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Page 1 of 2
Remote
£35,000 - £40,000 per year
Full-time or part-time (24-40 hours per week)
Permanent
Job description

About us

Parallel is a small but ambitious charitable initiative doing big things: we currently support over 3,000 students through our maths enrichment activities, around 500 of whom receive dedicated weekly, small-group online tutorials in The Parallel Academy. Our mission is to support students on our programmes to fulfil their mathematical potential, by providing them with the opportunity to develop their reasoning and problem-solving skills beyond the curriculum. 

Our students are motivated and ambitious. Although our maths programme is optional and takes place outside of school hours, students have an average attendance above 95%.


 

The Role

We are rapidly expanding our service provision over the coming months, and are seeking a full or part-time Project Administrator to join our passionate and energetic team. You will play a key role in ensuring the smooth delivery of our programmes and help embed the tools and processes for reaching thousands more students each year.

This is a versatile role with responsibilities ranging from database management to setting up online events and communicating with service users, schools and tutoring staff. Working within a small administration team, you will be proficient at using a range of tools such as spreadsheets, meeting platforms and scheduling software, and will be willing to learn new ways of working. We are looking for someone who can remain focused under pressure, using their initiative to deal proactively with a range of tasks and to prioritise the competing demands of a busy workload. 

Hours

This is a flexible and fully remote role, and you will have significant autonomy in how you structure your working week. 

As part of your contracted hours, you will be required to work some evenings and weekends, but this will not exceed one day a week in total. There will also be periods when there is a higher workload (e.g., during student recruitment periods), so you may be required to offer some flexibility in working longer (and then shorter) hours week to week. We are happy to discuss how the hours and role might work for you during the interview stage.
 

Key duties and responsibilities 

  • Develop and maintain accurate, up-to-date spreadsheets relating to student rosters and learning data.

  • Adopt data hygiene principles so that data is managed smartly, in accordance with our data privacy policy.

  • Lead on event creation, which primarily concerns the hundreds of weekly tutorials we run each week, but also extends to other activities such as student admissions, end of term testing and public webinars.

  • Help to manage a high-volume inbox, responding to daily emails and triaging across the team by assigning correct levels of priority to each correspondence.

  • Support the onboarding of new tutors (e.g. overseeing DBS checks, approving invoices) and take the lead on finding cover when gaps appear in our tutoring schedule.

  • Liaise with prospective schools and students and undertake key data gathering activities to identify the most suitable candidates for our programmes.

  • Support in developing and updating key policies and procedures. 

  • Support with general administrative tasks.

Other duties:

  • The post-holder will also be expected to undertake any other tasks commensurate with the role and which may be reasonably required. 

Requirements

Skills 

  • Proficient in working with digital tools and software such as Google Sheets, Docs, Forms, Zoom and Trello (and able to learn new tools very quickly).

  • Excellent with spreadsheets and data - you know your vlookups from your pivot tables 

  • Strong written communication skills with the ability to connect effectively with a diverse set of stakeholders, with a professional and sensitive approach. 

  • Strong judgement: can be relied upon to implement agreed processes but also shows initiative to suggest improvements to how we work.

  • Proven experience of working in a team, demonstrable ability to operate in a flexible working environment and to take initiative. 

  • Ability to understand, interpret, and apply existing documentation with a fast-moving environment. 

  • Excellent independent time management and organizational skills.

  • The ability to maintain confidentiality and integrity related to all aspects of information disseminated within the organisation.

Education

  • Undergraduate degree in a relevant discipline

Professional Experience:

  • Essential: relevant experience managing data as part of an administrative role.

  • Desirable: relevant experience in an education setting.
     

We encourage early applications as we reserve the right to close the vacancy early if we receive a high number of applications.

Successful applicants will be expected to undergo an Enhanced Level DBS check.
 

How to Apply:
 

Please send your CV and a cover letter (max 2 pages) telling us why you’re the right person for this role and demonstrating how you meet the above requirements.

Posted by
Parallel Academy View profile Organisation type Registered Charity
Posted on: Wednesday, 2 July 2025
Closing date: 27 July 2025 at 23:30
Tags: Administration, Communications, Operations, Database Management