As our Membership Administrator, you will play a crucial role in supporting our members by maintaining member records, processing information and sending communications. Our members will find you a delight to work with. You will be a database whizz and be able to produce meaningful reports and insights from our data. You will prioritise effectively and thrive in a busy role. We are also updating our systems, so experience of working to improve an existing database system would be welcome. You will have experience of running and improving membership or subscription-based processes. Our Membership Administrator will process member subscriptions, issue customer invoices, arrange to pay suppliers, reconcile the bank account, and liaise with our accountants and auditors, so basic bookkeeping or experience of financial processes is desirable.

We are a small team, so we all help to keep the office running smoothly.

If you have experience of using databases/CRM systems, running membership processes, and delivering great customer service, join us to help put our ambitious plans to support and grow our membership into practice. Send us your CV and a short cover letter - please ensure you have read the person specification. We will look at applications as we receive them. If we think you could be right for the role, we will ask you to come in to meet us.

No agencies, please.

The Institute of Alcohol Studies is an independent institute bringing together evidence, policy and practice from home and abroad to promote an informed debate on alcohol’s impact on society. We are looking to recruit an experienced Administrative Assistant to support our team so that we can continue to work effectively and meet our charitable objectives. This is an exciting opportunity to work in a well-respected institute, meet a range of different people and learn about how charities campaign for change.

Contract: fixed term, part-time 15-20 hours per week (negotiable)

Reports to: Chief Executive

Salary: £24,000 pro rata + defined contribution pension

Holiday Entitlement: 25 days pro rata

Job Purpose

The purpose of this role is to ensure the smooth running of the IAS office by providing administrative support and helping to arrange events. We are looking for an enthusiastic self-starter with experience of working in an office environment and strong verbal and written communication skills.

The core duties for the post holder will include: 

• Responding to external queries and requests for information
• Arranging meetings and events
• Liaising with suppliers and service providers
• Arranging staff training courses, conference attendance and booking travel and accommodation
• Managing internal communications and producing an in-house newsletter
• Providing administrative support to the IAS team
• Providing support to the Chief Executive with HR procedures

Person Specification

The post-holder must be a proactive, self-motivated and disciplined worker, able to balance priorities effectively. The essential requirements for this role are:

• Outstanding communications and interpersonal skills with the ability to develop and build positive working relationships with colleagues and stakeholders 
• Excellent organisational skills with a proven ability to prioritise and manage own workload when juggling numerous projects 
• Highly self-motivated, creative and determined with the ability to take initiative and problem solve effectively
• Proficient in MS Office packages (Word, Excel, PowerPoint) and confident using email and internet for work purposes

Experience of working in the charity sector is desirable, but not essential.

How to apply

Please send a CV with a covering letter outlining your suitability for this role. 

Deadline for applications is 5pm Friday 13th March 2020. Interviews will take place on Wednesday 25th March 2020. Please confirm your availability to attend an interview on this date in your cover letter.

Are you interested in working for a Charitable Foundation that makes a difference?

Do you want to work for an organisation that positively promotes young people and celebrates their achievements?

Do you have excellent administration skills, a highly organised approach to your work, and enjoy communicating with a wide variety of people?

If so, we’d love you to join our dynamic Grants Team as our Grants Administration Assistant!

About us

The Jack Petchey Foundation is a young progressive grant-making Trust based in Canary Wharf in East London. It has grown rapidly since its formation in 1999 and has invested over £124 million in youth organisations.

About the role 

We’re looking for an enthusiastic person to join our dynamic Grants Team and help deliver our grant programmes. The primary focus of the role will be to support the Senior Grants Administrator with the day-to-day administration of the various grants programmes, but in particular the Achievement Award scheme.

This is an exciting time to join the Foundation, as we celebrate our 21st birthday this year and are in the second year of an exciting three-year strategy which seeks to ensure that even more young people across London and Essex are recognised for their achievements and supported to be the best that they can be. 

About the person

You will be a team player who can demonstrate strong communication skills, initiative and the ability to be flexible, as you will be working in a fast-paced, varied and diverse office.

How to apply

To apply, please complete the application form and return it via email along with a completed Diversity Monitoring Form to Rachel Hives.

CVs will not be accepted.

Closing date: 9.00am on Tuesday 10th March 2020.

Interview date: Thursday 19th March 2020.

Fixed term contract for 6 months with possibility of extension

Expected Travel per annum – 20 days

Role Context

The European Interagency Security Forum (EISF) is an independent platform for security focal points from European humanitarian agencies operating overseas. EISF emerged in 2006 as an independent NGO network, facilitating collaboration and information exchange on humanitarian security-risk management at the strategic, systematic and policy level. Over the past 10 years, the Forum has established itself as a global reference point and centre of excellence for applied practice, collective knowledge and current challenges in humanitarian security-risk management.

Recognising that NGOs need to develop expertise in security-risk management in order to deliver aid effectively in unpredictable operating environments, EISF’s vision is to continue to grow as a global hub for humanitarian security risk management for NGOs and other stakeholders that impact on security risk management in the humanitarian space.

The primary objective of EISF is to have a positive impact on NGO humanitarian security risk management in order to achieve sustainable access for populations in need. As an independent network of security focal points who represent European-based humanitarian NGOs operating internationally EISF is committed to improving the safety and security of operations and staff, strengthening humanitarian security risk management to allow greater access to and impact for crisis-affected populations 

EISF acts as a resource for the humanitarian sector and other stakeholders, including donors, academics and the private sector to improve good practice and build capacity on humanitarian security risk management.

As an NGO led forum, the EISF hub reflect the needs of our members and the broader humanitarian SRM network.

EISF works directly with 100 + humanitarian agencies (members). The EISF Secretariat and Steering Group also engage and collaborate with a wide range of actors, including institutional donors, researchers, UN agencies, academic institutes, think tanks, consultants and NGO platforms, in order to promote and enhance security risk management in humanitarian assistance. EISF achieves its goals in part by maximising available resources and cooperating closely with this wide range of actors.

EISF is supported by its membership and is funded by the Swiss, US and UK governments. The Forum is not a registered organisation, but an independently-run entity, currently hosted by Christian Aid.

For more information please visit www.eisf.eu.

PART TIME Admin Assistant

6 Hours per week

Temporary, 6 Months

Hoxton

My Client; a national charity, is now looking for an Admin Assistant to work 6 hours per week; this is flexible and can be spread over 2 days, or more.

The ideal candidate will be someone with excellent administrative and organisational skills, who is experienced at working in a busy office environment, has a keen eye for detail, is a team player, quick to learn and able to show initiative.

Key Responsibilities will include:

• Acting as a first point of contact: dealing with correspondence and phone calls
• managing diaries and organising meetings and appointments
• organising events, meetings and conferences
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• Proof reading documentation

Please apply today for consideration - I am shortlisting candidates on the 25^th February

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown Ltd is acting as an Employment Business in relation to this vacancy.

We have a fantastic opportunity for a Development Administration Assistant to join ClientEarth at an exciting time of high growth for the organisation. The Development Administration Assistant will support the work of the Development team, both in the UK and in the US. They will be an integral member of the team and will assist the department with data management and gift administration; provide administrative support to colleagues; carry out team and project management; and assist with donor communications, funding applications and reporting as required.

The Development Administration Assistant will report to the Database Manager but work closely with all members of the Development team, especially senior team members. The post holder will have key relationships across the Development team including colleagues in the US, and more widely across ClientEarth’s programmes and functions including finance and communications.

Role requirements

The successful candidate will have experience of providing administrative support to large teams preferably within the not-for-profit sector, as well as a high aptitude for working with data, having worked with a CRM database before. They will be highly organised and able to prioritise and manage multiple tasks and priorities within a fast-paced working environment.

Further Information

ClientEarth is an equal opportunities employer and welcomes applications from all sections of the community.

Please note that ClientEarth will only be able to employ those who have the legal right to work in the country where this post is based.

About E3G

E3G is amongst the world’s leading independent climate and energy thinks tanks. Our aim is to accelerate the global transition to a low carbon economy. We are experts in diplomacy, policy and the politics climate and energy and have offices in London, Brussels, Berlin and Washington where we employ around 60 staff and deploy a network of 15 associates. Remuneration will be £20-25k depending on experience.

Role Purpose

We are looking for an Accounts and Admin Assistant to join us for 12 months to cover maternity leave in our London-based team. Office hours are Monday - Friday 09.00 - 17.00.

Key Working Relationships

• Reports to the Group Finance Manager.
• Works closely with Grants Manager.
• Our Country Managers and programme teams.

Scope of the Role

This role is a mixture of accounts and admin - specialising in Quickbooks within the finance team, which supports the Group activities in UK, Belgium, Germany and US.

• Processing purchase invoices
• Matching, batching and coding invoices
• Reconciling supplier statements
• Bank and cash reconciliations (multi office and multi-currency)
• Liaising with suppliers re discrepancy's and resolving issues
• Monitoring staff timesheet and absence recording

• Processing month-end/year-end accruals, prepayments, payroll journals, timesheets, staff expenses, Cash Advances etc
• Liaising with Grants Manager and other managers to ensure correct coding of above transactions
   

Skills and Experience

• Previous experience within a Purchase Ledger / Accounts role is essential
• Experience with Quickbooks is highly advantageous as well as timesheet and absence recording systems

• Good excel skills up to basic formulas (SumIf, Vlookup etc)
• Fluency in English with French or German skills advantageous
  Strong communication skills and a team player attitude is required
• AAT qualification advantageous
• Good teamworking and communication skills essential

Cara Syria Programme in Region

‘Investing in Syria’s Intellectual Capital: Creating Pathways to the Future’

Post Cara Syria Programme Administrative Assistant (x2)

Purpose To provide administrative support to Syria Programme activities, including finances, events logistics, core database, data capture, electronic filing.

Experience Undergraduate degree OR equivalent experience with a minimum of 1-year using Excel for both data capture and financial bookkeeping purposes.

Start Date 24th March 2020

Duration 12-months (March 2020 to March 2021) with the possibility of an extension.

Salary £22,000 - £23,500 pro rata (depending on experience)

Reporting to Cara Middle-East Adviser

Application Deadline 13/3/2020

__________________________________________________________________________________

Organisation Background

The Council for At-Risk Academics is a UK-registered charity founded in 1933 under the leadership of William Beveridge[1], to rescue academics suffering persecution under the rise of Nazism and facilitate their continued work in safety. Sixteen Cara Fellows from the 1930s and 1940s became Nobel Laureates, and many more innovators in their fields, including, Nikolaus Pevsner, Lise Meitner and Karl Popper. A number of Cara’s founders and Council members also personally provided places and/or funds to help individual academics; and Cara, known in the 1930s as the AAC, later the SPSL, was closely involved in the successful effort in 1933 to bring to London the Warburg Institute art library, which had been prohibited by the Nazis, and six of its staff.

Cara has been a lifeline to academics at risk for over 80 years, as and when world events have placed them in the line of fire: Hungarian Uprising, Cold War, Apartheid South Africa, Iran, Latin American Juntas, Vietnam, Kosovo, DRC, Rwanda, Sudan, Zimbabwe etc. and, more recently Iraq, Yemen, Iran and Syria. Cara support is typically framed as temporary sanctuary offered at times of heightened risk.

Cara Objectives ‘To assist academics who have been, or are, or are at risk of being, subject to discrimination, persecution, suffering or violence on account of race, religion, nationality, membership of a particular social group, or political opinion, to relieve needs among them and their dependants and ensure that their specialist knowledge and abilities can continue to be used for the benefit of the public.’

‘To advance education by supporting academics and their educational institutions in countries where their continuing work is at risk or compromised, to ensure that such academics and institutions can continue to fulfil their critical role as educators for the public benefit.’

Cara Syria Programme in Region

Launched in October 2016, the Cara Syria Programme in Region is now in its third year (Phase 3), working predominantly with Syrian academics in exile in Turkey where the greatest number have sought refuge. Cara has over 400 Syrian academics registered on the Syria Programme database, of which over 100 who are actively engaged in one of more of the Syria Programme strands (activities).

Syria Programme Aim ‘To nurture and enable future opportunities for Syrian academics by facilitating professional connection and collaboration and continued academic development and contribution whilst in exile, as a group that is vital to the future of Syria.’

Phase 3, a 12-month period, began on 1st April 2019 and combines six strands.

• Strand 1: English for Academic Purposes (EAP) a blended-learning activity combines weekly one-to-one online EAP sessions with monthly workshops in Istanbul. Following a pilot in Phase 2, weekly group face-to-face sessions will be introduced in 3 areas where clusters of participants exist.
• Strand 2: Academic Development (AD), another blended-learning activity, combining weekly online E-learn sessions with workshops in Istanbul. A more comprehensive online Foundation course is under development and will be piloted and launched in Phase 3 (2020), followed by the development of additional courses.
• Strand 3: Research Incubation Visits (RIVs) 3- to 8-week visits by Syrian participants to discipline-relevant UK university departments to allow networking, training and the development of a collaborative research project with host academics, as well as offering longer-term institutional affiliation and continued access to host university online resources post return to country of exile.
• Strand 4: Cara-Commissioned Research (CCR) facilitates research collaborations that offer action-learning opportunities. In Phase 1, a Cara-commissioned study, led by Cambridge University faculty working with 19 Syrian academics in exile, captured the state of HE across Syria both pre and post 2011.  In Phase 2, building on Phase 1, 24 Syrian academics in exile, under the guidance of an Institute of Development Studies (IDS) faculty member, has undertaken 5 thematic studies, looking at the role of HE in addressing societal challenges in Syria. In Phase 3, Strand 4 will continue to facilitate ongoing academic engagement through research located within a higher education framework. Research outputs aim to inform policymakers and planners amongst key responders to the Syria crisis.
• Strand 5: Syria Research Fellowship Scheme (SRFS) provides funding to support research on Syria or Syrian populations in exile, with grants of up to £3K (small grants) and up to £15K (larger grants).  This part of the programme draws on Cara’s partnership model, with successful project teams partnered with, usually, UK-based mentors (small grants) and principle investigators/PIs (larger grants). Implementation is led by the Syrian team members. Teams are encouraged where possible to include academic colleagues from the host country – ie. Turkey. The role of mentors and PIs is to ensure that the research aligns with international standards and good practice in research and will deliver rigorous quality and, ideally, publishable outputs.
• Strand 6: Arts & Humanities (A&H) Pilot combines existing Syria Programme activities albeit dedicated to Syrian colleagues in exile whose disciplines sit within the Arts & Humanities.  Strand 6 imposes not particular research focus on teams funded through this strand.

Online elements of the Programme are supported by a dedicated online Portal and allied Moodle site.

The Programme relies extensively on voluntary support for all of its strands, with over 200 discipline and EAP experts committed to supporting the programme, delivering weekly online one-to-one EAP sessions, the weekly online e-Learn Soiree series, supporting research and facilitating workshops.

Governance The development and implementation of strands 1 and 2 are overseen by their respective Steering Groups comprising experts from Bradford, Cardiff, Edinburgh, Kent, Leeds, Middlesex, Queen Mary’s, Reading, Sheffield, USW universities, again all working on a voluntary basis. The overall Programme is overseen by the Cara Syria Programme Steering Committee comprising the Cara Chair, Honorary Secretary, Executive Director, and a Cara Trustee and board member.

Syria Programme Staffing The Cara Regional Syria Programme is currently recruiting two possible candidates to this new post, to work alongside the two Syria Programme Officers, overseen by Kate Robertson, Cara Middle-East Adviser, who leads the overall Programme. The successful candidate(s) will be contracted as Cara members of staff.

Person Specification and Responsibilities

1.  Qualification or Experience

•   Undergraduate degree or equivalent experience in the workplace.

•   Experience of administration for a project of a similar scale (1 year minimum)

I. Essential

• Fluent English – spoken and written.
• Experience of Microsoft Excel for book-keeping, data capture and analysis purposes.
• Excellent/proven time-management and organisational skills.
• Excellent attention to detail.
• Confident, sensitive communication skills.
• Excellent/proven writing skills.
• Good team player.
• Ability to work independently to deadlines.
• Understanding of issues of confidentiality.
• Dynamic and flexible work manner.
• Ability to accept and use feedback.

II. Desirable

• Arabic and/or Turkish language skills.

2.  Primary Responsibilities To support the Syria Programme team in the administration of day-to-day activities, including communication, record-keeping and filing, data capture, scheduling, meetings and event-related logistics such a room and flights bookings, etc. under their guidance.

3.  Undertakings

The Administrative Assistant will receive a contract, appropriate support and relevant training and supervision, a salary of between £22,000 to £23,500 pro rata based on experience, and a pension contribution of 8% of salary following completion of the probationary period.

They in turn will be expected to adhere to Cara’s policies and practices on confidentiality, equal opportunities and health and safety, and to wear appropriate dress.  

Working hours will be 9am to 5pm unless otherwise agreed in writing.

Annual leave is 25 days a year pro rata, plus public holidays.

4.  Time Commitment The post will be for 12 months, 5 days a week, to start on 24th March 2020 or as soon as agreed. The incumbent will be subject to a 2-month probationary period.

5.  Application Please send your CV and a covering letter outlining your suitability for the post by making reference to the ‘Person Specification and Responsibilities’.

NB. Submissions without a covering letter will not be considered.

Please include contact details for 3 suitable referees, ideally individuals for whom you have previously worked. These will only be taken up with your prior permission.  Please include ‘Administrative Assistant’ in the subject line of your electronic submission.

Application Deadline Friday 13th March 2020

[1] Lord William Beveridge was Director of the London School of Economics and Political Science from 1919 to 1937

Job Title: Trading Administration Assistant

Location: Vauxhall, London
Salary: £15,570 to £17,300 Plus London Living Allowance £3,500 (Pro Rata'd to 15-18 hours per week)

Hours: 15- 18 Hours per week (Monday - Wednesday)

Closing Date: 13th March 2020

Interview Dates: TBC

Do you have an interest in Retail Buying and Merchandising? We are a small team, that's passionate about what we do and we're looking for someone to join us on our journey.

You will be responsible for sourcing, buying and selling retail goods on the Marie Curie Online Shop; and in their stores. Duties will consist of a range of administrative tasks to support the Trading Manager and Buyer, ensuring product is booked, arrives and goes live for sale in a timely manner. If you have good administrative and organisational skills and a keen eye for detail then we'd love to hear from you!

Every day of your life matters - from the first to the last. When you work for Marie Curie, you understand that better than ever. We're a passionate, committed and diverse team of more than 4,400 staff and 12,000 volunteers, here for people living with any terminal illness, and their families. We offer expert care, guidance and support, to help them get the most from the time they have left. Everyone knows our daffodil, but it's our warmth, creativity and care that touch lives. Here, we take the time to really get to know the people we care for and those who love them. And we do whatever it takes to give them the final days and hours they deserve.

This role may close early if a sufficient number of applications are received.

We are seeking a giving administrator to work with the giving lead to implement the team’s fundraising strategy, focusing on major donor, events, appeals, trusts and legacy fundraising.

Tasks will include handling correspondence with existing and potential key funders, maintaining the major donors and trusts records and assisting the giving lead with planning, managing and delivering legacy and other ad hoc fundraising events. In addition the role will include the design and management of the production and distribution of compelling direct mail appeals to members.

The giving administrator will play a key part in enabling the Evangelical Alliance to fulfil its vision – to make Jesus known by uniting the church in mission and voice.

The successful candidate will have:

• Excellent communication skills, both written and verbal

• Exceptional organisational and relational skills

• Previous experience of fundraising, project management or administration

• The ability to use initiative and take responsibility for tasks

• Positive team-working attitude

This post is subject to an Occupational Requirement that the post holder is a committed evangelical Christian under Part 1 of Schedule 9 to the Equality Act 2010.
 

Full time 37.5 per week (Mon – Fri)
Lambeth

Closing Date: Midnight 11th March 2020
Interviews:  TBC

We are looking for an enthusiastic Reception Administrator to join the team at Robertson Street, our hostel in Wandsworth. This is a fantastic opportunity for someone who is highly organised and interested in managing the reception of a hostel.

At Thames Reach we are committed to helping homeless and vulnerable people to live in decent homes, build supportive relationships and lead fulfilling lives. Our vision is to end street homelessness and our aim is to deliver high quality, effective services to vulnerable people.

As Reception Administrator, the focus of your work will be to welcome clients, staff and visitors to the building and to deal with enquiries and requests in an efficient and professional way. You’ll set up systems to manage the post, take messages, book appointments for clients and ensure the reception is a safe and healthy working environment.

A key part of the role will be talking to clients in the reception area.

You’ll be:

• organised and efficient in your work
• excellent at communicating
• competent at using a computer and a range of software packages
• committed to developing your knowledge and skills
• responsive and flexible to the needs of the team and the clients

For more information and to apply please visit our website.

WPF Therapy began life in 1969 as the Westminster Pastoral Foundation at the Methodist Central Hall, Westminster. Guided by the vision of ‘Caring in the heart of the nation’ we have grown to become a significant national provider of psychodynamic counselling, therapy and training. In our 50th year our vision is to provide a safe space that empowers individuals to manage their own lives and flourish. We aim to do this through Community, Learning, Openness, Expertise, Professionalism and Compassion. 

Bereavement Support Team Administrator (part-time)
Base: Queen’s Park, West London
Hours: 15 hours per week 
Salary: £21,000 pro rata per annum (including London weighting)

Child Bereavement UK supports families and educates professionals when a baby or child of any age dies or is dying or when a child is facing bereavement. Every year we train around 10,000 professionals, helping them to better understand and meet the needs of grieving families.

In the UK, when a baby or child dies or a child is bereaved, many of those affected are unable to access good quality support which meets their individual needs. Child Bereavement UK believes all families should have the support they need to rebuild their lives when a child grieves or when a child dies. Our aim is to make sure they do.

Child Bereavement UK is looking to recruit a part-time administrator to provide administrative support for the Bereavement Services Team in West London. The post holder will be required to handle a wide range of administrative support related tasks and maintain efficient administrative systems to support both family support and local training delivery.

To Apply and For More Information:

If you wish to apply please read the Job Description/Person Specification attached in additional documents before pressing the Apply button and submitting a CV and Cover letter detailing how your experience fits the role​. 

No agencies please.

This is a new role to support World Child Cancer as it continues to grow. The successful applicant will manage the day-to-day running of the office as well as providing support across all functions of the charity – fundraising, programmes, finance and HR.

This would suit someone who is keen to learn and who is interested in being at the heart of an organisation. It will require the post-holder to be agile and proactive and able to work well with multiple colleagues at the same time.

In return, the charity offers a stimulating environment in which the post-holder will gain valuable experience of working across all areas of an international development charity.