Administration assistant volunteer roles

Help Make a Difference Every Day

Your time and skills can help change lives. Join DFN as a Volunteer Administrative Assistant and become part of a friendly team supporting an international charity making a lasting impact on vulnerable communities in India.

Based in our Stafford office, you'll help keep our day-to-day operations running smoothly while gaining valuable experience in a supportive and welcoming environment.

Please see the attached Role Description for full details about the role and how to apply.

Role Overview

• Role Title: Volunteer Administrative and Archiving Assistant
• Organisation: Swadhinata Trust
• Location: Hybrid (Remote file management, online digital cataloguing, and in-person physical archiving in London)
• Commitment: 5–8 hours per week (Flexible)
• Compensation: Unpaid volunteer role

Key Responsibilities

• Digital & Physical Archiving:
  • Sort, organise, and streamline the shared drive (remote).
  • Carry out digital cataloguing of assets and records (online).
  • Manage and arrange physical archive materials (in-person).
• General Administration:
  • Monitor and reply to general admin emails.
  • Help coordinate and schedule team meetings.
  • Attend meetings, take clear notes, and write up minutes.

Person Specification

• Skills: Good eye for detail, organised, and reliable.
• Tech: Comfortable using shared drives, cloud storage, and video meeting tools.
• Interest: An appreciation for community heritage and the work of the Trust.

The NIAS Creative Campus' Events & Digital Administrative Assistant will support the smooth operation, promotion, and growth of the Creative Campus venue.

The role exists to assist with the administration, marketing, and delivery of events and programmes hosted at the venue. The successful candidate will gain hands-on experience in venue operations, digital promotion, social media marketing, event coordination, and community engagement.

This role is ideal for an energetic and organised individual who enjoys working in a creative environment and is interested in gaining practical experience in events management, digital communications, and creative venue operations management.

The position will work closely with the Venue Coordinator, supporting day-to-day venue administration, event preparation, online promotion, and community outreach.

Key Responsibilities (You will gain practical experience in two or more of the listed areas)

1. Venue Administration Support

Support the venue coordinator with the day-to-day administration of the Creative Campus venue.

Responsibilities include:

• Managing incoming enquiries and bookings
• Maintaining venue booking calendars
• Assisting with venue hire documentation
• Providing reception and guest welcome support
• Assisting with record keeping and administrative tasks

2. Event Operations Support

Assist in the preparation and delivery of events hosted at the venue.

• Assisting with event setup and breakdown
• Welcoming event organisers and guests
• Supporting performers, speakers and facilitators
• Assisting with ticketing and guest registration
• Helping coordinate volunteers and temporary event staff

3. Social Media & Digital Promotion

Support the promotion of Creative Campus activities across digital platforms.

• Updating Instagram, Facebook and other social media platforms
• Creating posts promoting upcoming events
• Capturing photos and short videos during events
• Supporting WhatsApp marketing to regular guests
• Assisting with Eventbrite and event listing updates

4. Website & Digital Content Management

Assist in maintaining the Creative Campus online presence.

• Updating website content using WordPress
• Uploading events to the website calendar
• Supporting digital newsletters and announcements
• Assisting with online promotional campaigns

5. Community Engagement & Partnerships

Support outreach activities to increase venue use and community participation.

• Communicating with artists, performers and community groups
• Supporting outreach to schools, creative organisations and local groups
• Assisting with coordination of creative workshops and programmes

Learning Opportunities

Successful candidates will gain practical experience in:

• Venue operations and event management
• Digital marketing and social media promotion
• Community engagement and partnership building
• Website management and content publishing
• Creative programming and event production

Person Specification

The ideal candidate will demonstrate the following:

Essential

• Strong organisational and administrative skills
• Excellent communication skills (written and verbal)
• Attention to detail and ability to multitask
• Confidence working with digital tools and social media
• Ability to work independently and take initiative

Desirable

• Interest in arts, culture, music or creative industries
• Familiarity with WordPress or website editing tools
• Experience using social media for marketing
• Interest in events, festivals or community projects

Personal Qualities

The successful candidate will be:

• Intelligent and trustworthy
• Highly organised and proactive
• Enthusiastic about creative environments
• Comfortable working with a wide range of people
• Able to respond calmly to changing event environments

Benefits

The role offers valuable real-world experience in a creative venue environment.
Benefits include:
• Structured career development support
• Access to training and skills development opportunities
• Mentorship from experienced project leaders
• Professional references for future employment
• Reimbursement of approved out-of-pocket expenses

Time Commitment

• Part-time and flexible hours, depending on event schedules.
• Evening and weekend participation may occasionally be required.
• Remote, working from home

Volunteer role - Hub Volunteer

Volunteer manager - Manager

Where you will be based - Property/on-site

Why we want you

We’re seeking friendly, reliable individuals aged 18 or over who want to make a difference in their community. No prior experience is needed, as we provide full training. If you’re open to learning, enjoy working with others, and have a passion for helping people, you’ll fit right in!

You have the time to become a volunteer in your community; you might be looking for work experience, the opportunity to meet new people, or keep active.

By volunteering with us in one of our busy Donation Processing Hubs you will be raising essential funds for Oxfam – all whilst learning new skills and meeting some incredible people.

What you will be doing

• Undertaking shop related tasks agreed with the Manager, for example:
• Selecting, sorting, and pricing donated stock.
• Researching valuable and vintage stock.
• This role may include occasionally lifting boxes. We prioritise a safe working environment and provide comprehensive health and safety training to all volunteers.

The skills you need

• We ask that you are reliable and on time for your volunteering
• Full training and support is given for this role - no prior experience is required
• Happy to be part of a team and collaborate effectively with others

What's in it for you

• Some lunch and travel costs paid (speak to the Manager first to understand what is covered)
• Access to training and development
• Grow your confidence and meet new people
• Flexible volunteering schedules that fit your lifestyle
• Free confidential support by the Retail Trust
• Possible references for future employers

Disclaimer

Additional information: - We warmly welcome everyone to apply and are dedicated to creating an inclusive and diverse environment. If you have any particular needs, please talk to the Manager, and we can consider possible adjustments. - We conduct ID checks for all volunteers and require one reference upon application. If you have any difficulties providing a reference, please speak to a manager for assistance.

About Us

What if mental health support wasn't something people only accessed when things became difficult? What if communities were equipped to care for one another in ways that helped people feel connected, valued and supported throughout their lives?

At Tend Collective Community Interest Company, this is the future we're working towards.

We're creating a sustainable approach to mental health that brings together professional expertise, community knowledge and human connection. We believe that everyone deserves opportunities to experience belonging, purpose and support, and that strong communities are at the heart of good mental health.

Our work is helping to grow a culture where people look out for one another, where support is accessible and relational, and where wellbeing is woven into everyday life. As a Volunteer Administrator, you'll play an important part in making that vision possible, helping us create the foundations that allow this work to flourish.

The Role

This is an excellent opportunity for someone who enjoys organisation, administration and supporting meaningful community work. You will play an important role in helping us run smoothly behind the scenes.

Tasks may include:

• Managing and responding to emails
• Supporting diary and meeting coordination
• Preparing and formatting documents
• Maintaining digital records and filing systems
• Assisting with volunteer and member administration
• Supporting the organisation of events, training and meetings
• Helping update databases and contact lists
• General administrative support as required

We're Looking For Someone Who:

• Is organised and reliable
• Has good written and verbal communication skills
• Is confident using email, Word, Excel and online systems
• Can maintain confidentiality and handle information sensitively
• Is able to work independently and manage their time effectively
• Shares our commitment to community wellbeing, inclusion and compassionate ways of working

Previous administrative experience is highly desireable. We welcome applications from people looking to gain experience, return to work, develop new skills, contribute to their local community, or be part of a growing movement for positive change.

What You'll Gain

• Valuable experience within the voluntary and community sector
• Opportunities to develop administration, organisational and communication skills
• A supportive and welcoming team environment
• References after a period of successful volunteering
• The opportunity to contribute to an innovative approach to community mental health
• The satisfaction of knowing your time and skills are helping create stronger, healthier and more connected communities

Equality and Inclusion

Tend Collective Community Interest Company is committed to creating an inclusive environment and welcomes volunteers from all backgrounds, communities and experiences.

Interested?

We would love to hear from you.

Please contact us with a brief introduction about yourself and why you would like to volunteer with Tend Collective Community Interest Company.

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons. Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance. We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

Join us in leading positive change!

The Admin Assistant role offers a great opportunity for the right person who is looking to:

• Gain experience in the Third Sector.
• Develop their skills and management experience; or just simply 'give something back to their community'.

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
• Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
• Liaising with staff
• Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills.
• Well organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel

The Professional Development Programme with Quilombo UK and QMC Capoeira School runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Job Types: Part-time, Volunteer

Expected hours: No less than 12 per week

Benefits:

• Flexitime
• Work from home

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Do you have access to a personal laptop or PC?
• Are you sure you can commit to this job as being a non-paid job?
• Do you think you will be able to commit yourself to the PDP programme, implicitly 12 hours per week, for 16 weeks?

Work Location: Remote