Administrator jobs in westminster, greater london

What is the overall purpose of the role?

At Youth Action Alliance (YAA), our mission is to support the personal and social development (their values, beliefs, ideas and skills) of the young people living in Kensington and Chelsea, enabling them to increase their resilience and skills in the present and promote their ambitions for the future.

We are ambitious to grow, to continue supporting more young people and influence positive change. To do this we are looking to appoint a Business Support Officer to provide a range of financial support duties and administer the organisation’s general ledger and finance system.

This post will provide high-quality support to the technology and operations of the organisation, to ensure the smooth running of the main site and enable YAA to meet and deliver on its core objectives and obligations.

The post holder will provide administrative support to YAA, covering a wide range of tasks and activities including (but not limited to) procurement coordination, travel and logistics, department meetings and off-site activities, diary management, meeting coordination, and minute-taking for our board and meetings for staff, members and stakeholders. 

General Requirements

• To support the delivery of Youth Action Alliance
• To ensure a friendly, professional and informative service to all visitors and stakeholders, ensuring that any enquiries are responded to sensitively and appropriately
• To maintain a diary and manage all incoming calls and all correspondence
• To develop good working relationships across all YAA teams and external partners
• To attend and support meetings including minuting (including evening, weekend and events as/when required)
• To collate and maintain all documentation relating to the business
• To act as a point of contact to all Board of trustees, staff, participants and stakeholders
• To deal with supplier queries in a timely and professional manner and follow up on any rejected or unprocessed payments
• To manage office maintenance including ordering equipment, stationery and products needed for the day-to-day running of YAA
• To be the appointed Fire Marshall of YAA and oversee all Fire Safety duties and training
• To be the appointed First Aid Officer on-site and to ensure all members of staff are First Aid trained
• To oversee the Health and Safety of YAA and ensure all aspects are attended to in line with the YAA Health and safety Policy and PPE in line with COVID-19 guidance.
• Maintaining risk assessment and action logs
• To ensure the main office is kept clean, tidy and presentable
• To maintain the Memberships master sheet and contracts
• To create and maintain the security of all sensitive data in accordance with YAA Data Protection Policy including filing system and database of shared drive and in-house hard copies
• To manage referrals in and out of YAA
• To closely work with and support the CEO to support in their work duties
• To add participants, staff and registers of all projects to inhouse software and run reports from the system as/when required
• To coordinate and deliver inductions to new starters, ensuring all staff are DBS checked and all training certificates are updated as required
• To liaise with the CEO to ensure all staff, facilitator and contractors' contracts/SLAs are up-to-date 
• To process all organisational income and expenditure and maintain and update all financial documentation accurately
• To assist and support all staff with the smooth operation of all finance matters
• To provide accounts against budgets for the Board of Trustee meeting
• Data analysis, reporting and using the data that we collect to help YAA fulfil its aims and evidence impact 

Person Specification Essential

• A college equivalent qualification
• Experience in developing and implementing administrative systems
• Able to work independently or as part of a team.
• Good Organisational and administrative skills and experience
• Database experience – experience in managing and administering databases, or a willingness to learn
• Excellent time-keeper and manages own time effectively to keep to deadlines
• Ability to work calmly and efficiently whilst managing complex workloads
• Attention to detail – being able to provide accurate and up-to-date information is critical.
• A positive, solution-focussed approach and a can-do attitude towards work
• Excellent IT skills – including MS Office and particularly Excel
• Excellent Literacy and Numeracy – You will have excellent communication skills, including writing skills. You will have good attention to detail and will be able to check and proofread for accuracy. You will be confident handling numbers.
• Have good interpersonal skills and some experience of engaging with a diverse group of people, including young people.
• Working in a small team with tight resources you will be flexible and enjoy helping out with getting things done.
• Be passionate about our vision to support children and young people, committed to supporting diversity and inclusion.

Desirable

• Trained in accounting and finance software
• Qualified or part-qualified in a recognised accounting qualification
• Experience working in a youth organisation
• Knowledge of the charity sector

Location - London (Hybrid Working Available)
Contract - Full-Time | Permanent
Salary - £31,300

Are you passionate about delivering exceptional recruitment support and ensuring a smooth candidate experience from start to finish? We're working with a well-established, values-driven organisation to recruit a Recruitment Coordinator to join their central HR team.This is a fantastic opportunity for someone with previous experience in recruitment or HR administration, looking to develop their career in a collaborative and mission-led environment.

Your New Role
As Recruitment Coordinator, you'll be the first point of contact for candidate and hiring manager queries, providing guidance and support across a wide range of recruitment activities. You'll play a key role in delivering a streamlined end-to-end recruitment service, working closely with Recruitment Advisors and hiring managers to attract and onboard top talent.

Key responsibilities include:

• Managing recruitment queries via email, phone and in-person
• Preparing shortlisting and interview packs, scheduling interviews, and updating systems
• Supporting candidate sourcing through job boards, social media and other channels
• Coordinating pre-employment checks and ensuring smooth handover to onboarding
• Maintaining recruitment documentation and contributing to process improvements
• Supporting the development of automated responses and recruitment tools

What You'll Need to Succeed

• Experience in recruitment or HR within a large or complex organisation
• Strong administrative skills and attention to detail
• Excellent communication and customer service abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple tasks and meet deadlines
• A collaborative mindset and commitment to delivering a high-quality candidate experience

What You'll Get in Return

• Opportunity to work in a purpose-led organisation with strong values
• Supportive team environment and professional development
• Hybrid working options and central London office location
• Competitive salary and benefits package

Interested?If you're ready to take the next step in your recruitment career, apply today or email your CV

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

About us

We’re Breast Cancer Now, the research and support charity. We’re the place to turn to for anything and everything to do with breast cancer. However you’re experiencing breast cancer, we’re here. 

The brightest minds in breast cancer research are here. Making life-saving research happen in labs across the UK and Ireland. Support services, trustworthy breast cancer information and specialist nurses are here. Ready to support you whenever you need it. Dedicated campaigners are here. Fighting for the best possible treatment, services and care for anyone affected by breast cancer.

About the role

You’re primarily responsible for providing daily administrative support to the helpline and managing written enquiries submitted through the Ask Our Nurses (AON) service. You’re responsible for supporting the nursing and helpline teams with administrative tasks to facilitate the delivery of high-quality nurse-led services

About you 

You’re an effective communicator with excellent verbal and written skills. You’re organised and able to juggle multiple projects and able to work to deadlines. You’re friendly and adaptable as well as being flexible to the needs of the service and the team.

You’ll ideally have experience of using excel to show statistical information and are familiar with the use of a CRM database.

Job description and benefits

Please download the job description and our attractive benefits package. 

Primary location of role and hybrid working

This role is primarily based in our London office.  Our hybrid working model allows you to work up to 3 days per week at home.

When applying

We hope you choose to apply for this role. To support your application, you’ll be asked to submit your anonymised CV and a supporting statement online .  Please refer to the essential criteria on the person specification and clearly provide as much information as you can with examples, to demonstrate how and where you meet the criteria. If you’ve any immediate questions please contact the Breast Cancer Now Recruitment team

Our commitment to equity, diversity and inclusion

We’re committed to promoting equity, valuing diversity and creating an inclusive environment – for everyone who works for us, works with us, supports us and who we support.

Closing date

Monday 29 September 9am

Interview date

6 and 7 Oct 2025

We reserve the right to close this advert early. Therefore, to avoid disappointment please submit your application as soon as possible, if you’re interested in this opportunity.

Our client is a leading independent funder.

They aim to improve our natural world, secure a fairer future and strengthen the bonds in communities in the UK.

The foundation provides c.£50 million annually in grants to organisations and initiatives with brilliant ideas who share our goals. We also provide social and impact investment for organisations with the aim of creating social and environmental impact.

Their strategy focuses on three interdependent aims: improving Our Natural World; tackling injustice to deliver A Fairer Future; and nurturing Creative, Confident Communities. They also want to play a more active role themselves using their range of tools to effect change. In addition to funding, this includes convening and brokering alliances, commissioning research, and using their influence to achieve their goals.

Prospectus is delighted to be working with the foundation to recruit a Funding Officer on a full-time (or 0.8) permanent basis to work on the Creative, Confident Communities (CCC) strategy as part of the team based in Kings Cross. Esmée operates on a hybrid basis, with a minimum requirement of two days in the office at Kings Cross (Tues & Weds). The role will also require UK travel on occasion. 

In Creative, Confident Communities, there are three focus areas:

• Communities working together for change
• Community driven enterprise and regeneration 
• Community led art and creativity

The role:
This role will provide vital support to the foundation’s assessment and management of funding applications, grants, and programme development. The Funding Officer will manage the key administrative functions for the team, as well as a broad portfolio of grants and funding relationships, ensuring strong engagement with partners throughout their funding journey. A key part of the role will involve gathering learning from funded work through reviewing reports, calls, and visits, and feeding this learning into the wider CCC strategy.

Working closely with senior members of the team, the postholder will assess new funding applications, draft recommendations, and contribute to CCC’s strategic development, such as research, convening events, and visits. They will play an active role in supporting the foundation’s decision-making processes, while also contributing to collaborative projects and sector networks.

The person:
The ideal candidate will be highly organised, analytical, and curious, with an interest in one or more of the CCC focus areas. Experience in grant-making, funding, or working in a related environment would be an advantage but is not essential. What matters most is a strong interest in the work of charities, voluntary organisations, and community groups, and an ability to understand the challenges they face.

You will be confident managing and interpreting complex information, including financial data and project plans, and able to communicate your findings clearly both in writing and verbally. Strong administrative skills and database experience are important, alongside the ability to prioritise effectively and meet deadlines.

Personally, you will be empathetic, practical, and collaborative and able to build relationships with a wide range of people in a professional and supportive way. You will show sound judgment, flexibility, and a proactive attitude, with a commitment to the organisation's values of equity, justice, and integrity.

This role offers an excellent opportunity for someone with the right skills and enthusiasm to support impactful work across the UK, while contributing to the goals of one of the country’s leading independent funders.

Salary: £27,007.50 FTE (£10,803 pro-rata) per annum (London Living Wage)​

Hours: Part-time, 15 hours per week (0.4 FTE), preferably worked over 3 afternoons/evenings (Tue – Thu)​

Location: On site at London Projects, and remote working as needed​

Contract: Fixed-term Employee contract for 6 months​

Do you want to work with multiple-award winning charity, FoodCycle? Our vision is to make food poverty, loneliness and food waste a thing of the past for every community – including our school communities!​

We’ve partnered with 4 schools across London to bring our free community meal to their families after school hours, with the additional goal of helping connect families with each other and the school and introducing kids to new healthy food.​

We’re looking for some additional help over the next 6 months to support the volunteer teams on site and make these meals happen. You’ll need to have an interest and experience in working with kids and families!​

By joining us you’ll gain an understanding of different aspects of local project delivery for a national charity. You’ll be hands-on and have an immediate impact each day, leading small teams of volunteers who cook in the kitchen and host our guests to create a positive and welcoming environment and a nutritious vegetarian meal.​

Our school meals happen on Tuesday, Wednesday and Thursday evenings, and we would ideally like you to work your hours across these three afternoons/evenings. You’ll be supporting 2 meals per week on average, with around 5 hours required per meal. That leaves 5 additional hours to join team meetings and complete other duties.​

You’ll be supported by our experienced operational team, and we will equip you with a package of training and shadowing, including specific training around food safety, safeguarding and working within the lively environment of schools!​

Benefits: We offer 26.5 days holiday plus bank holidays for full-time employees (pro-rata for part-time). Our healthcare package allows staff to claim money back on healthcare bills and includes access to telephone counselling and online GP appointments.​

How to apply:Please upload a CV of no more than two sides, and a covering note/letter of no more than two sides explaining why you are suitable for the role, via our vacancy website.​

Deadline for your application:11.59pm on Tuesday 30th September​

Inclusivity: FoodCycle is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We are committed to creating an inclusive and diverse workplace where everyone feels valued and respected.​

Safeguarding: Safeguarding is Everyone’s business – FoodCycle is committed to safeguarding and promoting the welfare / wellbeing of children, young people and adults at risk. This role will therefore require a satisfactory Enhanced DBS check.​

Please note that you will need to have existing Right to Work in the UK to apply for this role. We are unable to provide visa sponsorship.

Thrombosis UK is a small charity with big ambitions. We are the charity in the UK committed to saving lives and improving the quality of life for those affected by blood clots. 

Key Responsibilities:

• Coordinate Challenge Events

o Act as main contact with events management companies to coordinate our programme

o Encourage, support and monitor participants on their fundraising journey

o Manage production and distribution of event merchandise

• Fundraising

o Explore new fundraising opportunities to increase income and widen our supporter base

o Provide support/toolkits to volunteers who want to run their own events

o Research new technologies to streamline fundraising activities

o Represent the charity at community/fundraising events

o Reach out to suitable businesses for suitable support and donations

•    Marketing & Communications

o Plan and oversee marketing initiatives for TUK’s events and wider opportunities e.g. National Thrombosis Week and World Thrombosis Day

o Drive an effective social media presence

o Provide a prompt and enthusiastic response to fundraising enquiries across all channels

o Generate/update content for the website, social media and occasionally printed materials

o Liaise with designers, ensuring brand consistency across all channels

• Fundraising Admin

o Maintain accurate donor and income records, ensuring all invoices and payments are processed

o Promptly coordinate all donor correspondence such as acknowledgements, thank-yous, certificates and ‘good luck’ messages

o Provide a monthly fundraising overview to the CEO

Harris Hill is excited to be working with the industry-led skills body for the UK’s screen industries (film, TV, VFX, animation and games) helping to grow and future-proof the sector by investing in a skilled and inclusive workforce.

We are seeking a highly organised and proactive Personal Assistant to provide first-class support to the Chief Executive Officer. This pivotal role will play a key part in ensuring the smooth running of the organisation, combining traditional PA responsibilities with governance and administrative support for the Board and Finance & Audit Committee.

If you are an experienced PA or EA with excellent organisational skills, attention to detail, and the ability to thrive in a busy and dynamic environment, we’d love to hear from you.

Role: Personal Assistant
Location: London (minimum 4 days per week in the office)
Salary: £30,000 - £35,000 per annum
Contract: Full time, permanent

Amongst other criteria, the successful candidate will have:

• Proven experience in a PA/EA role supporting at least one Executive Director.
• Strong organisational skills, with the ability to juggle multiple tasks and stakeholders.
• Excellent diary and email management, with a proactive and professional approach.
• Experience minute-taking for senior-level meetings, ensuring accuracy and confidentiality.
• High proficiency across Microsoft Office (Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, SharePoint).
• Strong interpersonal skills, able to build positive relationships with stakeholders at all levels.
• Excellent written and verbal communication skills with meticulous attention to detail.

Desirable experience includes:

• An interest in the screen sector and/or skills and training.
• Familiarity with governance processes and company secretariat duties.
• Event coordination and project support experience.

If you are an efficient, confident, and motivated individual who can provide outstanding support at the heart of a busy organisation, this is an exciting opportunity to make a real impact.

For more information and details of how to apply, please contact Giuseppe Di Maria at Harris Hill - [email protected].

Closing date for applications: 9am, Monday 22nd September

Harris Hill is a certified B Corp™ and a leading charity recruitment agency, committed to equitable and inclusive recruitment practices. Applications from all sections of the community are actively welcomed, regardless of age, disability, gender, race, religion, sexuality, or other protected characteristics.

Executive Assistant | £35,000 - £38,000 + benefits | London | Hybrid | Permanent

On behalf of a nationwide faith-based charity based in London, we are recruiting a permanent Executive Assistant to support the Company Secretary and other Executives. The Executive Assistant with work with a wider executive support team to provide PA support and to ensure the smooth-running of the day-to-day administration, dairy management and travel bookings.

Key Responsibilities:

• Act as first point of contact for the Company Secretary
• Manage the Executive's diary, in confidence, including appointments and travel
• Act on behalf of the Company Secretary, interpreting and prioritising requests via email, written correspondence and by telephone
• Provide documentation and schedules are required
• Organise and execute key events and meetings and arrange bookings of venues, overseeing arrangements with support colleagues - act as host for meetings as appropriate
• Provide support for the wider senior management group, arranging arrangements for regular meetings including booking meeting rooms, preparing agendas and supporting documents, liaising with guests and taking notes
• Supporting the work of the Conference Office
• Managing the processing of expenses and invoices against budget codes
• Compliance and data protection legislation and associated regulations

What you'll offer us:

• Proven experience of providing EA / PA and diary support to senior executives
• Able to juggle the requests from competing deadlines and senior executives
• Experience of managing and organising a wide-ranging workload
• Ability to read budget spreadsheets and prioritise invoices
• Ability to manage complex diaries
• Experience of dairy management and travel booking systems

What we'll offer you:

• 25 days annual leave + bank holidays, plus three extra closure days over Christmas
• Contributory pension scheme
• Season ticket loans and cycle to work scheme
• Desirable Central London office

________

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

£28,000 - £32,900 per year (pro rata for FTC)

Fixed term (3-6 months), full-time (37.5 hours per week)

Hybrid working with regular travel to our London Bridge Office

What the job involves

We’re looking for someone to join our in-house Film and Photography team on a temporary basis. This is a fantastic opportunity to gain hands-on experience across a variety of video projects, working with a friendly, supportive, and talented creative team.

You’ll focus on editing a wide range of content, from event promotions and social media clips to documentaries and campaign films. Beyond editing, you'll also be an integral part of our shoots, helping with everything from monitoring camera feeds to assisting with basic production duties and managing equipment. You'll also play a crucial role in keeping our team's processes and systems running smoothly, including assisting with administration and managing our Digital Asset Library.

You'll have the chance to collaborate with colleagues across the organisation to bring incredible stories to life, so strong communication skills and a collaborative spirit are essential.

What we want from you

We’re looking for a Video Content Editor who is confident using Adobe Premiere Pro to edit video content and have experience in colour grading and audio restoration. You’ll have a good understanding of creating content for different channels, especially social media formats, and be organised, reliable, and happy to pitch in across editing, shoots, and administrative tasks. Strong communication skills and the ability to work effectively with colleagues across the organisation are essential, as is a good eye for detail and the ability to follow brand guidelines. Flexibility and enthusiasm for working in a small, busy creative team are also key, as is being a self-starter who's happy to take initiative and hit the ground running.

It would be great if you also have experience shooting film and/or photography, particularly at small events, knowledge of social media video formats and optimisation, and basic motion graphics or animation skills using Adobe After Effects.

In order to assess your suitability for this role we'll need to look at some of your work, you’ll be asked to include a link to your portfolio as part of your application and applications will not be considered without this.

If this sounds like the perfect role for you, we can't wait to hear from you.

Why work with us?
Every man needs to know about the most common cancer in men – prostate cancer. It’s a real and present danger that takes over 12,000 of our dads, grandads, brothers and friends each year.

Prostate Cancer UK is the largest men’s health charity in the UK. We have a simple ambition – to stop prostate cancer damaging lives. We invest millions in research to revolutionise testing, treatment and care. We’re blazing a trail to a screening programme that could save thousands of lives with regular, accurate tests for all men at risk. And we work tirelessly to spread the word about risk and offer specialist support to people living with the disease.

Work with us and you’ll see your efforts pay off as we give men and their families the power to navigate prostate cancer.

Our commitment to equity, diversity and inclusion

At Prostate Cancer UK we’re committed to righting health inequalities across the UK, starting with those faced by Black men. This includes ground-breaking research into Black men's risk and working with communities directly to overcome barriers to the diagnosis and treatment of prostate cancer. To make this happen, we're dedicated to being an inclusive, proactive organisation, as we strive to be Allies to Black communities. We’ll achieve this by advocating and working alongside those communities to promote change. We're also working to be Allies to each other, not only protected groups. In 2024, we launched our New Allyship Training Programme. All colleagues at Prostate Cancer UK will be trained to act and identify as an Ally.

We've also signed Business in the Communities Race at Work Charter, as a dedication to our Black health equity work and wider EDI priorities. As a signatory, we're responsible and accountable for driving positive change.

Ways of working

Our hybrid working approach combines the best of flexible working – a positive work/life balance, inclusive and accessible platforms, and online information at our fingertips.

Next steps
More information on what we offer, as well as the role, can be found on our vacancies page. Please download our job profile document (job description) with our ‘How to apply’ section sharing the key points to refer to in your application and to apply, please visit the website via the apply button.

The closing date is Sunday 21st September 2025.  Applications must be submitted by 23:45 UK time. We recommend applying as early as possible, as the advert may close once we’ve received enough applications. If the role closes sooner than expected, we’ll send a reminder one day in advance to anyone who has started an application, so you’ll have the chance to complete it.

Interviews: By arrangement. Currently scheduled for Friday 3rd and Monday 6th October 2025.

Prostate Cancer UK is a registered charity in England and Wales (1005541) and in Scotland (SC039332). Registered company number 02653887.

Are you looking for a fulfilling & rewarding career?

Vibrance has an exciting opportunity for a Staff Nurse with a minimum of 2 years’ experience to join our exceptional team based in Dunelm, Chadwell Heath. 

You will join us on a full-time, permanent contract (37 hours per week) and in return, you will receive a competitive salary of £29,570 to £30,661 per annum plus benefits.

Vibrance is a registered charity supporting adults with additional needs in London and Essex.

We encourage a working environment that at its core is inclusive, pioneering, and has the highest levels of integrity.

About the Staff Nurse role:

Dunelm is a Nursing Home for 11 service users with severe learning Disabilities and complex Healthcare needs. As a support worker you will work closely with other Healthcare Professionals around Chadwell heath Area. Service users require 24-hour holistic support around all their needs including accessing the Community for activities. 

Dunelm offers a safe and friendly environment to carry out your work.

Responsibilities as our Staff Nurse:

You will work closely with residents, providing them with physical and emotional support in all areas of day-to-day life, both inside and outside the home e.g., personal care, mealtimes, recreation, and leisure, attending medical appointments, etc.

Part of your duties will include ad-hoc nursing related admin.

Skills and experience of our ideal Staff Nurse:

A motivated team worker committed to helping people with learning disabilities.

Computer literate, especially with Microsoft Office packages.

A Registered 1st Level Nurse ideally with RNMH/RNLD/RGN qualifications.

In return for your skills, knowledge, and experience, you’ll enjoy:

• A comprehensive training programme covering core skills
• Generous holiday entitlement
• Pension scheme
• Rewards and recognition for your service
• AIG Lifeworks Work-life Assistance (24 hours)
• Enhanced Maternity & Paternity Pay
• Flexible Working Options (Subject to service requirements)
• Learning & Development
• Mindful Employer
• Positive about Disability
• DBS online applications paid by Vibrance
• Long Service Awards

To join us as our Staff Nurse please click apply below – we’d love to hear from you!

About Shout Out UK (SOUK):

Shout Out UK (SOUK) is a UK-based award-winning political and media literacy organisation with nearly a decade of experience in delivering impactful educational campaigns. Our mission is to defend and amplify democracy by equipping individuals with the critical thinking skills needed to navigate the complex information landscape and engage as informed, active citizens. We have a strong track record of working with educators and young people across various contexts, and we are the secretariat for the UK’s All-Party Parliamentary Group for Political and Media Literacy.

The Position:

You will be joining our small, passionate NGO to manage our programme implementation and delivery. Reporting directly to the CEO, you will be tasked with managing the distribution and delivery of our programmes. This will involve ensuring KPIs are met within budget and on time, larger projects may be handled by you directly at times. Programmes can vary from delivery of media literacy workshops in schools, counter extremism training in PRUs to city-wide democratic engagement campaigns.

The applicant needs to be motivated, interested in counter-extremism and passionate about Political & Media Literacy.

Key responsibilities

• Manage and deliver on our diverse projects 

• Coordinate our UK and US based delivery teams.

• Ensuring projects hit required KPIs on time and within budget.

• Tracking project expenses and improving efficiency of output.

• Run key projects yourself as required.

• Recruit, coordinate and support schools and teachers across the UK to take on our political and media literacy workshops and projects.

• Establish and maintain effective relationships with teachers, councils and other stakeholders.

• Assist in the collection and collation of data for the project’s monitoring and evaluation activities, including pre- and post-session surveys.

• Contribute to the preparation of project reports.

• Coordination and growth of our freelance delivery network, known as the Community Facilitator Network (CFN).

• Occasionally travel nationally and/or internationally, if required.

• Fulfil other duties as reasonably requested

Skills and Experience:

• Proven experience in project coordination or administration, preferably in the education, non-profit, or related sector.

• Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines effectively.

• Excellent communication and interpersonal skills, with the ability to build rapport and work collaboratively with diverse stakeholders.

• Experience in event planning and logistics coordination.

• Proficiency in Google Suite (Docs, Sheets, Slides, Gmail) and other relevant software.

• A strong interest in political and media literacy, civic engagement, and addressing online harms.

• Ability to work independently and proactively, taking initiative to solve problems.

• Familiarity with online learning platforms and virtual communication tools.

• A bachelor’s degree in a relevant field (e.g., education, social sciences, communications) is preferred.

• Strong writing skills are desirable. 

• Must be eligible to work in the UK.

Personal Attributes:

As a natural leader, you are adept at managing fast-paced projects with multiple stakeholders. You possess outstanding project management and administrative skills, enabling you to work effectively under pressure, prioritize tasks, and consistently meet targets and deadlines.

You have a clear eye for detail and experience in delivering training programmes for schools and colleges, along with planning and developing resources.

Above all, you understand the needs and pressures faced by schools, sixth forms, and further education colleges. You can build strong relationships with teachers and support staff, and you excel at networking, negotiating, persuading, and problem-solving, all while remaining flexible to meet the needs of teachers and practitioners. You have excellent communication skills, both written and spoken.

This position requires an enhanced DBS check, provided by SOUK, in accordance with our Child Protection and Safeguarding policies.

Benefits:

• Unlimited Leave.

• Work Abroad Scheme.

• Opportunity to be part of an impactful project addressing critical societal challenges.

• Collaborative and supportive working environment with an international team.

• Professional development opportunities.

An exciting opportunity has arisen for a Grants Support Executive to join a leading national charity. This is a full-time, permanent role providing a support and delivery function for the charity’s individual and organisational grants programme.

Key responsibilities of the role:

• Provide a secretariat function to the grants committee, including preparation of committee briefs, reports, draft minutes, and liaison with committee and sub-committee members
• Support the grants strategy programme director and board in delivery and administration
• Assist Grants Officers in making grants to partner organisations and individuals, deputising during periods of absence
• Manage the assurance visit programme, including preparation of briefs, visit reports, and follow-up actions
• Work with colleagues internally and externally to develop needs-gap reporting mechanisms
• Support the Executive Officer in preparing grants department financial reports, performance reporting, and forecasting products
• Assist in developing an outcome and impact reporting framework for supported organisations
• Manage the grants department’s key contact list, partner database, and information/knowledge management systems
• Develop and maintain the Grants Department business continuity plan
• Undertake any other duties as reasonably required to support the grants function

Ideal candidate profile:

• Minimum of three years’ experience in charity grant making, welfare, or related administrative experience
• Strong organisational and office administration skills
• Highly competent in MS Office applications, particularly Outlook, Excel, and PowerPoint; experience with casework management or CRM systems desirable
• Excellent written and verbal communication skills, with the ability to produce succinct and accurate reports, policy papers, and correspondence
• Financially literate with familiarity in financial management and reporting
• Self-starter, proactive, energetic, and reliable team player with a strong work ethic
• Methodical, pragmatic, and solutions-oriented with a willingness to learn and take on additional responsibilities

Location: Central London

Salary: £36,000

Working hours: Full-time, 35 hours per week

Working pattern: Hybrid, minimum 2 days per week on-site

Contract: Permanent

This vacancy is being actively shortlisted, so early applications are encouraged. We are an equal opportunities employer and welcome applications from all backgrounds.

Prospectus is excited to be partnering with our client in the search for a new Grants Officer to join their collaborative team.
 
The organisation is an independent charitable foundation that aims to build partnerships and invest in communities to make lasting change so local residents can access the wealth of opportunities that surround them. For 35 years they have been supporting communities and local charities in the East End of London.
 
This Grants Officer role is available on a permanent contract and full-time basis (35 hours a week). This is a hybrid role, where the foundation would like the postholder to attend the Isle of Dogs office two days a week in East London, with Wednesday being a core office day. The salary banding for this role is £28,000-£32,000 (dependent on level of experience).
 
In this role, you will report to the Head of Grants and Programmes and support the development, management, and promotion of the foundation's grants programmes. You will manage a portfolio of grants, provide guidance to applicants and grantees, assess grant applications, and conduct due diligence to inform funding recommendations.
 
You will monitor funded projects, ensure timely reporting and validate project delivery. You will maintain accurate records on Salesforce. You will support donor engagement, ensure reporting aligns with CSR goals, review end-of-grant reports, and contribute to annual programme reporting. You will help deliver funding workshops and community events. You will assist with developing systems, policies, and communication tools for grant making. You will stay up to date on best practices in grant making and contribute to continuous improvement.
 
To be successful in this role, you will have knowledge or experience of delivering a grants programme or working in a fundraising environment. You will have experience or understanding of working within the voluntary sector and needs of communities in the East-End of London. You will have a strong eye for detail and experience gathering, recording information, and presenting to audiences.
 
You will be a strong communicator, who can develop relationships with people from different backgrounds and lived experiences. You will be able to work on your own initiative and within a small team. You will have excellent IT literacy and administrative skills.
 
Desirably, you will have experience using Salesforce CRM, managing budgets, knowledge of participatory grant making, and public speaking.

The Organisation

The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.

We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with tens of millions of visits every year.

We are now looking for a Visitor Support Officer to join us on a permanent, full-time basis, working 36 hours per week. Due to the nature of the role, the post holder will be working on site 5 days per week.

The Benefits

• £27,864- £29,500 per annum, depending on experience
• 26 days' annual leave plus public holidays, increasing to 29 days after 3 years’ service
• Pension scheme (3% employee contribution; up to 10% employer contribution)
• Private medical insurance and healthcare cash plan
• Employee assistance programme and access to mental health first aiders
• Learning and development opportunities
• Cycle to work scheme
• Offices in a beautiful location

This is a terrific opportunity for a customer-focused individual to step into a rewarding, frontline role with our dedicated organisation.

You'll play a pivotal part in supporting our visitors and making sure they have a positive experience in these historic and diverse parklands, taking a diverse, essential role.

Plus, you’ll be enabled to reach your full potential throughout this contract through a range of learning and development opportunities.

So, if you want to join a team dedicated to preserving and enhancing London's green spaces for generations to come, then apply today!

The Role

As a Visitor Support Officer, you will provide excellent customer service to visitors by responding to phone calls, emails and face-to-face interactions at the reception desk at our headquarters in Hyde Park.

Alongside the Visitor Support team, you will triage and answer visitor support enquiries, ensuring accurate record keeping of relevant information via our CRM and other internal systems, ensuring key visitor feedback is acknowledged, and investigating and responding to complaints, escalating where necessary to support an effective and timely resolution.

Whilst working at the reception desk at our HQ building, you will manage face-to-face interactions with external and internal colleagues and park visitors, as well as performing building administrative tasks.

About You

To be considered as a Visitor Support Officer, you will need:

• Experience of working in a customer-facing and/or service environment
• At a minimum, GCSEs or equivalent at level 4 / Grade C or above in Maths and English

Other organisations may call this role Receptionist, Secretary, Customer Service Advisor, Customer Care Advisor, Administrative Officer, Administrative Assistant, Visitor Experience Officer, or Customer Service Officer.

We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.

The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please click here to find out more on our approach to Equality, Diversity and Inclusion.