EA to CEO job, Westferry London, Enhanced DBS required, initially 2 months, potential to go permanent

Your new company

You will be working for a small educational based charity, in the city of London.

Your new role

To ensure that the Chief Executive Officers' office is run in a smooth and efficient manner which will require the following skills:

• Direct Executive Support for the Chief Executive Officer
• Executive Co-ordination
• General Office Administration

1. Support for the Chief Executive Officer

• Provide administrative support to the Chief Executive Officer.
• Deal with correspondence, reports and ensuring an accurate flow of information is maintained.
• Organise and maintain the Chief Executive Officer's diary and schedule meetings.
• Create and maintain accurate and confidential filing and record keeping systems.
• Undertake a variety of administrative duties and/or ad hoc research on the instruction of the Chief Executive Officer.
• Liaise with the LA, Trust Partners, Chair of Governors and other governors, Senior Officers and other staff, as appropriate, on behalf of the Chief Executive Officer.
• Liaise with key staff to prepare reports for internal/external school meetings as required.
• Initiate routine and non-routine communication with minimal recourse to the Chief Executive Officer.
• Forward plan with the Chief Executive Officer to ensure actions are completed and meetings are scheduled in the calendar.
• Manage the complaints procedure.
• Ensure all organisation's publications are proof read and fit for purpose

2. Executive Co-ordination

• Plan and schedule Executive team meetings.
• Take minutes and circulate papers for Executive team meetings.
• Work with members of the Executive team, and the Senior Leadership team of the trust and its schools, to co-ordinate actions or events.

3. General Office Administration

• Provide a central administration support for organisation and the staff that work there, ensuring it runs smoothly by managing service and office supply contracts and meets all health and safety requirements.
• Provide a virtual reception service for the trust being the first point of contact for general enquiries. Ensure that messages are passed on accurately and quickly. Maintain suitable records of all enquiries. Be aware of new business opportunities, and the sensitive nature of some information, on each contact.
• Ensure there is sufficient stationary, opening, date-stamping post and distributing mail and managing any other general administration support required.

What you'll need to succeed
Knowledge

• Good working knowledge of Microsoft platform products (Word, Excel, etc).
• Good working knowledge of admin systems.
• Working knowledge of child and data protection legislation.

Qualifications

• Good Honours Degree or equivalent (preferably within English, communications or administration).
• GCSE English and Maths A*-C or equivalent.
• Significant experience working as a PA.
• Excellent admin and IT skills including Word, EXCEL, email and the internet.
• Highly developed organisational skills.
• Excellent interpersonal and communication skills (both oral and written).
• Ability to manage budgets.
• Experience in the use of electronic data transmission.
• Experience in social media and modern communication technology.
• A qualified First Aider or willing to undertake the necessary training.

Achieving Results

• Ability to maintain effective and accurate records.
• Ability to work independently and take initiative when appropriate.
• Flexibility and ability to work as part of, and contribute to, a team.
• Sound time management skills, including ability to determine priorities and deal with conflicting deadlines.
• Ability to pay close attention to detail.
• Ability to work under pressure.
• An understanding of the necessity for maintaining strict confidentiality, where appropriate.
• Resourcefulness, enthusiasm, patience and a sense of humour.

Engaging With Others

• Ability to interact effectively with colleagues, young people, parents, visitors and outside agencies, including the ability to promote the image of the Trust.

Valuing Diversity

• Experience, or empathy with, working in a multicultural environment.

Learning Effectively

• IT literate and willing to undertake further training as required.
• A commitment to continuous professional development.

Other

• A satisfactory Enhanced DBS disclosure, or receive one prior to commencement of post

What you'll get in return
A good hourly rate working within a SME that focuses on supporting schools - with a good location based near Canary Wharf, and the potential to go permanent.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are looking for an experienced personal Assistant who has excellent attention to detail to join an inspiring, international medical charity.

The Charity
A leading UK based international development charity delivering health and medical care to those worst affected by conflict, occupation and displacement, in occupied areas and refugee camps. The charity provides immediate aid to those in need at times of crisis.

The Role
Manage and coordinate the CEOs diary, including arranging meetings and schedules.
Manage and arrange UK and world wide travel, visas and accommodation for the CEO.
Draft correspondence for the CEO as appropriate and supports the communication lines between the CEO and the Trustees, including induction and training.
To attend Board meetings, Subcommittee meetings, Senior Management Meetings and Staff Meetings. They are responsible for arranging suitable venues and refreshments are available, preparing and distributing agendas and papers, taking minutes of meetings and recording actions,ensure effective communication with suppliers including the ordering, installation and maintenance of the alarm and key holding systems, office equipment and furniture, keys, telephones, stationery, and other equipment required for the smooth running of the office.
Manage HR system for any variances and ensure that all performance management, leave, TOIL and sickness records are properly recorded.
Support HR Manager with various HR projects.

The Candidate
Two years proven experience as a PA with HR responsibilities or similar role.
Good negotiator and ability to deal with a large and diverse number of suppliers and contractors.
Ability to deal with information in a confidential manner and respond with sensitivity.
Ability to effectively plan and prioritise a varied workload.
Ability to independently handle Diary Management.
IT literate including MS Office.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

ABOUT US

Our purpose is to build a movement for responsible leadership. The Institute was set up in response to growing concern about the deficit of public trust in large organisations. We believe that if we can help create more sustainable, open and fair organisations, we will all win.

We work closely with 25 major organisations from the private, public and social sectors; ranging from the Civil Service, Met Police and British Army to Tesco, easyJet, Visa, Fidelity and Save the Children.

Our annual Fellowship programme brings together some of the most talented leaders in our partner organisations to collectively explore the practices of responsible leadership and the challenges facing business and society. Our ambition goes beyond most leadership programmes - we aim for organisational, not just individual, impact. We work with our growing network of 250+ Fellows to lead change in and across their organisations and society.

We look after our team well and in the last few months have been awarded as an Escape top 100 companies to work for, and as a B Corp best for the world honoree in the workers category.

THE ROLE

We are looking for an exceptional individual to join the team for 10 months from February to provide maternity cover. The role will have two main areas of focus:

Finance

• Manage the budgeting process for the organisation as a whole, and for individual projects
• Oversee our day to day finances including approval of payments, reconciliations and invoices, providing management accounts and appropriate analysis for the Board, liquidity management and VAT returns
• Ensure all statutory and regulatory reporting is completed accurately and submitted on time
• Internal management of our external audit process
• Ensure financial controls are effective
• Ad hoc analysis and modelling of new projects and products
• Work with our external accountants on a regular basis to oversee the transactional process
• Management of payroll and pensions
• Line management of Finance and Operations Administrator

Operations

• Management of our people function including effective recruitment, on- boarding and retention processes
• Management of our performance management processes, ensuring they are well communicated and effective
• Helping us become more of a learning organisation
• Management of our pay and promotion policies, including our annual pay review, ensuring that they remain fair and transparent
• Keep on top of our B Corp status; continually looking for ways we can improve across all B Corp categories; responsibility for the annual B Corp report
• Continually improve our environmental processes to support our goal of being carbon neutral
• Oversight of risk register, cybersecurity policies and insurance requirement

ABOUT YOU

Apply if...

• You’re a natural numbers person, preferably a qualified accountant (CIMA, ACCA or ACA) and with at least 5 years working in a financial role
• You’re a good communicator; comfortable working with everyone across our team and Board. You can clearly disseminate and communicate financial insight
• You are strategic and can think on your feet, with strong organisational skills that help you manage and achieve competing priorities
• You understand what it takes to really make things happen in a small but ambitious and growing organisation
• You enjoy developing a team focused culture, where the emphasis is on building a team that enjoys work and wants to perform to achieve what we are trying to do
• You are passionate about what we are trying to do and you see this as an opportunity to align your values and purpose with a successful social enterprise with big ambitions
• You have an aversion to jargon, you provide clarity in complex situations and have the ability to focus on what really matters

You'll love it here if you...

• Are optimistic, bring warmth and good humour to work, have a strong collaborative work ethic and bring positive intent to every situation
• Are fascinated by different organisations and sectors – and would appreciate the responsibility of having access to some of the UK’s most influential institutions
• Have a curious mind and are always open to the insights and perspectives of others
• Love the idea of working somewhere people share your values and are fully focused on making a meaningful impact on the world
• Would enjoy working in a fast-paced environment, are happy to work without a big support structure around you

BENEFITS

• The opportunity to shape the activity of a high profile initiative, and to work closely with a wide range of leading thinkers on responsible business, leadership and public service
• Working for an organisation where we take our values and purpose seriously – and work hard to practice what we ‘preach’
• An intense but fun working environment, where everyone is enthusiastic about their job (as well as things outside it)
• Join a talented, diverse team with lots of opportunities to learn. We’ll surround you with smart and driven people who have a vested interest in your development.
• Private health insurance with Vitality (which also provides discounted gym membership)
• Pension allowance (5% matched contribution)
• A book allowance to build the Forward Institute library
• Generous holiday allowance – and a sensible approach to flexible working

It is envisaged that this will be a full-time role, but it would be possible to structure it as 3 or 4 days a week for the right candidate

INTERVIEWS

First round interviews will be held on 4th and 5th November; second round interviews will be held on 8th November.

We are looking for an exceptional PA and Officer Manager to ensure the smooth running of our client’s Head Office administrative processes.

Our client is a charity dedicated to making sure Deaf people get the same sort of access as hearing people to healthcare and health information. They provide services directly in British Sign Language (BSL) and work in partnership with the NHS and local authorities. 70% of their staff are Deaf, and almost all of the staff in services are fluent sign language users.

Position: Office Manager and PA to CEO

Salary: Circa £25,000 per annum (pro-rata)

Location: Balham, London

Hours: Part time, Job Share. 14.8 hours per week, 9-5 Monday’s and Fridays only

Benefits: 25 days holiday, Sick pay, Pension, Eye Care vouchers

Closing date: Friday 1st November

About the role:

As Office Manager and PA you will ensure the smooth running of the Head Office administrative processes, including reception and associated customer service. You will also provide a strictly private and confidential personal assistant role to our client’s Chief Executive Officer.

Some of the key responsibilities include:

• Providing pro-active administrative support to the leadership team, including planning and organising meetings 
• To provide a reception service which includes phone cover, greeting visitors, and keeping the phone list up to date
• Dealing with facility issues for the whole building. Including; security alarm, waste, building repairs, equipment services and ordering products/sundries for the whole building
• Providing a comprehensive secretarial and administration service to the Chief Executive
• Managing the diary of the CEO and all his associated diary events
• Preparing for Board meetings and capture and produce Minutes of all meetings, check for accuracy and circulate in line with agreed timescales
• Co-ordinate the Chief Executive’s travel arrangements
• Any other duties commensurate with the accountabilities of the post

About You

To be successful in the role of Office Manager and PA you will be an exceptional administrator with the ability to organise others. You will bring with you the following skills and experience:

• High level of proficiency in Microsoft Office Suite, particularly Excel, Outlook and Word
• Highly effective interpersonal skills with strong focus on providing excellent customer service to internal and external stakeholders
• Clear understanding of confidentiality
• Positive, flexible attitude; high degree of integrity and professionalism; ability to remain composed under pressure
• Excellent organisation skills; ability to effectively plan and manage work, respond to conflicting demands on an urgent and ad-hoc basis and prioritise workload appropriately

Although not essential, knowledge of British Sign Language would be an advantage. Our client welcomes application from disabled people including deaf people.

Other roles you may have experience of could include: Senior Administrator, Executive Assistant, Project Coordinator, PA, Personal Assistant, Front Office Coordinator, Reception Administrator, Head Receptionist, Office Manager etc.

 A confident, organised and energetic executive assistant (EA) needed to support a Global CEO. You need to be articulate, well-organised and outgoing, full of ideas and quick thinking. You will be one of the first points of contact internally and externally and will need to be an excellent communicator, via e-mail, phone and face-to-face.

• Communicating directly, and on behalf of the CEO, with internal staff and global partners. This includes e-mail management along with researching, prioritising, and following up on issues and concerns addressed to the CEO, determining appropriate course of action, referral or response.
• Extensive diary management with special attention to multiple time zones affecting the CEO, including scheduling, organising and co-ordinating meetings.
• Preparation for and follow-up of CEO meetings.
• Coordinating with key stakeholders, e.g. Fund Development, to ensure an integrated team approach to CEO activities.
• Organising travel and hotel arrangements as well as itineraries for the CEO. Ensuring risk assessments, insurance, air miles and other schemes are considered.
• Dealing with ad-hoc queries from the CEO’s senior team.
• Supporting AI Board requirements from time-to-time. Including working with the Chief of Staff to host and arrange in-person and teleconference board meetings.
• Support any special projects as directed by the CEO, which may include research, compilation of documentation for meetings and travel, planning and logistics for meetings, proofreading, etc.
• Prioritising conflicting needs; handling matters quickly and proactively, and following-through on projects to successful completion, often with deadline pressures.
• Managing expenses, including raising POs, submitting invoices, and reconciling the CEO’s credit card monthly.
• Ensuring the CEO and leadership team have regular times of prayer and team building together.
• Other administrative tasks and projects as may be required.

Target Ovarian Cancer is the leading ovarian cancer charity, providing support for women and their families with this devastating disease. We are looking for a Database Officer, for a year’s fixed term contract, to support the Data Manager to cover a period where we are developing our systems.

You will assist in cleansing our data and ensuring the integrations with our third party fundraising platforms work effectively. You will have a good working knowledge of Raiser’s Edge and GDPR and will be able to hit the ground running. You will have experience of third party integrations, writing queries and be committed to providing excellent customer services at all levels.

You will also have the opportunity to meet the amazing women we work with at our supporter events, and to gain a broader knowledge of our charitable activities.

For more details and guidance on how to apply, please click the ‘apply through our website’ button.

We are reviewing applications as they come in and will interview on an ongoing basis. Please submit your application as soon as possible – we will close recruitment once we find the right candidate.

A great opportunity for a C-level EA with previous experience working in the Charity/NFP sector to support the CEO of a high profile national Charity.

This is a demanding yet rewarding position requiring a flexible approach to work to support the delivery of the CEOs and Charity's goals.

Client Details

A large national Charity who have been established for over 100 years who are highly active in developing their sector and work closely with Central Government.

They have multiple office locations across the country and this role will be split between their two London offices - Central and East.

Description

The successful Executive Assistant to CEO will be responsibble for:

• Ensuring smooth running of the Exec Office on a day-to-day basis
• Reviewing existing office processes and procedures to maximise efficiency in ways of working
• Prepare and draft briefing materials ahead of key meetings with internal and external stakeholders
• Responsible for the CEO's inbox and all communications/correspondence
• Acting as a main point of contact for, and building solid relationships with, a range of key stakeholders including the Board, Trustees and Government figures

Profile

The successful Executive Assistant will have:

• Demonstrable EA experience at C-level in a large national/international Charity
• A flexible and adaptable approach to work
• Experience of management and the associated responsibilities
• A confident and professional communicator
• Ability to work with discretion around sensitive information

Job Offer

A salary of £36,000 - £40,000 (dependant on experience) in addition to a competitive benefits package.

About us 

Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it. 

Crisis Skylight Brent, based in Harlesden, provides support to individuals affected by homelessness around housing, wellbeing, training, employment and volunteering, and support to progress towards leading independent lives.

About the role 

Crisis Brent is currently recruiting for an Initial Contact and Engagement Team Leader to join our team to run an exceptional reception service at our Skylight. The successful candidate will further develop the current reception environment and processes to ensure they provide a high quality, non-judgemental and safe service to the growing number of individuals who approach Crisis Brent for support. As the first point of contact for a range of enquiries from individuals with complex and multiple needs, visitors, volunteers and, supporters. The Initial Contact and Engagement Team Leader is required to provide information about Crisis services as well as Information, Advice and Guidance (IAG) on local homelessness and other related services and signpost accordingly. The Initial Contact and Engagement Team Leader will manage and support a reception team of staff and volunteers to provide excellent customer service and care.

You will have a strong track record of people and process management.

You will receive a full induction, ongoing training and regular supervision to support you in this role. 

About you 

To be successful in this role you will be able to demonstrate experience of managing and delivering reception and customer service functions, providing excellent customer care and the application of strong administration skills to ensure smooth service delivery. You will be committed to working within a psychologically informed environment, delivering a high-quality service to vulnerable groups of people to support them on their journey out of homelessness. Candidates will have to demonstrate boundaries and empathetic approaches to managing challenging situations and behaviours ensuring relevant processes and procedures are followed.

Your approach needs to be flexible and pro-active to provide a supportive and motivational environment to staff, volunteers and members. This is an exciting opportunity for someone with strong interpersonal and organisational skills to work collaboratively in a focused, innovative and supportive team and work in a busy and stimulating environment.

Benefits 

As a member of the team you will have access to a wide range of employee benefits including: 

• Interest free loans to purchase a train season ticket or a bike or for a deposit to secure a tenancy

• Mandatory pension scheme, with an employer contribution of 8.5%

• 25 days’ annual leave which increases with service to 28 days 

Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience and career. 

How to apply 

If this sounds like the opportunity for you, please visit our website to apply online. The job description is available on our website by clicking on the 'Vacancy Details' button. 

If you need to request an application in an alternative format, please contact the HR Team, contact details can be found on our website. 

Closing date: Sunday 20 October 2019 (11.59pm) 

Interviews will be held on the 7th November 2019  

We value diversity, promote equality and encourage and applications from people of all backgrounds.  We particularly welcome applications from people with lived experience of homelessness.

For more information about our work and to see our work in action, please visit our website.

Registered Charity Numbers: E&W1082947, SC040094 

Individual Giving and Legacy Manager, London - up to £47,500 PA

• Do you have a background in individual giving and legacy fundraising?
• Have you got the ability to grow and develop an income stream?
• Would you like to work for a Royal College focusing on women's health?

Pro-Marketing are working with a well-known Royal College who are seeking a new Individual Giving and Legacy Manager. This is a newly created position designed to generate vital funds through individual giving and legacy programmes. You will have great autonomy to develop this income stream, which has raised significant funds this year so far. This is an initial 18-month contract.

What's great about this organisation?

• 25 days annual leave (plus bank holidays and Christmas closure)
• Subsidised gym scheme
• Childcare and eye care vouchers
• Excellent Learning & Development opportunities
• Great London location

In this role you will be responsible for…

• Growing the individual giving and legacy programme supporting a specific funding campaign
• Raising unrestricted income from college members and supporters
• Establishing a donor acquisition strategy
• Legacy marketing and legacy administration
• Working closely with the Director of Business Development and Trusts and Foundations Manager in contributing to an overarching fundraising strategy
• Encouraging and developing a culture of giving with the Royal College
• Delivering against financial targets and budgets

You will be perfectly suited for this role if you have…

• A successful fundraising track-record in individual giving and legacy fundraising, particularly from inception
• Ability to work autonomously
• Strong donor acquisition skills
• Exposure to fundraising databases (Raiser's Edge is desirable)
• Previously developed and executed a successful fundraising plan
• Excellent relationship building skills with a broad range of prospective fundraisers
• Strong budget management skills

What next?

If you are interested in applying for this Individual Giving and Legacy Manager role, or in learning more, then contact me ASAP as first stage interviews will be taking place October 1st.

Tel: 020 7269 6362

Email: ethan.bresnett

ProTax is acting as an Employment Business in relation to this vacancy.

Permanent Job - EA to CFO and HR Director - London University - Central London - Deadline 27th September 2019

Your new company

This organisation is a leading university committed to academic excellence with a focus on business and the professions and based in central London with good transport links.

Your new role

You will be responsible for the effective administrative and secretarial management of two Senior Executives in the University. You will be required to provide a fully comprehensive executive assistant service, maintain complex and busy diaries, appointments and the Directorates' annual calendars, maintain and administer the CFO's and the HRD's emails as well as meet and liaise with external visitors. You will word process reports, policy documents and other general administrative correspondence, accurately and to a high standard. Collate papers for meetings attended by the CFO and the HRD will be part of the role alongside manage arrangements for Committee, Union and management meetings, staff training and conferences (room bookings, catering, booking staff on training courses, booking travel). You will also take accurate and detailed minutes for Committee, Trade Union and management meetings within the Finance and HR departments.

What you'll need to succeed

• You will have worked as a PA or EA at a high level (experience of managing varying demands and broad spectrum of colleagues will be required)
• Confidence, ability to be responsible for a broad range of tasks, ability to prioritise workload and to remain calm during periods of higher workload
• Proactive in dealing with matters and anticipating the requirements of the CFO and the HRD
• Excellent organisational and time management skills with the ability to work independently and prioritise work to meet objectives and tight deadlines
• Experience of managing the workload and deadlines for senior staff
• Confidentiality and diplomacy in dealing with information of a confidential and often sensitive nature. Maintaining a positive attitude when party to such information and demonstrating resilience when aware of organisational changes such as restructures

What you'll get in return

This is a permanent opportunity to work at Senior EA level within a top London University. There is a range of benefits available and a salary range offered of £30,046 - £36,914.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Director of Programmes

£45,000 to £50,000 per annum

Permanent

Based in Southwark office in Central London with some travel across England

Annual leave: 25 days per annum plus public holidays

About Us

Too many young people lack the confidence, skills and opportunity to share their ideas.  More than 40% of the young people we meet say they don’t have the confidence to speak in front of a group of peers.  Our mission is to change this.

We amplify young voices, by managing programmes which develop young people’s confidence & communication skills and provide opportunities to share their ideas and perspectives.  We do this by delivering workshops that develop young people’s confidence and their communication skills. We then provide opportunities for young people to share their ideas and perspectives, firstly at school and then to a wider audience.

Over the last 12 months we delivered training to almost 30 thousand young people and worked directly in over 1 in every 5 state secondary schools in England. 

The Role

The purpose of this role is to maximise the impact we have on young people through the effective delivery of our major programme work. 

Reporting to the Chief Executive you will have lead responsibility for the high quality delivery of our programmes, including the flagship Jack Petchey’s Speak Out Challenge and managing key stakeholder relationships.  This will involve designing and developing programme activities within the funder’s guidelines and leading the team delivering the major programmes.  This consists of a small central team (which manages the projects and co-ordinates with about 600 schools), as well as a team of approximately 30 freelance trainers and event managers.  You will have budget responsibility for the programmes you manage, which will be the majority of our £1.2million turnover. 

How to Apply

Please apply before 5pm on Monday 28th October by sending your CV (maximum 3 pages) and a personal statement (maximum 2 pages) on why you believe you would help Speakers Trust succeed in this role, by relating to the job description and personal specification. 

Interview

Interviews are currently scheduled for 7th and 12th November in central London.  For the second interview you will be asked to prepare a presentation.  The interview panels will include staff, trustees and representatives of our major funder, Jack Petchey Foundation. 

Diversity

We value and respect all differences in all people (seen and unseen) at Speakers Trust. We aspire to inclusive working experiences and an environment that reflects the beneficiaries we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. Speakers Trust actively encourages applications from BAME candidates. 

Finance Manager (Part-time 21 hours)

London

Up to £50,000 pro rata

Are you an experienced Finance Manager looking for a part-time role?

Do you have a proven track record of working within the charity and NFP sector?

Are you an AAT, ACA, ACCA qualified (or part-qualified) accountant?

This is an exciting opportunity for a Finance Manager to join one of Britain's oldest art charities on a part-time basis. Your main responsibilities will be ensuring that all aspects of the charity's financial operation and charitable obligations are met.

What you'll get in return?

• 21hrs a week - can be worked flexibly around your schedule
• 20 days pro rata holidays plus all bank holidays
• Great location and an exquisite office

Your role

• Producing quarterly management accounts and year end accounts in accordance with current SORP requirements
• Budgeting and cash flow analysis
• Managing the annual audit and submission of the annual return to the Charity Commission
• Ensuring timely payments of grants and invoices and chasing all sums due
• Managing Gift Aid and producing Annual Gift Aid claims for submission to HMRC
• Ensuring risk management and fraud prevention in all financial transactions through appropriate policies and best practice
• Making sure all building obligations are met, including Fire and Health & Safety requirements

What you will need to succeed

• You will be AAT, ACA, ACCA qualified (part-qualified accountants will be considered)
• At least 5 years' previous experience in the not-for-profit sector
• Great understanding of charity accounting and restricted funds

If you are interested in this Finance and Administration Officer role, then please do get in touch ASAP with Sofia Mussa on 0207 269 6339 or email at !

The consists of five distinct brands: , , , and .

Sandwell Consortium are looking for a skilled and enthusiastic ESOL Coordinator to lead the development of the Sandwell Language Network – establishing a new project focusing upon the following key elements:

• Establishing a partnership of community based providers
• Providing training/capacity building to develop the provision of ESOL
• Facilitating a network of stakeholders
• Identifying existing community provision
• Overseeing the allocation of funds for community projects
• Monitoring the effectiveness of projects delivered

Sandwell Consortium is a partnership organisation and much of the project delivery will take place through a network of community based providers so you will work closely with our delivery partners to support them to deliver excellent services. The role will require flexibility, working from several venues across Sandwell.

We are looking for someone:

• Who is a self-starter, able to manage their own workload and that of a small team
• With experience of partnership working
• With strong project management skills
• With the ability to manage multiple priorities and plan their own workload to meet tight deadlines.
• Who is self-motivated, flexible, an excellent communicator, and used to working in multi-disciplinary - multi agency partnerships.
• With ESOL teaching experience and qualifications

Job description and person specification is available on our website.

To apply:

Please send a comprehensive CV and a supporting letter (maximum two sides of A4) demonstrating your relevant skills and experience and specifying how you meet the person specification.

Closing Date 12:00 pm Monday 21st October2019

*Please note CV’s without covering letters will not be accepted

**Previous applicants need not apply

Office Co-ordinator - Charity
Royston, Hertfordshire

About Us

Grit is a leading youth sector organisation that enables young people and adults to flourish and supports them to change how they think and radically alter their life outcomes.

We’re now looking for an Office Co-ordinator to join our team.

Your Rewards

- Salary of up to £25,000 per annum
- Excellent pension scheme
- 25 days’ holiday plus Bank Holidays
- Excellent career and personal progression opportunities and development

Grit is a small and tight-knit organisation – this post is all about working collaboratively with every member of the staff team. It is a multi-faceted role and a fantastic opportunity to work in a wide range of areas critical to the effective running of a national charity.

You will have access to Grit’s training to support your own personal and professional development and will be encouraged to bring ideas and contribute to internal Grit meetings and meetings with partners and clients.

So, if you want to grow, both personally and professionally, and are passionate about helping to really make a difference in the lives of young people, then this could be the role for you.

Your Role

As an Office Co-ordinator, your role will fall into four main areas: support for the evaluation process, campaign support, office administration and your own development.

Specifically, you will:

- Prepare evaluation and other paperwork for training events and co-ordinate their return
- Collate results from monthly reports
- Liaise with Managers/Directors to monitor and make recommendations for adjustments to the evaluation processes
- Develop and maintain our library of case studies including telephone interviewing young people, Grit alumni, youth professionals and Grit volunteers
- Complete data entry and produce database reports
- Carry out statistic/policy research and any other relevant background information to help support funding applications
- Report to funders with data and narrative from Grit systems
- Support the Networks and Communications Manager with compelling, relevant data and case studies for PR and marketing channels
- Produce and send out all relevant training paperwork handbooks, registers, name badges, and certificates at designated points during programmes
- Compile a weekly diary of activities
- Ensure all programmes have relevant materials in place prior to training commencing
- Source and book venues, organise and make travel arrangements for Grit colleagues, maintain a calendar of reviews and updates for all Grit policies and procedures
- Provide general administrative support as required by the organisation such as filing of documents, taking calls and directing enquiries

About You

To be considered as an Office Co-ordinator, you will need:

- Administration experience gained within a professional environment or from an admin-heavy qualification (such as a business degree)
- Positivity and drive
- Passion
- Plenty of initiative, the ability to self-manage and a proactive nature

Any experience gained within the charitable sector would be beneficial, however this is by no means essential as full training in this area will be provided.

Other organisations may call this role Administration Assistant, Charity Assistant, Project Assistant, Project Administrator, Charity Support Officer, Office Support Assistant, Secretary, Admin Assistant, Receptionist, EA, PA, Executive Assistant, or Personal Assistant.

Interviews are planned for mid-November 2019.

Webrecruit and Grit are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you are ready to pursue a career in the charity sector as an Office Co-ordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.