Administrator And Communications Volunteer Roles in Sheffield, South Yorkshire
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This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Role: Charity Administrator / Manager / Trustee
Location: Remote
Job Type: Part-time
About Us:
The Spiritual Arts Foundation is a unique UK arts organisation dedicated to promoting the spiritual exploration of artistic expression. We believe in the transformative power of spirituality and the arts to inspire individuals and communities. Our organisation has over 90 professional creative members, including artists, authors, composers, singer-songwriters, filmmakers, and producers, 1200+ members within our ‘Spiritual Creatives’ Meetup group and a rapidly expanding volunteer management team of more than 40 writers, marketers, art historians, social media and digital marketing experts.
Position Overview:
The Spiritual Arts Foundation is seeking a highly experienced and knowledgeable Charity Administrator / Manager to join our team. The ideal candidate will have an understanding of charity law and regulations in the UK, along with extensive practical experience in setting up charities, Community Interest Companies (CICs), and Companies Limited by Guarantee (CLGs). In addition to possessing exceptional organizational and project management skills, the candidate should also have a genuine interest in spiritual subjects and a passion for making a difference in the world.
Responsibilities:
You will be required to:
- Provide expert guidance and support in the setup and registration of charities, CICs, and CLGs, ensuring compliance with relevant UK legislation and regulatory requirements.
- Consult with our legal team on the preparation of legal documentation, including governing documents, constitutions, and articles of association.
- Assist in the establishment of appropriate governance structures, and work with our HR team regarding the recruitment and training of trustees and board members.
- Assist our management and accounting teams to choose optimal bank accounts and obtain the necessary financial services for new charitable entities.
- Consult with our fundraising team to help implement our strategies for fundraising, donor engagement, and income generation.
- Offer strategic advice on staffing requirements, recruitment processes, and employment contracts.
- Help us to identify potential risks and opportunities associated with charity setup and operation.
- Keep abreast of changes in charity law, regulations, and best practices, and ensure that organizational policies and procedures remain up to date.
- Collaborate effectively with internal teams, external stakeholders, and regulatory bodies to achieve organizational objectives.
Preferred Qualifications:
- Proven experience in setting up charities, CICs, or CLGs in the UK, including a comprehensive understanding of the legal and regulatory framework.
- Knowledge of charity law, tax regulations, governance principles, and financial management practices.
- Effective communication skills, both written and verbal, with the ability to convey complex information in a clear and concise manner.
- Demonstrated ability to work collaboratively in a multidisciplinary team environment, fostering a culture of trust and respect.
- Genuine interest in spiritual subjects and a commitment to promoting values of compassion, empathy, and social responsibility.
- Flexibility to adapt to changing priorities and requirements, with a proactive and solutions-oriented approach to problem-solving.
Why work with us?
- Highly cooperative & flexible team structure, filled with inspiring creatives and spiritual scholars.
- Self-promotion opportunities through the Spiritual Arts Foundations networking channels for artists and creatives.
- Gain personal fulfilment by contributing to spiritual growth and cultural enrichment as you support our mission.
- Enhance skills valuable in personal and professional life through hands-on involvement in spiritual arts initiatives.
- Build a network of like-minded individuals, fostering friendships, collaborations, and potential career opportunities in the arts and spirituality.
- Enjoy complimentary access to spiritual events, workshops, and experiences, deepening your knowledge and appreciation of the arts.
This position offers an exciting opportunity to play a pivotal role in the successful growth of The Spiritual Arts Foundation.
Please can you ensure that you answer our two additional questions, especially the question relating to your spiritual interests. Spirituality is a fundamental aspect of our community, and candidates must have at least some interest in the subject to be considered for the role.
The Spiritual Arts Foundation is a unique UK arts organisation dedicated to promoting the spiritual exploration of artistic expression.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The administrative assistant will be assisting in general administrative support. They will have a close dialogue with key stakeholders, funders and donors to create relationships to help the organisation move forward.
The requirements for the job is basic office and communicating skills.
The administrative assistant should be keen on learning and developing new skills within the Organisation.
There will be opportunities to develop skills within several different units of the organisation such as; Marketing, Funding, Finance, HR and Legal.
The position will give the volunteer the opportunity to get insight into these different units, and the choice to develop oneself within the one (or several) that becomes of most interest, while at the same time getting versatile, transferable skills that can be applied throughout the organisation.
Main Tasks:
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Contact and communicate with stakeholders - explaining the organisational aims of the organisation and creating relationships and collaboration with other organisations.
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Assisting other volunteers in positions such as Marketing, Funding, Finance, HR and Legal.
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Administrative duties.
Required Skills:
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Microsoft word (Excel, Word, PowerPoint)
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Communication skills
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Team-working skills
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Delivers work of quality in a timely manner
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Self-driven
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Obtains a professional attitude
Training and Support Available:
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Office (Excel, Word, PowerPoint)
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Development within desired department
The volunteering program with QMC School requires a minimum of 16 weeks of commitment. We are looking for someone who can offer 12 hours a week, Monday - Friday.
Please note that this is a volunteering role
Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Role Description:
The HR Admin Assistant will be assisting in responding to volunteer applications, updating volunteer policies and documentation, induction of new volunteers and organising interviews. The volunteer should have organisational and communication skills, but further guidance will be given by other volunteers if needed. The HR assistant will be working closely with the Admin Assistants. The volunteer will have further possibilities to develop their skill sets through tasks given. This will further help you to develop your professional development programme (PDP).
Main Tasks:
- Updating volunteer policies and documentation
- Assisting in recruitment
- Assisting in interviewing new volunteers
- Assisting in induction of new volunteers
Required Skills:
- Written and verbal communication skills
- Office based skills(Word, Excel, PowerPoint)
- Team Working skills
- Being structured and organised
- Working in adherence with the organisation's key objectives and business plan.
- Has the ability to create relationships with and show respect to different types of people.
- Professionalism & Confidentiality
Training and Support Available:
- Office (Excel, Word, PowerPoint)
- Assistance will be given in writing documentation and policies.
- Recruitment
- Interviewing
- Inductions
The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.
Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Harrow Food Bank is part of the Trussell Trust - a network of over 1300 food bank centres in the UK. Between April 2022 and March 2023, food banks provided almost 3 million food supplies to people in crisis.
Harrow Food Bank requires two Trustees to support the Chair and current members who can support the existing Trustees:
Administrator / Secretary: to lead on all the administrative duties of the food bank and Trustee Board, ensure all meetings are conducted within the legal requirements and a record of all meetings maintained. Key roles & responsibilities:
1. Arrange and communicate dates for all Trustee Meetings, circulating papers in advance
2. Follow up on the agreed actions from meetings and keep an accurate ‘action log’
3. Ensure all stakeholders are informed of the AGM and that the AGM report is submitted to all relevant bodies
Treasurer: to lead on the financial affairs of the foodbank and to ensure that they are conducted within the required legal accounting and good practice conventions. Key roles & responsibilities:
1. Ensure that the Food Bank has proper systems for budgeting, financial controls, insurance and reporting
2. Produce and present regular finance reports for the Trustees Board Meetings
3. Maintain accurate financial records as report in a timely manner to all relevant bodies
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Do you have a passion for organising social groups and meeting new people? Want a flexible voluntary role that allows you to make a difference to peoples’ lives? Then read on!
NWR is a membership organisation for women that has been bringing women together for over 60 years. We have over 300 groups across the country who meet for informal chats and discussions. Women of all ages are welcome to join.
What will you do?
Following the success of the new groups in Hertfordshire, we are recruiting volunteers across the country to set up new NWR groups in their area. These NWR groups will meet monthly in a local pub or bar with a set theme – this theme acts as an icebreaker and ensures that no two meetings feel the same! Themes could cover a wide range of topics and are designed to be light-hearted and an opener for conversations that could lead anywhere (and usually do!).
We hear from many members about how much joy NWR membership has brought to their lives; the friendships forged, companionship and wide-ranging conversations held. We want to reach more women to give them this opportunity.
Your role would be to run the group: promote it, schedule and run the meetings and respond to enquiries.
Who are we looking for?
We are looking for volunteers who enjoy meeting and talking to new people, are familiar with using social media and have excellent administration and IT skills. In a nutshell, we’re looking for a “people person” who is comfortable with a spreadsheet and social media!
What will we provide?
We will provide training and support from staff who have experience of setting up and running a group as well as templates and promotional material for you to use. You would also be part of a friendly network of other volunteers.
The amount of time spent on the role will vary from week to week. It is estimated that the role will require 5-10 hours a month, which includes time spent at your meetings.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are seeking Social Media Volunteers to assist our Social Media Marketing Team in creating and distributing engaging content on Hidayah’s social media platforms. Social media is integral to connecting with the Hidayah community, growing our organisational reach and promoting events such as our Queer Book Club, in-house research and educational resources for Ramadan.
We also use our social media platforms to post adverts for volunteers, promote Hidayah’s membership, respond to world news via solidarity statements and signpost LGBTQI+ Muslims to a range of national and international support.
You do not need to be LGBTQI+ or Muslim to be able to carry out this role. However, it is important to have a broad knowledge and understanding of these areas to be able to genuinely engage with the specific audience that follows Hidayah’s social media platforms.
What are the key responsibilities of this role?
Our Social Media Volunteers have a range of responsibilities, including but not limited to:
- Creating and editing content to distribute across Hidayah’s social media platforms e.g. TikTok and Instagram
- Communicating with other volunteers and the Social Media Marketing Trustee on feedback, suggestions and issues
- Carrying out independent research to obtain quality content and sharing relevant information on Hidayah’s platforms
- Actively engage with people following us on social media
- Promoting events and projects as and when appropriate
- Administration; monitoring inboxes, responding to messages and comments, signposting to the relevant emails, archiving out of date posts
What do we expect from a Social Media Volunteer?
Skills:
- Competency in social media channels (Instagram, Twitter, Facebook, LinkedIn).
- Experience using and generating content for TikTok
- Filming competency desirable but not essential
- Knowledge of Hootsuite desirable but not essential
- Flexibility and adaptability to meet the evolving needs of the community
- Understand the importance of confidentiality and behave with professionalism
Personality:
- Strong commitment to advocating for the rights and well-being of LGBTQIA+ Muslim individuals
- A willingness to learn
- A self-starter who is proactive and inquisitive
- Good communication skills
- Ability to work well both independently and as part of a team
- Passion for Hidayah’s cause
- Reliable with good organisational skills
- A creative and inquisitive thinker
All volunteers are expected to join Hidayah’s Membership and Hidayah Discord server, read all Hidayah policies read, understand and agree with the constitution of Hidayah (available on our website).
Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.
How much commitment is required?
The hours are flexible around your schedule, but typically we envisage this role taking up to 4 hours a week. Monthly catch ups are organised with the Social Media Marketing Trustee to assess workload and availability.
What benefits do I get from this role?
Volunteering with Hidayah brings a range of a benefits such as:
- Contributing to Hidayah’s cause, making a different to LGBTQI+ Muslims
- Supporting vulnerable communities
- Connecting with like-minded, passionate people
- Experience working in community events
- Development of professional networking skills
- A warm and approachable Board member to support you throughout your volunteering journey
- A reference for your CV
Our mission is to provide support and welfare for LGBTQI+ Muslims
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Been There is looking for an enthusiastic and experienced individual to join a small, supportive and dynamic team as a Trustee and Secretary of the board.
What will you be doing?
Main Responsibilities:
● To liaise with the chair and chief executive to plan, arrange and produce agendas and supporting papers for trustee meetings and for drafting the subsequent minutes
● To act as charity secretary and ensure that charity law, and regulatory requirements of reporting and public accountability are complied with
● Ensure that all meetings comply with the requirements of the governing document
● Arranging and administrating trustee meetings and any sub-committees in line with legal, and other regulatory requirements, and in accordance with the governing document
● Advise and guide the board on any legal and regulatory implications of the charity’s strategic plan
● Acting as the custodian of the governing document, in liaison with the trustees, reviewing its appropriateness and monitoring that the charity’s activities reflect the objects set out in the governing document. Also, to act as the holder of statutory registers and books, and other legal and important documents such as insurance policies
● Supporting the trustees in fulfilling their duties and responsibilities, organising trustee induction and ongoing training
● Ensuring that trustee decisions are implemented in accordance with the charity’s governing document or other internal operational procedures
● Ensuring the charity’s stationery, including electronic communications (emails, websites etc), orders, invoices, cheques and other relevant documents include all the details required under company law and, if applicable, charity law and/or VAT law
● Plan and prepare the committee meetings and AGM with others as appropriate (planning dates, booking rooms, sending out minutes and other papers
● Minute committee meetings or ensure another minute taker is available
● Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions
What are we looking for?
Person Specification:
Individuals are sought who have a strong empathy with any body image issues and related mental health concerns. Experience, skills and expertise in charity law, an interest in the well-being of people combined with an in-depth understanding of our work and ambitions are particularly sought.
Knowledge, skills and understanding:
- Record keeping, information retrieval and dissemination of Management Committee data/documentation to the trustees and relevant parties
- Writing agendas and concise minutes
- Knowledge of Charity law and the voluntary sector
- Commitment to the organisation and a willingness to devote the necessary time and effort
- Preparedness to make recommendations to the board and a willingness to speak their mind with diplomacy
- An understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship
- An ability to work effectively as a member of a team
- Excellent communication and interpersonal skills
- Commitment to promoting equality and diversity.
- Ability to organize time and work to deadlines.
See attachment for further details.
If this position isn't right for you then please take a look at our profile as we have a number of positions we are recruiting for :)
We are an app-based charity that connects people over 18 with a vetted and trained Mentor (who has also 'been there') to help with body image issues.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Ignite Young Minds Globally: Volunteer as an At-Home Educator with IHF!
Make a lasting impact on children's lives, no matter your experience!
The International Humanity Foundation (IHF) is seeking passionate teachers, administrators, and aspiring educators to join our At-Home Education team. You'll connect with isolated children around the world through online mentoring and teaching opportunities.
What you'll do:
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Mentor youth and teens: Provide guidance, support, and encouragement to young people from diverse backgrounds.
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Teach engaging classes: Develop and deliver online lessons aligned with our curriculum (training provided!).
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Contribute to curriculum development: Share your expertise and help us create impactful learning materials.
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Connect with a global community: Collaborate with passionate volunteers from all over the world.
Who we're looking for:
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Educators (of all experience levels!): Teachers, administrators, and education enthusiasts welcome!
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Passionate about children and their education: A desire to make a positive difference is key.
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Strong communication and interpersonal skills: Build meaningful relationships with your students.
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Flexible and committed: Contribute 1-2 hours per month or week on a long-term basis.
Benefits
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Make a real difference: Help children overcome challenges and reach their full potential.
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Develop valuable skills: Hone your teaching, mentoring, and online communication skills.
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Connect with a global community: Join a network of passionate volunteers from diverse backgrounds.
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Flexible and rewarding experience: Volunteer from the comfort of your own home on your own schedule.
Ready to answer the call?
Visit our website today
Together, let's empower future generations!
You will support the Digital Marketing & Communications Officer with marketing and admin tasks, helping promote Equality in Tourism’s work across our website, social media, newsletters and PR. Typical tasks might include sourcing and designing imagery, keyword research and uploading blog posts.
About us:
Equality in Tourism is a non-profit organisation, transforming the lives of women in tourism by
promoting gender equality across the industry. We envision a just and sustainable tourism
industry that empowers women and girls, promotes diversity and inclusion, and contributes to the
social, economic and environmental well-being of local communities. Our team and associates
are experts in the field of gender equality in tourism and we work together to create and inspire
meaningful change within the industry.
Person Specification
This role would suit a student or recent graduate in marketing and communications or tourism. It could also be a good opportunity for someone with a marketing background looking to gain experience in the non-profit sector or someone with relevant experience who has retired from paid work.
We’re looking for someone who has…
- A great understanding of digital marketing and social media, with relevant academic or work experience.
- Strong writing and proofreading skills.
- Good organisation and time management, able to manage deadlines and keep the team updated on progress.
- Committed to gender equality and has enthusiasm towards our goal of creating a fairer, more sustainable tourism industry.
It’s a bonus if you have…
- Graphic design experience, using tools like Canva or Adobe.
- Video editing skills.
- Knowledge of SEO.
- Experience with CMS, especially WordPress and HubSpot.
Why Volunteer With Equality in Tourism?
You’ll be joining a small team but one with a wealth of knowledge on gender, tourism and marketing that you can learn from. While most of your contact will be with the Digital Marketing Officer, you’ll also get to work and connect with our directors, trustees and fellow volunteers.
You’ll also have the opportunity to influence our campaigns and make a difference with your ideas. We’ll make sure you’re developing skills that enhance your CV and work portfolio.
The client requests no contact from agencies or media sales.
We want to increase the support we give the British Overseas Territories, so every young person no matter if they are in Birmingham or Bermuda has access to a great, safe Scout programme and our volunteers are supported.
This is a new team, supporting the Lead Volunteer for the British Overseas Territories, to help develop 5 of our British Overseas Territories (Bermuda, Gibraltar, Anguilla, British Virgin Islands and Cayman Islands) in line with UK Scouting.
We are looking for support with a few different areas:
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Programme – working with the UK Leads for Beavers, Cubs and Scouts, and colleagues across BSO and the regions, developing guidance and resources to support the delivery of safe, engaging, suitable programmes for the young people in our overseas territories
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Learning - ensuring compliance with learning modules, and building a virtual community of volunteers who can support and deliver training across the 5 countries, ensuring provision and completion of all learning for all adults
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Communications - building a campaign of internal communications across the British Overseas Territories to ensure consistent, engaging communications between the island and countries, as well as ensuring communications from UK HQ are shared across suitable platforms
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Volunteer Experience – supporting transformation across the British Overseas Territories and engaging the adult volunteers there with the volunteer experience changes.
We want to make sure you feel supported, empowered, and that you enjoy your time volunteering. You’ll be part of a friendly team of volunteers and staff members who will support you in your role. We will cover your expenses (all travel and out of pocket expenses associated with the role, according to the expenses policy) and support any other adjustments we can make to enable you to volunteer with us.
If you’re still reading, we would love to hear from you!
The client requests no contact from agencies or media sales.
The British Association for Parenteral and Enteral Nutrition (BAPEN) is recruiting for Non- executive Trustees to join the BAPEN Board of Trustees. Finance expertise would be of particular interest.
BAPEN is a Charitable Incorporated Organisation (CIO) that brings together the strengths of its Core Groups and committees to raise awareness and understanding of malnutrition in all settings and provides education, advice and resources to advance the nutritional care of patients and those at risk from malnutrition in the wider community.
The Charities Act 2011 defines charity trustees as the people responsible under the charity’s governing document for controlling the administration and management of the charity. They are known collectively as the trustee board.
Under charity law the trustees have the ultimate responsibility for managing the affairs of the charity and ensuring that it is well run and delivering the charitable aims and objectives for which it has been set up.
Non-executive Trustees work in partnership with the Board of Trustees, Council and Executive Committee to provide clear vision, mission and strategic direction for the charity to:
Contribute to the development of the charity’s future strategic goals, ensuring that the best interests of its membership as well as those who care for and are effected by malnutrition are always at the top of the agenda.
Ensure the highest levels of transparency, audit, governance and accountability in the activities of the charity.
Provide strategic leadership and direction to the charity through oversight of and contribution to key strategy documents as well as by setting strategic priorities.
Have an awareness and understanding of the national policy context and of local needs of those whom the charity serves.
Develop and review the charity’s internal controls to ensure that they identify the risks and opportunities to enable the charity to be sustainable and relevant for all of its stakeholders.
Work with other Trustees, Executive Officers and Council members in a supportive, helpful and constructive way to ensure the board is effective.
Ensure that effective arrangements are in place to provide assurance on risk management, governance and internal control whilst ensuring openness and transparency in decision making.
Ensure the charity establishes key objectives and control and management frameworks to deliver the agreed plans, identifies and assesses the risk of achieving them and regularly monitors performance to ensure appropriate corrective action can be taken.
Be familiar with the articles of association of the charity and awareness of its powers, duties and objectives.
Be familiar with and ensure compliance with the charity’s funding agreements.
Represent the charity in a positive manner with national, regional or local bodies or individuals in order to enhance the position of the charity.
Lead or participate in relevant board committees or task groups of the charity.
Contribute to the appointment and, if necessary, removal of the President as well as participation in the recruitment and selection of future non-executive trustees.
Work as part of a team, and to accept shared responsibility and accountability for the successful running of the charity.
Non-executive trustees are subject to charity legislation and are obliged to:
Act within your powers (for example in accordance with the constitution and associated charity documentation.
Promote the success of the charity.
Exercise independent judgment.
Exercise reasonable skill, care and diligence.
Avoid conflicts of interest.
Not to accept benefits from third parties and declare any interest in transactions.
Person Specification
Every trustee is expected to abide by the charity’s governance and display selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
Skills and experience
Essential:
Critical listening and the ability to ask effective questions
Strategic thinking
Excellent communication
Problem solving and analysis
Desirable: Some or all of the following:
Understanding of data
Finance and/or accounting knowledge
HR experience
Knowledge of the healthcare sector and the NHS
Leadership and management
Risk management
Legal/contracts expertise, particularly knowledge of charity law
Marketing and communications
Time commitment
The term of office will be 3 years with up to 2 term renewals. Trustees must be willing and able to contribute sufficient time to deliver the role effectively. There are up to 4 Trustee meetings per year, with additional quarterly council meetings that Trustees are encouraged to attend. These meetings will be a combination of virtual and face to face.
Often trustees may sit on a committee focused on an area where they have knowledge of, or are particularly interested in; for example, communications or education.
You will also be expected to undertake any training required to enable you to discharge your role effectively.
BAPEN* is a Charitable Association that raises awareness of malnutrition.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Would you like to coordinate the local SSAFA service in your area? Do you enjoy working as part of a team? You don’t need a military background, just good communication and I.T. skills. If so, this could be the role for you!
What is a Divisional Secretary?
The is a key role involving administration and coordinating people. As the first point of contact for the division you will play a key part in promoting SSAFA locally, matching clients to volunteer caseworkers and supporting volunteers to get the best outcomes for their clients.
Why do we need you?
We’ve been supporting the Armed Forces community since 1885. Our clients come from all backgrounds and age groups and may have served in WW2 or in a more recent conflict like the Falklands or Afghanistan.
There are SSAFA branches throughout the UK and overseas who support local volunteers to deliver services to veterans, serving personnel and their families. Some branches are divided into smaller divisions to ensure the best local service delivery. Each branch has a team of volunteer caseworkers, support volunteers, executive roles, and fundraisers.
We aim to provide financial, practical, and emotional support when it’s needed most. More people than ever before are coming to us for help, and you will be one of the people contacting new clients and getting them the support, they need.
When would you be needed and where would you be based?
This role is about coordination and administration. As part of your local branch, you might have access to an office, but many volunteers are based at home. The role would suit someone looking to offer a regular time commitment each week.
What would you be doing?
- Acting as the first point of contact for SSAFA in the local area
- Taking enquiries from potential clients and potential volunteers
- Matching new clients to available caseworkers
- Supporting caseworkers, particularly new volunteers
- Working with the local publicity officer to promote SSAFA locally.
- Providing reports to the local SSAFA branch and to SSAFA’s Central Office
- Maintaining accurate records on our on-line case management system
- Coordinating SSAFA Visitors and Helpers (if applicable)
- Organising local meetings to keep all volunteers up to date with the latest training and information.
- Being a positive ambassador for SSAFA remembering that anyone you meet could be a potential client, volunteer or fundraiser.
- Volunteering within the standards and values of SSAFA including observing our policies such as the Volunteering policy and data protection policy (these will be covered in your training and local induction.)
The remit of this role may change over the next 12-18 months depending on the outcome of a trial currently being undertaken.
What can you gain from this volunteering role?
- Experience of holding a key local role with oversight of all SSAFA activity in the local area
- Use your skills, knowledge, and life experience to benefit others.
- Support and friendship from your local SSAFA branch and the wider SSAFA community
- Experience, training, and skills that you can highlight on your CV and in job interviews.
- Better physical and mental health – studies show that volunteers live longer and experience lower levels of stress and depression!
What training and support would you receive?
- Role specific training to prepare you for your voluntary role – confidentiality and boundaries, personal safety, caseworker course, caseworker IT system training, volunteer management – case management and quality. The caseworker course takes 3 days and please allow a further day for the other training.
- Mandatory on-line training modules to complete at home, so you are up to date on how to keep clients, their families safe and personal information safe.
- Access to a range of e-learning courses
- Local induction
- Support from the branch secretary.
- Access to the Welfare Team and Volunteer Support Team based at our central office.
- Reimbursement of out-of-pocket expenses
- Volunteers will be covered by SSAFAs Public Liability Insurance whilst carrying out the role.
What are we looking for?
- Friendly and approachable people with some experience of coordinating people and admin
- Good written and spoken English.
- Ability to be respectful and non-judgemental with clients, their family, other agencies and SSAFA colleagues.
- Ability to send and receive emails – you will receive your own SSAFA email address.
- Ability to coordinate a team of people volunteering.
- Willingness to use our on-line case management system (this is covered in the training course)
- Ability to keep within boundaries of the role with regards to reporting any safety concerns etc
- Reliable attitude, contact clients and volunteers promptly, keep appointments etc.
- Ability to maintain confidentiality and keep information safely.
- Access to public transport or a car to travel to meetings, events etc.
We welcome volunteers of all backgrounds, abilities, races, sexual orientations, socio-economic backgrounds, and of all faiths and none. SSAFA are committed to making reasonable adjustments to support volunteers with disabilities, so they have access to the same opportunities and experiences as volunteers who do not.
Minimum Age: 18
Safer Recruitment: SSAFA undertakes a systematic approach and utmost care at every step of the process of volunteer recruitment, selection, and retention to ensure that those recruited are suitable and appropriate. Measures taken at points along this journey work together to make volunteering at SSAFA a positive and safe experience.
References Required: Yes. We will ask for two character references, this can be a former employer or someone that know you well (other than a relative)
Is a criminal record check required? No*
*Where volunteers are both divisional secretaries and caseworkers a disclosure check will be required.
The client requests no contact from agencies or media sales.
• Remuneration: This is an unpaid and voluntary role.
• Working arrangements: work-from-home
• Hours: 20 hours per week
• Application process: Interested candidates should submit their CV and a one-page cover letter detailing their relevant experience and how they would contribute to the shared role. Only shortlisted candidates will be contacted for an interview.
About Exam Star Learner
Exam Star Learner is an educational charity. We are on a mission to address the lack of access to personalised learning support for underprivileged youth. We aim to deliver personalised and affordable tutorials in Maths, English, Science, and French to underachieving and disadvantaged children and young people. We are dedicated to narrowing the attainment gap, boosting confidence, and raising aspirations of 5-18year-olds. We believe that no child should be left behind in the Southwark community due to financial constraints.
Education is unfair
A growing number of parents and guardians are paying for children as young as four to receive additional tuition. Research show that unlike their well-off peers, many children from lower income families are unable to afford the cost of private tuition which averages £25 per hour in London. This exacerbates education inequalities and contributes to widening the attainment gap.
Exam Star Learner Levelling the Playing Field
Unlike other tuition organisations, Exam Star Learner’s private tuition is genuinely affordable and personalised. Compassion, equality, and independence are among our core values.
We want to inspire our students and help them gain confidence and self-esteem so that they can maximise their potential and achieve greater success in school and in the workplace. We pair children and young people with tutors, and they learn in weekly personalised online tutorials which cater to their specific learning needs. We are currently in partnership with Southwark Council and the DofE.
About the opportunity
We are on the lookout for twelve driven and passionate individuals to join our team as Voluntary Marketing Officers. This shared role is designed to devise and execute an all-encompassing marketing strategy to engage parents and schools via various channels. As a Voluntary Marketing Officer, you'll have the unique opportunity to aid in the provision of top-notch educational support to children and young people aged 5-18.
Responsibilities
1. Marketing Strategy Development (Candidates 1 & 2):
Candidate 1: Marketing Strategy Developer
- Collaborate with the Director to construct a comprehensive marketing strategy targeting parents and schools.
- Carry out in-depth market research to identify target audience demographics.
- Regularly confer with Candidate 2 to discuss and enhance the marketing strategy.
Candidate 2: Marketing Strategy Implementer
- Spearhead the implementation of the marketing strategy developed in collaboration with Candidate 1.
- Gauge the impact of various marketing channels.
- Provide feedback to Candidate 1 for strategy enhancement.
2. Digital Marketing (Candidates 3 & 4):
Candidate 3: Social Media Manager
- Oversee social media platforms and generate engaging content to draw in parents and schools.
- Monitor responses to comments and inquiries on social media platforms.
- Utilise analytics tools to measure the effectiveness of social media campaigns.
Candidate 4: Email Marketing & SEO Specialist
- Design and execute email marketing campaigns aimed at parents and schools.
- Monitor open and click-through rates to measure email campaign effectiveness.
- Optimise the organisation's website and content for search engines.
- Track website traffic and search engine ranking, making adjustments as needed.
3. Content Creation (Candidates 5 & 6):
Candidate 5: Written Content Creator
- Compose compelling content for marketing materials, blog posts, and newsletters.
- Ensure content is in line with the organisation's mission and appeals to the target audience.
- Proofread content for accuracy prior to publication.
Candidate 6: Visual Content Creator
- Design visually appealing graphics, images, and videos for use in marketing campaigns.
- Ensure all visual content is a reflection of the organisation's brand identity.
- Collaborate with the Written Content Creator to ensure consistency between visual and written content.
4. Community Engagement (Candidates 7 & 8):
Candidate 7: Parent and School Engagement Officer
- Actively participate in online forums, groups, and communities relevant to parents and schools.
- Respond promptly and professionally to inquiries and concerns.
- Strive to build a strong community around the organisation's mission and services.
Candidate 8: Influencer Partnership Coordinator
- Identify potential influencers or organisations whose audience aligns with the organisation's target demographic.
- Establish and maintain positive relationships with these influencers or organisations.
- Collaborate with these influencers to promote the organisation's services.
5. Learning Resources Coordinator (Candidates 9 & 10):
Candidate 9: Learning Resources Researcher
- Conduct research and collate high-quality, curriculum-aligned learning resources from reliable sources for exam preparation and homework assistance.
- Regularly review and update these resources based on feedback, changes in the curriculum, and new resources available.
Candidate 10: Learning Resources Website Manager
- Manage the placement of researched learning resources on the organisation's website.
- Ensure the resources are easily accessible, well-organised, and clearly labelled by subject and level.
- Monitor website traffic to these resources and make adjustments as needed based on user behaviour and feedback.
6. French Reading Club Coordinator (Candidates 11 & 12):
Candidate 11: French Reading Club Organiser
- Develop a comprehensive strategy to deliver a French Reading Club on a set date and time on a regular basis.
- Coordinate logistics, such as booking a suitable space and ensuring necessary resources are available.
- Promote the French Reading Club to attract participants.
Candidate 12: French Reading Club Facilitator
- Facilitate engaging and interactive reading sessions that cater to participants of various ages and reading levels.
- Collaborate with other Marketing Officers to ensure consistent messaging and alignment with overall marketing strategies.
- Monitor and evaluate the effectiveness of the French Reading Club and adjust strategies as necessary.
7. Partnership and Outreach Coordinator (Candidates 1-10):
- All Candidates: Collaborate to devise a comprehensive strategy for building partnerships with all Southwark academies and secondary schools.
- Identify key decision-makers within these schools and establish relationships with them.
- Seek opportunities to speak at secondary schools and academies to promote the organisation's tutorials.
- Deliver persuasive presentations to parents about the benefits of booking tutorials for their children through Exam Star Learner.
- Monitor and evaluate the effectiveness of these partnership initiatives and adjust the strategy as necessary.
Timeline
The strategic planning will commence immediately upon the start of the shared role. The goal is to attract a pool of at least 200 parents to book regular tutorials through the charity’s website within a timeframe of 6 months. However, the timeline may be subject to adjustments.
Work Schedule
This is an unpaid and voluntary role. Each candidate should not work more than 20 hours per week, but there is flexibility to accommodate the needs and schedules of team members.
Person Specification
- Passion for promoting education, reading, and cultural enrichment.
- Excellent communication and interpersonal skills.
- Creativity and proficiency in utilising social media platforms.
- Strong organisational and time management skills.
- Ability to work collaboratively and contribute to a shared role.
- Fluency in French is advantageous but not required.
- Previous experience in marketing, digital marketing, content creation, or community engagement is advantageous but not required.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Do you enjoy working with people and would you like to make a positive impact for Turtle Doves? This species was once widespread and numerous but now is down to 2100 pairs in the UK. The Operation Turtle Dove project in partnership of RSPB, Natural England, Penthorpe Conservation Trust and Fair to Nature was established to conserve this iconic, red-listed species. Our staff and volunteers are working with landowners to try and halt and reverse the population decline but we need to measure our progress. Following on from the successful 2021 National Turtle Dove survey, we need to expand our network of survey volunteers in Kent, Sussex and Essex to enable yearly monitoring of survey squares for Turtle Doves.
We are looking for an organised person with excellent communication & IT skills to join our team and to help run the Turtle Dove monitoring program and supporting a network of volunteers. Experience in carrying out bird surveys is welcome but NOT essential, we can provide training so you can understand the role of the surveyors you will be recruiting and co-ordinating. This role could be carried out remotely. This is a year-round roll with peaks in activity before and after the survey season which runs from 11th May until 31st July. All equipment needed will be supplied.
Volunteer Coordinators undertake a wide range of activities, including:
Tasks:
- Dealing with queries from potential new volunteers who get in touch
- Being the first point of contact for our existing volunteers and answering general queries
- Lead on advertising new volunteer roles (on the RSPB and external websites, in the local community)
- Set up interviews with potential volunteers and assist with induction administration
- Administrative tasks such as recording volunteer hours, registering new volunteers on our database, organising surveys, receiving, and entering data and processing expense claims
- Organising and managing a small budget for volunteer thank-you events at the end of the survey season.
- Helping to promote the project through internal comms such as project newsletters
More potential experience (optional):
- Analysing and screening conservation footage from trail cameras
- Helping to coordinate large-scale orders of supplementary feeds for Turtle Dove seed
Beneficial skills for this role are:
- Excellent organisational skills and attention to detail
- You need to be a great people person, friendly and approachable
- Good telephone manner and written communication skills
- An ability to lead/inspire others and work as part of a team
- Creative and forward thinking
- Computer literacy
- Ability to work on own initiative and as part of a small team
- Good record keeper
- Happy to work from home or office
- Tact/diplomacy
This is a rewarding and enjoyable role with real conservation impact delivering for this iconic species. You will be part of a small and friendly team of staff and volunteers with a chance to learn new skills and develop existing ones. There is room for development within the role. You would be helping volunteers have a rewarding and enjoyable time whilst contributing to valuable scientific data. This is a wonderful opportunity to make a genuine contribution to wildlife conservation.
Commitment from you:
Equivalent of 1-2 days per week (flexible) and could be a role-share. There will be peaks either side of the survey season (11th May until 31st July) and likely to be fewer hours during the rest of the year. You may also have the chance to volunteer for additional days in other areas of the project.
The client requests no contact from agencies or media sales.
About the Role
Role type: Voluntary role, travel expenses reimbursed
Role level: Team Lead
Location: Remote, open to applicants resident in the United Kingdom, Channel Islands or the Isle of Man
Responsible for: Events team
Accountable to: Head of Fundraising, Events & Comms
The purpose of your role is to lead, coordinate and support the Events team, a small team of volunteers which sits within the Fundraising, Events & Comms department. In this role, you will be responsible for overseeing the planning, delivery and evaluation of a varied programme of events. Currently, this includes: regular, virtual training opportunities/discussion groups; regional conferences (November); a residential national conference (June/July); three away days per year for Nightline Association volunteers; and the annual Nightline Awards.
The Events Team Lead will work closely with the Operations Officer and CEO to project manage all Nightline Association events, ensuring that necessary tasks are delegated and completed. They will also provide support and guidance to individuals and teams across the organisation who are seeking to deliver their own events.
You will also work with the Research and Impact department to develop our approach to evaluation, and the Services department to ensure that event planning is informed by the needs of Nightlines.
As a Team Lead, you will be supported by the Head of Fundraising, Events & Comms, who will act as your main point of contact and line manager. You will also have access to the support of our staff team, Trustees and other Heads of Department.
Activities and Responsibilities
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Oversee and monitor the delivery of all team projects and activities, ensuring these are meeting departmental and organisational strategy, aims and plans.
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Approve documentation and products produced by your department.
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Line manage volunteers in your team, including monthly one-to-one meetings.
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Support and supervise volunteers to ensure they carry out their duties effectively by providing clear communication, support, motivation, facilitation, supervision and leadership.
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Assist with the recruitment of new volunteers within your team.
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Appoint a temporary replacement for vacant volunteer roles in your team.
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Where necessary, apply the Association’s disciplinary procedures, seeking support if needed.
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Exhibit and promote effective team working.
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Directly contribute to projects as appropriate to support your team.
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Organise and run online team meetings on a regular basis to discuss operational activities, plans and ensure oversight of team activity.
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Attend a monthly one-to-one meeting with your Head of Department to update on progress, consider new projects, report risks, issues and budget requirements.
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Lead the planning, delivery and evaluation of the agreed programme of events, to allow us to support member Nightlines to share best practice and feel as though they belong to a community within the Association.
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Lead planning and project management for key projects including the regional and national conferences, delegating work across the Association as required.
Person Specification
Experience
Desirable
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Experience in events, project management or customer service
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Experience with Nightline or a similar organisation
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Experience of working with or leading a team
Competencies
Essential
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Highly developed organisational, planning, delegation and communication skills
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Lead, motivate, and work as part of a team
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Personable, supportive, and approachable
Desirable
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Prioritisation across workstreams or tasks
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Familiarity with Google Workspace
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Confident facilitating conversations and/or speaking to groups
Knowledge
Essential
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Understanding of and commitment to the Association’s values and to supporting and developing the Nightline community
Desirable
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Knowledge of inclusive event design
The client requests no contact from agencies or media sales.