be educated to degree level or equivalent, and/or have substantial administration experience. You will possess excellent communication skills, both verbal and written, with the ability to communicate with individuals at all levels. Working independently and proactively, you will have the confidence to deal with a wide variety of enquiries, prioritise competing deadlines, and utilise your great IT and organisational skills, including the use of MS Office packages and social media platforms. Previous managerial experience is desirable although not essential to this post. This role would be well suited to an individual looking to further develop their skills and experience with the opportunity to progress within the organisation.

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below.

Hours: 22.5 hours per week

Location: Letchworth, with travel to Hitchin and Royston

Salary: From £31,371 FTE, pro-rata for 22.5 hours (FTE is 37 hours), plus up to 5% matched pension contribution

Citizens Advice North Hertfordshire is a local charity, improving lives by giving people free advice and support in times of need.  Last year we helped over 5,000 people in North Herts and South Cambridgeshire with issues including debt, housing, benefits, relationship breakdown and discrimination.

We are a busy and dynamic organisation with 19 paid staff and 70 volunteers based across our offices in Letchworth, Hitchin and Royston.  We offer information, advice and specialist casework face to face, on the telephone, online and via email. 

We are seeking an Administration Manager to manage the administrative, IT, premises and HR functions of the service. The particular focus of this role will be to build our capacity in these areas, utilising existing staff and volunteers appropriately, and recruiting new volunteers where needed.  The successful candidate will be a senior member of the management team and input to the strategic direction of the organisation.

How to apply:

Please click on the Apply button for application details.

Application deadline: 9am on Wednesday 9th October 2019

Interviews: Week commencing 21st October 2019

We are equal opportunity employers

Registered Charity 1086489

Fixed term contract - 12 months

Together is an amazing place to work. And it’s not just because we’re one of the UK’s oldest and most respected mental health charities. It’s because we put the people who use our services at the heart of everything we do – supporting and enabling them to take control of their lives and make a positive contribution to the community.

Together for Mental Wellbeing are recruiting for a full time Data Administrator role based at Together’s National Office in Central London (with fortnightly travel to Norfolk required). This role is a 12 month fixed term contract. Organised and diligent, you’ll enjoy knowing that your work reporting on and supporting staff with recording the work we do is helping us to track the progress of the people we support.

We have an exciting opportunity for you to draw upon your extensive administrative and database experience to support us to maintain and update our records and work as part of our Quality Improvement team alongside Together’s Norfolk service to collate, analyse and report on the work we do.

You will also use your knowledge to develop, improve and maintain databases and administrative systems, as well as coordinating and collating relevant information to produce regular reports. You will support the team with general administration support including communicating via a range of channels and settings to staff across Together and externally.

You will have excellent communication skills, a thorough knowledge of using and maintaining databases and of Microsoft Office, with a focus on Excel, the ability to prioritise and manage your time and an understanding of the importance of maintaining confidentiality.

We have a firm commitment to encouraging fairness and diversity in our work force and we welcome applications from disabled people and those from BAME backgrounds.

We are recruiting for an experienced administrator for an amazing health charity ! Immediate start !

The Role
To provide flexible support to uphold the efficient working of the unit, including acting as first port to general emails, phone calls, letters and visitors.
To coordinate team meetings as required and ensure any subsequent actions are actioned.
To support team logistics and administration, including supporting the improvement of administrative processes and consistency of administrative functions across the unit.
Support financial administration requirements such as the raising of purchase orders, ensuring compliance with budget codes and monitoring spend against budget
Maintain and observe an appropriate level of confidentiality at all times and handle personal information in a confidential and sensitive manner.
Maintain data systems to effectively support colleagues work, ensuring that data is held securely and in line with the organisations policies.

The Candidate
Experience of effective meeting administration, including accurate minute-taking, organising meetings, making travel, accommodation and other arrangements.
Experience of working with all programmes within Microsoft Office for word processing, producing presentations and the setting up of storage of information systems.
Experience of financial administration tasks
Proven ability to undertake a varied and at times busy workload, to work on own initiative, to prioritise work and to plan your own time efficiently and manage multiple tasks across a complex organisation.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

The post-holder will be required to deliver effective administerial support to the charity's Board of Trustees, the trading company's Board of Directors, the charity's Leadership Team, as well as providing admin support to a number of internal meetings. The post-holder will also hold an important role, being responsible for our main reception function. We require a organised individual who is capable of empowering decision-makers via effective organisation-wide support.

Job Description

Governance

• To provide administration for Trustee Board meetings and subcommittee meetings, including organising Outlook meetings, preparing agendas, liaising with managers and trustees, booking rooms, taking minutes and preparing formal minutes
• To be knowledgeable on the quoracy of all Union meetings and to monitor and advise as necessary
• To maintain a record of membership of the Board, to be reported to Governance and Appointments Committee
• To support the HR Advisor when recruiting new Trustees
• Work with the Democracy Coordinator to ensure that the governing documents of the organisation are up to date and appropriately accessible to our members via the organisation’s website.
• To perform administration duties that ensure the Union meets its statutory requirements with Companies House and Charities Commission, including updating the Charity Commission website
• To provide relevant information to the Website-Development Coordinator regarding the content of SU governance webpages
• To be knowledgeable of the UNSU Constitution and Bye-Laws, as they apply to this post, including any legal requirements
• To provide general administrative support to the organisation’s Leadership Team
• To provide a minute taking facility for senior staff meetings
• To coordinate the internal/University meeting procedures in terms of circulating agenda, papers and minutes and assisting with diary management
• Ensure a robust system is in place for follow up of agreed action points from meetings
• Provide an administrative support service for any major project activity the SU may undertake E.g. Quality SU’s

Reception

• Supervise a small team of student staff who will be the front-face of our organisation with regards to any enquiries received at our reception desk, via social media or to our general enquiries e-mail
• Train and support that students staff team to:
  • Be proactive in developing knowledge of the organisation’s operation, and therefore allowing for a more knowledgeable and effective front-of-house for the organisation via the reception desk, enquiries e-mail and for social media enquiries.
  • Be responsible for general office duties ie: Receipt and distribution of post, lost property, efficient message taking, stationery stock control & ordering,
  • Provide administrative support to members of staff at the Union where required, particularly in supporting the wider Student Engagement team
  • Be responsible for issuing of NUS Extra cards
  • Bursary scheme- Maintain shared database of eligible students’.  Log all vouchers collected. Liaise with UoN staff weekly on progress of collection.
  • Manage all enquiries from emails or in person for room bookings at the Engine Shed. Maintain a shared calendar with other staff to enable bookings. Liaise with appropriate staff of all aspects of the booking including Catering requirements, IT/AV requests and furniture layouts. Organise car parking. Complete follow up paperwork from bookers.
  • Publish a weekly events calendar to inform all Engine Shed staff and UoN Security staff of events including any necessary room changes for staff working areas.
• The post-holder should ensure that the reception is staffed between 10am and 4pm each day during term-time, and between 10am-2pm out of term time.

Person Specification

Essential

• GCSE English Language and Maths at Grade C.
• Significant experience (ideally +2years) of working in an office environment
• Practical experience of working in customer service environment and the ability to recognise excellent service standards
• Experience of diary management for senior staff
• Experience of supporting senior managers and coordinating meeting events
• Understands the need to be able to handle information of a confidential nature
• Excellent  IT skills i.e. Word, Access, Excel, PowerPoint, Outlook
• Experienced at producing accurate meeting minutes
• Exceptional organisational skills
• Ability to keep web pages up to date with internal meeting minutes

Desirable​

• Able to demonstrate knowledge of charity governance and structures
• An understanding of Students’ Unions and their democratic processes and procedures

Regional Administrator

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Position: Regional Administrator
Location: Peterborough
Contract type: Full Time, Permanent
Hours: 35 per week
Salary: £17,732 to £18,629 (depending on skills and experience)

Closing date: 30 September 2019
Interview date: 8 and 9 October 2019

About the role:

Our strategy, a New Deal on Dementia, sets out a vision for an inclusive society where people affected by dementia have the relevant information, advice and guidance to participate on their terms, in a dementia friendly society.

The Operations Directorate is at the heart of this strategy and our administration structure focusses on specialisms that allow us to realise our strengths and build on the excellent work we have done to date and grow our service to provide advice and support to anyone diagnosed with dementia.

We are looking for talented individuals to join our Virtual Regional Administration Hub to provide high quality, flexible and effective administrative support to teams within the Operations directorate across the country. You will be based in our office in either Peterborough or Welwyn Garden City and some travel may be required across the region for training or meetings

We aim to deliver an excellent experience for everyone who comes into contact with the team by providing a professional first point of contact which is backed up by an efficient and effective administrative service.

You will ensure that Society wide information systems and processes are followed consistently, and will work closely with other teams to ensure a seamless, integrated administrative service to support Operations functions.

About you:

Educated to at least GCSE level or equivalent, you will possess an ECDL or demonstrable equivalent experience of using IT systems. Excellent teamwork skills and the ability to develop good working relationships at all levels are essential. Attention to detail and a flexible and pro-active approach are also required.

We are looking for someone who is excited by change, enjoys a variety of tasks in their work and is able to consistently offer high levels of customer service, meeting deadlines and communicating positively at all times.

In return we can offer you a competitive salary. You will also have access to our impressive range of benefits including; cash health plan, childcare vouchers, annual leave and much more.

If you have the qualities we’re looking for, and are passionate about making a difference, then we would love to hear from you.

You may have experience of the following: Regional Administrator, Admin Assistant, Administrative Assistant, Administrator, Office Assistant, Office Administrator, Charity, Third Sector, NFP, etc.

An exciting opportunity, helping to transform the lives of people with learning disabilities.  We are growing rapidly and are looking for an experienced, enthusiastic and suitably qualified person to join our team.

Set up and run by award-winning local charity Ilkley Community Enterprise Ltd, Outside the Box (OTB) provides a range of services and activities all designed to enable and support people with a learning disability to lead more independent, fulfilled and healthier lives.  These include OTB community café, OTB Choices and OTB Works; these services currently support around 60 people with learning disabilities (our members) each week.  

As a charity we are relatively small but have expanded rapidly over recent years and have an ambitious plan for further growth and development in the future. We are due to relocate OTB café to substantially larger premises and this will drive and support increased scale and depth of the services we provide and increase the number of members we engage and support.

Adults and young people with a learning disability are at the heart of what we do at OTB: they are our ‘members’ and a critical part of the overall OTB Team. We work with our members, their parents/carers, and others involved in their lives, to help them to fulfil their potential, to learn and achieve their goals. Members participate in OTB café to learn new skills, improve confidence and self-esteem, achieve qualifications, gain meaningful experience of the world of work and as appropriate progress into paid employment.

We have recently restructured the OTB staff team and this role of Support Team Leader is part of the new team that will help sustain and build on the success of OTB to date.  

Support Team Leader

Outside the Box Cafe, Ilkley

30 hours (This will include some weekends and evenings)

To lead the Support Team for adults and young people with a learning disability within Outside the Box Café ensuring the delivery of personalised support, learning and development that enables all our members to gain maximum benefit.

The Support Team Leader will be responsible for delivering frontline service, providing direct support whether that be 1:1 or group support to our members within a busy café, In addition to supervisory responsibility for the Café Support Worker Team. 

Working closely with the OTB Skills and Employment Manager, Operations Director and other staff, the Team Leader will plan and deliver Support Worker Team supervision, guidance, rota coordination and leadership, to ensure high quality and impactful support services to all cafe members.

Please see job description and person specification for further information on the role and how to apply. 

Closing date: Monday 23rd September 2019 @ 12.00

You will be part of the Central team at Centre 33, providing support to the HR and Finance Manager. Your role will involve a number of varied responsibilities including managing recruitment and inductions, HR best practice, the comprehensive training programme and assisting with some financial tasks.

This post requires a conscientious, person with excellent organisational and communication skills.  You will have great attention to detail and understand issues around data protection as well as be interested in and committed to the aims of the charity.

You will have at least 2 years experience in an administration role ideally with HR and/or financial experience.

Based in Ely but you will be expected to travel to other locations in Cambridgeshire occasionally.

Policy, Advocacy and Campaigns Team Coordinator

Salary: £21,985 per annum (pro rata £13,552) depending on experience + good range of benefits

Contract: Fixed term – 22.5 hours per week

Based: Central London - SW1

World Vision is an international children’s charity working with children, their communities, and with supporters and partners, in almost 100 countries.

Through long-term development projects, emergency responses and advocacy we’ve helped bring lasting change to millions of children, over more than 60 years. And as a Christian organisation, everything we do is motivated by our faith as we strive to reflect God’s unconditional love.

Work for World Vision UK and you will be part of a truly global Partnership, building brighter futures for vulnerable children.

Job Purpose

If you share this passion, and have administration experience, excellent organisational and inter-personal skills and a proactive approach, then we invite you to join us.

This is an exciting job opportunity for an enthusiastic person interested in - or with existing experience of - working in the charity sector. Equally, if you have experience in a team coordination position this may be the role for you!

Specifically, the role calls for:

• Administrative and/or office experience, with great problem solving skills.
• Excellent organisational skills, ability to plan pro-actively, attention to detail and reliable in following up on multiple tasks and competing demands.
• Work effectively to tight deadlines.
• Ability to track team budget spend and monitoring variances, as well as processing invoices.
• Flexible self-starter and team worker. Can work without close supervision.
• Confident user of MS Office.
• Ability to occasionally travel to our other office in Milton Keynes

All applicants must be willing to work within a Christian framework and be sensitive to its various expressions across cultures and denominations.

In addition to the salary offered, we offer good benefits including pension, generous holiday entitlement and free parking (MK only).

Please click on the link provided to view the full Job Description.

Please upload your CV of full employment history explaining any gaps of employment and reasons for leaving your previous employer. This must be accompanied with a covering letter stating how you meet the essential criteria given in the Job Description.

Closing Date for applications: Wednesday 16th October

Interview Dates: Monday 21st October

World Vision UK is an Equal Opportunities Employer. We value diversity and aspire to reflect this in our workforce. We welcome applications from people representing all sections of the community. World Vision UK also operates flexible working policies and practices.

As a child focused organisation, World Vision UK is committed to the safeguarding of children, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records check.

By submitting your application, you understand and accept that World Vision UK will process the data you provide for the purposes of your application and in accordance with the World Vision UK - Job Applicant Privacy Notice can be found on our website.

No agencies please.

Do you have extensive community administrative experience in the charity sector?

Our client is a leader in providing information and support related to mental health in local communities.

The successful candidate will have demonstrable experience of providing effective meeting administration, minute-taking, travel, accommodation and other arrangements.

The ideal candidate will have working knowledge of providing administrative, logistics and information support to colleagues.

You should have experience of working in the provision or development of mental health services.

To apply, please submit a Word Document version of your CV; cover letters are not required at this stage.

Administration & Bookings Officers

(Female Applicants Only)

WGN is an equal opportunities employer.

The above post is exempt under the Equality Act 2010, Schedule 9, Part 1

£22,000 per annum, 35 hours per week (full-time)

These posts are based across Ealing and Hammersmith & Fulham and involves travel across London

The Administration & Bookings Officers have day-to-day responsibility for delivering all operational bookings and administration for Women and Girls Network’s (WGN) clinical services. They contribute towards the delivery of high quality therapeutic work through the provision of an empathetic, efficient and comprehensive booking service. Administration & Bookings Officers ensure all referral / booking related matters are administered effectively and consult with various managers about any potential barriers to service provision and regarding complex and / or highly sensitive cases. These roles are focused on our Rape Crisis and Ascent Counselling Services but will include cover and support for other WGN services.

Administration & Bookings Officers act as a key point of contact for the organisation and ensure WGN’s centres are calm, supportive and welcoming environments for all users and they are responsible for contributing to continuous formal monitoring and reporting processes for services. As with all WGN team members, Administration & Bookings Officers are responsible for actively contributing to a culture which values and respects diversity, learning, improvement, striving for quality and best practice.

We are looking fortwo highly motivated, organised and skilled individuals for these key roles, which are essential to the core functioning of the organisation. If you are passionate about working with women and would like to work within an empowering and gender specific / feminist framework we would really like to hear from you.

WGN’s employee benefits include: 3% pension contribution, generous annual leave entitlement and an Employee Assistance Scheme.

Please visit our website  to download an application pack. Completed applications should be emailed to Human Resources or posted (marked ‘private & confidential’) to Human Resources, WGN, PO Box 13095, London W14 0FE (ensuring they arrive by the deadline).

Closing Date for Applications: 10am on Monday 30th September 2019

Interviews: Will be held in the week beginning 7th October 2019

Please note if you have not received a response to your application within 4 weeks of the closing date you can unfortunately assume your application has not been successful on this occasion.

These posts are subject to satisfactory references and Enhanced DBS check.