Administrative assistant jobs in brentford, greater london

The Citizen Engagement Officer at The Food Foundation will provide support for our citizen engagement work. They will work closely with the Citizen Engagement Manager, the Head of Development and Campaigns and the wider team to support our work with Young Food Ambassadors and Adult Food Ambassadors. 

The Food Ambassador programme is a well-established volunteer programme, which aims to amplify the voices of people with lived or living experience of food insecurity in The Food Foundation’s work. You will be a key member of the Citizen Engagement team and will be involved in supporting all aspects of our work, from administration, to events, to recruitment of new ambassadors.

• Are you people-centred, with experience of working with people from diverse backgrounds? 

• Do you like a varied role, working across different teams both inside and outside of the organisation? 

• Are you organised and have attention to detail? 

• Are you flexible and able to work to tight deadlines? 

• Are you a sensitive communicator who encourages inclusive practices? 

If the answers to these questions are yes, we would love to hear from you!  

Are you passionate about the vision of the church to transform communities? If so, this is the opportunity for you.

Location: Islington, office-based

Contract: Full-Time, Permanent

Hours: Monday - Friday, 9.30am - 5.30pm (With some out-of-hours work needed for events such as our Spear Celebrations)

Salary: from £27,000

Closing date: Wednesday 17th September, 09.00am (We are interviewing on a rolling basis and might close the application early if we find the right candidate).

Upcoming Assessment Days: Thursday 30th October and Thursday 20th November

Application pack: Have a look at our application pack for more information about the role and Resurgo

We are now recruiting for a Lead Coach in Islington - an outstanding opportunity to work as part of a local church to deliver the Spear Programme.

You’ll be working with the local church to manage the delivery of Resurgo's award-winning Spear Programme. Over the last 20 years, Spear has supported more than 11,000 young people across the UK with the work-ready skills and mindset they need to succeed in employment, no matter the challenges they face. But we don’t want to stop there.

We believe each young person has huge potential. If you do too, and you have the skills and heart to see their lives transformed – join us.

In this role, you’ll be responsible for:

The Lead Coach is primarily responsible for overseeing the training room and group sessions with young people. You will help shape the training environment and will confidently adapt and deliver materials and sessions to work within the group’s development towards work readiness.

Delivery of Spear Programme - Group and 1:1 coaching [60%]

• Preparing and coaching Spear Foundation sessions and 1-1s, ensuring that young people are engaged, retained and work-ready by the end of this initial phase of the programme.
• Building relationships with young people on the programme and managing culture, and attitudes in the training room.
• Adapting the Spear coaching material according to the needs of the Trainees and managing behaviour effectively.

Delivery of Spear Career [20%]

• Delivering weekly Spear Career sessions (including running workshops with past Trainees), maintaining records and reporting on statistics, and creatively developing ongoing relationships with Spear Trainees.

Training the Asssistant Coach [10%]

• Contributing towards the training and developing of the Assistant Coach by modelling excellent coaching and giving regular feedback.

Trainee recruitment [10%]

• Developing relationships with Job Centres and local referral agencies to ensure that the maximum number of Spear Trainees are enrolled on each programme. This involves liaising with referral agencies, active face-to-face recruitment and monitoring recruitment statistics.

Continuous professional development

• Continually engaging in professional development, including being part of Resurgo’s wider coaching programmes and supporting the Church Partnerships Managers with overall team training and development.

Personal qualities we're looking for:

• An active Christian, passionate about personally representing the values and beliefs of Resurgo and the partner church
• You have demonstrable experience as a coach, or a background in youth work or teaching, and are keen to develop these skills further
• You have a heart for young people and releasing their potential, no matter what challenging circumstances they are facing
• Effective interpersonal skills and high emotional intelligence with a sense of humour and fun
• You are great at building relationships, with solid communication skills
• Good administrative and organisational skills, working well under pressure with the ability to prioritise workload

You’ll be employed by Hope Church Islington, who partner closely with Resurgo to deliver the Spear Programme in Islington

You can expect:

• A genuine commitment to upskilling you through impressive training opportunities:
  • Support and funding to complete your professional coaching accreditation
  • Progression opportunities through professional development 1-1s, and a dedicated Church Partnerships team.
  • Equipping you to have autonomy in your role, through a culture of ‘high challenge, high support’
• A fun, supportive culture where you are encouraged to bring your authentic self to work
• A worshipping community, where you can pray and worship with your colleagues
• Summer and autumn staff conference days, plus a two-night Christmas retreat

A couple of things to note:

• This role requires occasional evening work, for our termly Spear Celebrations (where we celebrate our trainees as they complete the initial six weeks of the programme)
• In the event of a job offer, a DBS check will be requested.

Resurgo is a charity with a mission to transform society, of which the Spear Programme is just one part. We use our expertise in coaching and impact management to equip other organisations to cultivate change. Find out more about our work here.

Job Title:  Paediatric Occupational Therapist 

Location:  Watford and Hemel Hempstead 

Salary: Banding depending on experience, with pension option. 

DBS checks are required.

Job Type: Permanent - 15 hours a week on Monday and Fridays, 11 weeks per Hertfordshire term

About us: 

Playskill is a Hertfordshire-based charity supporting pre-school children with physical disabilities and their families. The charity relies entirely on voluntary donations to fund its vital services.

Using therapeutic play as a tool for development of key milestones, Playskill steps in during the crucial early intervention window when the brain is developing faster than at any other time. Through expert therapies, vital in-home support, specialist training and all important social and respite events for the whole family.

We stand alongside families throughout the challenges of living with disability, offering guidance, care, and community, helping them to build skills, resilience and networks to face the journey ahead. 

About the role: 

We have an exciting opportunity for a Paediatric Occupational Therapist to join and work in a multidisciplinary team alongside a Physiotherapist and Speech and Language Therapist, family support and specialist workers, and the families/carers of the children. 

Skills and Experience Required: 

• Qualified Occupational Therapist

• Relevant experience in the assessment and treatment of children with a physical disability 

• Clear understanding of current legislation regarding safeguarding of children 

• Knowledge of GDPR legislation to ensure clear understanding of confidentiality and the need for data protection 

• IT literate 

• Good communication, empathy, numeracy, and administrative skills 

Diversity statement:  

Playskill is an equal opportunities employer and has a high number of team with caring responsibilities and is keen to encourage applicants from a diverse number of backgrounds. 

Safeguarding statement: 

Playskill is committed to the safeguarding and welfare of all children and young people. We expect all staff to share this commitment. Playskill has a full safeguarding policy and expects all staff to undergo safeguarding training.

Interview date: TBC

Interview location: Hemel Hempstead

Reg Charity no 1198233 (formerly 1122745). Funded by The National Lottery Community Fund. 

Be a part of a collective and supportive team by joining the London District.

Our District Digital Enabler will take the lead in our social media communications but also work directly with our Churches and Circuits across London, providing them with a supportive guiding light by advising all things digital. You must have knowledge of social media and websites (that’s a given), but you’ll also need some skills in IT applications, the ability to write creatively and fluently, and be able to bring some slick confidence to the role. We value independent thinkers, working on your own initiative, but also those who can work collaboratively with a team, and bounce those ideas.

Why work with us?

A brilliant central office in Westminster, ability to work remotely, great (supportive) colleagues, flexible working, learning and development opportunities, pay, pensions and generous down time, committed to equality diversity and inclusion, and, did we mention the great colleagues?

Take a look at the job description. If this is for you, complete an application form, or give us a shout with any questions about the role.

We are recruiting for a Temporary part time Finance officer for a member body. This is a new role for the charity. The postholder will help us to review and improve our finance administration processes and support the charity through a period of transition. You will helping to implement new systems and processes as required and providing feedback and suggestions to the Head of Finance and Operations on finance-related procedures and tools.

Hybrid working 1 day in the office . This roles is 14 hours a week and can be worked over 2 days or over 4 half days

The Role
Financial Reconciliation & Reporting
Updating and maintaining Xero accounts system
Oversight of Purchase Ledger system, including weekly payments
Perform bank reconciliations
Perform reconciliation of income and expenditure.
Maintain accurate financial records in line with organisational and regulatory standards.Income Management
Process income received via royalty statement
Issue invoices, track payments, and follow up on outstanding balances.
General Finance Administration
Process purchase invoices and expense claims.
Maintain and update financial systems and databases.
Support audits and financial reviews by preparing documentation and responding to queries.

The Candidate
Previous experience in similar role
Proficient in managing day to day financial processes
Processing invoices, credit cards payments and expenses Familiar with Xero or similar
Familiar with online banking in a business setting
Excellent MS Office skills, especially Excel

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

About Morden College

We’re Morden College: an almshouse charity with a proud history of providing homes, support,
and care for older people in south-east London for over 300 years. Today, we’re building on that
legacy with a clear and ambitious strategy focused on enabling our residents to live as
independently, safely, and meaningfully as possible. We aim to create thriving communities
where every person feels known, valued, and supported.

We provide almshouse accommodation and care services to over 250 older people across two
sites in Blackheath and Beckenham, including our care home. Our vibrant and diverse resident
community enjoys a wide range of events and activities, and each site offers welcoming spaces
for socialising, including bars and Café 19 at the award-winning John Morden Centre.

At the heart of everything we do is a commitment to dignity, purpose, and inclusion. We actively
combat loneliness, challenge ageism, and promote healthy ageing. As part of the Morden
College team, you’ll help foster social connection and contribute to a community where both
residents and staff can thrive. We embrace equity, diversity, and technology to deliver
sustainable, high-quality services that make a lasting difference.

Role Overview

We are seeking an organised, proactive, and detail-oriented Property Department
Coordinator to provide high-level executive support to the Director of Property and coordination
across the department. This pivotal role will combine Executive Assistant responsibilities with
departmental coordination, ensuring the smooth running of operations, the effective flow of
information, and the delivery of accurate data and reports to internal and external stakeholders.

You will work closely with the Director of Property and two Heads of Function, whose specialist
teams manage the organisation’s diverse property portfolio. You will play a key role in preparing
materials for the Board of Trustees, coordinating the quarterly Property Committee, and
supporting departmental projects.

You will ensure timely flow of information and reporting between the team and stakeholders,
including SLT, Trustees and suppliers / contractors.

Key Responsibilities

Executive Assistant to the Director of Property

•  Manage the Director’s diary, meetings, and travel arrangements.
•  Prepare agendas, take minutes of meetings, and follow up actions for key meetings.
•  Draft correspondence, briefings, and presentations for the Director.
• Support the Director in tracking actions, deadlines and project progress.

Department Coordination

• Act as the central coordination point across the department, ensuring smooth communication between the Director, Heads of Functions, and their teams.
• Maintain departmental work plans, timelines, and trackers.
• Support tendering processes and analysis
• Manage the adminstration of the Charity’s insurance cover and policy
• Organise internal meetings, workshops, and away days.
• Collate and distribute key documents, ensuring version control and accessibility.
• Other tasks that may be reasonably requested, commensurate with the role.

Data Analysis and Presentation

• Collect, analyse, and interpret data from across the property portfolio.
• Prepare high-quality reports, dashboards, and visual presentations for departmental
  meetings and board submissions.
• Support the Director and Heads of Function in using data to inform decision-making and
  measure performance.
•  Collaborate with both the Head of IT and the Sustainability and Impact Lead, to develop
  the presentation of data for reporting purposes.
• Ensure data is accurate, consistent, and compliant with organisational policies.
  Board and Committee Support
• Coordinate quarterly Property Committee meetings: arrange logistics, prepare and
  circulate papers, and take accurate minutes.
• Work with the Director to prepare papers and reports for the Board of Trustees.
• Ensure all governance requirements are met in relation to committee administration.

Skills, Experience & Attributes

Essential:

• Strong organisational and time management skills with the ability to manage multiple
  priorities, working with various stakeholders.
• Experience as an executive assistant, project coordinator, or similar role.
• Confident in analysing data and presenting it in a clear, accessible format, and proficient
  in using data management systems such as Microsoft Dynamics, CRM.
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook) and comfortable with
  digital collaboration tools.
• Excellent written and verbal communication skills.
• A collaborative approach with the ability to build strong working relationships.

Desirable:

• Experience in a property, facilities, or asset management context.
• Knowledge of governance processes in not-for-profit organisations.
• Understanding of performance measurement and KPI reporting.

About This Job

This is an exciting role in Army Cadet Charitable Trust UK to be the focal point for HR support, organisational planning and recruitment. You will provide HR advice and support the Trustees, Senior Leadership Team (SLT) and all line managers in our charities. You’ll ensure that we have appropriate policies, comply with legislation, recruit the right people, manage them well, and provide opportunity for continuous professional development. This in turn leads to a pleasant working environment for all staff.

Essential Skills

· Associate member of the CIPD.

· Evidence of continuing personal and professional development.

· Sound experience in an operational HR role.

· Knowledge of HR legislation.

· Information gathering and analysis skills.

· Discretion and confidentiality.

· Excellent written and verbal communication skills, especially policy drafting and report writing.

Please refer to the attached Job Description for further information.

Our charity

ACCT UK is a national youth charity dedicated to improving the life chances of young people through supporting the Army Cadet Force and its activities in the community. The Combined Cadet Force Association (CCFA) is a charity dedicated to the promotion of the ideals and activities of the Combined Cadet Force in schools. Together we want to ensure that every young person has the opportunity to learn new skills, build confidence and be inspired through their cadet experience.

We want to develop the youth leadership and training abilities of adult volunteers whilst also helping young people to access cadet activities through fundraising, grant-making, developing new resources and direct support.

We strongly believe that everyone benefits when you help young people to develop their character and values through activities that stretch and mature them. We also know that when young people engage with others at a range of levels in their communities, it builds confidence and improves empathy for other’s lives.

Who we are

You will enjoy being part of our small team who work very happily together. By joining ACCT UK, you will help us to reach more young people and make a greater difference and we look forward to working with you. We actively promote and encourage you to explore ideas that improve all aspects of the charity’s work in pursuit of its charitable aims.

The charities are proud of our diverse teams, with people on different working patterns, from different backgrounds and at different life-stages. Our experience has taught us that having people with different perspectives and different lived experiences leads to better outcomes for our beneficiaries. If you are wondering if our organisation is for someone like you, the answer is yes! Please apply and explain how you, your experience, your talent and your potential are the right fit for this role.

What we can offer you

In addition to your salary, we offer all staff:

· Flexible working arrangements (you agree a working pattern with your line manager).

· The ability to work both from home and from our London office.

· Personal accident insurance, including loss of earnings cover and death benefit.

· 15 days of sick pay in any 12-month period (after 12 months employment - pro-rata for part time staff).

· A contributory pension scheme (you contribute at least 5% and we will contribute 10%).

· Good leave allowances (which are offered pro-rata for part time staff):

o 20 days annual leave plus Bank Holidays.

o Additional privilege leave, on set days each year, such as between Christmas and New Year.

o An additional five days of volunteering leave.

· Support for qualifications and personal development.

· Employee Assistance Programme.

· Season ticket loan.

· Railcard (if you are eligible)

· A caring and supportive team environment.

How to apply

Please send a covering letter that details how you meet the requirements of the job description along with a CV by 23:59 hours on Wednesday 29th October 2025.

Interviews will be held in Holderness House, 51-61 Clifton Street, London, EC2A 4DW during the week commencing Monday 10th November 2025.

Please note that as a charity dedicated to improving the lives of young people, we require staff to make a declaration about any relevant convictions, undergo a Disclosure and Barring Service check. In addition, we will follow up references.

About the role

Imperial’s Regular Giving and Legacy team is seeking a coordinator for a 12-month fixed term contract. For this role you will need to show experience of working in a fast paced, target-driven environment. You will bring outstanding written communications skills, along with strong attention to detail and the ability to work with a wide range of individuals. This role is a great opportunity for a talented administrator who is looking for a starter role in higher education fundraising, with a view to progressing further in the field.

What you would be doing

Imperial’s Regular and Mid-Level Giving programme seeks philanthropic support up to £50,000 to advance the work of the University. Primarily, the programme focuses on soliciting support from alumni. The Legacy team raises philanthropic income from alumni and friends who leave the gifts in their will.  Our programmes raise funds for a variety of projects across the University including bursaries and scholarships, enhancing the student experience and Faculty level support.

Your responsibilities will be wide-ranging, but the key duties are:

• Act as first contact for all fundraising related queries (by telephone, email, post and in person); liaise across the team to draft and send appropriate responses.
• Collect, collate and manage case studies, including building relationships with students.
• Support the telethon fundraising campaigns, direct marketing fundraising appeals, and managing your own fundraising projects such as emails and social media.
• Support the team with general administrative and office duties such as booking meeting rooms.
• Provide diary management and PA support to the Head of Regular Giving and Legacy Giving.
• Support with the team with budgets including raising PO’s and tracking invoices.

What we are looking for

In order to hit the ground running, you will need to possess the following required skills:

• Experience of working in a customer, alumni or donor focused environment
• Outstanding communications (both written and oral) and interpersonal skills
• Ability to communicate effectively and concisely with a range of internal and external stakeholders, at all levels
• Excellent organisational skills and time management
• Methodical approach to work with outstanding attention to detail
• A sound understanding of customer relations databases (CRM) to manage customer/donor data.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

It is anticipated that first round interviews will be held week commencing 17th of November.

Closing date: 5 November 202

Personal Independence Coordinator Team Leader Salary £31,489 Full Time 35 hours per week

Do you want a job that makes a positive difference in people’s lives?

Age UK Croydon’s very successful PIC service for older people in Croydon is recruiting for a new Personal Independence Coordinator Team Leader.

PICs work alongside health and care professionals, adopting a multidisciplinary approach to working with people who have long term health and social care needs. The PICs provide critical links between formal health and social care services and the wider community support networks.

If you are passionate about making a difference to the lives of people in the community, and those who care for them and want to contribute to an organisation which is continuously striving to improve, then we would love to hear from you.

We are committed to providing a flexible and productive working environment for all employees. Evolving technology and communication platforms enable employees to work in new and different ways, where we can meet our stakeholder needs and continue to deliver against our charitable objectives. We recognise the importance of supporting employees to have greater personal choice and maintain a healthier work/life balance.

Full training will be provided; the important qualities we are looking for are:

 Excellent communication and listening skills

 A positive attitude and the ability to problem solve

 A cheerful, friendly and outgoing personality

 The ability to work flexibly, alone and as part of a team

Closing date for applications: 9am Wednesday 12th November

Interview Dates: Tuesday 18th November 2025

ABOUT THE ROLE

Responsible for the day to day running of the Financial Control department, and line managing two Senior Finance Assistants and two Finance Assistants.

Responsible for group reporting requirements for branches and subsidiaries, including assisting with their opening and closing.

Support the stewardship of the finances of ITF Group, including fixed assets, investments and banking. This includes processing and recognising transactions, maintaining schedules, reporting requirements, forecasting cash requirements and liaising with advisors.

Facilitate receipts, payments and expense claims, including checking of expense claims, and checking and recording regional office transactions in ITF Group accounts. Collaborate with and support teams responsible for different income streams, and process transactions on credit cards and prepaid cards, including issuing and closing of cards.

Responsible for employee and employer tax matters for benefits-in-kind that are identified in invoices or expense claims, including preparing the PAYE Settlement Agreement.

Responsible for statutory and regulatory calculations, reports and filing, including Certification Office, Companies House, corporation tax, VAT, gift aid and other taxes, levies, charges and duties.

Prepare for and assist the external audit, and year-end and monthly accounts, and complete allocated balance sheet reconciliations.

Establish and provide appropriate policies and processes to ensure compliance and to meet defined deadlines.

Lead the operational team, systems and initiatives that enable ITF to deliver high-performing, values-led services. Ensure effective planning, delivery and improvement of the organisational function. Combine subject matter expertise, strategic thinking and people management to ensure a resilient, compliant and impactful operation.

ABOUT YOU 

We are looking for a highly numerate and organised individual with a strong ethical approach. The ideal candidate will have:

Essential criteria:

• Substantial experience: A professional accounting qualification (CCAB or CIMA) with a proven track record in a senior finance role.
• Leadership: Proven experience in managing and leading a team.
• Technical accounting expertise: Hands-on experience preparing annual reports and financial statements, with a solid knowledge of accounting standards and HMRC requirements.
• Audit experience: Direct experience of being audited by external financial auditors.
• IT proficiency: Advanced Excel and intermediate Word skills. Must have practical experience with complex finance databases (e.g., Sage, Oracle, SAP), reporting tools, and expense claim systems.
• Personal attributes: Exceptional attention to detail, accuracy, and the organisational skills to meet tight deadlines. Must be fluent in English.
• Flexibility: Willingness to adapt working hours during periods of high demand to ensure deadlines are met.

Desirable criteria:

• Experience in implementing new finance databases, reporting tools and expense claim systems

We’re looking for a permanent full-time support officer to contribute their skills, experience, and personality to add value to our Blesma Support team within the Independence and Wellbeing department at Blesma, The Limbless Veterans. The role is a varied one, focusing on all aspects of welfare and support to our members. 

This home-based role is to support Blesma members in the South West of England by providing a lifeline to members by delivering effective wellbeing support and advice to help reduce the negative impacts of disability and to assist them in leading independent and fulfilling lives. The role also involves representing Blesma and enhancing the charity’s profile within the local community of your area of responsibility. 

The Independence and Wellbeing team works collaboratively across the Association to ensure Blesma’s programmes and services can help our service personnel, veterans and their families.

Blesma is unique as a membership Association as well as a charity. Our members are the heart of all our work – therefore, the impact of Support Officers is clearly visible in the experiences of our inspirational limbless veterans.

If you are interested, and live within the following post code areas, TR, PL,TQ, EX, TA, DT, BH, BA, BS, SN, GY, JE) please read the attached Job Description and apply with your CV and a Covering Letter detailing why you would be an ideal candidate for the role and how your experience and skills match those detailed in the Person Specification.

How to Apply

If you would like to apply for this exciting role, please read the attached Job Description and apply with your C.V. and a Covering Letter which must address the screening questions within the JD. The cover letter should demonstrate how you meet the essential criteria and competencies of the role. 

If you are uncertain about your suitability for this role, we encourage you to apply and allow us to assess your fit.

Please note that we may close this advertisement early if we receive a high volume of applications.

 We look forward to hearing from you.

• Leading UK-based music examination board
• Opportunity to lead a Accounts Payable Function

About Our Client

ABRSM is The Associated Board of the Royal Schools of Music and a global music education charity. At the heart of everything we do is our belief that music enriches lives. Building on our heritage, we offer face-to-face and digital exams, sheet music, recordings, apps and courses for students and teachers across the world. 

In partnership with four Royal Schools of Music, we carry on a long legacy of musical excellence. More than an awarding organisation, we support learners from the first note they play, and empower teachers who help build musical skills and encourage progress around the world. 

As a charity, we use all of the surpluses we generate to make significant donations towards music education initiatives and to develop our support for learners and teachers around the world. We advocate for music and its many forms, playing our part to ensure the future of music education and its place in society. 

Together with our partners, our teachers and others around the world, we've been nurturing the future of music since 1889-to help people start or continue their journey.

Job Description

This role reports to the Head of Transactional Finance. The jobholder is one of three people working in the Accounts Payable Team, which is part of the Transactional Finance & Systems function. The Transactional Finance & Systems function is responsible for:

• recording and processing the financial transactions required to support the operations of ABRSM and its subsidiary ABRSM (Publishing) Limited and to enable it to meet its statutory obligations
• the provision of timely and accurate financial management information to departmental budget holders and to the ABRSM's committees.
• Management of the Accounts Payable Team including monitoring the volume of work and allocation of work to two Accounts Payable Assistants, ensuring that deadlines are met and accuracy is maintained.
• General review and oversight of the work carried out by the Accounts Payable Assistants providing leadership, support and training in Accounts Payable procedures as required.
• Ensuring all incoming Supplier invoices are shared between AP assistants and processed for authorisation daily.
• Ensuring Examiner fees are processed for weekly payment runs as set out in with ABRSM's payment policy.
• Ensuing Examiner and HLR expenses are processed weekly for payment.
• Ensuring Suppliers are paid in accordance with their payment terms and ABRSM's approval process.
• Resolving Supplier and Examiner queries, reconciling statements, and building strong relationships
• Ensuring bank Direct Debits relevant to supplier invoices are processed monthly before month end.
• Processing staff Barclaycard applications and maintaining expenditure limits.
• Meet with new staff to explain ABRSM's approval process before being given system access.
• Administering of travel loan applications
• Maintenance of fixed data for suppliers, examiners and HLRs.
• Dealing with internal Accounts Payable queries and responding to requests for information.
• Monthly reconciliation of aged creditor reports
• Maintaining up-to-date documentation in relation to procedures and systems used.
• Active participation in the enhancement and development of systems in relation to Accounts Payable processing.
• Support with month end activities such as control account reconciliations, bank reconciliations and the accruals process
• Provision of leave cover for the Accounts Payable Assistants and other members of the Finance Department as requested by the Head of Transactional Finance.
• Ad hoc duties as requested by the Head if Transactional Finance
• Processing Royalty payments and administration of accounts.
• Daily checking of VAT codes for invoices awaiting approval.
• Processing International Rep commission payments and administration of accounts.
• Processing Scholar termly payments and administration of accounts.

The Successful Applicant

The Successful Applicant

• Previous Accounts Payable leadership experience in a fast paced, changing environment
• A thorough understanding of the principles of double entry and knowledge of finance accounting procedures
• Experience of providing excellent customer service, dealing with customers by phone and email
• Able to work with minimal supervision

What's on Offer

What's on Offer

We would like to offer the successful candidate:

• Band D £45,000-50,000
• Hybrid working, with 2 days in the office
• Christmas closure days
• 25+ days of annual leave (depending on role and length of service)
• Discounts on ABRSM and affiliated products
• Contributory pension scheme
• Life assurance

Contact
Harry Richardson
Quote job ref
JN-092025-6833341Z

Where specific UK qualifications are required we will take into account overseas equivalents. All third party applications will be forwarded to Michael Page.

Sporting Events Officer 

At Tommy’s, we believe every baby lost is one too many. Our mission is to make pregnancy and birth safer for all by funding pioneering research, providing expert information, and supporting families every step of the way.

We’re looking for Sporting events Officer who shares our passion and values, and who wants their work to have real impact. In this vital role, you’ll be administering multiple teams in various sporting events and delivering the best event day experiences for them.

Place of work: Nicholas House, 3 Laurence Pountney Hill, London, EC4R 0BB

Hybrid between home and office: with a minimum 2 days per week in the office for full time employees

Salary: £31,000 - £33,000

Contract type: Permanent

Reports to: Head of Sporting Events

Hours: Full time, 35 hours a week

What you’ll be doing

• Leading on the administration for all events
• Working closely with the rest of the team towards ambitious recruitment and income targets
• Be the main contact with partnered event organisers
• Lead on co-ordinating staff, volunteers and suppliers for sporting events

What we’re looking for

• Strong Excel and organisational skills
• Meticulous attention to detail and a proactive mindset
• Team player who stays calm under pressure
• Strong collaboration skills (internal and external stakeholders)
• Clear communicator with a customer-service focus 

Why work at Tommy’s?

We are an ambitious, values-led charity with high employee satisfaction and retention (as shown in our annual People Poll). We champion equity, diversity and inclusion and actively listen to staff feedback to keep improving how we work together.

A snapshot of our benefits

• Hybrid working with flexibility inside core hours and an annual home-working allowance
• Generous leave starting at 25 days plus bank holidays (rising with service), with the option to buy extra days
• Enhanced family leave – 26 weeks full maternity pay and 4 weeks full paternity pay
• Wellbeing support through a 24/7 Employee Assistance Programme
• Pension scheme with 4 % employer contribution via salary exchange
• Ongoing learning and development through structured training and twice-yearly reviews 

Apply now by submitting your CV and short covering letter (not more than one side of A4) and be part of a team that’s changing lives every day.

For more information, see Job Pack.

Commercial Financial Accountant

Are you an experienced financial professional? Pilgrims' Friend Society is expanding, and we need a Commercial Financial Accountant to work across the organisation with a Commercial mindset while aiming to achieve charitable impact. Reporting to the Financial Controller, the Commercial Financial Accountant will be responsible for managing and completing relevant projects.

Our focus is providing a loving and caring environment for our “family members” (our residents) and maintaining the Christian ethos that is important to many of them.

The group operates on 20 sites with over 700 staff and an annual income of c.£20m.

Responsibilities:

• Growth and renewal plans
• Organisation Governance which will involve Company and Charity governance including projects that simplify the group structure
• Pilgrims' Friend Society Loans – covenant reporting and management
• System improvement projects
• Assist Director of Finance with banking relationships, including defining and implementing investment and reserves policies 
• Responsibility for internal audit and controls within the Finance team 
• Maintain a good working relationship with relevant Care Home and Housing Scheme Managers.
• Carry out any other duties reasonably required to ensure the smooth operation of the Society’s business. 

For more details please take a look at the Job Description

About you:

• Minimum of 5 years experience working in a finance team;
• Finance qualification (ACA/CIMA/ACCA, etc) 
• Advanced Excel skills
• Charity accounting and governance knowledge (Charity SORP, etc) (beneficial but not essential) 
• Experience with Sage 200 (desirable but not essential);
• Strong verbal and written communication skills.
• Able to work in a cohesive team.
• Ability to work flexibly and to take initiative
• *Applicants must be evangelical Christians (This role has an Occupational Requirement to be filled by a Christian under the provisions of the Equality Act (2010).).

Hours:

Full time contract, working 35 hours a week Monday to Friday.

Hybrid working 2 days in the office 3 days at home

Benefits:

• Hybrid working
• Flexible working hours
• 5 Weeks' paid holiday per year, as well as bank and public holidays
• Life assurance scheme
• Medicash
• Perkbox – including an Employee assistance programme.
• Longstanding service rewards
• Birthday rewards
• Social events
• Pension scheme