Title: Administrator

Team: Operations

Reports to: Director of Finance and Operations and Portfolio Director

Salary: £28,000 per annum

Contract: Permanent

Working hours: Full time (37.5 hours per week) (we are happy to consider requests for part time hours)

Location: Central London (currently trialling hybrid working - at least two core days per week in Impetus office)

Start date: July/August

Key responsibilities

• As stated above this is a varied cross-team role, with a particular focus on supporting our Investment Team, alongside the wider administrative needs of the organisation.
• Managing the Investment team diary, organising key internal and external meetings and workshops, travel arrangements, agendas and papers, sending and tracking meeting actions
• Maintaining contacts and correspondence with new and existing charities in the portfolio
• Proofreading and editing Investment team materials (making sure materials are in keeping with our brand)
• Ensuring organisational time tracking completion and analysis
• Ensuring clear and effective use of our file management systems, particularly for the investment team, identifying areas for improvement and implementing changes with relevant staff.
• Helping to create and maintain a professional office environment for staff, liaising with contractors and landlord regarding building issues
• Assisting with the set-up of IT equipment to facilitate effective hybrid working (laptops, video calls, speakers, Zoom and Teams meetings)
• Assisting staff with simple office equipment and IT queries, keeping accurate and appropriate records of actions, escalating issues when necessary.
• Monitoring and maintaining office supplies including stationery and refreshments, liaising with suppliers where required
• Supporting HR and teams with recruitment and induction of new staff;
• Assisting the Senior Management Team (SMT) and the Executive Assistant with organising and coordinating staff activities, training, team and organisational away days
• Supporting HR and teams with the recruitment and induction of new staff: processing applications, arranging interviews, refreshing induction materials and setting up induction meetings
• Dealing with general telephone and email enquiries in a timely and efficient manner, redirecting or taking messages as appropriate
• Helping to identify and implement improvements to team and organisation IT and administration systems.
• Other administrative tasks and duties as required by the wider organisation

Person specification

Essential

• Proven experience of working in an administrative role Excellent and demonstrable organisational and administrative skills; with the ability to work under pressure to prioritise a busy and varied workload and meet multiple deadlines
• Ability to work with minimal supervision with a pro-active, positive approach and high level of initiative to analyse problems and identify solutions
• A continual focus on improving service to customers, both internal and external
• Excellent written communication skills Excellent verbal communication skills; with the ability to deal with people at all levels, internally and externally, in a confident, assertive and professional manner
• Ability to work collaboratively as part of team, demonstrated the ability to be flexible and adapt to changing situations
• Excellent IT skills, including experience of using Microsoft Office; in particular Word, Excel, PowerPoint and Teams and the ability to use a range of applications including Salesforce, Zoom 
• Meticulous attention to detail and a high level of accuracy, with experience of setting up and maintaining administrative records and systems
• A commitment to Impetus’ mission
• A commitment to equality, diversity and inclusion

Our commitment to equality, diversity and inclusion

We believe that a diverse workforce leads to an organisation that is more open, creative and gets better results.

We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop.

We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful.

We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements.

Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you’d like to explore.

Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, race, age, disability, religion, belief, sexual orientation, or marital status. We value diversity and welcome applications from people of all backgrounds.

How to apply

Please send a comprehensive CV and supporting statement by 9am Monday 6 June 2022. The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification.

In order to complete your application please also complete the following equal opportunities monitoring form which can be found on our website.

You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission. You will also be required to provide proof of your eligibility to work in the UK. As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage.

First round interviews will take place week commencing 13 June 2022

Second round interviews will take place week commencing 20 June 2022

Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.

36% of children from disadvantaged backgrounds leave primary school in England each year unable to read to the expected standard. Innovations for Learning (IFL) is a charity focused on using technology to close this literacy gap through a unique online reading support programme called TutorMate. Many children fall behind with reading simply because they lack the opportunity to practice. TutorMate addresses this problem by using a bespoke internet platform to pair volunteer tutors from corporate organisations with struggling pupils.

This role is an exciting opportunity for someone to contribute to the work of our fast-growing charity. You will work as part of the Tutor Support Team, ensuring that volunteers have everything that they need to make a success of their reading sessions with pupils.

Reporting to the Performance and Data Manager, you will work for 30 hours a week (Monday to Friday) and will need to be available for an 8:30 am start each morning. You will work remotely and will need to have access to a reliable internet connection.

This role is ideal for someone home-based who wishes to work part-time.

If you’d like to apply, please read the attached job description and send us your CV and a covering letter, which clearly outlines your suitability for this role and how you meet the role requirements in the job description.

Are you an excellent Administrator looking to contribute towards an effective Wellbeing, Safety and Diversity Team.
 
If so, you are exactly what we are looking for!

The British Heart Foundation (BHF) is fully committed to ensuring the safety and wellbeing of its staff, volunteers, contractors and customers.

As an Administrative Assistant for our Health & Safety team, you’ll play a pivotal role in dealing with the day to day administration of the BHF's online incident/accident reporting system (Alcumus) and ensure that all case workflows are escalated when necessary and followed through to completion.

You'll be the teams first point of contact answering health and safety enquiries via the phone, email, Yammer and Teams, whilst also supporting the wider health and safety team on other administrative projects as and when required.
 
You'll also be responsible for ensuring that the H&S Teams Safety Management System is maintained and updated where necessary.

Working arrangements 
 
We're open to applications from candidates across the UK. You will need to be able to travel to your local BHF office when required and there may be occasional travel to other offices including London, Birmingham, Northampton or Claygate.

We understand that you might need a little help balancing your work and home life. Many of our people work flexibly in many different ways. Please feel free to talk to us about the flexibility you may need; we’re happy to explore what’s possible for you and the role.

About you

You’ll have strong administration experience. With previous experience of working within an effective and dynamic team with changing priorities, you'll have the ability to actively follow up actions to ensure working practices are embedded. 

Able to deliver a great customer experience, for both internal and external contacts, you’ll have excellent communication skills, ensuring all communications are responded to in a timely and professional manner.
 
Strong time management skills and being highly organised is essential and you'll also be proficient with MS Office.
 
Any previous knowledge of health and safety legislation and the Retail sector would be beneficial, but not essential. 
 
If you are a well organised and proficient administrator with strong communication skills and highly competent using MS Office we'd love to hear from you.

What can we offer you

Our Career Academy provides you with support, inspiration, and opportunities to help you unlock your full potential. 

Our generous staff benefits include:
• 30 days annual leave plus bank holidays
• Private medical insurance
• Dental health cover
• Contribution towards gym membership
• Pension with employer contribution up to 10%
• Life assurance
 
We have been recognised by the Chartered Institute of Personnel and Development (CIPD) for our Live Well. Work Well. Programme. Heart health is central to our mission, and that starts with you. We provide a programme of activities, opportunities, and guidance to inspire and support you to live a healthy and happy life, at home and at work.
 
Interview process

Interviews will be held via MS Teams on Tuesday 31st May 2022. 

About us

Our people are at the heart of everything we do. By funding research across six decades, we’ve helped keep millions of hearts beating and millions of families together. We’re investing in ground-breaking research that will get us closer than ever to a world free from the fear of heart and circulatory diseases.

We celebrate diversity and make inclusion part of what we do every day. It sits at the heart of our People Experience. Our aim is for all of our colleagues and volunteers to bring their true self to work.

How to apply

It’s quick and easy to apply for a role at the BHF. Just click through to our careers site. All you’ll need is an up to date CV and a supporting statement, outlining your interest in the role and how you meet the role’s criteria.

As part of our commitment to be an inclusive employer, and ensure fairness and consistency in selecting the best candidate for this role, the BHF will use anonymous CV software as part of the application journey.

Our aim is for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.

The creation at the start of 2022 of a new Faith & Public Life (F&PL) department for the National Church Institutions brings together for the first time, a number of outward-facing activities formerly divided between the Archbishops’ Council and the staff of the Archbishops.

Public policy and ethics, Parliamentary support for the Lords Spiritual and Second Church Estates Commissioner, Inter-faith relations, links to the Anglican Communion and Ecumenical relations, along with a number of project teams working on issues as diverse as modern-day slavery, freedom of religion and belief and social impact investment, all come together to form the new team, with opportunities to learn from one another and work effectively across specialisms.

This post combines administrative support for the Parliamentary Unit and the Public Affairs Adviser to the Office of the Archbishops. The Parliamentary Unit manages the Church of England’s relationships with both Houses of Parliament, links with government and the civil service, and gives close support to the Lords Spiritual and the Second Church Estates Commissioner. The Public Affairs Adviser to the Office of the Archbishops  gives close support to the Archbishops in their public facing roles. As these two strands of work must work closely together, you will be an essential link, facilitating close cooperation and information sharing between them.

This is a key opportunity to be closely involved in both these major areas of work as the principal administrative and support resource, whilst playing a full role in the support of the Faith and Public Life team as a whole.

Your role will be interesting and varied, including opportunities to support budget management (including the SAP system), web page design and management, IT liaison and the general administration of a large and complex team. These tasks will be shared within the administrative team on the basis of need, capacity and the personal aptitudes, interests and experience of the team members.

The Church of England is for everyone, and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minority Ethnic Backgrounds. 

We are taking a flexible approach to work, with many colleagues opting for a hybrid approach to their working week, with a mixture of home and office-based working. Further details will be discussed at interview.

Interviews are expected to be held on the 9th June 2022 in person at Lambeth Palace.

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

Citizens Advice Broxbourne helps local people to find a way forward with their problems and challenges policies which do not work.

We are looking for a temporary administrator to support us while we structure our organisation to meet the demands of the changing environment as we emerge from the pandemic. If you are proactive, have a passion for order and a gift for organising we need you!

We are looking for a team player with a ‘can do’ attitude to join our team. You will provide admin support to our advice service and to our management team. You will be responsible for managing our main inbox and our service rota, making appointments for clients, maintaining our filing systems, preparing letters and documents and arranging meetings.

You will be able to manage your time effectively to meet deadlines and have a keen eye for detail. You will also have strong IT skills and be able to communicate effectively face-to-face, in writing and over the phone.

Above all, you will have a collaborative and inclusive approach, and a desire to work for an independent charity providing services to the local community.

The Citizens Advice service values diversity, promotes equality and challenges discrimination. We encourage and welcome applications from people of all backgrounds.

Closing date: Thursday 19th May 2022

Interviews week commencing Monday 23rd May 2022

Are you interested in being part of a team to help the Church keep people safe?

As part of the Safeguarding and Discipleship teams, in this role you will provide vital administrative support to the Safeguarding Office, responding to initial enquiries from local churches and synods.

Educated to A level or equivalent, with GCSE passes (grades A-C) in English and Maths, you already have experience in general office procedures and administration. You will have excellent interpersonal and communication skills with the ability to handle information with discretion in a sensitive and confidential manner. You will be organised and thorough with a high level of accuracy and attention to detail.

The ability to take accurate and timely minutes would be a distinct advantage.

We can offer you a friendly work environment with the flexibility for hybrid working from United Reformed Church House in London and from home a possibility.

If you are interested in working for us and can meet the above requirements, please contact us/see our website for an application form (noting that we do not accept CVs). 

Closing date for applications: 12 noon, Monday 23 May 2022  

Interview date: Wednesday 1 June 2022

Our client, a group of UK and international corporate grant-making Foundations that support non-profit organisations in the UK and internationally, is currently looking to recruit a Foundations and Grants Administration Assistant.

The Foundations' approach to grant-making is distinctive in that it focuses on building the capacity of non-profit organisations to enhance impact, sustainability and/or efficiency so charitable organisations are in a stronger position to fulfil their mission and objectives. Operating across the UK, Europe and Asia Pacific, priority programme areas for the Foundations include: education; tackling disadvantage; health and wellbeing; and arts, culture and heritage.

The overall purpose of this role is to support the day-to-day operations of the Foundations. Working closely with the Grants Administrator, you will be responsible for a variety of tasks that contribute to the overall effectiveness and efficiency of the team. This will include supporting grants administration, assisting the preparation of board papers, diary management, organising travel, proof-reading documents, and basic financial tasks.

To be successful as a Foundations and Grants Administration Assistant, you will have proven administrative experience, exceptional attention to detail and organisational skills, and excellent written and verbal communication skills. Demonstrating a strong track record in providing wide-ranging administration support, this person will be client focussed, self-motivated and able to manage a diverse workload. Knowledge and experience of the charitable/grant-making sector is desirable, as well as being IT savvy, resourceful and having experience of handling databases. This is a great opportunity to join a small but growing and dynamic team that operates internationally.

As a specialist Recruitment Practice we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

In order to apply, simply submit your CV. Should your experience be suitable, we will send you the full job description and arrange for a call to assess your suitability and discuss the role further. Please note that the role may close earlier than the date advertised.

The London campus of the prestigious French Université Paris-Dauphine - PSL offers undergraduate, executive and summer courses fully taught in English, primarily in the fields of Economics, Management and Law. We also run a start-up incubator, and a variety of seminars and conferences. We are a 'boutique' campus and aim at providing the most complete experience to our students and parters. Since 2022, we have been registered with the Office for Students as an English Higher Education Provider and are fully compliant with the QAA framework.

EQUIS accredited, Université Paris-Dauphine – PSL is a member of PSL (Paris Sciences et Lettres Research University), placed 36th in the Shanghai World Academic ranking 2020. 

We are looking for a well organised, proactive and positive minded Administrative Assistant.

Job purpose: The Programmes Administrative Assistant contributes to the efficient delivery of our education programmes, and supports the work of the Quality and Programmes Office. He/she implements procedures and policies and monitors administrative projects. He/she is a key point of contact for the students, the lecturers and external visitors. He/she works in close collaboration with other members of the Quality and Programmes Office.

Hours: 32 to 40 hours per week

Salary: £19,500 to £25,000 per annum prorata

Key benefits:

• 40 holiday days (prorata) + bank holidays
• Attractive pension plan
• Continuous Professional Development opportunities
• A meaningful job in the London campus of a prestigious public French University

Work activities (indicative):

Programmes and Quality administration

• Support student admission and registrations process
• Implement programmes administration procedures and contribute to our quality insurance processes (satisfaction surveys, indicator calculation…)
• Create and update when necessary the students timetables in the Timetabling software
• Maintain classroom bookings in the timetabling software
• Communicate administrative documents to students and lecturers
• Contribute to the organisation of final exams
• Verify and report grades in the dedicated software
• Update and maintain the integrity of various databases, including backups
• Maintain course attendance in appropriate files
• Maintain classroom bookings
• Edit invoices and follow-up tuition fees payment
• Write minutes of meetings and ensure they are recorded appropriately
• Assist with preparation of events

Office administration

• Order, receive and store the office and classroom supplies ensuring they are always available and in good condition
• When necessary, help to prepare classroom arrangements
• Prepare and send outgoing mails and courier parcels

Student recruitment

• Support student recruitment actions (open days, mailings, website update…)

Reception

• Reception duties: Greet students, lecturers and visitors in a professional manner
• Main point of contact for student enquiries, including practical questions on London and campus integration

Human Resources administration

• Assist with the teaching staff and instructors’ HR administrative processes (employment contracts and paperwork, induction process)
• Help completing teaching staff and instructor’s payroll files

Line Manager: Quality and Programmes Manager

Qualification and experience

A minimum of 1 year work experience in administrative functions is required. 

Baccalaureate, A-Level or any other secondary studies degree as a minimum. Bachelor’s is desirable. Fluency in French is desirable.

Skills and aptitude

• Positive minded
• Rigorous
• Very good English, both written and speaking
• IT savvy: Microsoft suite, use of several specific softwares: timetabling, grades, invoices (training to be provided upon arrival)
• Attentive to details
• Well-organised
• Good communication skills
• Good adaptability skills
• Respectful of confidentiality

Other requirements

• Authorised to work in the UK.
• The successful candidate will be subject to a DBS check disclosure
• Commitment to equality, diversity and safeguarding.

london.dauphine.psl.eu

We are looking for an Operations Administration Assistant to provide general administrative support to the different teams within the Operations department including during individual projects / events / work programs. In addition to ensuring smooth running of the Operational department within remit of role by providing suggestions for improvement.

About us
Battersea is here for every dog and cat and has been since 1860. We are a leading animal welfare charity and over the last 160 years we’ve grown from one home in London to three rescuing and rehoming centres across the South East. With c500 staff and 1000 volunteers, we have cared for over three million vulnerable animals We also campaign tirelessly to make things better for dogs and cats; sharing our expertise and educating the public and policymakers about responsible pet ownership. Join us and make a difference for every dog and cat.

Our Operations Team
This role sits within the Operations Directorate, which is responsible for delivering the highest standards of animal welfare and care for every dog and cat in their journey through Battersea, from reception, to intake, to assessment and then to rehoming.

What we can offer you
Our dedicated people mean that we can be here for every dog and cat. Whether you are sharing an office with our dogs or directly caring for our cats, our animals show their appreciation every day. There is no better reward than seeing the difference you make to the lives of our dogs and cats first-hand; although we also provide a wide range of employee benefits, including:
• 28 days of annual leave (plus 8 days paid public holidays) per year
• Generous pension contributions – up to 10% employer contribution
• Free healthcare cash plan, where you can claim for a range of treatment including dental (£100), optical (£100), physiotherapy, chiropody and acupuncture (£325) every year
• Annual interest-free season ticket loans
• Discounted gym memberships and cycle to work schemes
• Life insurance

During the recent Coronavirus restrictions, our animal-facing staff have continued to work on site and our office based staff have been working from home. We are currently piloting a hybrid working model for our office-based staff to split their time between site based and home working. We believe this will support office-based staff to maintain the benefits of home working, while allowing for collaboration and interaction with our animal-facing staff and maintaining a connection to our cause.

As this role is office-based, you’ll be expected to work in our Battersea office for a minimum of 50% of your working week

So, if you are passionate about dogs, cats and about our work, then we’d like to hear from you.

We are committed to providing equality of opportunity and valuing diversity for all current and prospective staff, volunteers and Trustees. We aim to ensure that this commitment, reinforced by our values, is embedded in our day-to-day working practices and our work together. We would particularly welcome applications from black and minority ethnic and disabled candidates, who are currently under-represented at Battersea.

Closing date: 25 May 2022
Interview date(s): w/c 6 June 2022

For full details, please download our recruitment pack. To apply, click the button below. All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.

Administration and Research Assistant

We have an exciting opportunity for a Research Assistant to support the Permanent Representative to the United Nations.

Position: Administration and Research Assistant (United Nations Team)

Location: London/hybrid

Hours: Full-time, 35 hours a week with flexible working considered

Salary: £25K to £30K

Contract: Temp/interim for approximately three months

Benefits: 30 days’ annual leave (pro rata for working part way through the year), pension, hybrid working - normally in the office one or two days a week

Interviews will be taking place on a rolling basis, so apply early to avoid disappointment.

The Role

As Administration and Research Assistant you will monitor and report on the UN agenda, particularly meetings, statements and resolutions relating to the office’s priority areas.

Providing administrative support to the Permanent Representative to the United Nations, you will contribute to the smooth operation of the day-to-day activities of the office. You will support logistical and administrative arrangements for Anglican delegations to the United Nations in New York and contribute material and content for to the various communications channels, including social media and blogs.

About You

With experience in an administrative or research role, you will have an academic background in international relations, human rights, religious studies or a relevant and related field.

You will have:

• Excellent Microsoft 365 and social media skills
• A knowledge of, and interest in international affairs
• Some knowledge of or interest in the work of the United Nations 
• Experience relating to UN or other international institutions, Christian and/or faith-based organisations, NGOs and non-profit organisations, or national governments, particularly in the context of policy, advocacy and campaigning work
• Excellent written and verbal communications skills, with the ability to write in an informative and engaging way

Whilst there is no faith based occupational requirement for this role, you will need to be culturally sensitive to a broad spectrum of people.

About the Organisation

The organisation serves and supports the Communion in over 165 countries around the world. The Office has a small team but its remit is huge. Its directors and staff – under the leadership of the secretary general, serve the Anglican Consultative Council; the Primates’ Meetings and the Lambeth Conference and also serve commissions, committees and various groups that are created from time to time.

You may also have experience as Administration, Administrator, Admin, Administration Assistant, Administrator, Admin Assistant, Research and Administration, Research and Administration Assistant, Research Officer, Research Programme Officer, Research, Research and Project Administrator, Research Assistant, Social Media Assistant, United Nation, United Nations, UN, Research, International Relations, Human Rights, Religious Studies, Theology.

This is a really exciting time to join Girlguiding. We have much to be proud of in our one hundred years of history, but we know that to remain vibrant and relevant to young people we must continually evolve.

We have begun a process of significant change: transforming the organisation so it can meet the challenges of the future by putting young people at the heart of our organisation. We are on a mission to amplify the voices of girls and young women, so they can champion change in their own lives and the wider world; to build strong partnerships that can increase our reach and impact; and to increase the support we offer our amazing adult volunteers who deliver incredible experiences to young people across the UK every week.

We’re looking for a proactive multimedia projects administrator, to help with all aspects of multimedia administration, supporting the team to create high-quality, creative and on-brand photography and video content.

As part of the brand and creative team, the post-holder will be organised, efficient and process-driven. They will be comfortable working with new systems such as Digital Asset Management software, and managing sensitive data as part of GDPR and consent processes.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change – improving attitudes towards mental health. While Girlguiding’s young members may be girl only, our staff team is mixed gender. We welcome applicants from all backgrounds and do not discriminate on the basis of age, disability (physical or mental), gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex, and sexual orientation.

We are committed to supporting our staff to achieve a good work-life balance and offer flexible working options wherever we reasonably can. Girlguiding is a COVID secure employer, offering hybrid working and providing support for all employees during the current pandemic. All staff are required to carry out our online health and safety training and complete a DSE risk assessment to ensure we can provide the support you require.

Office Administrator Business Support

Location: Head Office

Salary: £25,000 - £27,000 per anum

Hours: 37.5 hours per week (Full-time, 9am to 5pm)

Contract: Permanent

Vacancy Reference: S120

Closing Date: 1st June 2022

Interview Date: Interviews will be held as we receive suitable applications

Solace Women’s Aid is an innovative, exciting, grassroots charity working across London. Our purpose is to bring to end the harm done through domestic and sexual violence to all survivors, and in particular women and children. Our work is holistic and empowering, working alongside survivors to achieve independent lives free from abuse.

You will be joining a team of committed and inspiring individuals whose dedication has saved the lives of thousands of women, men and children in the capital. We are looking for friendly and diligent individuals to join our services and help us make a difference.

About the Service

This is a unique role within a busy Business Support Team at our Head Office. 

You will play an integral part in ensuring Solace’s Business Support runs smoothly for all services and staff, and is delivered to a high standard at our Head Office at Caledonian Road.

About the Role

The Office Administrator works closely with the rest of the Business Support team to provide a wide ranging support service across the whole organisation.  She is an information hub for the organisation and is often the first person at Solace that women seeking help will speak to, connecting them with the services they need. You will manage the switchboard and busy email accounts for the Business Support team and Solace’s [email protected] service, ensure donation offers are published on our intranet, manage mail, courier and transport services, organise meeting rooms and assist in arranging events, organise office and other supplies, and help provide Health and Safety and security services at Head Office.  In addition you will provide administrative support to the team, work with the Business Support Manager to review and manage office service providers, and provide administration and support on special projects, which might include researching and setting up new offices in other locations around London, office moves and space replanning.  The role includes some cover for other Business Support roles during holiday or other absence, ensuring business continuity for high priority business services.

About You

You will be seeking to work in a dynamic charity which supports vulnerable women and children. You will create a strong first impression for the organisation. You will be well organised and able to work in an independent manner, with the ability to prioritise your own workload and work to deadlines.  You will have experience of working in a similar role within a busy office environment, and have a good level of ICT skills as well as written and verbal communication skills.  Domestic violence awareness an advantage.

In return, we offer great employee benefits including three per cent employer pension contribution, generous holiday entitlement and a focus on learning and development.

Solace values diversity, promotes equality and challenges discrimination. We encourage and welcome applications from people of all backgrounds. We particularly welcome applicants from black minority and ethnic communities.

This service is run by women for women and is therefore restricted to female applicants under the Equality Act 2010, Schedule 9, and Part 1. Section 7(2) e of the Sex Discrimination Act 1975 apply. The post is exempt from the Rehabilitation of Offenders Act.

As part of safer recruitment all successful candidates will be required to complete a satisfactory DBS (Disclosure Barring Service) disclosure.

No agencies.

The Development and Commercial Operations Administrator supports the Head of Development and The Head of Commercial Development in the implementation of Little Angel Theatre’s fundraising and commercial strategies. This involves a variety of activities, such as fundraising from trusts, supporting events and cross-organisation administrative support.

For the full Job Description and Application pack, please head to our website.

The deadline for applications is 10am Monday 13th of June 2022.

Interviews will be held on: The week commencing June 20th in Little Angel Studios

Start date: As soon as possible.

To apply please head to our website, where you will find an Application form and Equal Opportunities form . Please quote reference DCOA22 in the email subject line. 

Based in our London office with homeworking available (subject to meeting homeworking assessment requirements, which includes a minimum broadband speed of 18Mbps).

Are you an enthusiastic administrator looking for a fresh challenge? If so, this role could be for you.

We have a wonderful opportunity for a proactive and enthusiastic person, who has experience of providing administrative support both remotely and in person, in a customer-facing role. Although you will be working in an ICT Team, this is not a technical ICT role.

At the Chartered Society of Physiotherapy (CSP) the ICT team forms part of the Corporate Services and Infrastructure Directorate (CSI). Collectively, we provide critical support services to staff across the CSP and staff who work in CSI, are key to ensuring our organisation continues to be the success it is. One of our key goals is to help staff become more effective through the use of technology and you will play a critical role in this.

This is an exciting time to join the team, as we have a number of significant technology changes planned for 2022 and beyond.  Your role will be to provide administrative support to the team. These duties include supporting ICT colleagues in setting up new joiners; managing asset registers; providing logistics support for equipment delivery; and general project administration for current ICT projects. You will be key to ensuring the ICT team provide efficient support to the organisation.

To succeed in this post, beside solid administrative skills, you will need to be a ‘people person’, who is passionate about customer service. You should have a proficient manner and great communication skills combined with the ability to build and maintain strong working relationships across the organisation. Attention to detail is a must.

The Chartered Society of Physiotherapy and Our Values

The CSP is the professional, educational and trade union body for the UK's 63,000 chartered physiotherapists, physiotherapy students and support workers; and one of the largest representative bodies in healthcare. We are proud to have been awarded the 2022 Best Companies One to Watch accreditation.

At the CSP our goal is to create a culture which is characterised by innovation, respect, encouragement, passion and teamwork. We all strive for continuous improvement and to be the best at everything we do. We aspire to work in a way that embodies our values of learning, courage, inclusive and integrity. Our shared values are part of our organisational DNA and reflect the expectations we have of ourselves and others. They guide what we do and how we do it to have the greatest impact for our members.