Trainee Accountant

We think our trainees are the best people to be around. Join us and you’ll be part of a brilliant group of trainees working alongside qualified staff who are committed to doing the best work for our clients. We place our values at the centre of how we manage our organisation and we value you as an individual who brings a unique perspective and approach.

We work with social purpose organisations – we think they are the best kind of client

All of our clients are not-for-profits – from household name charities, campaigning organisations, and community organisations, to commercially savvy membership bodies and health and social care providers operating in a highly competitive market. This means that during your training you gain exposure to charities, companies, and other organisational structures. We aim to play a full positive role in the voluntary sector and through our work we want to support the positive impact our clients make in the world.

Become a Chartered Accountant with the internationally recognised ACA qualification
Alongside your day job undertaking audit and advisory work, you will study for your ACA qualification with the support of our training provider. Our trainees have a great success rate in completing the ACA and after qualifying, trainees either stay with us or step out into another organisation. Whether you want to stay in practice, develop a specialism around tax, or work towards becoming an FD, the qualification and your Sayer Vincent experience open doors.

About Sayer Vincent:

Sayer Vincent is a firm of chartered accountants that has been dedicated to charities and social enterprises for over 30 years. Through our tailored audit and advice services, we provide trustees and managers with the assurance that their charity is managing its resources effectively. When Sayer Vincent works with your organisation, you will feel that you have extra people in your team. We make a positive contribution to help you achieve your strategic objectives. We’re a friendly professional team that will challenge the status quo from an informed position and share your goals of making your charity more effective. We’re committed to making a difference for charities and helping them to be more effective.

Location: London

Type: Full Time, Permanent

Salary: Competitive

Our selection process will be held online due to the current COVID-19 circumstances. Candidates will be asked to complete two exercises online on Monday 26 October for about two hours and to attend a virtual selection half day on Tuesday 3 or Thursday 5 November. Please note we will not be able to accommodate other interview dates and it is imperative that you are available on those dates.

Due to the volume of applications we receive, unfortunately we are unable to contact each applicant personally. We will generally contact shortlisted candidates on week prior to our selection day.

The start date for these roles is early February 2021.

You may have experience of the following: Trainee Accountant, Graduate, Accounts Assistant, AAT, Finance Graduate, ACCA, Trainee Scheme, Finance Assistant, CIMA, Financial Services, Accountant, ACA, Banking, Finance Administrator, Graduate Scheme, Financial Graduate etc.

Ref: 94193

Community Fundraising Associate

£30,000 - 33,000

London, and currently remote

As part of the Community Fundraising Team, the Community Fundraising Associate will work closely with the High Value Fundraising Manager, and manage the Fundraising Assistant, to help maximise fundraising for the Red Nose Day 2021 campaign managing the accounts of some of our most valuable fundraisers across Community Fundraising for Red Nose Day.

Key responsibilities:

• Deliver against the strategy, working across the organisation to help deliver materials, products, ideas and propositions that will inspire fundraising in these audiences
• Work with the High Value Fundraising Manager on delivering the High Value fundraising strategy, providing exceptional stewardship and relationship development to our most valuable fundraisers.
• Deliver on set income targets and KPIs ensuring accurate tracking and evaluating to discover insights and trends.
• Identify inspiring fundraising stories from supporter audiences settings that can be used in marketing materials, fundraising materials and editorial. Collect and document these stories, collecting photos, fundraising totals and permissions, acting as the main point of contact
• Brief and work with the Supporter Care Supervisor to ensure all enquiries and complaints are managed effectively and within the agreed timeframes.
• Deliver engagement activities for our key fundraisers such as project visits and webinars. Attend events and visit fundraising events on behalf of Comic Relief and act as representative of charity.
• Contribute creative ideas to incentivise fundraising, enable recognition and achieve better retention.
• Alongside Fundraising Managers, brief and manage creative resource

Essential Skills and Competencies:

• Experience account managing high value fundraisers including individuals and organisations.
• Experience of delivering fundraising strategies and propositions for fundraisers
• Experience of developing fundraising ideas that engage fundraisers and drive support
• Strong attention to detail – to produce work, which is consistently accurate, and which fits the purpose for which it was intended.
• Excellent communication skills – written and verbal
• A proactive, positive and fun individual with a “can do” attitude

To apply please visit our website via the link.

Role closes - 12:00pm, 29th Sep 2020 BST (Europe/London)

Inclusivity at Comic Relief

We recognise diversity and inclusion are a source of strength in achieving our mission. We therefore welcome everyone, trusting what makes us different brings creativity, styles and experiences to help us collectively do our best work. That’s regardless of your gender, age, disability, religion, sexual orientation, and cultural identity. We especially welcome those from under-represented groups in modern grant-making and fundraising. We are on a journey, but if you join our team you will be part of a community that is committed to creating a diverse and inclusive environment where we want you to:

• Be valued for being yourself
• Do your best work, and be supported to break down barriers so you can succeed
• Be heard, respected, and treated as an equal, whatever your level, experience or background
• Be part of a team that is committed to making this happen – with our colleagues, partners, and contributors.

Comic Relief is committed to preventing and protecting all people from harm in their interactions with us. We expect all those that act in our name to uphold our approach to doing no harm.

Womankind is recruiting for the role of Finance Officer to join its dynamic staff team based in their North London offices (Working from home during the current pandemic). The successful candidate will play a vital role in helping Womankind run their finance function and achieve its organisational objectives.We are looking for an articulate and detail-oriented Finance Officer with proven track record in Charity Accounting.

The role is essential for the smooth running of the finance function. On a daily basis you will be undertaking international financial transactions including payment runs, bank and income reconciliations and month and year end processes.

The position will be suitable for someone who is flexible, reliable, highly numerate and interested in contributing to the Women’s’ Rights Movement.

Job Description

Overall purpose

This position is responsible for ensuring that all financial information on the accounting system is accurate and inputted in a timely manner. To provide direct support to the Team in maintaining effective financial controls and systems in line with the WomanKind’s financial policy and financial procedures.  This post will need to work closely with the rest of the Finance Team and all budget holders to ensure coherence and consistency of data entry and management of petty cash.

The Finance Officer is a member of WOMANKIND’s Finance and Resources team, which is made up of the Management Accountant and the Project Finance Manager under the leadership of the Director of Finance and Resources. The role will work closely with and provide support to all members of the Team.

This post will be tasked with delivering three key areas of responsibility as detailed below.

Responsibilities

1. Financial Accounting & Processing (50%)

• To enter all general and purchase ledger transactions into the accounting system and to ensure that it is updated and maintained in an accurate and timely manner.
• To prepare monthly bank reconciliations and, working closely with the Fundraising Team, reconcile the income on the accounting system with that on Raiser’s Edge.
• To work closely with budget holders to ensure financial records are maintained and correctly coded in accordance with accounting (SORP) requirements, donors and the Board of Trustees approved annual budget.
• To ensure all supporting transactions have been properly reconciled with clear audit trails.
• To ensure timely processing of Purchase Ledger: payments to suppliers by preparing payment runs for approval and uploading to online banking.
• To ensure the security of all monies received, also ensuring security of cash, cheques and to be responsible for the banking of all cash and cheques received by the organisation in accordance with WK financial procedures.
• To prepare and input the monthly Credit Card reconciliations and postings to the ledger.
• To ensure that the Sterling and Foreign petty cash is properly managed.
• Ordering/purchasing office supplies and stationery for general office use.
• Monitor and manage the Finance email inbox and provide support to the Finance and Resources Committee.

2. Month and Year-end reporting and Audit (20%)

• Prepare month end reconciliations and assist with the month end closing process
• Assist with the annual audit and accounts preparation including the preparation of the Trial balance and year end reconciliations and schedules.

3. Programme Support (30%)

• To manage the payment of all overseas transfers to Womankind partners and local coordinators.
• To ensure all cash and currency needs for country visits are met in accordance with Womankind policy and procedures
• To work with staff to ensure expenditure relating to all travel is reconciled accurately and on time .

Undertake other responsibilities not outlined above which are commensurate with a role of this nature and which have been discussed and agreed with the line manager.

The candidate must be committed to the mission, vision, values and aims of WOMANKIND Worldwide as it seeks to support and speak out about women’s human rights and development internationally.

All posts are expected to contribute towards developing a supportive working environment, and demonstrate a commitment to professionalism and respect, transparency and accountability and uphold quality standards as outlined in policies and procedures, and in compliance with WOMANKIND’s Equal Opportunities Policy.

Reporting Structure: This position reports to: The Management Accountant

Person Specification

Essential Experience and Skills

• Must be adept in use of the MS Office Suite, particularly Excel and Word.
• At least one year experience of Sage Line 50, MS Business Central, or similar computerised accounting systems
• The ability to input information quickly and accurately, with attention to detail and deadlines
• A good understanding of the Charity SORP and accounting concepts, including their application.
• A minimum of 3 years accounting experience in the charity sector.
• Ability to work autonomously to achieve agreed objectives and organisational targets with minimal supervision.
• High level of organisational skills with exceptional attention to detail and a thorough and systematic approach to diagnosing and solving problems.
• Ability to use initiative and to suggest new ideas for service improvement
• Must have honesty and integrity.
• Must have good written and oral communication skills.
• Must be organised, flexible and be able to manage/prioritise own workload and work under pressure.
• Ability to work collaboratively and communicate effectively with colleagues across Womankind
• Be able to work as part of a team.

Essential Knowledge

• Part qualified or similar (AAT, CIMA, ACCA etc)
• Charity Fund accounting and generally accepted accounting principles.
• Computerised accounting systems, bookkeeping and office administration.

Desirable

• Have respect for wide range of other cultures and diversity.
• Commitment to Equal Opportunities issues.
• Be willing to work over and above standard hours when necessary and appropriate
• Be able to maintain confidentiality at all times
• Have empathy with the aims and objectives of Womankind Worldwide.

Terms and conditions

Hours

35 hours

Salary

Up to £30,587 per annum

Contract

Permanent 

Probationary period

6 months 

Holidays

25 days per annum plus statutory holidays and Christmas break

Pension

Womankind has a contributory pension scheme in place 

How to apply

To apply for this position please complete an application form which can be found on our website.

Due to the high volume of applications we receive, we regret we will not be able to respond personally to applicants who are not short-listed. If you have not heard from us within three weeks from the closing date, please assume you have been unsuccessful on this occasion. Only shortlisted candidates will be contacted.

Closing date for applications: Friday, 9 October 2020, 12pm - noon

First round interviews: w/c TBC

Second round interviews: w/c TBC

Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac Account and email accounts.

Please note that this job advert will close as soon as sufficient applications have been received. So if you are interested, please apply for this vacancy as soon as you can.

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An exciting opportunity has arisen for an ambitious and dynamic individual to join the Southmead Hospital Charity.

Why apply? As Communications Coordinator, you will:

• Make a difference: Working for the wonderful NHS. Southmead Hospital Charity raises funds for projects that are beyond the remit of the NHS but have a huge impact on the lives of our patients, visitors and staff.

• Shape the future: in this role, you will play a lead role in ensuring that the Charity’s growth continues and raise the awareness of the Charity throughout Bristol and the South West.

• Be part of a dedicated and committed team: North Bristol NHS Trust is a centre of excellence for the South West and beyond. Our pioneering treatments and advances in care are internationally recognised.

• You will have access to NHS benefits, including 27 days annual leave to start & bank holidays and an excellent NHS pension.

If you are from outside the area, Bristol is consistently voted as one of the best places to live in the UK, with a rich history, thriving arts, music, gastronomic and independent retail scenes. It also offers excellent transport links and easy access to the spectacular countryside and coastlines of South Wales, Devon, Dorset and Cornwall. Our offices are based in Southmead Hospital – a state of the art, amazing facility with an excellent reputation.

The role:
As part of the Charity’s Communications and Marketing team, the post holder will work across the Charity team to ensure we deliver our donor centric Charity strategy through excellent communications and administrative functions.

Working closely with colleagues, the ideal candidate will have excellent communication skills – both written and verbal, understand the importance of the donor journey and bring enthusiasm for the role with excellent attention to detail. This is a really exciting time to join our team and make a difference to the NHS.

Interviews will be held on Thursday, 22 October 2020

Additional contact information

Apply now as we are looking to close the advert when significant applications have been received.

For an informal conversation, see contact details for Elizabeth Bond on the NHS website after clicking 'apply'.

If you apply for this vacancy and have not received a communication from this Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that this Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on the number listed on the NHS website, after clicking 'apply'.

This organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. 

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

Staff identify as 'At Risk' and who meet the essential shortlisting criteria of the post will be prioritised. Priority will be given to North Bristol NHS Trust employees in the first instance.

Please note that North Bristol NHS Trust has an arrangement with a number of organisations (please find a list below) whereby we confidentially share previous pre-employment information relating to your existing job in order to support an efficient recruitment process for candidates when offered a new position with us.

(University Hospitals Bristol NHS Foundation Trust, North Bristol NHS Trust, Western Area Health Trust, Bristol Community Health, Avon and Wiltshire Mental Health Partnership, North Somerset Community Partnership, NHS South Central and West Commissioning Support Unit and Bristol City Council)

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post. Please refer to the ‘Information for Prospective Employees’ attachment for information relating to DBS charges.

As the representative body for homelessness, housing and support services in Wales we aim to make a big difference to people's lives. We're looking for a new Finance Manager to work as part of our small team of friendly, enthusiastic and supportive staff help us to end homelessness in Wales.

Our ideal candidate will possess relevant accountancy qualifications, demonstrate exceptional organisational and interpersonal skills, have experience in using excel and finance packages, and the ability to clearly communicate financial information to staff and Board members.

We are a small and friendly team, we support flexible working practicies and provide 30 days annual leave per year (pro rata), a generous pension contribution, life insurance, and an employee assistance programme with free counselling.

• This is a part-time role, working 17.5 hours per week (0.5 FTE)
• The salary is £16,065 per year (based on a full time salary of £32,130)

Application deadline: 00:01 on Monday 5th October

Legacy Case Officer

Our client is the UK's leading dementia charity. They provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Legacy Case Officer Responsibilities:

The Legacy fundraising team at their organisation has an enviable track record with income seeing exponential growth over the last 5 years achieving £26m for 2019/20. Legacy income accounts for almost 25% of the total income for the Society and this is an exciting time to join their  team as they continue to grow in reputation as leaders in the sector.

Working with the Legacy Case Team you will maximise income through good file management whilst at the same time seeking out opportunities to add value through diligent case work. Attention to detail and the ability to prioritise and multi-task is paramount to the role.

If you are organised, highly motivated and an excellent communicator then please join their team..

Legacy Case Officer Requirements:

We are looking for a highly organised and enthusiastic individual with excellent attention to detail to join the Legacy Case team. You will have an excellent knowledge of Probate Law, experience in file management, using First Class 2 or 4 applications, Microsoft office applications and a proven ability to manage your own workload..

About the organisation:

Our client embraces diversity, inclusion and accessibility for all of their people. They are committed to building a diverse organisation that represents the communities they serve and ensuring inclusion in everything they do.

Their employees work hard every day to make a true difference in people's lives. They are proud to support them with a range of benefits, recognition and many options for working agilely, all contributing to a strong work life balance. They also have various learning programmes to support you in your development and help you grow to realise your potential and shape a career with their organisation. 

Position: Legacy Case Officer
Location: Home Worker - England and Wales
Contract type: Permanent
Hours: 35 hours per week
Salary: £25,300 - £29,009 actual per annum (depending on skills and experience) (+London Allowance of £3,600 if applicable)

Closing date: 4th October 2020
Interview date: TBC

You may have experience of the following: Legacy Case Officer, Legacy Administrator, Legal Administrator, Legacy Fundraising, Probate Law, Wills, Dementia Charity, etc. etc.

The Roman Catholic Diocese of Portsmouth

Financial Controller (12 month contract)

£45-50,000 per annum depending on experience plus contributory pension

Full time 35 hours per week (Monday to Friday)

Reporting to the Director of Finance and IT

About us

An exciting opportunity has been created for an experienced Financial Controller to join a newly redesigned Finance team. Our focus is to transform the systems and processes currently in use and expand the service offering across the Diocese. The Diocese of Portsmouth comprises 90 parishes across Hampshire, Dorset, Berkshire (except Slough), South Oxfordshire, the Isle of Wight and the Channel Islands. Formed 19th May 1882 by the division of the Diocese of Southwark, the Diocese of Portsmouth has a presence in every community and can offer ministry and mission to all who come to us, working towards the Bishop’s vision of Bringing people closer to Jesus Christ through his church. 

About You

We are looking for an experienced Financial Controller, with a proven track record of successfully managing and delivering change within finance teams.

You will be an ACA/CIMA/ACCA qualified accountant.

It will be advantageous if you have experience in working with charities and particularly faith-based charities.

You will have an understanding and sympathy with the mission and values of the Catholic Church.

Main duties of the role

The Financial Controller will be responsible for ensuring the Diocese of Portsmouth’s financial systems, processes, and policies and meet the needs of all those who rely on the services and outputs of the Financial Accounts Team. This responsibility will include line management of the Financial Accounts team, to ensure they provide a consistent high-quality service.

The post holder will be expected to deliver radical change. This will involve centralising Curial finance systems and changing processes, expanding services and developing the team so that the department better supports colleagues both in the Curia and in the Parishes.

You will be expected to work closely with the Management Accountant to develop the capabilities of the whole finance department to make finance a key enabler within the Diocese.

If you would like a confidential discussion about the role, please contact:

Mark Van Wijk – Director of Finance and IT

Please apply by sending in the following:

Covering letter:  Please tell us how your motivation, values, skills, experience, and personal qualities demonstrate your suitability for the role (around 500 words).  Please make it clear why you are excited about this role, and why you specifically want to work for the Diocese of Portsmouth.

Current CV and the details of two referees: This should include full education and employment history (including dates, with no gaps left unexplained). Please include your current or most recent employer as one of your referees.

Closing date for applications: 29th September 2020 at 1300 hrs

Interviews: week commencing 5th October 2020

Notes to candidates

1. Interviews: all shortlisted candidates will be invited to attend a face-to-face interview.

2. Unsuccessful applications: if you have not been contacted within 3 weeks of your application, we regret that you will not have been offered an interview on this occasion.

3. General: this post will be subject to review under the relevant Diocesan Terms and Conditions of Service.

4. New employees to the Diocese will be subject to a probationary period of six months.

Financial Controller

Main accountabilities

1. Responsible for the services being delivered by the Financial Accounts Team.
2. Develop and maintain efficient systems that safeguard assets, ensure regulatory, contractual and other requirements are met, and that capture financial information to facilitate reporting and financial business partnering
3. Areas of responsibility include purchase ledger, sales ledger, credit card provision, payroll, banking, NL maintenance, Gift Aid, VAT, processing of DDs and electronic donations, Legacy Administration, the accounts mailbox, intercompany balances, intercompany payments, and the monitoring of grants, and restricted and designated funds,
4. Line manage the Financial Accounting Team, including Senior Accounts Assistant (35hrs), AAT Apprentice (35hrs), Accounts Payable Officer (7hrs) and Payroll Officer (17.5hrs)
5. Change is required within the Financial Accounting Team, this role will be responsible for finding efficiencies and improvements through bringing about effective change.

Financial Systems - Change

• Find improvements by centralising the processing of Curial financial transactions and financial data, bringing them under the control of the Financial Accounts team
• Design centralised accounting systems and processes that safeguard assets, ensure regulatory, contractual and other requirements are met, and that capture financial information to facilitate improved reporting and financial business partnering
• Communicate changes with colleagues across the diocese and roll out new systems
• Work with the Finance Business Partner to review the current accounting package and consider redesign or replacement as part of the changes to be introduced
• Continue current systems and services whilst new systems are developed
• Support staff members that have moved into the finance team
• Plan and allocate roles within the new system between the financial controller, Senior Accounts Technician, AAT Apprentice, Accounts Payable Officer and payroll officer. Ensure there in shared understanding of systems so that there cannot be a single point of failure.

Parish Support

• Parish support should be a key focus of the Financial Accounts Team.
• The financial controller will oversee the services, finance packages, prescribed procedures, guidance and support provided to the parishes by the Curia. The support should enable parishes to operate efficient systems to effectively safeguard assets, meet regulatory and other requirements, and capture financial information to facilitate understanding of finances and risks
• Develop training to support Parish treasures (in collaboration with the Financial Business Partner)

Reporting

• Work with the Financial Business Partner to redesign the nominal ledger to support improved reporting and provide more efficient processing and accounts production.
• Reporting needs to be developed to capture a complete a picture of diocese finances and should report on funds, grant making trusts, cash flow, investments, subsidiaries Projects
• Agree month end timetable of deliverables to enable the production of timely management accounts
• Feed back to the business partner any matters that could be useful in BP relationships.

On going support

• The Financial Accounting Department should provide expertise to support the diocese
• In particular be the reference point for Gift Aid, VAT, financial transaction management and requirements and Payroll
• This expertise should be made available to support colleagues across the diocese

Ad hoc duties and projects

• Carry out ad hoc duties as requested by your line manager

Values

• To maintain the ethos and values of the Catholic Church and positively promote the work and activities of the Catholic Church.
• To undertake any task that may be requested from time to time that may be consistent with the nature and scope of this post.

Person Specification – Financial Controller

Supporting Evidence

In the supporting evidence of your application form, you must demonstrate your experiences by giving specific examples for the criteria within the person specification.

A –   Application Form

I –   Interview

T   –   Test

C - Certificate

Knowledge, Training and Experience

Qualified with ACA/CIMA/ACCA - Essential A/C

Knowledge of Payroll and auto enrolment pension regulations - Essential  A/C

Knowledge of VAT and Gift aid - Desirable  A/C

First class organisational skills including the ability to prioritise work, balance conflicting priorities, monitor progress and exercise judgement about chasing progress as necessary - EssentialA/I

Advanced proficiency in use of Microsoft Office including Word, Excel and Powerpoint - Essential A/I

Knowledge of the values and teaching of the Roman Catholic Church - Desirable A/I

Understanding of Data Protection legislation - Essential A/I

Communication Skills

Excellent interpersonal skills and the confidence to deal with people at every level - Essential A/I

Ability to work effectively as part of a team - Essential A/I

Problem solving skills - Essential A/I

Equality and Diversity

Understanding of and commitment to equality of opportunity and good working relationships - Essential A/I

Autonomy

Able to work on own initiative, organising and prioritising own workload to set deadlines - Essential A/I

Other

An ability to maintain high degree of confidentiality and trust - Essential A/I

Good time keeping - Essential A/I

Positive and flexible approach to work - Essential A/I

Job role: Scheme Manager

Salary: £29,350.23 per annum

Appointment Type: Permanent

Hours: Monday – Friday 9am-5pm (37.5 hours)

Location: Hammersmith

Start date: TBC

About us

Hammersmith United Charities is a 400 year-old Charity providing quality sheltered accommodation for older people in safe and secure settings, surrounded by prize winning communal gardens. We enable residents to remain independent for as long as possible within a friendly and supportive community. Please visit our website for further information.

About the role

The Scheme Manager is the first port of call for all residents and they are the face of the Charity.  They are responsible for the day to day management of the sheltered housing scheme by providing a professional housing management and support service, which recognises the individuality and independence of residents.

The Scheme Manager actively promotes and encourages resident participation and works with partners to act as a catalyst to bring services to residents and to integrate the Almshouse and the communities.

About you

• You will have a passion for delivering resident focused services
• Able to demonstrate a good understanding of health and safety and safeguarding.
• A minimum of three years’ experience of delivering independent living accommodation for older residents.
• You will have an appetite for learning, a positive attitude and enjoy working with people.
• You will have good communication skills and have GCSE in English at Grade C/level 4. However, other relevant qualifications of equivalent standard and/or practical experience will be considered.
• You will be a team player and able to work on your own initiative.
• All candidates will be required to undertake an enhanced DBS Check.

How to Apply

Please read the Scheme Manager’s Job Description and Person Specification and send your CV and a maximum of a one A4 sided supporting statement by 9am on the 16th August 2020. First interview will take place on the 1st, 2nd and 3rd September 2020 by zoom. Second stage interview will take place on the 9th September at one of our schemes.

Job Description

Post Title: Scheme  Manager

Responsible To: Head of Housing & Property

Supervises: Cleaners, Contractors

Liaise with:  Residents, Colleagues in Hammersmith United Charities, Trustees, Visitors, contractors and external statutory and voluntary agencies.

Hours of Work: 9am-5pm Monday to Friday based at one of the Charity’s two Almshouses (sheltered schemes for older people). The post holder will be required to cover holidays and sickness for colleagues (other Scheme Managers).

Location: Sycamore House (W6 0AS) and John Betts house (W12 9NJ)

Purpose of the role: The Scheme Manager is the first port of call for all residents and they are the face of the Charity.  To be responsible for the day to day management of the sheltered scheme by providing a professional housing management and support service, which recognises the individuality and independence of residents. To represent Hammersmith United Charities and act as a catalyst to bring services to residents and to integrate the Almshouse into the community.

Core Duties and Responsibilities

• To be on duty during the prescribed hours and undertake management duties relating to the residents and the almshouse as directed by the line manager.
• Report any safeguarding concerns to your line manager. Support your line manager to monitor safeguarding cases and liaise with external agencies such the local authority, carers, GP, hospital and residents next of kin.

Provision of Support to Residents

• Ensure that a consistently high quality of service is provided to residents at all times.
• Make daily welfare checks and contact with all residents, either personally or through the emergency call system.  Respond to all calls received through the emergency call system or otherwise and take follow up action.
• Act as a facilitator on behalf of residents to ensure that they receive a good repair and maintenance service, the care and support services they require from statutory and other bodies.
• Ensure that all residents have up-to-date information regarding Hammersmith United Charities and the local community, e.g. contact addresses and telephone numbers of chemist, GP and advice centre; activities at the day centre; local club activities and outings.
• Provide welfare benefits information on an on-going basis and put residents in contact with the relevant bodies.  If requested to do so by the resident, liaise with these bodies on their behalf.
• Recognise the care and support needs of the residents and take appropriate action including liaising with the relevant statutory and/or voluntary bodies, relatives or friends.  Any such action should normally only be taken with the resident’s consent.  Where a resident does not consent, but is thought to be at risk, similar action may be taken with authorisation of the line manager.
• Act as Hammersmith United Charities’ representative at case conferences or other meetings involving residents’ and potential residents’ care plans.
• Continually monitor the appropriateness of care and support services for residents and consult and liaise with on-site and/or visiting care staff as appropriate.  Accurate records of action taken should be maintained.
• Liaise with head office and external organisations, on behalf of residents.

Community Development

• Promote social activities on and between the schemes and encourage the wider community to use any facilities provided.
• Promote and assist with the setting up of care initiatives (e.g. shopping services, lunch clubs, cleaning services) on the almshouse and the provision of services to the wider community; (where appropriate).
• Actively promote and encourage resident participation in line with Hammersmith United Charities’ strategy. In particular, encourage the participation of residents in Residents’ forums of all kinds.

Training Requirements

• Attend all career development training, courses and meetings when requested to do so by the line manager;
• If required, participate in the training of other scheme managers and offer support to them during their probationary period.
• To assist with the induction and training of other staff and trustees.
• Attend scheme managers’ meetings and courses as required.

General Duties

• Be aware of the content, and comply with, the organisation’s policies and procedures applicable to the post. 
• Be aware of national policies affecting housing, support and health issues for older people.
• To comply with Health and Safety requirements in accordance with the Charity’s Policy.
• To comply with and promote the Charity’s Equal Opportunities Policy.

Management Duties

• To be on duty during the prescribed hours.
• Ensuring that all records are maintained accurately and clearly, including residents’ records, maintenance contractors, social services and housing contacts.
• Assisting with the lettings process: verifying that applicants meet the eligibility criteria and keeping in communication with future residents as appropriate.
• Undertaking home visits to applicants in accordance with the Charity’s procedures.
• Inducting new residents in accordance with Hammersmith United Charities’ procedures.
• Arrears management: the finance team are responsible for producing regular monthly Weekly Maintenance Contribution/Heating Statements for residents and for identify the accounts that are in arrears. The Scheme Managers will liaise with the respective residents helping them to manage their accounts.
• Advise residents and their relatives of tenancy termination procedures.
• Upon receipt of notice of termination, inspect properties and initiate redecoration and repairs, in accordance with Hammersmith United Charities’ guidelines, with the aim of re-letting vacant dwellings as quickly as possible.
• Assist in the marketing and promotion of Hammersmith United Charities within the community to ensure vacant dwellings are re-let as soon as possible.
• Liaise with Social Services, Health Authorities and Local Authorities for the benefit of residents.
• Responsible for co-ordinating and organising day to day repairs in accordance with the Charity’s procedures.
• Be responsible for considering issues of security at the almshouse and report any incidents.
• Assist with the recruitment of staff if necessary;
• Supervise the cleaning and maintenance of the scheme.
• Order supplies as necessary and appropriate for the almshouse in accordance with financial guidelines.
• Ensure that the inventory for the almshouse equipment and furnishings is maintained and updated.
• Responsible for Budget: to be responsible for the petty cash float and income from guest flat.  To provide information on an annual basis on the budget requirements as requested.

Other Duties

• To undertake other duties as directed by the Head of Housing & Property commensurate with the post.

Person Specification

Experience 

A minimum of three years’ experience of delivering independent living accommodation for older residents.

Essential

Experience and knowledge of promoting equality, diversity and safeguarding.

Essential

Effective Communication – telephone / face to face liaison with a variety of organisations

Essential

Literacy ability to write basic reports and maintain accurate records

Essential

Knowledge of and experience of dealing with statutory bodies – social services housing benefit offices

Essential

Ability to organize a workload and prioritise tasks

Essential

Understanding of Older People and their needs

Essential

Skills

Accurate record keeping

Essential

Remains calm in dealing with emergency situations and making sound decisions for an appropriate course of action

Essential

Ability to work with minimal supervision

Essential

Customer Care

Essential

Mediation skills – resolves problems, assessing individuals needs empathising with residents.

Essential

Organisation able to monitor delivery of services to residents

Essential

Administrative skills

Essential

Resourceful in promoting communal activities

Essential

Computer literate

Essential

Qualifications

Satisfactory education up to GCSE standard

Essential

National Wardens Certificate

Desirable

Willingness to train for National Wardens Certificate

Essential

Personal Competencies

Decision making

Essential

Time Management

Essential

Confidentiality

Essential

Reliable

Essential

Calm and caring

Essential

Able to work in a flexible manner

Essential

Fundraising Officer

Based in Westminster

£20,000 – £24,000 pa depending on experience

Full time, permanent

Are you enthusiastic about the world of fundraising? Do you like working in a challenging and rewarding environment? Are you fascinated by the history of churches and their role in 21st century Britain?

As the independent, UK-wide charity supporting churches, chapels and meeting houses of all Christian denominations, the National Churches Trust supports and promotes church buildings of historic, architectural and community value by inspiring support, preserving heritage and promoting sustainability. Our aims are to help maintain the UK’s heritage of church buildings and to enhance their ability to serve local communities; and to promote the benefit to communities of church buildings and to inspire everyone to value and enjoy them.

An opportunity has arisen for an enthusiastic individual to join the Trust as Fundraising Officer. Reporting to the Senior Fundraising Officer and the Head of Finance & Operations, this is an excellent opportunity to work for a national charity across a range of supporter services and fundraising functions. The post-holder will be the first point of call for all enquiries or donations from our Friends and supporters, ensuring those who come into contact with the Trust are dealt with professionally and efficiently.

The successful candidate will have excellent organisational and administrative skills, including managing tasks and projects, and good attention to detail and accuracy. With a confident and professional manner, they will also have excellent communication skills, financial acumen and good IT literacy.

For further information and to apply for this role, please click the Apply button to be redirected to our website for details.

Closing date: Tuesday 29 September at 12 noon

Interview dates: Monday 5 October 2020 (Westminster or via Zoom)

Recruiting for a Income Manager at our Head Office in Westminster!

GBP 40,000 per annum plus 25 days Annual Leave, Pension schemes, Staff discounts, healthcare and more working 35 hours per week.

Job Overview:
The Finance Income Manager will provide expert operational management of the Income and Rent Finance teams. The role will be responsible for ensuring service delivery for all aspects of Rent and Income Accounting by delivering accurate and timely processing, reconciliations, and reporting of all relevant transactions as well as lead on improvement projects and develop the team to maximise performance and achievements. The successful candidate will have experience of working in a similar role, strong interpersonal skills, is comfortable liaising with stakeholders at all levels and abilities, and will have a desire to lead and influence change.

Key Accountabilities:
- Manage the Finance Income and Rents teams. Carry out supervisions, set annual objectives and review performance in line with the organisations policies and procedures
- Lead on the annual rent setting process, liaising with IT and Housing Management colleagues to ensure that charges are reflected in the Rents system accurately and in a timely manner
- Ensure the timely and accurate processing by the team of the rent debit, rent receipts and other rent and service charge adjustments according to SLA's and KPI's and monthly management reporting as directed
- Ensure customer payment files including Standing orders, Housing Benefit and Allpay are posted to customer accounts within one working day of the cash being received in the bank account
- Ensure the weekly reconciliation and posting of Housing Management system interface files to the nominal ledger
- Ensure the weekly and monthly reconciliation of the Rent Ledger and Rents bank account
- Undertake periodic reviews of the suspense accounts and ensure they are administered effectively
- Ensure the timely and accurate processing by the team of all periodic and adhoc invoices for contracts, rebilling other activities undertaken by the business, per the required timescales SLA's and KPI's and monthly management reporting as directed
- Implement processes to ensure the integrity of customer data including contact and address information held on the system
- Ensure the correct allocation of payments through regular liaison with the Banking team
- Ensure effective credit control processes including email, telephone and system generated chases from the arrears management module
- Develop further and provide regular debt analysis (spreadsheet and/or reports generated by the arrears management module) for Senior Management
- Arrange and lead on regular internal debt review meetings
- Ensure the effective administration of the team mailboxes so that queries are dealt with promptly and effectively
- Review and ensure the accuracy and timeliness of the monthly and year end analysis and schedules prepared by the team
- Analyse variances and explore potential problems and agree action plans with the Finance Operations Manager
- Contribute to the development and implementation of process improvements
- Review reports requested by auditors and ensure that they are provided in accordance with agreed timetable and quality standards. Act on audit recommendations and action points
- Interact with a wide range of stakeholders and build effective relationships between finance, the wider business and external parties in order to resolve issues and barriers to payment
- Work flexibly and co-operatively as part of the team and the Finance Department

Skills, Knowledge and Experience:
Essential:
- Graduate with sound understanding of accounting principles, demonstrated through a recognised qualification or qualified by experience
- At least two years experience of the operational management of a Finance team
- Experience of Rent accounting and working with a Housing Management system
- Experience of Income Accounting, and working with a Sales Ledger system
- Managerial experience of Credit Control, and the processing of income received through digital platforms and other sources
- Excellent time management skills, with the ability to manage their own workload
- Experience of balance sheet reconciliations
- Experience of developing people and driving high performance
- Experience and track record of delivering projects on time to a good standard
- Excellent attention to detail
- Communication and influencing skills demonstrated by achievements in past roles
- Intermediate to Advanced Excel skills with practical experience of manipulating large volumes of data and producing summaries

For the full job description, please visit the Look Ahead website.

Programme Delivery Officer Wales
Cardiff/home based | Programme Delivery | Full-time | Allows remote

Full time (35hrs/week), Cardiff
Salary: £22,000 - £25,500 per annum
Amser llawn (35 awr yr wythnos), Caerdydd
Cyflog: £22,000 - £25,500 y flwyddyn

A new opportunity has opened up at Into Film in our Programme Delivery and Learning Department. Into Film is an education charity that puts film at the heart of children and young people’s educational, cultural and personal development. We are proud to say that over half of UK schools engage with our exciting programme of film clubs, cinema screenings, resources and training.

Reporting to a Programme Delivery Manager and working closely with a Programme Delivery Coordinator, the Account Support team and with the Learning team, Programme Delivery Officers play a key role in engaging schools and youth organisations, supporting them to deliver the best possible service of learning through and with film, to children and young people. They work alongside the Marketing and Communications and Accounts Support teams on the full Into Film programme, from recruitment to advocacy and deliver an excellent level of customer service. Programme Delivery Officers also work closely with their assigned Programme Delivery Coordinator to develop and plug into a strong national network of organisations including the BFI, FAN and other arts & education bodies.

The successful candidate will have excellent customer services skills; a good understanding of the education market and how teachers can use film to meet their teaching and learning objectives; a good working knowledge of CRM systems; a good understanding of the BFI, the FAN network and other regional film and/or arts organisations, and experience of interpreting and reporting on data. Excellent communication skills, verbal and written, in both English and Welsh is an essential requirement for this role.

Mae cyfle newydd wedi codi yn Into Film yn ein Hadran Gweithredu Rhaglenni a Dysgu. Elusen addysg yw Into Film sy’n rhoi lle creiddiol i ffilm yn natblygiad addysgol, diwylliannol a phersonol plant a phobl ifanc. Rydym yn falch o gael dweud bod dros hanner ysgolion y Deyrnas Unedig yn ymwneud â’n rhaglen gyffrous o glybiau ffilm, dangosiadau sinema, adnoddau a hyfforddiant.

Gan adrodd i Reolwr Gweithredu Rhaglenni a chydweithio’n agos â Chydlynydd Gweithredu Rhaglenni, y tîm Cymorth Cyfrifon a’r tîm Dysgu, mae Swyddogion Gweithredu Rhaglenni’n chwarae rôl allweddol wrth gynnal cyswllt ag ysgolion a sefydliadau ieuenctid, a’u cynorthwyo i gyflawni’r gwasanaeth gorau posibl o ddysgu drwy ffilm a chyda ffilm i blant a phobl ifanc.  Maent yn gweithio ochr yn ochr â thimau Marchnata a Chyfathrebu a Chymorth Cyfrifon ar raglen lawn Into Film, o recriwtio i eiriolaeth, ac yn cyflawni lefel ragorol o wasanaeth cwsmeriaid. Mae Swyddogion Gweithredu Rhaglenni hefyd yn cydweithio’n agos â’u Cydlynydd Gweithredu Rhaglenni dynodedig i ddatblygu a chysylltu i mewn i rwydwaith cenedlaethol cryf o sefydliadau gan gynnwys y BFI, FAN a chyrff eraill ym maes y celfyddydau ac addysg.

Bydd gan yr ymgeisydd llwyddiannus sgiliau gwasanaethau cwsmeriaid rhagorol; dealltwriaeth dda o’r farchnad addysg a sut gall athrawon ddefnyddio ffilm i gyflawni’u hamcanion dysgu ac addysgu; gwybodaeth weithio dda o systemau rheoli cysylltiadau cwsmeriaid; dealltwriaeth dda o’r BFI, rhwydwaith FAN a sefydliadau rhanbarthol eraill ym maes ffilm a/neu’r celfyddydau, a phrofiad o ddehongli data ac adrodd arno. Mae sgiliau cyfathrebu rhagorol, ar lafar ac yn ysgrifenedig, yn Gymraeg a Saesneg, yn hanfodol ar gyfer y rôl hon.

The closing date for applications is 10am, Monday 5th October 2020 with interviews anticipated to be held on Wednesday 14th October 2020.

Dyddiad cau cyflwyno cais yw 10am, Liun 5ed Hydref 2020 , a’r disgwyl yw cynnal cyfweliadau ar ddydd Mercher 14eg Hydref 2020.

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the apply button to be directed to our website where you can complete your application for this position. 

Please note that we will only consider application forms uploaded at the 'Apply' link on our site - CVs or email applications will not be considered. 

Noder mai ffurflenni cais a gaiff eu lanlwytho drwy ddolen ‘Gwneud cais’ ar ein gwefan – ni chaiff CV na cheisiadau e-bost eu hystyried.

The successful applicant will must successfully undertake an enhanced DBS check, which will be arranged by Into Film.

Rhaid i’r ymgeisydd llwyddiannus ymgymryd yn llwyddiannus â gwiriad DBS, a gaiff ei drefnu gan Into Film.

No agencies please.

1. DESIGNATION Marketing and Communications Officer

2. HOURS 36 per week (some planned unsocial hours)

3. SALARY NJC Scale scp 13 - 17 (£22,021 – £23,836)

4. LOCATION Registered Office, Warrington

5. RESPONSIBLE TO Marketing and Communications Manager

6. ACCOUNTABLE FOR Some volunteer supervision

7. PURPOSE OF POST

   The post holder will report to and assist the Marketing and Communications Manager, helping to champion and manage the PAPYRUS brand and supporting the delivery of our projects and services through developing engaging and targeted content. They will act as the day-to-day lead on our social media channels with the aim of increasing reach and engagement, and regularly report on data and insights to inform strategy.

8. KEY RELATIONSHIPS

   Marketing and Communications Manager, Marketing and Communications Team, Head of Marketing and Communications; CEO; Staff and Volunteers; PAPYRUS members and supporters; Media Manager.

9. MAIN DUTIES AND RESPONSIBILITIES

   1. Day to day running of social media platforms

      1. Run our social media accounts (Facebook, Twitter, LinkedIn, Pinterest and Instagram and TikTok), using these to promote our services, increase brand awareness and drive engagement with our audiences;

      2. Develop the charity’s online presence by exploring new opportunities and channels to appeal to different audiences;

      3. Proactively search for, curate and share content from appropriate third parties and monitor news and developments within mental health and suicide prevention;

      4. Track our reach and engagement using insight and analytics tools, reporting regularly to the Marketing and Communications Manager.

   2. Coordinate and report on digital marketing

      1. With the support of the Marketing and Communications Manager, manage effective digital advertising campaigns using Google AdWords and Facebook advertising;

      2. Maintain the charity’s Google AdWords account, including keyword research, bids and budgets;

      3. Report on outcomes (including impression share, quality score and other account metrics).

   3. Help plan and deliver organisational communications

      1. Assist in maintaining and updating the central communications timeline and help promote awareness campaigns around key dates and themes;

      2. Help produce and distribute regular e-news updates and a new monthly e-Newsletter to our members and supporters, maintaining our database account and subscriber list on Raiser’s Edge;

      3. Help promote and assist with the organisation of PAPYRUS events and seminars;

      4. Provide communications support to other teams within PAPYRUS as required.

      5. Assist with Internal Communications delivering key messages to staff and supporting with the monthly newsletter.

   4. Assist with brand management and design

      1. Support the Marketing and Communications Manager in ensuring the PAPYRUS brand is consistently used across all channels (including any use by third parties) as per our guidelines;

      2. Help produce creative designs and artwork for print and digital requirements, utilising in-house design tools and software (including Adobe Creative Cloud and Canva);

      3. Maintain and update in-house branding and collateral, our image library, stock photography, templates and presentations.

   5. Assist with the production and distribution of PAPYRUS literature

      1. Assist in the design and delivery of literature and merchandise, liaising with other departments and external designers where required;

      2. Assist with the PAPYRUS Newsletter: develop content ideas for forthcoming editions, collate and chase authors for articles, keep track of schedules and deadlines, proof and mark up editions, and liaise with designers where required.

   6. Support with the maintenance of our website and content management

      1. Support the Marketing and Communications Manager in regularly updating the website with new content or features through the content management system, liaising with web providers where necessary;

      2. Help develop different user journeys and profiles, liaising with external suppliers where required, and report to the Marketing and Communications Manager on website use and future development opportunities.

   7. Undertake research and analysis to inform decision-making

      1. Assist with running internal working groups to develop ideas and campaigns;

      2. Help conduct research as required to inform decision-making and test ideas and materials;

      3. Analyse and regularly report on statistics to improve and inform our marketing activity (using Google Analytics, Raiser’s Edge and Meltwater).

   8. Help maintain communications procedures, guidelines and best practice

      1. Act as the first point of contact for communications queries, co-ordinating the appropriate response from PAPYRUS and linking in with other departments where necessary;

      2. Increase the number of organisations that promote PAPYRUS and our services and compile a list of key communications contacts to increase information sharing;

      3. Help create internal reference tools and templates.

   9. Engage with and support members and stakeholders when required.

   10. Respect confidentiality and manage data according to PAPYRUS policy.

   11. Understand your duties and manage any matters relating to safeguarding of children and vulnerable adults within PAPYRUS policy.

10. ADDITIONAL DUTIES

    It is the nature of the work of PAPYRUS prevention of young suicide that tasks and responsibilities are in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises and when tasks not specifically covered in their job description have to be undertaken. These additional duties will normally be to cover unforeseen circumstances or changes in work and they will normally be compatible with the regular type of work. If the additional responsibility or task becomes a regular or frequent part of the member of staff’s job, it will be included in the job description in consultation with the member of staff.

11. CONFIDENTIALITY

    It is expected that all PAPYRUS employees understand that our work is confidential and that neither details about those who use its services nor any other PAPYRUS business should be divulged to members of the public. A confidentiality agreement must be signed on taking up this post. Further details are outlined in the PAPYRUS Confidentiality Policy.

12. BASIC PRINCIPLES

    The post holder is expected to be familiar with and have regard to the ethos and values of PAPYRUS and work within that framework. They must be prepared to operate without prejudice to all who approach PAPYRUS or work with the organisation at any level.

13. CONDITIONS OF SERVICE

    Conditions of Service are broadly in line with those set out by the National Joint Council for Local Government Services. PAPYRUS has a probationary period of 6 months for all posts. Appointment to this post may be subject to satisfactory Enhanced CRB Disclosure and/or completion of Vetting and Barring Scheme checks.

14. QUALIFICATIONS

    See Person Specification

PAPYRUS is committed to safeguarding and requires all employees and volunteers to share this commitment. Therefore, an enhanced DBS check is required for this appointment.

PAPYRUS is an equal opportunities employer. We particularly welcome applications from black and minority ethnic candidates as they are under-represented within our organisation at this level.

Please visit our website for full detail and application form.

Do you have a knack for systems and technology? Are you a people person and motivated to help others? Are you calm under pressure?

Support Through Court is an independent charity which provides much-needed practical and emotional support to people dealing with the court process without the benefit of legal representation. Most are frightened of and unfamiliar with the courts and may be facing serious issues that could affect their children and relationships, finances, or the roof over their head. 

We are starting a new, two year project piloting a virtual support initiative for those seeking help with divorce and/or child arrangements but do not have legal representation. Clients will virtually receive practical support from Support Through Court volunteers based at offices across the UK, and legal advice through our partnership with RCJ Advice. 

The post will be for two years. We are looking to recruit someone based in central London, however as volunteers will be based at Support Through Court offices around the UK, some travel will be required. The post holder will report to the Head of Systems & Information and will be part of the Systems & Information team. The primary focus of the post will be our new virtual support project with regards to:

• Ensuring continuous and smooth running of the hardware and IT systems.
• Providing face-to-face and remote support to volunteers and clients using the systems
• Pulling statistical information needed for reporting

Additionally, the post will assist the Systems & Information team with BAU activities and provide general IT support to staff and volunteers across the wider organisation.

The ideal candidate will have: excellent hardware and software troubleshooting skills, the ability to patiently explain technical solutions to a wide range of audiences, efficient administrative skills, empathy for our clients, a willingness to learn, and the flexibility to follow directions or take the initiative as needed.

If this sounds like you, we look forward to receiving your application: please send a CV, together with a covering letter clearly explaining how you fulfil the criteria in the job specification and the requirements for the role.

Applications are due by 9:00 AM on 5 October 2020.

Interviews will take place on 8 October 2020.

The Rees Jeffreys Road Fund is looking to appoint a Secretary to work with its Trustees.  The part time role requires someone who is willing to work flexibly and conscientiously to provide a full range of secretarial and financial services to the Fund’s Trustees. This is an important and responsible role to support the work of a charity established in 1950 to provide grants and bursaries for:

• Courses leading to qualifications related to traffic engineering and transport planning,
• Research projects relevant to one or more of the Fund’s objectives,
• Programmes or schemes to improve the highway network and the roadside environment.

The successful candidate is likely to have senior experience in governance, strong financial management skills and a working knowledge, or experience of, the transport and/or charity sector.  He/she will be expected to work under their own initiative to maintain the effective operation of the Fund.  This is likely to equate to1-2 days per week but he/she will be expected to be available to conduct the Fund’s business at all normal working times.

The role is remunerated by payment of a quarterly fee. The Secretary is expected to work remotely (from home) but be available to attend all Trustee meetings and other London based meetings as required.

This is an opportunity for someone to bring their experience and knowledge to a fulfilling role, working with Trustees in developing and providing influential support to the highways and transport sector.

Duties of Secretary

Responsible for the efficient administration of the Fund’s business.

Provide support and assistance to Trustees and prospective beneficiaries.

To manage the accounts and all administrative matters of the Fund’s operation.

Secretarial and Administrative Role

Prepare reports and agendas for five Trustee meetings, attendance at all such meetings, arrange venues, prepare minutes and take all necessary actions to implement the Trustees’ decisions on grant applications and other matters.

Work with grant applicants, advise and assist them with the preparation of bids for funds.

Monitor progress of grant funded projects and report progress to Trustees. Manage the award and the payment of grants.

Maintain and update the Fund’s website.

Ensure compliance with the requirements of the Charity Commission, including the submission of annual returns.

Manage the bursary awards process.

Provide guidance to Trustees on governance and risk management issues.

Maintain all Fund records including the paper archive, and monthly backups of key files.

Maintain and update the Fund’s risk assessment, business continuity and resilience plans.

Financial Role

Undertake all financial duties including maintenance of a cash book, payment of invoices.

Prepare the annual accounts, including submission to and liaison with external examiners.

Maintain and reconcile the Fund’s bank account.

Monitor and report on the Fund’s investments, working with the Fund’s investment managers the Fund’s investment adviser and the Trustee Investment Sub Group.

Provide support to, and work with, the Trustee Investment Sub Group.

Prepare financial statements for Trustee meetings.

Remuneration £25,200 annually, paid quarterly as a taxable fee.

Hours -As and when required to carry out the role fully.  Variable but estimated on average to be around the equivalent of 1 to 1.5 days per week.

Workplace – Work from home.  Attend Trustee and other London based meetings as required by the role.

Person Specification

Skills and Competencies

• Ability to work independently under own initiative (E)
• Good quality report writing skills (E)
• High level organising and administrative skills (E)
• IT skills competent in the use of Excel, Word, Zoom and Social Media etc (E)
• Numeracy skills and ability to maintain accurate accounting records (E)
• Accuracy with a good attention to detail, task orientated (E)
• Good communications skills (D)

Knowledge and Experience

• Senior administrative, financial, or managerial role. (E)
• Experience of working with elected members or Trustees, in a committee environment. (E)
• Knowledge of and experience of committee working (E)
• Knowledge and experience of governance and risk management issues (E)
• Knowledge and interest in relevant charities and the transport sector (D)

E (Essential) D(Desirable)