Job Description

Job Title: Inspiring Governance Programmes Customer Services Administrator 

Reports to: Head of Governance Programmes, Matching and Customer Services

Location: Quantum House, 22 – 24 Red Lion Court, Fleet Street, EC4A 3EB

Purpose:  A great opportunity to take on the role within a team delivering government funded programmes. The Charity delivers two Governance recruitment programmes; one for the Department for Education and one for the Education and Training Foundation. Both programmes recruit skilled volunteers to become school governors through working with employers and professional networks and matching them to opportunities within schools and Further Education (FE) providers through an online technology platform. 

This key post within the Inspiring Governance Matching and Customer Service Team is responsible for a range of tasks to support the successful day to day running of the service, supporting multi-school recruiters with successful registration and responding to enquiries, together with delivering various administrative tasks.   

Remuneration:  £20-22k (includes London allowance) per annum pro rata

Appointment Terms:  Preferable immediate start. Contract to 31st August 2020 with possible option for extension

Working Hours: 0900 – 1700hrs with one hours lunch break

Additional Terms: 30 days paid holiday, pro-rata.

Application Process: CV and written statement addressing how the candidate meets the range of  Personal Specification criteria – Applications will not be accepted without a minimum of the Essential Criteria being addressed

The Role

The role works within a friendly team providing day to day customer support for those looking to volunteer as a school governor and those looking to recruit volunteers as school governors. The appointed person will work closely with the Inspiring Governance Programmes Project Coordinator and the Head of Governance Programmes, Matching and Customer Service (who will provide overall direction for this area of work).

In the role you will be expected to:

Deliver a range of customer care processes that support recruiters on a day to day basis, including ensuring that they are registered correctly and responding to any enquiries they may have. This will include large volumes of emails and telephone enquiries and on occasions liaising with V.I.P Volunteers, helping them find a suitable governor position matching their skills and experience to the needs of the Recruiters. This role will have a particular focus on completing daily tasks to support Volunteers and Recruiters in the London and North East regions of England, helping schools to make matches in these areas. The role will also undertake other day to day governance programmes administrative tasks, enquiries and projects as appropriate and ensuring data is clean and up to date.

Key Accountabilities

Day to Day Delivery of the Multi-School Recruitment Process

We work with contacts looking to recruit and appoint governors across a number of their schools or academies and call them ‘multi-school’ recruiters. This includes local authority contacts, clerks and multi-academy trusts.

• To undertake daily the processes that underpin the recruitment of governors for those recruiting for a number of Multi-Academy Trusts, Dioceses and Local Authorities.

Activities include:

• Working closely with the Inspiring Governance Programmes Coordinator and Head of Governance Programmes, Matching and Customer Care to support a variety of users recruiting governors for multiple schools;
• Responding to multi-school recruiter enquiries; this includes working with and, developing strong relationships with Local Authorities, Diocese’s and Multiple Academy Trusts in London and the North East of England
• Undertaking administrative tasks via the Salesforce CRM and ensuring all communication is logged onto Salesforce;
• Providing ongoing support to ensure the right volunteers are contacted and placed into schools in the North East of England and London
• Continually delivering customer care to Recruiters and Volunteers and supporting them with technical and operational queries

• Using customer care experience to build strong relationships with multi school recruiters; communicating effectively and efficiently (via phone, email), keeping them informed of progress, and supporting them with any difficulties they might be having;

• To communicate effectively and efficiently (via phone, email and in person where applicable) with the Inspiring Governance Regional team (five Regional Managers) who work daily with multi-school recruiters in their regions. This role will work particularly closely with the person undertaking the North East Regional Manager role

Day to day support for  the school governor recruitment process 

• Using Customer Relationship Management (CRM) software, undertake daily processes that underpin and enhance activity around the recruitment of governors. Activities include:  
  • Working closely with the Inspiring Governance Programmes Coordinator and Head of Governance Programmes, Matching and Customer Service to support a variety of users recruiting governors including Local Authorities, Dioceses and Multiple Academy Trusts in London and the North East of England
  • Respond to Bespoke Matching requests from daily reports and creating strategies to support the recruitment of governors with focus on London and North East of England Regions
  • Providing ongoing support to ensure the right volunteers are contacted and placed into schools
  • Responding to Regional Enquiries creating new and better processes where appropriate
  • Undertaking administrative tasks via the Salesforce CRM and ensuring all communication is logged onto Salesforce
  • Continually delivering customer care to Recruiters and Volunteers and supporting them with technical and operational queries
  • Contacting schools within London to promote the benefits of the Inspiring Governance Service and managing these relationships

• To communicate effectively and efficiently (via phone, email) with schools and other recruiters, keeping them informed of progress, and supporting them with any difficulties they might be having; updating the Inspiring Governance Regional team (five Regional Managers) who work daily with recruiters in their regions if appropriate

• From reports, pro-actively source new recruiters and sign them up to the Inspiring Governance Portal and assist them in creating new Vacancies if required

Support the Match Data Process for the Inspiring Governance Programme

• To support the match data process by manually collecting information and addresses of volunteers matched into governance roles, confirming that information is correct before it is forwarded on to our partners the National Governance Association (NGA) and suggesting any improvements to the system

Undertaking Day to Day Governance Programmes Administrative Tasks  

• Including:
  • To provide daily support managing internal and external enquiries about all aspects of the Inspiring Governance service (including incoming phone calls and emails);
  • To provide administrative support in relation to documentation of enquiries and processes, suggesting improvements where appropriate;
  • To provide support and improvements with the internal process that supports recruiters who cannot find suitable volunteers including documentation;
  • Producing the weekly team meeting agenda and organising room bookings and liaise with other colleagues, and wider Education and Employers staff as appropriate; 
  • Via the use of reports, undertake data audit work including providing support with data cleaning activities and ensuring data on the Platform is up to date (including for example chasing volunteers with incomplete profiles, ensuring matches are recorded accurately etc.);
  • To facilitate the flow of communications between Volunteers and Recruiters for Single and Multi-Schools, school governance/trustee board members

Generic tasks

• General enquiry management of phone calls received for the charity’s other campaigns and programmes and any other tasks that may be deemed appropriate

We are looking for a highly motivated individual who is focussed and capable of absorbing  information quickly and  confidently, handling voluminous workloads in order to meet challenging KPIs. The successful candidate will be passionate about delivering outstanding customer service and developing and maintaining relationships with professional organisations including Local Authorities, Diocese’s and Multi-Academy Trusts, whilst assisting Volunteers to find a suitable governor position. This is an exciting time to join Education and Employers as the charity has recently reached its tenth anniversary and has ambitious plans for the future. As well as an opportunity to join a friendly team you can be involved in making a huge difference to the future of young people in schools.

Person Specification

In addition to your CV, please provide a written statement that addresses all of the criteria in the person specification below. Please make your statement no longer than two sides of A4, giving examples from your professional, volunteering or personal experience.

Skills Required

Essential

• Demonstratable experience of working within a busy office environment
• Previous experience of working in a customer / contact or support service role,
• Outstanding customer service and telephone manner, including handling large volumes of email enquiries and complaints and dealing with difficult calls
• Administrative experience with the ability to multitask and mange time effectively
• Excellent standard of English, written and oral communication skills – this will be tested at interview and via a test
• Experience of using a CRM database, MS Word, Excel and Outlook
• Ability to troubleshoot using information within an online system
• Excellent attention to detail, especially when entering data
• Understanding of GDPR within a customer service setting

Desirable

• Experience of working in a charity environment or knowledge of the not for profit sector

• Experience of working in an account management or target driven environment
• Knowledge or Salesforce CRM or other comparative online databases

Knowledge

Essential

• Knowledge of service delivery and factors that contribute to ‘a good service experience’ for ‘the customer’
• Knowledge of equal opportunities and diversity

Desirable

• Knowledge of performance indicators and working within these, such as within a recruitment role
• Knowledge around the role of school governance 

Personal Attributes

Essential

• Flexible with the ability to anticipate requirements and act to provide workable solutions to deliver what recruiters and volunteers need from the service
• Confident communicator who is perceptive to understanding needs/requests and able to action and prioritise these
• Calm and patient when dealing with a range of people
• Ability to work as a team player as well as autonomously towards targets
• Punctual and reliable

Desirable

• Ability to work some evenings and weekends to support events
• Occasional travel to support events, some with overnight stays

Relevant Experience and Attainments

• Experience of delivering a good customer experience in an office environment
• Good level of education, ideally at graduate level

Education & Employers Charity

Education and Employers is a national charity that was launched in 2009 with the aim of ‘ensuring that every school and college has an effective partnership with employers to provide its young people with the inspiration, motivation, knowledge, skills and opportunities they need to help them achieve their potential and so to secure the UK’s future prosperity’. The charity works to achieve this by working in close partnership with leading national bodies representing schools, colleges and employers.

The Charity runs several volunteer programmes in addition to Inspiring Governance ; Inspiring the Future, Inspiring Women and Primary Futures uses a bespoke match-making technology which connects state schools and colleges with employers and people from the world of work.

The charity also undertakes research on education and employer engagement. Our pioneering research has led the way in improving the quantity, quality and relevance of research into employer engagement in education and is now quoted through government policy and by other key practitioners.

Governance Programmes

Education and Employers is the lead contractor for two governance programmes:

1. The Inspiring Governance Service recruits skilled volunteers across England and matches them (via the technology Platform) to identified board vacancies. The programme is delivered with the National Governance Association, who provide training and support to those placed into governance roles. A regional team works across England to recruit volunteers (primarily working with business and professional networks and large employers) and generate interest from recruiters to register their vacancies with the programme. The programme is delivered for, and funded by, the Department for Education and will initially be delivered over a 4-year period from September 2016.
2. The Inspiring Further Education (FE) programme recruits skilled volunteers across England and matches them (via the technology Platform) to identified board vacancies. Board vacancies for FE are more akin to Non-Executive Director roles and from this programme perspective at this stage are primarily from Further Education Colleges but can also be with other smaller further education providers (such as adult further education providers). The programme is delivered for, and funded by, the Education and Training Foundation and has run since April 2017, initially on a one-year contract which has been renewed for a further year until March 2019.

The Governance programmes are delivered by a friendly team made up of London based and regional staff.

HUB ADMINISTRATOR

OASIS HUB HENDERSON AVENUE

PART-TIME, 16 HOURS PER WEEK (0.4 FTE). 

FIXED TERM CONTRACT TO 31ST DECEMBER 2021

SALARY:  £7,488 per annum for 16 hours/week (£18,720 FTE)

Oasis Charitable Trust is a multi-national charity supporting young people and their families in 11 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

The expanding Oasis Henderson Avenue Hub team are now in a position to employ an experienced Administrator, supporting them in their work offering personal and social development opportunities within the local community. 

Key responsibilities will be to assist and support the Hub Leader in all administration relating to the Hub activities, including:

• maintaining financial records
• Placing orders and ensuring invoices are paid with relevant records being kept.
• Assisting with newsletters, reports, printing, funding applications, minuting meetings.
• Working with the Hub Leader on developing the social media opportunities including updating websites.

The successful post holder must have:

• GCSE Maths/English or a relevant professional qualification or proven experience in administration
• Numerate, with experience of working with MS Excel
• Ability to work accurately and efficiently, prioritising your workload.
• Be self-motivated, resilient, with excellent organisational and inter-personal skills.

This is an exciting opportunity to be part of a growing national organisation, making a difference to communities on a local level.

As part of the package, Oasis offers:

• A non-contributory pension scheme, currently offering 7% employer contribution
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays) pro-rata

Completed applications should be returned by Noon, Wednesday 5th February 2020.

Interviews will take place in Scunthorpe on Thursday 13th and/or Friday 14th February 2020.

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.

We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

We are looking for a Academy Operations & Business Development Manager to be responsible for leading specified areas of Battersea Academy operations and administration; you will maintain excellent end to end customer service, implementing the Academy’s customer service processes and acting as Lead Facilitator for a portion of the programmes. You will ensure that delegates remain engaged with the Academy and its mission throughout all stages of their journey, from enrolment through to alumni, engaging with and moderating the Academy community of practice.

Working with colleagues across Battersea, the Academy Business Development and Operations Manager will ensure that the Academy marketing and communication strategy is fully implemented. You will develop compelling impact stories and maintain the Academy website

The Academy Business Development and Operations Manager will perform a key role in supporting business development and new product development of the Academy, ensuring that we reach the right organisations and undertaking market research as required. You will identify opportunities for the Academy team to attend and present at international conferences and to deliver in-country training.

About us

Battersea is here for every dog and cat and has been since 1860. We are a leading animal welfare charity and over the last 150 years we’ve grown from one home in London to three rescuing and rehoming centres across the South East. With c500 staff and 1000 volunteers, we have cared for over three million vulnerable animals We also campaign tirelessly to make things better for dogs and cats; sharing our expertise and educating the public and policymakers about responsible pet ownership. Join us and make a difference for every dog and cat.

What we can offer you

Our dedicated people mean that we can be here for every dog and cat. Whether you are sharing an office with our dogs or directly caring for our cats, our animals show their appreciation every day. There is no better reward than seeing the difference you make to the lives of our dogs and cats first-hand; although we also provide a wide range of employee benefits, including:

• 28 days of annual leave (plus 8 days paid public holidays) per year

• Generous pension contributions – up to 10% employer contribution

• Free healthcare cash plan, where you can claim for a range of treatment including dental (£120), optical (£120), physiotherapy, chiropody and acupuncture (£300) every year

• Annual interest-free season ticket loans

• Discounted gym memberships and cycle to work schemes

• Life insurance

So, if you are passionate about dogs, cats and about our work, then we’d like to hear from you.

For full details, including our job applicant privacy notice, please download our recruitment pack. You can apply by visiting our website. All applications must be submitted before the closing date advertised.

Salary: £31,947 - £33,107 per annum

Hours:  40 per week, 52 weeks per year (8:30 – 5pm)

Contract: 1 year fixed-term maternity cover

Start date: As soon as available

Closing date: 11am, Monday 3rd February

Location: Pimlico, London (with travel to our other schools in London and Hertfordshire as and when required)

An exciting opportunity has arisen for a personable and professional Admissions Lead/ Team Executive, with solid support skills, to work within the central office at Future Academies, a multi-academy trust.

The Role

The Trust Admissions Lead will take overall responsibility for student recruitment and admissions strategies across the MAT’s network of schools, ensuring policies and procedures are up-to-date and compliant. The successful candidate will use a range of strategies to attract pupils and parents, including developing marketing materials, arranging open days and coffee mornings, and working closely with our academies and with other relevant stakeholders.

Additionally, in their role as Team Executive, the successful candidate will provide executive support to the trust’s Chief Executive Officer and Executive Assistant. They will be actively involved in the central operations of the trust, with responsibilities including: diary management; producing reports, letters and presentations; liaising with internal and external business contacts; and hosting visitors.

Our Ideal Candidate

We are seeking an individual who:

• works well under pressure, and who can manage a heavy, sometimes reactive, workload.
• is highly organised and can forward plan to meet tight deadlines.
• has a strong attention to detail.
• has excellent written and verbal communication skills.
• is proactive and able to use their initiative.
• has worked within the schools/educations sector (desirable, but not essential).

The Organisation

Future Academies is an educational trust, established with the aim of improving the life chances of children via the provision of a rigorous, knowledge-rich education that is founded upon the goals of raising aspirations for all. We are committed to helping all young people succeed and overcome whichever social or academic barriers they face, irrespective of their background or starting point, and we achieve this through our inclusive ethos, founded upon the principles of knowledge, aspiration and respect.

Our family of schools has built a reputation for achieving the highest standards for all our pupils. We currently have seven academies: three primaries and four secondaries, spread across Westminster, Hammersmith and Hertfordshire. We have ambitious plans for growth, and these include the imminent arrival of two further secondary schools, due to join our Hertfordshire hub in February 2020. 

To Apply

If you are interested in applying for this position, please download the support staff application form and return this to us by no later than 11am on Monday 3rd February.  

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

Future Academies is committed to the safeguarding and promotion of the welfare of children and young people. We expect all staff to share this commitment and, therefore, to be willing to undergo the appropriate checks, including enhanced DBS checks.

The Role

We are currently looking to appoint a Recruitment Advisor to lead recruitment for our pioneering and nationally-ranking school-centred initial teacher training programme (SCITT).  The person appointed to this new role will be responsible for the end-to end recruitment of trainees, ensuring that our recruitment is professional, engaging, efficient and cost-effective and we are recruiting individuals of the highest-possible calibre to join our various training programmes.

As a SCITT, we are currently in the process of expansion, with a particular focus on our ‘Future Teach Scholarship’ route (our training pathway for candidates demonstrating high levels of academic success and strong teaching potential). The Recruitment Advisor will play an integral role in this expansion and in our continued success. Working in partnership with key stakeholders, they will develop innovative and creative recruitment and brand-building strategies, promoting our programmes through various channels and acting as a brand ambassador at careers fairs and events. They will also continually work towards enhancing and improving our applications, selection and on-boarding processes.

The Organisation

The Pimlico-London SCITT is a member of Future Academies, a multi-academy trust (MAT) and family of nine schools in London and Hertfordshire. As a MAT working predominantly with schools located in disadvantaged areas, our motto, libertas per cultum (freedom through education), is always at the heart of what we do. We believe that all young people, regardless of their background or circumstances, are able to achieve, given the right support. Therefore, we are committed to providing each and every young person under our care with a broad, balanced and rigorous education, within a disciplined but caring environment.

The Pimlico-London SCITT was founded in 2013, with the aim of recruiting and training the next generation of outstanding teachers. We offer an academically rigorous and school-led ITT programme, balancing classroom know-how and experience with academic excellence and PGCE study. We are very proud of our excellent outcomes for our trainee teachers: to date, we have been judged ‘Outstanding’ by Ofsted, and have been ranked the third best SCITT in the country (the first in London) by the Good Teacher Training Guide 2017.

Our Ideal Candidate

We are seeking a creative, passionate and highly organised recruitment professional to join us in this exciting position. To be successful in this role you will require:

• Experience of developing and implementing recruitment strategies and managing end-to-end campaigns.
• Experience of graduate recruitment, ideally within the fields of recruitment for SCITT, PGCE or other teacher training routes.
• A flexible and ‘can do’ approach to work.
• Excellent communication and interpersonal skills, and the ability to engage with a range of stakeholders.

What we can offer you

• The opportunity to work across a diverse partnership of schools.
• A commitment to extensive CPD opportunities.
• A free lunch when working from our central office in Pimlico.
• Access to a range of benefits through our employee benefit scheme, Perkbox.
• The exciting potential to have a positive impact upon the lives of children and young people across our MAT.

For further information about Future Academies and its schools please check our website.

If you are interested in applying for this position, please download the support staff application form from our website and return the completed form by 11am on Friday 31st January 2020.

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

Future Academies is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

The Chief Financial Officer will provide advice on strategic financial issues, be responsible for financial management for the Academy and the leadership and management of the finance team.

The Chief Financial Officer is a key member of the Academy’s Senior Management Team and is expected to bring a modern, business-like approach to the leadership of the finance function, running it as a highly competent and efficient service. The appointee will develop and deliver a proactive, customer–focused service.

The Chief Financial Officer will line manage the Finance Controller, the Finance Officer and reports directly to the Principal and to the Board of Trustees.

In addition to leading the finance team, the Chief Financial Officer will contribute to strategy and policy development to support the academy’s aims and objectives, will ensure the provision of management information for the schools planning and monitoring systems, and will ensure the completion of statistical returns to external agencies.

Post Title:

Chief Financial Officer

Salary / Grade:

P07:  43-46:  £47,511- £50,448  (Outer London)

Responsible for:

The Finance Team

Responsible to:

  Principal

Key Contacts:

  Principal

  Chair of Governing Body

  Chair of the Resources committee

  Senior Leadership and Management Team

  Business Management Team (Support Services Manager, Chief Operations

  Officer, Human Resources Manager, Site Manager)

  Professional advisers including Auditors, Bankers, Investment advisers,

HMRC and relevant personnel within funding bodies

 The Chief Financial Officer will be directly responsible to the Principal who is the Accounting Officer for the

 Academy and is ultimately responsible for the proper financial conduct of the institution.

 The Chief Financial Officer will provide advice on strategic financial issues, be responsible for financial

 management for the Academy and the leadership and management of the financial team. 

 The Chief Financial Officer is a key member of the Academy’s senior management team and is expected to

 bring a modern, business-like approach to the leadership of the finance function, running it as a highly

 competent and efficient service. The appointee will develop and deliver a proactive, customer–focused

 service.

 The Finance Team consists of three staff, comprising one Finance Controller and a Finance Officer.

 The team is responsible for all aspects of financial management.

In addition to leading the finance team, the Chief Financial Officer will contribute to strategy and policy

development to support the academy’s aims and objectives, will ensure the provision of management

information for the schools planning and monitoring systems, and will ensure the completion of statistical

returns to external agencies.

Main Duties

  This is a senior management team post that will change over time and where the post holder needs to be

  responsive and proactive in the context of strategic priorities.  It is not possible therefore to set out a full

  range of duties.  The following is an indicative list.  It is not in order of importance.

  Leadership & Strategy

1. Attend SLT meetings as guided by the Principal and all Business Management Team meetings with the Head of IT, HR and Facilities and Governing Body meetings to provide financial advice.
2. To approve any changes in Payroll and HR processes proposed by HR Manager.
3. To be involved with the preparation of the census and review the final submission to ensure that student numbers and course completion are correctly built into budget plans.
4. Advise the Principal as Accounting Officer and the Trustees of their responsibilities under SORP, Companies House, the Trust’s Funding Agreement with the Department for Education, and the regulations of the Education and Skills Funding Agency (ESFA).
5. In the absence of the Principal, support the designated Deputy Principal so that they can take delegated responsibility for financial decisions.
6. Ensure a sound Medium Term Financial Plan for the future development of the Academy in line with the Academy’s development priorities. (Maintaining a three and five year plan for the ESFA and Trustees)
7. To keep up to date with national issues relating to financial management of an Academy. Briefing the Principal and Trustees on the ESFA updates.
8. Negotiate, manage and monitor contracts, tenders and agreements for the provision of support and ancillary services.
9. Coordinate respective line managers to ensure that the recruitment, professional development, annual review and training of support staff is conducted appropriately.
10. To assist the Company Secretary for Highams Park Academy Trust.
11. Maintain the Academy’s Risk Register and Business Continuity Plan present this for review to the Governing Body on an annual basis.

1. Financial Resource Management

1. To be responsible for the effective design and management of financial procedures and internal controls.
2. Manage the work of the Finance Controller and the team to ensure that  financial procedures are followed, including:
   • Managing the Purchase ledger. Ordering, processing and payment for all goods and services provided by the Academy according to Scheme of Delegation
   • Operation of all bank accounts, ensuring that a full reconciliation is undertaken at least once a month with adequate segregation of duties in the preparation and approval of BACs runs.
   • Calculation of depreciation charge from the asset register and maintaining an accurate up to date Fixed Asset register.
   • Managing the sales ledger account. Preparation of invoices and collection of fees and other dues.
   • Ensuring the correct processing of VAT liabilities and providing detailed reconciliations.
   • Assisting with the termly audit visits to test the internal controls are robust and acting on recommendations for corrective action.
3. Check and challenge the work of the Finance Controller in their provision of detailed management accounts for the Principal and Trustees according to the agreed schedule, thus identifying and informing the Principal and Trustees of the causes of significant variance and take prompt corrective action and achieve value for money on a Monthly basis
4. Monitor all capital projects and submit returns to the ESFA.
5. Prepare Budget forecast returns for approval by Trustees
6. Discuss, negotiate, and submit a balanced budget to the Principal for submission to and approval by the Trustees.
7. Prepare all financial returns for the DfE and ESFA including the final accounts and liaise with the auditors and Companies House within statutory deadlines.
8. Ensure that the Finance Team provide timely in year budgetary information to budget holders.
9. Advise the Principal as Accounting Officer if non-compliant or fraudulent activities are suspected or uncovered, ensuring efficient operation according to agreed procedures and maintain those procedures by conducting at least an annual review.
10. Maintain a strategic financial plan that will indicate the trends and requirements of the Academy’s development plan and will forecast future year budgets.
11. Identify additional finance required to fund the Academy’s proposed activities.
12. Develop income streams through lettings and other activities within the ethos of the Academy and actively seek other funding opportunities
13. Seek and make use of specialist financial expertise, in order to select types of investments which are appropriate for the Academy, taking account of risks, views of stakeholders and identify possible and suitable providers in order to maximise return.
14. In conjunction with external consultants and / or other Senior Leaders present timely and fully costed proposals, recommendations or bids.
15. Put formal financial agreements in place with suitable providers for agreed amounts, at agreed times and appropriate agreed costs and repayment schedules.
16. Monitor the effectiveness and implementation of agreements; ensure best value principles are adopted.
17. Deal with the Academy’s rates valuation.
18. In conjunction with the auditors advise on the financial implications of charitable status with respect to the current and any future tax legislation.
19. Understand and advise the Principal of the financial effects and implications of government policies, legislation and directives for current initiatives and long term educational trends and developments
20. Ensure that the Finance Controller is acting as the point of contact with central government and other agencies, with regard to grant applications, gifts and other donations
21. Oversee ancillary services to include:
    • Energy supplies
    • Catering contract
    • Transport including minibuses and drivers
    • Bookings for Academy facilities
    • Provision of facilities for additional tuition out of school hours, including music lessons
22. Achievement of streamlined and cost-effective processes for financial administration.

1. Administration Management

Via the Support Services Manager:

1. Oversee the preparation and submission of the Census, Admissions and other returns within statutory guidelines.
2. Design and maintain administrative systems of the Academy, to deliver best outcomes based on the Academy’s core values and development aims.
3. Develop process measures that are affordable and that will enable value for money decisions for those managing resources
4. Working with the Support Services Manager establish, benchmark and use effective methods to review and improve administrative systems.
5. Obtain necessary licences and permissions and ensure their relevance and timeline

1. Management Information Systems & ICT

Via Deputy Principal and Chief Operations Officer:

1.  Ensure the provision of ICT and management information systems are delivered within budget.

1.  Human Resource Management

Via the Human Resource Manager:

1. Ensure that the following services are provided for the Academy:
   • payroll services for all Academy staff
   • all employment related policies are compliant with legislation including but not limited to safeguarding, employment protection, equal pay, sex discrimination, absence, recruitment, grievance, disciplinary and redundancy: and the communication and implementation of these polices to all staff.
   • Pre-employment clearance for new staff
   • Issue of contracts of employment for all staff
   • Review and updating of job descriptions for all staff
   • Attend employment tribunals as necessary
   • Maintain confidential staff records and ensure staff records held in the school by others are kept confidential
   • The use of specialist expertise in relation to HR issues
   • Maintain the Teachers pensions database and prepare the End of Year certificate and liaise with auditors to submit an audited return to Teachers Pensions each year.
2. Monitor levels of staffing absence and report as appropriate to the Principal
3. Advise the Principal on assessment of salaries, expenses, sickness and maternity procedures, redundancy and other matters of dismissal.
4. Oversee via respective line manager’s appraisal and development for all support staff
5. Administer pension schemes and associated services
6. Preparation and submission of the School Workforce Census

1. Facility & Property Management

Via the Deputy Principal and Site Manager ensure that:

1. Safe maintenance and security operations of Academy premises are in place.
2. Maintenance of the Academy site including the purchase and repair of all furniture and fittings is within budget
3. Utilities, site services and equipment continue to be available and value for money is secured
4. Ancillary site related services (e.g. cleaning, grounds maintenance) are monitored, managed effectively and secure value for money
5. Advise the Principal as to the financial implications of proposed and ongoing construction projects.
6. Support in the development and submission of capital bids
7. Monitor, assess and review contractual obligations for outsourced Academy services.
8. Seek professional advice on insurance and advise the Principal on all appropriate insurances (not exclusive of facility and property policies) for the Academy and implement and manage such insurance policies and claims accordingly.

1. Health & Safety

1. Act as the Academy’s Health & Safety Co-ordinator and Fire Officer
2. Plan, instigate and maintain records of fire practices and alarm tests
3. Ensure the Academy’s written Health & Safety policy statement is clearly communicated and available to all people

1. Ensure the Health & Safety is compliant with the requirements Health and safety at Work Act and other legislation then ensure that this is put into practice and is subject to review and assessment at regular intervals or as situations change
2. Enable regular consultation with people on health and safety issues and know how the main issues relate to Academy staff, visitors, contractors and other users of Academy premises and facilities
3. Ensure systems are in place to enable the identification of hazards and risk assessments, including a disaster recovery plan
4. Ensure systems are in place for effective monitoring, measuring and reporting of health and safety issues to the SLMT, Trustees and where appropriate the Health & Safety Executive
5. Ensure the maximum level of security consistent with the ethos of the Academy
6. Oversee statutory obligations are being met for pupils with special educational needs, ensuring that financial and supporting agency services are adequate for their diverse needs
7. Implement risk management and loss prevention strategies in the Academy to reduce risks and insurance costs

Any other reasonable duties as directed by the Principal

  Person Specification

  The role of chief financial officer calls for a finance professional with the necessary experience, skills and

personal qualities to be able to operate as part of a close-knit senior management and business team.  There

is an important role to play leading the finance team in providing a robust financial infrastructure as well as

an excellent opportunity to play an important and active part in the strategic direction for this forward

  looking, successful and thriving academy.

  The post holder:

• Will be expected to have a degree or equivalent qualification.
• A qualification from a major accountancy body would be beneficial but relevant experience would be considered and be essential.
• Should be able to demonstrate a track record of successful financial leadership and building effective teams
• Will require financial reporting and management skills, and experience of working with stakeholder to develop strong financial understanding and empathy across an organisation.
• Should have high ethical standards and influencing skills with the ability to engage effectively with all staff across the academy and governing body
• Should show evidence of entrepreneurialism and innovation, with an ability to identity commercial opportunities to maximise income
• Should have excellent analytical skills and sound judgment
• Should have excellent communication and presentational skills
• Should have experience of financial information systems and be computer literate
• Should have a good knowledge of the funding, regulatory and legislative environment of academies.

Mental Health Ambassador Coordinator

Part time – 22 hours a week

Salary £21, 956 - £24,123 pro rata (subject to qualifications and experience) 

This is an exciting new role to work alongside the Mental Wealth Academy to design and develop an innovative programme that supports young people to become Mental Health Ambassadors.

Application deadline: 5pm Tuesday 18th Feb

Interviews: Monday 24th Feb

The Harris Federation in East Croydon are recruiting for a Compliance Assistant to begin work as soon as possible to cover a maternity leave within their head office team.

If you have working knowledge of safer recruitment practices within the education sector, experience of working in a professional and fast-paced environment, demonstrable experience within an administrative safeguarding role, e.g. Education HR or recruitment administration please get in touch/apply.

Harris look for talented individuals who want to be a part of transforming education in London, and help create exceptional places of learning. The ideal candidate will have a good working knowledge of safer recruitment practices in the education sector as well as:

• Impeccable attention to detail and the ability to maintain a high level of accuracy - in both written and verbal communications.
• A flexible approach to working across different academies
• Possess first-rate administrative skills.

This is an exciting role leading our work to support local young people at a pivotal point in their lives, helping them to transition into successful lives as independent young adults. In collaboration with a range of partner organisations, our Feltham Futures project helps local young people to reach the best possible post-school destinations, and also provides them with on-going support through University, apprenticeship courses, or any other training or employment that they may undertake.

The Feltham Futures Project Manager will lead this work. When working with those still at school, the role will largely consist of providing 1:1 and group support for students, ensuring they have the information, motivation, advice and guidance they need to make well-informed decisions about their post-school options, as well as helping to make sure that they produce high quality applications. When working with local school-leavers, the Manager’s role will mostly be to keep up regular communication, provide guidance, signpost to other services, and liaise with school staff with whom the young people had trusted relationships.

The role will involve spending significant amounts of time in both Reach Academy and other local Secondary Schools.

The Feltham Futures project has been running successfully for two years, and has evolved during that time. The Project Manager will lead the project through an exciting new phase in its development.

This is an ideal role for someone who has some experience in widening participation or university access, careers guidance, or secondary education, and would enjoy the challenge of leading an ambitious project to transform the life chances of local young people.

Key Responsibilities

The role’s key responsibilities are:

• To support Reach Academy and other local students aged 16+ through information, advice and guidance regarding their post-school options, on both a 1:1 and group basis
• To lead the NEET prevention work of the Hub
• To support students to produce high quality University, apprenticeship and job applications
• To coordinate the activities of our Feltham Futures partner charities, such as Career Ready and OxFizz
• To support the Reach Sixth Form staff with all activities relating to University access and careers
• To liaise with staff across local schools in the Feltham area, ensuring that the Feltham Futures project is effectively and efficiently supporting their students with their post-18 options
• To communicate with school-leavers who have benefited from Feltham Futures activities, monitoring and supporting their progress through University/apprenticeship courses
• To lead the future development, branding & communications of the Feltham Futures project
• To build connections with local businesses, colleges, and other organisations that can provide opportunities
• To keep up-to-date with University application processes and apprenticeship course information

Person Specification

We are looking for the following essential and desired personal qualities:

Essential

• Qualified to work in the UK
• Good standard of proficiency in English and in IT (e.g. ability to use Microsoft Office software)
• Good understanding of safeguarding principles when working with young people
• Good organisational and communication skills
• At least one year’s experience of work in widening participation, careers, employability support, or similar
• Passion for supporting young people into the best possible post-school destinations
• Passion for supporting children, young people and families in difficult circumstances to flourish
• Ability to work both in a team and independently

Desirable

• Good knowledge of UK and international University options
• Good knowledge of apprenticeship options
• Strong ability to build rapport with young people from all backgrounds, and to build their motivation
• Ability to think innovatively and creatively
• Strong academic record

As part of the wider Oasis family of hubs, Oasis Hub Oldham works to provide integrated, high quality services that benefit the whole person and the whole community.  This is achieved by bringing together the Oasis ethos and values, local and national resources and expertise, and working together in and with local partners. 

An opportunity has arisen for a Community Project Worker to cover a maternity absence within the Hub, based in Oldham.  This is a varied role, which encompasses a number of ongoing projects, all based around mentoring, cooking, gardening and engaging the young people in our community.

Under the supervision of the Hub Leader, the Community Project Worker’s key responsibilities include:

• Supporting the project lead in the delivery of the weekly Community Kitchen.  This includes the preparing of food.
• Delivering a holiday club, peer & group mentoring sessions and the Hollinwood growing and planting activities.
• Be involved in the recruitment, training, and support of project volunteers.
• targeting individuals and groups to improve engagement.
• Working with a network of local agencies and community partners leading partnership activities.
• Delivering effective qualitative and quantitative project outcome reporting.

This is very much a relationship and project building role, and the successful applicant will also need to demonstrate:

• Experience of working in a youth/community/education setting
• Knowledge of child protection practices and health and safety.
• Experience in 1 to 1 mentoring/counselling
• Proven ability to manage a range of different projects going on at the same time
• Excellent verbal and written communication and inter-personal skills.

Completed applications should be returned by Midday, Friday 14th February 2020.

Interviews will take place in Oldham on Thursday 20th February 2020.

For full details and an application form, please go to the Oasis UK website, or click "apply" on this page.  Please indicate in your enquiry where you saw this vacancy.

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.

6 month Fixed Term Contract

Part-time (0.5FTE) 20 hours per week, inc of breaks

Salary:  £10,187 p.a. (£20,373 for 1FTE)

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

New Schools Network (NSN) is an independent charity improving the life chances of young people by supporting the creation and long-term success of new schools. NSN finds talented people and organisations, supports them to establish new free schools across the country and, through the Academy Ambassadors Programme, places high calibre business people as non-executive directors on boards of multi-academy trusts. The organisation is particularly focussed on supporting new schools in areas of high economic and social disadvantage and low educational performance.
 
By offering advice, guidance and support, the charity has been instrumental in helping hundreds of groups of parents, teachers, charities and schools to establish new schools, and has placed over 1,400 non-executive directors on boards of multi-academy trusts. Over the last six years, NSN has expanded its activities to support the ~740 or so free schools that are open or have been approved to open. With over 500 free schools already open and more in the pipeline, this is an exciting time to join NSN to improve the quality of education in England by managing the work of NSN’s Advisory Team.

 Key responsibilities

NSN’s Head of Advisory Services manages and oversees the delivery of all NSN’s work with free school applicants.  The Advisory team identify and support applicants to open mainstream, special and alternative provision free schools in areas where they are needed most.
 
The role is responsible for managing the work of the Advisory Team, as well as contributing to the work of the wider organisation, and sits within NSN’s senior management team. 
 
The Advisory Team works closely with NSN’s Delivery, Academy Ambassador and External Relations Teams to support the delivery of all of NSN’s services for schools and trusts across England.
 
Key responsibilities
 

•  Contribute to the fulfilment of NSN’s Department for Education (DfE) grant objectives, including reporting to and regular meetings with the DfE and monitoring the delivery of KPIs specific to the Advisory Team. 
• Contribute to the strategic development of the work of the Advisory Team, for example programme development and outreach strategy 
• Contribute to NSN’s strategic development as an organisation 
• Maintain effective relationships with civil servants, executive agencies, free schools and partners from across the education sector  
• Continually improve NSN’s institutional knowledge and expertise of setting up and running a new school  Line management responsibility for the Advisory Team. 
• Represent NSN at external events and meetings with the DfE and other high level stakeholders.  
• Build relationships with relevant stakeholders such as local authorities and other educational organisations to deliver campaigns and meet with campaign leads.  
• Work as a personal adviser to a cohort of free school applicants, providing clear and accurate feedback consistent with government policy.

 Skills and experience
Candidates must be able to demonstrate strong and well developed: 

• Project management skills, demonstrated by managing large projects, and/or multiple projects, teams or work streams 
• Stakeholder engagement skills, including building relationships with senior external stakeholders
• Communication skills, including strong written communication 
• Client/ stakeholder management skills 
• Line and performance management skills

 
Candidates must be able to demonstrate the following traits and attributes: 

• Leadership 
• Passion for education 
• Support of free school policy 
• The desire to work collaboratively 
• Initiative 
• Excellent interpersonal communication 
• The ability to solve problems by designing creative solutions

Desirable experience
 Expertise or experience in any of the following will be an advantage 

• Experience working in a relevant role or organisation/s 
• Experience working in/with schools, in particular free schools or academies

Benefits
25 days annual leave, with an additional day for each year of service; office closure between Christmas and New Year - additional leave not taken out of your annual leave allowance; two days of study/charitable leave per year to allow you to take on charity work, further study or school governor activities; season ticket travel loan scheme and cycle to work scheme; 10% pension contribution.

To apply for this role, please e-mail with your CV and a covering letter explaining why you are the right person for this job. Please also include details of your current salary and notice period. Applicants are encouraged to apply as soon as possible, as we may interview and appoint before the deadline.
 
The deadline to submit applications is Friday 7th February

Are you interested in working for a Charitable Foundation that makes a difference?

Do you want to work for an organisation that positively promotes young people and celebrates their achievements?

Do you have excellent administrative, organisational and analytical skills?

If so, could you join our dynamic Grants Team as our next West London Grants Officer?

About the role 

We are looking for an enthusiastic person to join our dynamic Grants Team and help deliver our grant programmes. The focus of the role will be to support Schools and Youth Organisations in West London to run the JPF Achievement Award Scheme and associated JPF programmes.

The role will require the post holder to develop membership of the JPF Achievement Award Scheme, promoting this to Schools and Youth Organisations that are not currently part of the scheme, as well as identifying growth and expansion for those already on the scheme. The Grants Officer will also be responsible for promoting, assessing and managing other JPF small grants and programmes, as well as representing the foundation at a large number of prestigious events where we celebrate young people’s achievements.

About the person

You will be a team player who can demonstrate a close alignment with JPF values, strong communication and organisational skills and the ability to think creatively and analytically.

You will need to be flexible and be able to work in a fast-paced, varied and diverse office.

How to apply

For further information and to apply, please visit our website via the apply button.

All applicants must apply by returning a completed Application Form and Staff Diversity Monitoring Form. (CVs will not be accepted).

Closing date: 9am on 30th January 2020.

Interview date: 6th February 2020.

We kindly request that no agencies contact us.

Job title: Head of Finance and Operations
Salary: £27,000 (£45,000 FTE)
Location: Westminster, London
Hours: Part-time, 3 days per week (with some flexibility to work from home, subject to discussion during the recruitment process).

IIC is run by passionate people, who are dedicated to supporting the conservation and cultural heritage profession. The institute was founded in 1950 by a group of extraordinary individuals who witnessed dramatic events during WW2. The remarkable initiative of a few far-sighted pioneers came to fruition with the creation of the IIC. For those pioneers, including the few individuals that became widely known as the Monuments Men, the destruction of war only sharpened their convictions that the preservation of cultural artefacts was too important to be left to chance.

IIC is an independent and unifying international organisation. We bring together conservators and cultural heritage professionals from around the world, educating, enabling and recognising excellence. This commitment drives everything we do - from our intellectually stimulating Congresses and prestigious Journal, to activities specifically tailored to capture the imagination and curiosity of students and emerging conservators.

We are looking for a Head of Finance and Operations to join our small, friendly and supportive team. This new role will manage the finance and operations of our charity, working closely with the Executive Director and members of Council to ensure ongoing viability and a secure financial future for the International Institute for Conservation of Historic and Artistic Works (IIC) as a Learned Society and professional membership organisation.

Working with the Executive Director, the Head of Finance and Operations will be responsible for the financial and operational management, business analysis and reporting for IIC in line with our charitable status, purpose and values.

You will be a qualified finance manager or have equivalent experience, with a keen commercial sense and a passionate commitment to the vision of supporting conservation of cultural heritage.

You will be responsible for IIC’s finance and operating systems and will need to be proficient in using Xero or similar accounts packages. Working with the Membership Secretary you will ensure our membership services are effectively delivered to ensure a high quality of service for our members.

This role will also be the key contact for banking, information and data management and annual reporting as well as leading the management of the annual audit process, preparation of Management Accounts and administration of all grants, invoicing, outsourced contracts such as Payroll and contracts for services.

You will be a proactive individual who can demonstrate initiative with excellent organisational and communication skills. It will be important to maintain a strong working relationship with our committees and programme leads to ensure appropriate and timely provision of management information as well as supporting officers and the Executive Director as we move our fundraising and sponsorship ambitions forward to deliver against our longer-term strategic goals.

Please note the closing date for Applications is Midnight on Sunday 2nd February.
Interviews will take place on Thursday 13th February 2020 in Westminster, London.

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please read the 'Job Description and Strategic plan' in additional documents before clicking the apply button to be directed to our HR Partner's website for details on how to complete your application.

No agencies please.

Oasis Charitable Trust is a multi-national charity supporting young people and their families in 10 countries worldwide. Our vision is for building healthy communities: places where everyone is included, making a contribution and reaching their full potential.

We have an exciting opportunity for an experienced Community Family Support Worker to work as part of our Oasis Hub South Grimsby team, to engage and work with parents/carers, supporting them to access Hub activities, develop their personal and parenting skills, knowledge and aspirations.

Key responsibilities will be:

• Work with Parents/Carers and hard to reach families, supporting them to build their own health/wellbeing and to meet the health, wellbeing and safety of their children
• Develop programmes supporting positive parenting and healthy relationships
• Develop a volunteer–led peer support service and drop in sessions
• Support families in developing partnerships with local professionals

The successful post holder must have:

• A relevant professional qualification in Family Support & Community Work (Level 3 or above) or able to demonstrate qualification by experience.
• Successful experience of working with parents / carers and complex families
• The ability to deal with private information and sensitive issues with a calm and confident approach in difficult situations.
• Ability to function in diverse settings and with a wide range of professional agencies.
• Be self-motivated, resilient, with excellent organisational/administrative and inter-personal skills.

This is an exciting opportunity to be part of a growing national organisation, making a difference to communities on a local level, while individually improving the life chances of young people.  As part of the package, Oasis offers:

• A pension scheme, currently offering 7% employer contribution
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays)

If you are interested in this position, please contact the Oasis UK website or click apply on this page. 

Completed applications should be returned by 10am Wednesday 5th February 2020.

Interviews will take place in Wintringham on Friday 14th February 2020.

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

PART-TIME, 30 HOURS PER WEEK (0.75 FTE). 

12 MONTH FIXED TERM CONTRACT

SALARY:  £17,373 per annum (£23,164 FOR 1FTE)