Main Responsibilities 

This is an exciting opportunity to assist with the effective administration of legacies in order to optimise the benefit from each estate in which the Brooke is a beneficiary.

The role will be responsible for administering a caseload of residuary and pecuniary legacies, and for supporting the Legacy Administration Manager and the wider team.  This will involve reviewing ca. 200-250 pecuniary, residuary, reversionary and specific cases, dealing with incoming correspondence and payments, and handling calls from executors.  We can offer some flexibility over hours for a suitably qualified applicant.

Skills and Experience required 

• You will have excellent written and verbal communication skills and able to build effective working relationships with a diverse range of internal and external stakeholders.
• You will be experienced in legacy administration, ideally having been responsible for a case load and have a strong track record of providing high quality administrative support.

Excellent organisation skills and the ability to prioritise effectively to meet targets and deadlines are key for this role. As well as being able to work well independently, being a good team player is key, to work well collaboratively as part of the Legacy team and wider Fundraising Directorate.

If you are interested in the role and meet the criteria, we will look forward to hearing from you.

Closing Date:  6 February 2022

Interview Date: 14 February 2022

Are you interested in a role where you give specialised wellbeing and counselling support to university age students and older adults?  Do you have knowledge of safeguarding practice, legislation, policies and procedures?

In line with our commitment to widening access, inclusion and equity across our Fulbright programmes, we have a greater demand to provide more specialised pastoral and welfare support to students.  And, as an organisation, we are also looking to further strengthen our safeguarding policies and processes in line with best practice.  The person appointed to this exciting new role of Wellbeing and Welfare Manager will focus their efforts in these two areas. 

The successful candidate will work with the Fulbright Awards team who will refer programme participants (university students as well as mid-career scholars and professionals) who require more individual and specialised wellbeing, welfare and counselling support during their exchange in the US and UK.  You will also liaise with university welfare officers in the UK (and to a lesser degree in the US) on pastoral care and support available to individuals on their campuses.  You will have the responsibility for developing safeguarding policies and processes across the organisation and maintaining accurate, timely and secure records of safeguarding and wellbeing concerns for individuals the Commission works with. Creating and presenting wellbeing and welfare sessions to programme participants and giving safeguarding and mental health training to staff will also form part of this role.

You will have experience of dealing with wellbeing, mental health, pastoral and/or safeguarding issues in an educational setting with university-age students and older adults and have supported individuals experiencing a mental health crisis.  To be successful, you will have a good knowledge of various appropriate welfare support systems and of current relevant safeguarding practice, legislation, policies and procedures in relation to adults in an educational context and for staff in the workplace.

Being able to demonstrate a strong commitment to diversity, inclusion and equity will be key and you will be excited about the opportunity to support people from diverse backgrounds.  You will have excellent interpersonal skills, need to be a strong team player and have the ability to deliver effective presentations to a range of audiences.  

The US-UK Fulbright Commission is a not-for-profit organisation funded by both governments to promote educational exchange between the US and the UK. The Commission offers prestigious Fulbright awards for postgraduate study and academic research in the US and the UK, as well as a number of other exchange programmes and services for people interested in studying in the US.

Since the UK programme began over 70 years ago, more than 23,000 people have been given a Fulbright award through the Commission, and today the programme continues to foster mutual understanding and people-to-people connections. The Commission's strategic priorities are widening participation in all programming and contributing to the solution of global challenges of our time - from racial injustice and climate change to pandemics and the growing role of AI.

The US-UK Fulbright Commission offers exceptional opportunities for people interested in international education and who are committed to our mission and vision. New staff join a small and friendly team who are highly motivated, entrepreneurial and passionate about cross-cultural exchange.Our staff benefits include 29 days holiday (including 3 US holidays and 3 Christmas closure days) plus bank holidays, pension scheme (employer contribution of 5%), membership of an employee benefits platform, flexible working and excellent learning and development opportunities.

We welcome and encourage job applications from diverse candidates, including people with disabilities, people who identify as Black, Asian and/or Minority Ethnic, and people who identify as Lesbian, Gay, Bi, Trans, non-binary and/or Queer. As part of our focus on social mobility, we also encourage applications from those who are the first generation to go to university in their family.

Please note, you must have the prior legal right to work in the UK. 

Location: Central London office at least 2 days a week, home working the rest of the time.

Closing date: Monday 21 February 2022 (9am GMT)

FINANCE AND SERVICES DEPARTMENT

The Finance and Services Department’s main purpose is to facilitate the smooth running of the MSF UK London office and being the main point of contact for any office-based issues This department is a key support function to all the other departments within MSF UK.

The Services team is formally made up of the Office Manager, Receptionist and the Volunteer Coordinator, headed up by the Head of Finance & Services. However, it is a function that liaises directly with a number of cross-departmental groups within MSF UK, as well as with our office volunteers. Our role, to ensure the smooth running of the office, covers not only the day to day management of reception and office facilities, but also extends to creating a positive working environment and office culture as a whole. This is particularly with our strategic focus on “office as community”, and how we can use our influence to promote diversity and inclusion, and wellbeing. We see the Office Manager Assistant role as critical to our success in this area.
 

JOB PURPOSE

The role of the Office Manger Assistant is to support the Office Manager with day-to-day activities that happen in the office and respond to those as well as being heavily involved in project work. This project will have a big impact on the MSF UK office and are coming up in the next two years. There would also be a need to provide ad hoc support and cover for reception as and when it is needed.

This is not your average Office Manager Assistant role. We are looking for someone who has a creative spark and can get excited about new projects and delivering on them. We are looking for an ambassador for part of our Strategic Plan as ‘Office as Community’. We want to keep staff engaged on all the changes that are coming and help to create a positive work environment by building a community feel in the office.

This role will fit someone who is bright, analytical, and has good attention to detail. Someone who is proactive and able to assist with any job no matter how big or small and willing to explore different options.

Knowledge, Skills and Experience

• Previous office, reception and front of house experience
• Proven verbal communication skills with a good, clear telephone manner
• Good written skills including the ability to write clearly and accurately
• Excellent IT skills with experience of MS Teams and SharePoint
• Excellent organisation skills with the ability to multi-task
• Confidence to delegate tasks and manage expectations of those requesting assistance
• Friendly and helpful manner
• ‘Can do’ attitude and flexibility to prioritise a varied workload
• Ability to work effectively across teams and build good working relationships
• Ability to stay calm under pressure
• Genuine interest in and commitment to the humanitarian principles of MSF

MSF UK/IE is an equal opportunities employer. We are committed to diversity and creating an inclusive environment for all employees. We encourage applications from all sections of our diverse community.

HOW TO APPLY

For more information and to apply, please visit our website and submit a copy of your CV together with a letter of motivation (please upload as one document) by the closing date:

23 January 2022, 11.59pm (GMT)

Hello, we’re Kaleidoscope. We’re a consultancy of a different kind. We work to improve health and care. We are looking for an office manager to join our team part-time. The role has a number of responsibilities, but the main one is to organise our space and ensure the office runs smoothly. This is both an operations and people role.

Are you passionate about organising people, things and spaces? Do you want to be part of a company that puts kindness at the heart of its work? Do you have an interest in health and care, and maybe a bit of experience in accounting, or a willingness to learn about it? Then this is the role for you.

Who we are

Since we were established five years ago, we’ve grown from 2 to 33 great people. Although we’ve grown rapidly, we’ve not lost sight of why we were set up. As a social enterprise, we use our earnings to further our mission: to work with others to create a future that is connected, kind and joyful.

We meet this mission by advising clients across public, private and voluntary sectors in health and care on their strategy, supporting networks and partnerships, carrying out evaluations, and designing and facilitating a whole host of face-to-face and digital events.

Kindness

Our first requirement is that you’re kind. Life is too short to work with people who aren’t. Second, you’ve got to be somewhere on our wavelength. We’re not a typical organisation, so you will need to be open to a different way of doing things and be able to deal with uncertainty.

Beyond this, there is no ‘right’ sort of Kaleidoscopian. We want a company inclusive of different and unique people. If you’re reading this wondering ‘is it really for me?’ please get in touch to chat. We have needs, you have something to offer, and we want to see if these two can match.

What we’re looking for

We know how important diversity and inclusion is as an organisation and for fulfilling our mission of creating a world that is kind, connected and joyful. We are committed to creating a company that ensures a diversity of voices in all parts of our work.

We particularly encourage applications from groups that are currently under represented at Kaleidoscope, including people from ethnic minority groups, disabled people, and people with gender diverse identities. We have flexible working policies, and would be happy to discuss flexible working requirements with any candidates.

We are looking for applicants who are proactive, organised, practical and responsive to your colleagues’ needs.

In short, if you are like ‘Marie Kondo – office edition’, are willing to learn some software and have an interest in some accounting tasks, you might be who we are looking for.

The role

The role can be partly shaped around your expertise and the direction you think it should take, but will include the following:

• Managing our office space – for example, owning the processes that our team use to access the office, ordering stock and supplies, making sure our workplace complies with Covid-19 requirements.
• Writing the ‘shared space’ policies and producing ‘how to’ content that helps Kaleidoscopians to live their best office life.
  Working with others to write our new health and safety policy.
• Taking care of important administrative duties – for example, ensuring new employees have access to the office, making sure that mail is collected from reception, managing our corporate email account.
• Managing our relationship with the cleaner and building reception.
• Managing some of the office budgets – for example, cleaning and office supplies.
• Helping our finance team to chase and process paperwork.
• Basic accounts processing using Xero software.

As we are not a typical organisation, you will have a say in important decisions about both your role and the wider organisation.

But I’m afraid if you’re not kind, well, we might as well part company now.

Salary and hours

At Kaleidoscope pay is decided through a mix of individual decision and whole organisation discussion. When you join, we’ll make you an offer in the range of £25,000 to £30,000 pro-rata based on your skills and experience.

Within your first year you will ‘own’ your salary decision: we can tell you more about that if we meet.

This is a part-time role of between 25 and 30 hours per week. We are open to flexible working, as some tasks can be performed remotely, but you will need to come to the office on a regular basis.

We are based in Surrey Quays, London SE8.

How to apply

To apply, we’d like you to write up to 500 words on what, in your view, makes for a smooth functioning and efficient office and what tools or secret weapons would you use. How would you bring kindness, connection and joy in your everyday work?

Email this by 11pm, Sunday 13 February along with:

• a covering letter of your relevant experience and how you meet our requirements (no CV’s please!)
• written confirmation that you have the right to work in the UK
• your contact number
• where you saw this job ad.

Please only put your initials and day and month (not year!) of birth at the top of both your submission and work experience.

We do not want further information (such as place of education, academic qualifications, hobbies, address) beyond this.

Please submit your application as a Word or Google document if possible.

Interviews are likely to be held on 1 and 2 March over Zoom.

Questions?

What questions do you have? Do look at around our website or email us – if you have specific queries we can help with.

Thanks very much – we hope to hear from you

Data Cleansing Administrator

REQ001620

10 months, fixed term

£22,000 - £23,000 per year

London or remote worker

35 Hours per week

We are looking for a Data Cleansing Administrator to join the digital transformation team, during our transition from a legacy to a new database. Reporting to the Data Specialist, you will help to facilitate a smooth data migration by ensuring the source data is accurate, consistent and in a uniform fashion.

The Role

As a Data Cleansing Administrator, you will be responsible for reviewing, collating and manipulating data from multiple sources. Working to deadlines you will need to be able to liaise with internal stakeholders. You will be required to accurately estimate the amount of work needed, track progress and inform the project team of any updates.

You’ll be joining a project which requires collaborative work to complete tasks, where your focus will be primarily on cleaning and moving data from unstructured formats into pre-defined templates ready for migration into the new system.

About you

We are looking for somebody who has experience working with data in databases and spreadsheets, as well as being familiar with accessing files through Sharepoint.

Important skills include having a close attention to detail as well as being organised, flexible and able to prioritise tasks when dealing with conflicting deadlines.

We ask you demonstrate an appreciation of Scope’s values and ambition of achieving Everyday Equality for disabled people.

If you want to make a difference and become a Disability Gamechanger, we'd love to hear from you. Apply Today!

Send your CV and covering letter fully detailing your suitability for this role to us via the link

Close date: 14/02/2021

Disabled candidates

Equality and inclusion are at the heart of our mission and we are committed to creating a diverse and inclusive workplace.

We work hard to ensure that we are making exciting opportunities available to all, and everyone feels valued, heard and respected so that we continue to build a high performance, high engagement culture.

We particularly welcome applications from disabled people, and guarantee interviews to disabled applicants who meet the minimum job criteria. Please let us know in your application if you are applying under the Guaranteed Interview Scheme.

If you would prefer an application form or need any of the job information in a different format such as large print or braille. Please contact us via our website.

Our Values - Pioneering, Courageous, Connected, Open, Fair

By living our values and trusting each other, we empower our colleagues to make decisions. By giving our colleagues freedom and space to spark creativity for innovation, we can push boundaries, change mindsets and be empowered to change the game with grit and determination and a sense of urgency.

Scope Benefits

We encourage everyone to bring their whole selves to work and embrace our values of being open and fair, courageous, connected and pioneering. We believe hard work deserves reward and recognition and offer a wide range of benefits including 35 days annual leave in Retail, 27 days plus Bank Holidays working in our Head Office, flexible working (where we can), company pension, excellent training and career development, strong colleague networks across disability, race and LGBTQ+, wellbeing incentives like a discounted gym membership, cycle to work scheme, and much more.

The three Monteverdi ensembles – the Monteverdi Choir, English Baroque Soloists and Orchestre Révolutionnaire et Romantique – are a leading force on the international music scene. World-class musicians and singers from many nationalities come together to share in the distinctive vision of our founder and music director, Sir John Eliot Gardiner, in ground-breaking projects that span eight centuries of musical masterpieces.

Buoyed by the success of our recent inaugural concert at our new London home at St Martin-in-the-Fields, this is an exciting and pivotal time to join our busy team. The Fundraising Manager will expand our team to boost the sustainability of our artistic plans – which include performing more regularly at home and sharing our concerts with music lovers around the world through top-quality film and audio content. As a charity without public subsidy, we rely entirely on the partnership of our faithful and growing supporter base.

Ahead of our next UK and US fundraising initiatives, we are looking for a highly organised, self-starter to support the MCO General Director and team. The successful candidate will have proven skills in stewarding relationships, researching donors and funding opportunities and delivering exceptional supporters’ events.

Please visit our website for job description and details of how to apply.

CLOSING DATE: 10am Monday 7th February 2022 (we may contact candidates before the closing date)

INTERVIEWS: Week commencing Monday 14th February 2022

Job title: Income Processing and Administration Manager

Region: London

Directorate: Fundraising

Contract: Permanent – Full Time, 35 hours per week

Salary: £33,000 - £36,000 per annum plus £4,452 London Weighting

About The Royal British Legion

Careers in Fundraising

Across the country, in every city and on every street, the Legion is there to support our Armed Forces community. As the largest charity of our kind, we have 235,000 members, 60,000 volunteers and a network of partners all helping us give support wherever and whenever it's needed.

With over 200 employees, our Fundraising teams form an important part of this pack. Their passion and collaboration bring in millions of pounds every year. Money that goes on to improve and change the lives of this community.

It's this mission, this scale, this challenge and the values we all live by, that makes the Legion such a fulfilling place to thrive.

As a directorate, we commit to ensuring our supporters feel valued, and driven to deliver fundraising that is effective, agile and sector leading. We do this by putting supporters at the heart of everything we do, and by embedding a learning culture in our teams where process improvement and innovation are embraced and celebrated.

So, if you want to give your days meaning. To put your passion into a role with real impact. To support people and be supported yourself. In an inclusive team that faces every challenge together. Whatever your interests and ambitions, we think you’ll find a role here that works for you, with career opportunities right across the UK.

The Role

This is an exciting opportunity to join our Supporter Services & Fundraising Compliance Team managing the newly formed Income Processing & Administration function. You will be responsible for the creation, improvement and consolidation of some of the Legion’s key processes for income coding and reconciliation ensuring established donation entry points reflect the correct activity and supporter details to provide accurate and timely acknowledgments, an excellent supporter experience and ongoing supporter journey.

You will be required to work closely with Fundraising and Finance colleague to ensure the smooth set up and on-going processing of Legion funds. You will challenge the status quo with a logical approach to problem solving and a focus of the effect on supporter care.

A good eye for detail with a continuous improvement approach is crucial to the success of this role, ensuring Legion processes are in their leanest form whilst still providing the best possible experience for our supporters.

Please note this role is based at our Haig House office, which is located at Haig House, 199 Borough High Street, London SE1 1AA

As an inclusive employer, we welcome conversations on flexible working and any reasonable adjustments that may be required.

Diversity Statement

We believe that the compassion, understanding and service we show each, and every individual customer should be reflected in the way we all support, respect and include every individual who works with us.

It’s because of this that we have strived hard to create a One Legion culture that we can all feel part of and succeed in. It’s why we make sure that you have the opportunities you need to learn and develop. It’s why we’re invested in making RBL a truly inclusive place to work, where everyone can be themselves. It’s why you’re welcome, whoever you might be.

It’s why we welcome applications from people with diverse backgrounds and experiences.

How to Apply

Please apply by clicking ‘apply online’.

Closing date for this role is: 24th January 2022

Are you a CRM Administrator looking for a new challenge?

The Charity is looking for a creative and dynamic Systems Administrator to drive a change and be the go-to person for users, and an advocate for CRM within the organisation and how it is used.

This is a role with real responsibility and opportunity to develop.

The Dynamics 365 systems you will manage are central to the way the charity understands its processes and there is plenty of scope for you to influence how they adapt and deliver greater value. You will be working within a small and friendly team. Your role will be vital to the transformation of the charity and working practices.

They are looking for a motivated professional with a background in Dynamics 365 administration.

Key Responsibilities

- Ensuring that the data in the CRM is correct

- Work with the organisation as a system champion; train people to ensure CRM is understood by new and existing users; help the system grow and evolve

- Provide support and training for people in data entry and basic management

- Review, assess and prioritise requests for improvement/change requests with the CRM Development Manager
Field support requests

- Administer configuration changes

- Take responsibility for changes to: dashboards, views, business processes, workflows and dialogs, templates, reports, fields and forms

- Liaise with third party support partners to resolve issues and to develop any new features

- Set up security parameters and undertake audits when required

- Administration of user roles

- Creation of new user guides to support new processes and releases

- Ensure data security and protection is maintained at all times in line with GDPR and the charity's policies

Competencies
- Problem solving: ability to identify issues and think through solutions
- Understanding data: ability to deliver clean, maintainable and insightful systems
- Communication and teamwork: ability to support and enhance the work of colleagues
- Self-starter: ability to use initiative to proactively identify risks and opportunities
- Organisation: ability to manage multiple projects simultaneously and prioritise workload
- Strong spreadsheet skills
- Passion for self-learning and development

Essential Knowledge and Experience
- Extensive experience of Dynamics 365 administration, including helping to build complex workflows and processes, maintaining data, and form/view creation
- Experience of managing and customising content management systems
- Experience working with the wider Microsoft Office 365 ecosystem
- Preferably certified Microsoft Dynamics Administrator (desirable)

We are a UK wide membership organisation for all health professionals working in adult, paediatric and adolescent rheumatology. BSR works to promote excellence in the care of people with rheumatic and musculoskeletal disorders and to support those delivering it, involving patients and carers at every step.

We are looking for an experienced administrator to join our Practice and Quality team. Your role will support the National Early Inflammatory Arthritis Audit (NEIAA) which aims to improve the quality of care given to patients living with inflammatory arthritis, collecting data from patients newly referred to rheumatology services in England and Wales.

Working closely with the NEIAA project manager, the Clinical Audit Administrator will assist with setting up business processes, engaging with stakeholders, managing the audit mailbox, website updates and meeting administration. The ideal candidate will therefore be an excellent written and verbal communicator, passionate about building positive working relationships with a range of stakeholders and highly organised.

Location: The role will be based in our Central London office with remote/hybrid working options available

We can offer: 

• A great place to work, we are Investors In People accredited and committed to Equality, Inclusion and Diversity

• Performance related pay and incentive schemes that include colleague nominated awards 
• Group pension scheme 
• 25 days holiday 
• A heap of benefits, such as BUPA health insurance, cycle to work schemes, buy/sell leave etc.

• Regular staff social events
• Year round learning and development programmes 

Closing date to submit applications: Wednesday, 2 February 2022.

Interviews will be held virtually the week commencing 7 February 2022.

We particularly welcome applications from people with disabilities, minority ethnic backgrounds, LGBT+ and from different socio-economic and educational backgrounds.

BSR is committed to encouraging inclusion, equality and diversity among our workforce, and eliminating unlawful discrimination, harassment and victimisation by complying with the Equality Act 2010. 

We want a working environment free of all the above, where individual differences and the contributions of all staff are recognised and valued. To do this, we will proactively tackle discrimination and disadvantage and ensure that no individual or group is directly or indirectly discriminated against for any reason. We expect all BSR employees to champion and live our values through their work at every opportunity. 

Job title: Income Processing Administrator x2

Region: London

Directorate: Fundraising

Contract: Permanent – Full Time, 35 hours per week

Salary: £18,593 - £19,500 per annum plus £4,452 London Weighting

About The Royal British Legion

Careers in Fundraising

Across the country, in every city and on every street, the Legion is there to support our Armed Forces community. As the largest charity of our kind, we have 235,000 members, 60,000 volunteers and a network of partners all helping us give support wherever and whenever it's needed.

With over 200 employees, our Fundraising teams form an important part of this pack. Their passion and collaboration bring in millions of pounds every year. Money that goes on to improve and change the lives of this community.

It's this mission, this scale, this challenge and the values we all live by, that makes the Legion such a fulfilling place to thrive.

As a directorate, we commit to ensuring our supporters feel valued, and driven to deliver fundraising that is effective, agile and sector leading. We do this by putting supporters at the heart of everything we do, and by embedding a learning culture in our teams where process improvement and innovation are embraced and celebrated.

So, if you want to give your days meaning. To put your passion into a role with real impact. To support people and be supported yourself. In an inclusive team that faces every challenge together. Whatever your interests and ambitions, we think you’ll find a role here that works for you, with career opportunities right across the UK.

The Role

This is an exciting opportunity to join our Supporter Services & Fundraising Compliance Team in the newly formed Income Processing & Administration function. You will be responsible for the maintenance and accuracy of coding supporter donations. Ensuring the correct activity is logged against the supporter to provide accurate and timely acknowledgments, an excellent supporter experience and ongoing supporter journey.

You will be required to work across Fundraising and beyond to understand the different activities our supporters are involved in and ensure accurate records of income received are presented to our Finance team to reconcile with the bank.

You will have a good eye for detail and work ‘beyond task’ to ensure our supporter needs are met and the best possible experience delivered with a continuous improvement approach to existing processes and procedures.

Please note this role is based at our Haig House office, which is located at Haig House, 199 Borough High Street, London SE1 1AA

As an inclusive employer, we welcome conversations on flexible working and any reasonable adjustments that may be required.

Diversity Statement

We believe that the compassion, understanding and service we show each, and every individual customer should be reflected in the way we all support, respect and include every individual who works with us.

It’s because of this that we have strived hard to create a One Legion culture that we can all feel part of and succeed in. It’s why we make sure that you have the opportunities you need to learn and develop. It’s why we’re invested in making RBL a truly inclusive place to work, where everyone can be themselves. It’s why you’re welcome, whoever you might be.

It’s why we welcome applications from people with diverse backgrounds and experiences.

How to Apply

Please apply by clicking ‘apply online’.

Closing date for this role is: 24th January 2022

An exciting opportunity for a highly organised individual with strong attention to detail to provide PA and administrative support to the Vice Presidents at the Royal College of Obstetricians and Gynaecologists (RCOG).

About the role

Working as part of the executive support team, you will provide high quality PA and administrative support to the Vice Presidents enabling them to work in an organised and efficient way. You will be responsible for managing multiple diaries, travel and accommodation arrangements, processing expenses, as well as dealing with correspondence and enquiries. You will also assist the Business Manager to the CEO with projects, College processes, and support for board and committee meetings including minute taking.

About you

As the ideal candidate, you will have:

• Previous experience in a PA role
• Experience of supporting committees/meetings
• Excellent minute taking skills
• Excellent IT skills, including Outlook and Microsoft Office
• Excellent team working skills
• Experience of supporting projects

Our culture and benefits

As a key member of the team, you will be located in our brand new offices in London Bridge. We offer a friendly, values led working culture with an excellent benefits package that includes:

• Agile and flexible working
• 25 days annual leave, plus bank holidays and office closure from 25 December to 1 January
• Up to 10% employer pension contribution after probation
• Enhanced occupational Maternity, Adoption, and Shared Parental leave policies
• Free lunch (onsite only)
• Employee Support Service counselling

How to apply

To apply and download the full Job Description and Person Specification, please visit our website via the Apply button.

Closing date for applications: 10.00am on Monday 7 February 2022

We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We are therefore looking for candidates whose backgrounds, experience and identity enhance the diversity of our existing team. We are particularly encouraging applications from underrepresented groups at the College such as those from black, Asian and minority ethnic backgrounds and those with a disability.

[We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa]

About us

The RCOG is a professional membership association dedicated to improving women’s health care across the world. We do this by setting standards for clinical practice, providing doctors with training and lifelong learning, and working with partners to advocate for women’s health and health care across their life course. We are a global leader in this specialist area, supporting 16,000 members in the UK and internationally. We are a values-led organisation placing high standards, innovation, openness, inclusiveness and trust at the centre of all we do.

Having implemented Salesforce in December 2021, the Ramblers is now looking for a Salesforce Administrator and declarative developer to join the take ownership of the day to day running of Salesforce, embed new working practices, provide ongoing support for staff, and lead the continued enhancements and development projects.

Key responsibilities include:

• Managing/supporting the day ot day running of Salesforce including system performance, security and licencing.
• Support the continuous development of Salesforce to ensure it remains aligned to the evolving business needs.
• Implement changes, including system configuration, design and analysis of enhancements and new requirements, front-end changes, training and roll out to business users.
• Keep up-to-date with Salesforce releases, evaluate impact of new features and functionality, identify opportunities and prepare for roll out and adoption of new releases.
• Help with development of user training and guidance materials.

As the successful candidate, you will have a deep understanding of the Salesforce features and functionality available.  You will have experience of working with business stakeholders and think critically and strategically when gathering, prioritising and validating requirements.  As well as a proven eye for detail, you will be proactive and highly professional with excellent communication skills and a keen sense to deliver.

Full details can be found on our website.

Project Administrator job; social care;

Your new company
You will be joining an established organisation which places the service user at the heart of everything they do. This organisation is focused on supporting vulnerable people in the community. This organisation primarily supports service users are whose lives have been held back by a range of social deprivation, poverty and addictions.

Your new role

• The post holder will offer organisational, administrative and clerical services to the team designed to contribute towards its aims and objectives.
• You will manage all controlled drug stationary including the prescription production and distribution within the service.
• You will ensure all information in relation to prescription generation and database update.
• You will be expected to take responsibility for personal development, identifying personal training needs and participate in regular supervision and appraisal.

Key Activities:

• To assist in the management of prescription production and changes to scripts in line with Doctors medical reviews.
• To maintain and assist with process of prescription generation across the Southwark service
• Act as first point of contact within the service, for actions and discussions around prescriptions and controlled stationary.
• To ensure that telephone calls and visits from service users, outside agencies and CGL staff are dealt with promptly and courteously, transferring calls to appropriate personnel when necessary.
• To ensure effective processing of correspondence / data entry as required.
• To minute take at partnership and clinical meetings as required.
• To collate, monitor and report data/information & statistics as required.

What you'll need to succeed

• Must have worked within an administrator role previously
• Must have a Hays Enhanced DBS or on the DBS Update Service

What you'll get in return

• 6 Month contract
• Weekly pay

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

POSITON:  Full Time Academy Administrator 

REPORTS TO:  Director of Academy 

SALARY:  £26,000 p.a.

LOCATION: London with home working 

PENSION: National Employment Savings Trust (NEST)

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

The Florence Nightingale Foundation (FNF) requires an Administrator to support the growing and varied activities of the FNF Academy. The post holder is required to work flexibly across the organisation. The portfolio of activity that they contribute to is likely to vary over time as will the balance of administrative duties. Remote and flexible working is negotiable.

MAIN RESPONSIBILITIES/DUTIES

·Provide administrative support for: 

• Scholarship and Commissioned Leadership Programmes
• Academy events using online booking systems
• Commissioned policy and knowledge mobilisation projects
• The Nightingale Frontline Leadership Support Service

·Work with robust processes and systems to ensure good governance and transparency

ADMINISTRATION

• Support advertisement, recruitment and selection processes
• Handle queries and complaints by telephone, email, and in person
• Work with the Director of the FNF Academy and Scholarship and Commissioned Programme Manager to plan and monitor the annual cycle and timing of deliverables
• Support the booking of venues and FNF Associates
• Maintain up to date records in our Central Records Management System (CRM - Salesforce)
• Prepare and upload information to the FNF website
• Ensure Academy pages on the website are up to date
• Track and contribute to interim and final reports

FINANCE

• Track receipt and payment of invoices related to Academy activity
• Administer scholars’ expenses ​

External Relations

• Provide timely communication to scholars, programme participants, members and alumni
• Provide timely communication to sponsors
• Ensure all data sharing activity is GDPR compliant

COMMUNICATION AND ENGAGEMENT 

• Publicise the FNF Academy opportunities through website and social media
• Support the administration of events including workshops and stakeholder meetings. These could be face to face or virtual.​

CORE VALUES 

The following are core values which relate specifically to this post:

• Integrity
• Flexibility
• Quality focus 
• A supportive style

CORE BEHAVIOURS AND SKILLS

Core behaviours and skills expected of the FNF Scholarship and Commissioned Leadership Programme Administrator are:

• Ability to work effectively as part of a team
• Ability to extract and analyse data
• Ability to prioritise tasks
• Ability to manage time, both own and others
• Ability to take personal responsibility
• Ability to give clear information both verbally and in written communications
• Identify opportunities and approaches to achieve goals and improve results

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Key Knowledge

Essential 

• An understanding of health and social care sector and its management;
• Educated to degree level (or equivalent) 
• Effective inter-personal skills, able to liaise with senior managers, members of the senior management team and stakeholders, offering guidance and interpretation on complex information
• Experience of working with or within Education or a Healthcare Organisation 
• A proven track record in successfully planning and organising yourself, others and projects
• Excellent organisational skills and abilities
• Experience in taking initiative and responsibility 
• Excellent communication skills
• Exceptional information technology skills 
• Experience of minuting and following up actions of meetings/committees
• Experience of working with multiple stakeholders 
• Competent IT skills including familiarity with Microsoft 365, Salesforce (or other CSM), Video Conferencing platforms, EXCEL and Eventbrite.

Desirable

• An understanding of leadership development and or the healthcare context impacting on nursing and midwifery.

Other 

Training and Personal Development – Continuous Professional Development

The post holder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.The jobholder will undertake all mandatory training required for the role.

Health and Safety/Risk Management

All staff are responsible for working with their colleagues to maintain and improve the quality of services provided.This includes complying at all times with the FNF Policies, including Health and Safety policies, in particular by following agreed safe working procedures, and reporting incidents using the FNF Incident Reporting system.

Equality and Diversity

The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of scholarship nd programme applicants. No person whether they are staff or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

Respect for Confidentiality

The jobholder should respect patient confidentiality at all times and not divulge information unless sanctioned by the requirements of the role.

COMMUNICATION & WORKING RELATIONSHIPS

The post holder will report and be accountable to the Director of the FNF Academy and will work under the direction of Scholarship and Commissioned Leadership Programme Manager as required.

SPECIAL WORKING CONDITIONS

i) PHYSICAL EFFORT:

Frequent requirement for sitting in a restricted position while working at a desk on a computer and use of telephone.The post is based in London, however by the very nature of the job, it may be necessary for the post holder to travel to external meetings around the UK on a very occasional basis. This will involve lengthy train journeys and walking to and from venues.The post holder will have to carry meeting papers to external meetings and will be required to work on the train while travelling. The post holder will give power-point presentations to audiences of various sizes which will involve standing and talking in public.

ii)MENTAL EFFORT:

Frequent and prolonged periods of concentration and mental effort are required ~ 80% of working day. 

iii) EMOTIONAL EFFORT:

The post holder will have tight deadlines and the pressure of meeting these deadlines. The post holder may have to deal with challenges, criticism and complaints about the allocation places and level of funding and how the programmes are managed.

iv) WORKING CONDITIONS:

The role is a blend of home and office based and will require the post holder to be using a VDU more or less continuously.