Administrator Jobs
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Job Description
Title: Operations Support Administrator
Reports to: Associate Director of Business & Operations
Based: Remotely - however must be willing and able to travel as and when required to meetings and events.
Job Purpose: To provide confidential operational administrative support to Senior Management and all areas of the Charity.
Key Responsibilities:
· Manage and oversee organisations database to ensure clean and clear data is being recorded and stored accordingly, draw down monthly reports for Senior Management using BI Reporting and disseminate to data inputters any errors for correction.
· Collate websites update requests and liaise with Communications Team to instigate the changes.
· Proofreading and final point of sign off before Senior Managers.
· Administrative assistance and attendance at annual events/programmes such as World Heart Rhythm Week, Global AF Aware Week, Heart Rhythm Congress, Heart Rhythm Updates, and any other event/programmes or initiatives.
· Diary Management for the senior management team
· Minute taking and writing for Senior Management.
· Management of travel arrangements. Scheduling and tracking domestic and international travel itineraries within several time zones for senior management.
· Management of deadlines for Senior Managers/Coordinators and prompting the team where necessary.
· Supervise the General Administration team to ensure completion of their tasks to a high standard before signing off on their work.
· Assist in answering calls as and when required, taking messages when necessary. Screening and responding as appropriate to incoming emails or calls.
Person specification:
- Educated to GCSE level
- Excellent verbal and written communication skills
- Competent in Microsoft Word and Excel
- Excellent organisational skills, with the ability to prioritise and manage own workload
- Can undertake a wide variety of tasks and multi-task with ease
- Ability to work on own initiative
- Good attention to detail and accuracy
- Can work flexibly, and as part of a team
- Methodical and thorough approach to work
- Friendly and polite
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Role: Legacy Management Administrator
Location: London, Haig House, Hybrid 2 Days Per Week
Contract Type: Permanent
Hours: 35 Hours Per Week, Monday to Friday
Salary: £27,252 (Inclusive of London Supplement)
Are you looking to kick-start your career in administration or take your existing administrative skills to the next level?
Join the Royal British Legion as a Legacy Management Administrator and become an integral part of our dedicated team. Reporting to the Senior Legacy Management Officer, you will support various administration, financial, and database procedures, ensuring the efficient management of legacy income to uphold Royal British Legion’s entitlement.
Come and be part of the leading Armed Forces charity, making a difference to the lives of those who have served to keep us safe and protect our way of life.
Your day-to-day responsibilities will include managing the daily post, processing all legal invoices, and maintaining accurate database records. You'll also handle your own caseload of pecuniary legacy cases (set sums of money left to us under a Will), adapting your communication with solicitors, executors, and beneficiaries, while ensuring compliance with legal requirements and the wishes of the deceased.
To excel in this role, you should possess strong IT skills, particularly in MS Office and database systems, along with exceptional attention to detail and analytical abilities. The ability to work independently and handle a high volume of work with minimal supervision is essential, as is a proactive attitude towards learning and development.
If you're ready to make a meaningful impact in a dynamic and supportive environment while honing your administrative and financial skills, we want to hear from you. Join us at the Royal British Legion and be part of a team dedicated to supporting our Armed Forces community.
Here at RBL, we aim to support our people and their wellbeing, with a package including generous paid holiday allowance and pension scheme contributions, and a range of optional benefits and discounts.
You will be contracted to our London Hub, Haig House. Under our Future Working framework, there will be some flexibility for working remotely/at home, using our collaboration tools to work with colleagues, but with a minimum expectation of two days/week connecting directly face-to-face with colleagues at the hub.
For more detailed information about the role, please see our Vacancy Information Pack attached to our direct advert.
RBL is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics.
Closing Date: 31st May 2024
We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role(s). Interested candidates are encouraged to apply as soon as possible.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Post: Project Administrator
Hours: 37 per week
Salary: £23,048.56 - £269,963.55 (annual increments subject to successful appraisals)
Place of Work: Bolton, Greater Manchester
Reports to: Business Support Service Manager
Overall purpose:
- To provide comprehensive administrative support to individual BACKUP schemes and offices.
- To provide accurate information in relation to scheme and service user accounts.
- To provide accurate and up-to-date information and updates to young people making applications for accommodation and support from the charity
- To support facilities/buildings management including Health and Safety
- To operate in line with and uphold all BACKUP policies and procedures.
Key Responsibilities:
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Provide secretarial and administrative service to the organisation
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Provide financial support
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Provide office and reception services
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Maintain information systems
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Be flexible
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Policies & Legislation
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We're seeking an enthusiastic individual to provide a comprehensive administrative service to a busy front line advice centre.
1. To help provide an effective free advice and representation service for people largely living or working in East London or elsewhere within England and Wales.
2. To provide a comprehensive administrative service to a busy front line advice centre. This comprises responding to enquiries through both telephone, email and face-to-face, ensuring that each enquirer is assessed for suitability for our services, specifically with a view to Legal Aid funding, booking clients for legal advice appointments and signposting those we cannot assist directly.
3. You will be working closely with our Housing Team and provide some support to other legal area teams.
Please provide your CV and a cover letter detailing how you meet the person specification and how your experience relates to the job description.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Bristol Charities is entering a season of rapid development and growth. We are expanding our impact across Bristol through the implementation of a Hub delivery model, which will allow us to tailor our services and support within priority location and communities across the city.
As part of growth, we are recruiting for a range of new roles and are seeking highly motivated individuals to join our team. If you care about Bristol and are passionate for positive change, then please come and join us on our journey.
CENTRE ADMINISTRATOR
Contract: Permanent
Hours: Part-time (25 hours per week), ideally 8:00am – 1:00pm every weekday. Additional hours may sometime be required and can be taken as Time Off In Lieu.
The Centre Administrator role at the Vassall Centre in our Oldbury Court Hub is a pivotal role in the provision of warm welcome and effective administration for our tenants, customers and community users. The postholder will be the face of the charity at the site and will lead on the provision of a safe, secure and welcoming environment for all users of the Vassall Centre site.
We offer the following benefits:
- Competitive salary with index-linked pay awards
- 5% employer pension contribution (matched)
- 4x Life Assurance
- 26 days annual leave, rising with length of service (plus Bank Holidays)
- Health Cash Plan
- Employee Assistance Programme
- BenefitHub discounts and perks platform
- Staff Wellbeing Group
- On-site café
- Free on-site parking
Deadline for applications: Sunday 2nd June 2024
Interview dates: TBC
The client requests no contact from agencies or media sales.
The Mental Health Foundation is recruiting for a Project Administrator to support our Programmes England Team
Deadline: 2nd June 2024
Location: London
Salary: Starting salary 26,125 (pro-rata) plus £3,285 London Weighting (pro rata)
Hours: 12.8 hours per week
Contract type: This is a fixed term, part-time role ending 30 September 2024
This exciting Project Administrator role will support the administration and day to day delivery of our Family Zone project, working in partnership with the London Borough of Southwark. The Project Administrator will work closely with the Family Zone Project Manager and our external partners to deliver this whole family intervention aimed at supporting families where there is an adult struggling with their mental health
What does the role involve?
· Providing administrative support enabling effective delivery of the project, including maintaining records, ordering refreshments and appropriately recording project expenditure
· Support the Project Manager to deliver in person and on-line workshops
· Support the Project Manager with recruitment of families and other awareness raising activities
· Support with internal and external communications
What skills, knowledge and experience are we looking for?
· Significant experience of providing office administrative support to multi-partner projects
· Ability to maintain close attention to detail, timelines and other aspects of project support
· Proactive attitude, willing to be flexible
· Demonstrable experience of communicating with multi-sector stakeholders
Safeguarding is Everyone’s business – Mental Health Foundation is committed to safeguarding and promoting the wellbeing of all its beneficiaries, those who surround them, its staff, volunteers, and anyone else who comes into contact with its services and expects all trustees, staff, and volunteers to share this commitment. The successful applicant will be subject to appropriate vetting procedures (proof of eligibility to work in the UK, proof of residency and satisfactory employment screening, including a Disclosure check and two most recent references) along with 3-year renewals of Disclosure checks. We are unable to provide sponsorship for this post, you must be able to demonstrate your eligibility to work in the UK.
How to apply
If you think your skills match and you’d like to be part of a dynamic and growing organisation, please complete and submit your application below. Please ensure you attach an up to date CV and statement of suitability answering all points of the person specification. Applications will close at 5pm on 2nd June 2024 and we are unable to accept late applications. Interviews are planned for week commencing 12th June 2024.
We believe our people should represent the communities, organisations and individuals we work with. Diversity and inclusion is a strategic priority for us as an employer and mental health charity, and we are proud to be signatories of the Business in the Community Race at Work Charter and the Disability Confident Committed Scheme. Applications from under-represented sections of the community are actively encouraged.
If you have a disability, require any additional support or have any questions regarding the role, please contact us. We make reasonable adjustments throughout the recruitment process and during employment. Disabled candidates who meet all the essential person specification criteria will be offered an interview. Therefore, please do ensure you tick the relevant box on the application form and clearly indicate in your application/covering letter if you consider yourself to meet the requirements of the Equality Act 2010 / Disability Discrimination Act 1995.
We are currently operating mostly digital recruitment (including interviews via video conferencing). We have moved to a hybrid working model of a minimum of 2 days per week in the office and the rest working from home..
We look forward to hearing from you!
The client requests no contact from agencies or media sales.
Prospectus are delighted to be working with the International Bar Association’s Human Rights Institute (IBAHRI) in their search for a Programme Administrator.
The IBAHRI works with the global legal community to promote and protect human rights and the independence of the legal profession worldwide. The Institute provides human rights training and technical assistance for legal practitioners and institutions, building their capacity to effectively promote and protect human rights under a just rule of law. A leading institution in international fact-finding, the IBAHRI also produces expert reports with key recommendations, as well as undertaking advocacy and trial observations.
This is a role offered on a permanent contract, on a full-time basis, based in Chancery Lane, London with hybrid working arrangements.
The Programme Administrator is a fast-paced, varied, and exciting role where you will play a key role supporting the IBAHRI Director and five IBAHRI Programme Lawyers and provide logistical, administrative, and financial support to IBAHRI projects worldwide.
The Programme Administrator will organise the practical arrangements for project events and activities, as well as book and co-ordinate all project travel arrangements. The postholder will also play an important role in budget management and ensuring all financial tasks are completed for the projects, as well as provide general IBAHRI logistical and administrative support. To be successful, you will have demonstratable experience in administration, specifically travel, financial, and event administration. You will have strong organisational skills and eye for detail when it comes to completing tasks. In addition to this, you will have strong IT literacy skills and experience using Microsoft Office, especially Microsoft Excel.
You will have excellent communication skills and experience dealing with high level external stakeholders. You will have experience working within a team and be able to work on your own initiative. You will have a flexible approach to tasks and be able to work under pressure in a fast-paced environment, often on multiple issues simultaneously. You will also have experience working in varied contexts and/or with sensitive issues/information, exercising good judgement and discretion, and across different cultures, languages, and currencies. You will have the ability to work across time zones and out of hours, when required, and occasional travel abroad to support in-country activities, when required.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
We are reviewing applications on a rolling basis, so to apply please, submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role.
Are you an experienced administrator, self-motivated, and with a proven ability of successfully organising and managing a wide-ranging workload? Is doing a job that makes a difference important to you? We are looking for a responsible and competent administrator to provide a high level and timely administrative support to the work of the Ministries Team of the Methodist Church.
To be considered for this role, you will be enthusiastic and hardworking, with good time management and organisation skills. You should possess excellent interpersonal and communication skills. The ability to engage with and use effectively various web based software tools is desirable. Logistics and event management experience is also beneficial for this role.
Our Culture, Values and Benefits
Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing.
We value and support all those who join our team through a positive work-life balance augmented by generous annual leave (plus an extra 3 days over Christmas/New Year), TOIL, flexi-leave and an on-site Wellbeing Adviser service. We offer a generous occupational pension scheme with pensions matched up to 8%.
The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from people of all backgrounds. We welcome applications from people of Black, Asian and other Minority Ethnic groups.
If you require reasonable adjustments to made at any stage of the recruitment process, please let us know
Closing Date: Friday 31st of May 2024
Interview Date: Wednesday 13th of June 2024 in London
The calling of the Methodist Church is to respond to the gospel of God's love in Christ and to live out its discipleship in worship and mission.
The client requests no contact from agencies or media sales.
Citizens Advice Kingston is an innovative, welcoming and friendly local Citizens Advice office, and we provide a high quality advice and information service to local people across a range of topics.
We operate a hybrid model of working which is heavily reliant on digital elements. The post holder will work with the Chief Executive and other senior staff to lead the team in maintaining and developing effective models of administration.
The ability to work remotely as required and also support and supervise others using remote systems is essential to this role. Remote working systems rely significantly on the use of IT over a range of applications so a positive and creative approach to digital services and systems is essential.
Reporting directly to the Chief Executive and you will be responsible for the smooth running of the administration of the organisation.
We are looking for someone with strong administrative skills and excellent computer skills, who is an effective communicator with experience of building relationships at all levels. You must also have experience of managing a diverse workload, and have strong planning and organisational skills.
Closing Date: 5pm on 21st May Interviews: 24th May
The client requests no contact from agencies or media sales.
Are you an experienced Programme Administrator looking for a temporary opportunity in a higher education setting?
We are seeking a skilled and organised individual to join an established team at a leading University as a temporary Programme Administrator for a minimum of 6 weeks.
Role Overview:
As a Programme Administrator, you will play a crucial role in supporting the efficient operation of the universities online academic programmes. You will work closely with students, academics, and administrative staff to ensure the smooth delivery of their online education courses. You will provide comprehensive administrative support to the online academic programmes and act as a point of contacts for student and academic inquiries.
Requirements:
- Proven experience in programme administration within a higher education setting.
- Strong interpersonal skills with the ability to communicate effectively with students, academics, and staff.
- Demonstrated ability to remain calm and focused under pressure, with excellent problem-solving skills.
- Excellent organisational skills with meticulous attention to detail.
Duration and Benefits:
This is a temporary position for a minimum of 6 weeks and will work partly from home with some office presence. The role offers valuable experience in higher education administration and the opportunity to work in a dynamic academic environment.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Are you looking to make a real impact in education? Join Class 13, where we're not just talking about change—we're making it happen. As an award-winning charity, we're on a mission to revolutionise education by putting relationships first and centring affirming practices.
If you're tired of band-aid solutions and ready to be part of a team committed to systemic change, Class 13 is the place for you. We're not just shaking up the system—we're flipping it on its head. And we need passionate individuals like you to join us.
Person Specification
Essential:
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Previous experience in an administrative role, preferably in a nonprofit or education setting.
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Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
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Strong attention to detail and accuracy in data entry and record-keeping.
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Proficiency in GSuite.
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Excellent communication skills, both written and verbal.
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Ability to work independently as well as part of a small collaborative team.
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Commitment to the mission and values of Class 13.
We are seeking a highly organised and detail-oriented Administrative Coordinator to join our small and ambitious team. The ideal candidate will have excellent organisation and planning skills, and knowledge of office systems and processes. The role is varied and the candidate will have a ‘can do’ attitude to juggle multiple tasks, and be willing to step in when needed to ensure the smooth running of our operations. This role is crucial in helping us achieve our mission.
Benefits:
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Competitive salary commensurate with experience.
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Opportunities for professional development and growth within the organisation.
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Meaningful work contributes to positive social change in the community.
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Supportive and inclusive work environment.
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28 days annual leave entitlement inclusive of bank holidays (pro rata) plus additional annual leave for the Class 13 holiday from 19/09 - 25/09
Class 13 empowers educators to transform practices, foster equity, and inspire students through innovative, action-based teacher training
The client requests no contact from agencies or media sales.
Join the Crew! Literacy Pirates is looking for an enthusiastic and highly organised individual to run our office and several operations-based projects as we expand our organisation. Everyone loves the Office Administrator because they solve problems and keep us safe online and in the physical HQ. You will be central to supporting the staff team in making sure our operations run smoothly.
We are looking for someone with a a demonstrable ability to organise others, high interest and some background in IT and tech, and most importantly, a willingness to learn.
The client requests no contact from agencies or media sales.
Prospectus are delighted to be working with the International Bar Association’s Human Rights Institute (IBAHRI) in their search for a Programme Administrator.
The IBAHRI works with the global legal community to promote and protect human rights and the independence of the legal profession worldwide. The Institute provides human rights training and technical assistance for legal practitioners and institutions, building their capacity to effectively promote and protect human rights under a just rule of law. A leading institution in international fact-finding, the IBAHRI also produces expert reports with key recommendations, as well as undertaking advocacy and trial observations.
This is a role offered on a permanent contract, on a full-time basis, based in Chancery Lane, London with hybrid working arrangements.
The Programme Administrator is a fast-paced, varied, and exciting role where you will play a key role supporting the IBAHRI Director and five IBAHRI Programme Lawyers and provide logistical, administrative, and financial support to IBAHRI projects worldwide.
The Programme Administrator will organise the practical arrangements for project events and activities, as well as book and co-ordinate all project travel arrangements. The postholder will also play an important role in budget management and ensuring all financial tasks are completed for the projects, as well as provide general IBAHRI logistical and administrative support. To be successful, you will have demonstratable experience in administration, specifically travel, financial, and event administration. You will have strong organisational skills and eye for detail when it comes to completing tasks. In addition to this, you will have strong IT literacy skills and experience using Microsoft Office, especially Microsoft Excel.
You will have excellent communication skills and experience dealing with high level external stakeholders. You will have experience working within a team and be able to work on your own initiative. You will have a flexible approach to tasks and be able to work under pressure in a fast-paced environment, often on multiple issues simultaneously. You will also have experience working in varied contexts and/or with sensitive issues/information, exercising good judgement and discretion, and across different cultures, languages, and currencies. You will have the ability to work across time zones and out of hours, when required, and occasional travel abroad to support in-country activities, when required.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
We are reviewing applications on a rolling basis, so to apply please, submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role.
Are you a skilled administrator with excellent attention to detail? Do you have excellent written and verbal communication skills? Do you enjoy working with a range of stakeholders in a fast moving environment?
We're now looking for a Governance Administrator to join our team! You'll provide essential administrative support to our Governance Manager, board of Trustees and Executive Leadership Team.
Your responsibilities will include co-ordinating essential administrative tasks: preparation, collation and distribution of agendas, meeting information packs, minutes and reports and managing actions following board and committee meetings. You will also provide diary management support to the Board of Trustees. Additionally, you will assist in organising key events such as the Annual General Meeting and trustee elections.
You will support the Governance Manager in maintaining our Companies House and Charity Commission records, as well as overseeing the Board of Trustees internal communications.
In addition to supporting the Governance Manager in delivering on the Association's governance functions, you'll be a valued member of the wider CEO Office Team.
If you're organised, proactive, and passionate about supporting charitable causes, we'd love to hear from you.
Hybrid Working Expectations: Minimum 1 day per week office attendance, with occasional travel to our London office and events
(Flexibility to attend the office more regularly on occasion may be required to meet business needs.)
What are we looking for?
We need a skilled administrator who can effectively support our Board and CEO team.
As a proactive and confident individual, you'll excel in managing multiple and competing priorities while maintaining confidentiality. Your strong IT skills, particularly in MS Office applications, will be essential for this role.
Effective communication is key. You'll be liaising with senior stakeholders and external contacts through email, phone, Microsoft Teams, virtual and face-to-face meetings and events. Strong written communication skills are particularly important as this role will involve minuting meetings.
Flexibility is also crucial, as occasional out-of-office hours and travel to external venues, may be required.
For full role responsibilities please view the job description located within the Recruitment Pack.
Our Benefits
- 28 days holiday, rising to 33 days after 5 years' service, plus Bank Holidays
- Access to UK Healthcare which includes reimbursement for dental appointments, eyecare, Health & Wellbeing screening and therapies
- Access to a 24/7 phone and video GP Service
- Life assurance
- Confidential counselling helplines
- Salary sacrifice schemes to include:
- Cycle to work
- Buy and sell annual leave
- BenefitHub which offers lifestyle discounts and offers on everyday shopping
- Enhanced pension scheme
- Opportunities for training and personal development
- Hybrid working
How to apply
Please submit a CV and supporting statement. Your supporting statement should be no longer than one side of A4 and demonstrate how you meet the following areas of the role.
- Administration experience. If you have previous governance administration experience, please include this.
- Strong written communication skills (writing emails and minute-taking)
- Ability to effectively manage conflicting priorities.
- Diary management.
Where experience is asked for, please give one example showing what you did and what it achieved. Where we require evidence of ability, please explain either how you would approach that particular competence or give an example to support your suitability.
Alternative Applications
To provide an inclusive application process for all our opportunities, we are open to receiving alternative applications from candidates who may find it difficult to complete our online form. For example, if you would like to apply via video or audio format, please email your recorded application, ensuring you cover the supporting statement aspect.
About Us
Our vision is a world free from MND. Our mission is to improve care and support for people with MND, their families and carers. We fund and promote research that leads to new understanding and treatments and brings us closer to a cure for MND. The Association also campaigns and raises awareness so the needs of people with MND, and everyone who cares for them, are recognised, and addressed by wider society.
We are committed to equality and value diversity. We are working hard to remove perceived and actual barriers to participation for people with and affected by MND, current and future staff, volunteers, and stakeholders.
We guarantee interviews for disabled applicants that meet the requirements of the role as part of our commitment to the Disability Confident Scheme. Reasonable adjustments can be made as required.
Important Information
Adverts may be closed before the deadline once sufficient applications are received. To avoid disappointment, please apply early.
We request that recruitment agencies do not contact us in relation to this role.
The client requests no contact from agencies or media sales.
Are you passionate about social media management and keen to develop your skills in project and housing management? Look no further! We're seeking a dynamic individual to join our team as a Business Development Administrator.
Key Responsibilities:
- Manage social media platforms and enhance our online presence.
- Coordinate small scale projects and events, ensuring smooth execution from start to finish.
- Oversee housing maintenance coordination, ensuring facilities are well-maintained.
Requirements:
- Strong communication skills and a creative talent for social media management.
- Attention to detail and ability to coordinate housing maintenance tasks.
- Enthusiasm to learn and grow.
Why Join Us?
- Exciting opportunity to develop your skills in a supportive environment.
- Work with a dynamic team passionate about innovation and growth.
- Comprehensive training provided to help you succeed in your role.
Benefits
- Holidays: 28 days holiday leave
- Pension contribution scheme
- Company employee assistance programme
- Fully funded training and development opportunities
Don't miss out on this incredible opportunity to start your career in business development!