About WLM

WLM’s mission is to empower positive change to people's lives.

WLM has been working in the community in London since 1887.  We currently work in Lambeth, Southwark, Westminster and Islington providing a range of services supported accommodation for ex-military personnel, a residential care home for men managing addiction to alcohol, an approved premise for men coming out of prison, advice and support for people experiencing homelessness, affordable and accessible counselling in the community and financial resilience services.

WLM is values-led organisation. Our people are the heart of what we do.  We have recently embarked on developing an asset-based approach in partnership with Mayday Trust building on our work embedding recovery and psychologically informed approaches.

About WLM Highbury Counselling Centre

Highbury Counselling Centre (HCC) is a service of the West London Mission and has been providing a low-cost therapeutic Counselling service to the local community for over 25 years.

HCC is entering into an exciting phase of growth as we prepare to move into a new building which is currently being refurbished.

About the role

The Administrator is responsible for providing administrative support to the clinical work of the service including the recording of financial transactions. This will involve working closely with colleagues in the team and WLM Finance Department, and frequent communication and liaison with our team of Placement Counsellors, and with prospective and current clients.

If you are an organised, efficient experienced administrator with excellent communication and IT skills then we would love to hear from you. 

You will have a genuine interest in working for a charity that works with individuals to empower positive change.  The role could also suit someone who is currently training to be counsellor but this is not essential.  An interest in working for a counselling service within the charity sector would be highly desirable.

In return, WLM offers a competitive salary, generous annual leave (27 days on appointment, rising to 30 days after 5 years continuous service – pro-rata for part time staff), staff benefits including interest free season ticket loan and group personal pension plan. 

At the time of advertising this role, the whole team is working remotely, and it is necessary that applicants are able to support this format of work for the next few months.

To apply

• Please apply via our website.
• Please ensure that all documents submitted to WLM are in either MS Word document or PDF format. If you are using the Pages application on an Apple device, you will need to change the document to one of these formats.
• Closing dates for applications is midnight 15th November 2020.
• Interview dates to be confirmed.

We reserve the right to close the advert early, so please apply as soon as possible.

Administrator, London

• 3 days per week, in London, ideally starting from Dec 2020 (with some WFH due to Covid-19)
• £22,000-£24,000 per annum (pro rata), depending on experience
• 1-year contract (with 3-month probation period)
• Possibility of full-time employment

Are you a proactive, target-driven individual looking to further your skills and experience within a dynamic arts and education charity running programmes in the Arab region? This position would suit someone with excellent communication who is keen to apply their knowledge within an ambitious charity. They will play a key role in Seenaryo’s plan to double its reach over the next five years, while establishing programmes in other Arab region countries.

The Administrator reports to the Chief Operating Officer in London, and will have regular contact via Zoom with our team in Lebanon and Jordan where we run our projects. They should have a minimum two years’ experience in the charity sector or other administrative roles, and a passion for arts and education.

As a core member of a small team, the versatile position includes the following responsibilities:

Fundraising

• Work with the Chief Operating Officer to achieve fundraising targets
• Assist with fundraising streams including individual, corporate and events
• Attend meetings with funders and partners, networking events, and UK based projects
• Create and maintain donor contacts, activities and reports in the CRM system

Finance

• Process donations (e.g. cashing cheques, reconciling Seenaryo’s donations)
• Basic bookkeeping (e.g. checking staff logs, working with external bookkeeper)

Comms

• Ensure that all documentation is produced within Seenaryo’s house-style
• Create communications copy and distribute (e.g. social media, newsletters)
• Produce other communications content (e.g. short videos)
• Develop new contacts and engage UK press to promote Seenaryo’s activities and brand
• Upload content onto Seenaryo’s two websites (requires no coding experience)

Monitoring & Evaluation

• Collect and analyse data for monitoring & evaluation
• Write accurate, clear and on-time reports in keeping with funder/partner requirements

Other

• Upload content onto the Seenaryo Playkit app (requires no coding experience)
• Other administrative duties, e.g. updating HR policies, renewing annual insurance
• HR support, e.g. processing and posting job applications

Essential Qualifications and Experience:

• Educated to degree level or equivalent
• Minimum of two years’ experience in the charity sector or other administrative roles
• Experience of developing comms material, and the ability to explain clear outcomes and impact
• Excellent computer literacy, including Microsoft Office

Desirable Experience (not essential):

• Spoken or written Arabic
• Working in or about the Arab region
• Working as part of a small team within a charity
• Understanding of fundraising practice and standards
• Adobe InDesign & Photoshop, as well as basic film editing software
• Working with CRM databases, e.g. Salesforce
• Understanding of where to source information on UK charity sector and identify opportunities

Job specific skills and experience:

• Openness to new challenges and learning new skills
• Ability to multitask while maintaining attention to detail
• Ability to work within a small, multi-disciplinary team
• Numeracy / data analysis and evaluation skills

How to apply:

Candidates should email with the subject “Administrator”. The email must include:

• Your CV
• A full covering letter outlining details of all relevant experience and an explanation of your interest in the role (no more than one page)
• Details of two references

Application Deadline: Friday 20th November, 6pm (BST)
Interviews: Thursday 26th November

The job will ideally begin in December. The exact start date will be decided in discussion with the selected candidate.

Sufra NW London is a Community Hub that provides a lifeline to people in crisis – including families living in extreme poverty and people who are vulnerable, homeless or socially isolated. We provide them with the food and support they need to survive, empower them to learn new skills and improve their wellbeing, and help them to find work and become financially stable. 

We are recruiting an Office Administrator to take responsibility for the administrative procedures relating to the charity’s operations and provide ongoing support to volunteers and staff. The post holder will be responsible to the Finance and Administration Manager and will carry out general administrative and office management duties as well providing volunteer and services support and financial administrative support. 

A minimum of 3 years office administration skills and advanced IT skills are required for this role. The post holder must have excellent communication skills and be able to prioritise a varied work load. 

This is an immensely rewarding role working in a dynamic charity built on an ethos of sharing, hospitality and inclusivity. We are looking for an exceptionally committed individual who is willing to go the extra mile and has an adaptable and flexible attitude. Through your activities, you will be able to convey the charity’s passion and commitment to supporting vulnerable people and help the charity transform the lives of beneficiaries.

Typical duties involve:

• Answering incoming calls; taking messages and re-directing calls as required
• Dealing with email enquiries
• Taking meeting minutes
• Diary management 
• Data entry 
• General office management such as ordering stationary
• Arranging events

To apply for this role, please read through the full Job Description and Person Specification attached.

Are you committed to supporting unpaid carers living in the London Brough of Lambeth? 

We are looking for a part time (10 hours per week) Support worker to join the Carers' Hub team, to help offer essential support to unpaid carers during this challenging time.

In this busy and fast paced role, you will act as a point of contact to enquiries and referrals from both carers and professionals whist offering immediate signposting and additional one to one support as appropriate.  You will also work collaboratively with carers and the Adult Carers Service Manager to promote our programme of peer support groups and activities.   

Please read our job pack for full details of the role, person specification and Carers’ Hub Lambeth. 

Closing date: 9am Monday 16th November

Interviews will take place on Wednesday 18th November

Please note we are currently working from home, but once the situation with Covid 19 allows will return to working from our office in Brixton.

Circa £16,500 - £21,000 pa depending on skills and experience, plus excellent benefits
London WC1 – currently remote working
21 hours per week, part-time

As the Research Administrator within the British Paediatric Surveillance Unit (BPSU), you will provide comprehensive administrative support to a busy and specialist activity within the Royal College of Paediatrics and Child Health (RCPCH).

This is an important role which requires strong administration and communication skills alongside a background in a research environment, as you will liaise frequently with clinicians and researchers.

Reporting to the Research Facilitator, you will be responsible for the maintenance of the BPSU data collection system; manage the BPSU’s online presence; assist with the production of webinars and workshops and events; oversee the preparation for regular BPSU Scientific Committee meetings, and ensure that actions are followed up. In addition, you will work with the Media and Campaigns team to develop and implement an online and social media communications strategy for the Unit. 

Degree educated, perhaps in Health sciences, Epidemiology, Social Sciences or Life sciences, you should have substantial research administrative skills, along with experience of committee administration, minute taking and be capable of managing a high volume of electronic communications with accuracy and consistency. Experience of having carried out research or evaluation would be desirable.

Self-motivated and able to work as part of a team, you will be able to prioritise your own workload and work well under pressure, and have a commitment to continuing professional development. 

The BPSU is a world leading centre for rare paediatric disease surveillance contributing to the work of the College, Public Health England, the Department of Health and Social Care and similar such organisations. It enables doctors and researchers to investigate how many children in the UK and Republic of Ireland are affected by particular rare diseases, conditions or treatments each year.

The postholder will be based at the RCPCH. The RCPCH sets and maintains standards for the education of all doctors working in paediatrics and child health in the UK. It has more than 19,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. We have smaller offices in Northern Ireland, Scotland and Wales. 

In the current context of COVID-19, the majority of staff are presently working from home. 

Closing date: Sunday 8 November 2020 at midnight
Interviews: Friday 13 November 2020

About Migrant Help: 

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. 

Purpose of the job:

• To contribute to the overall success of the Organisation in accordance with Migrant Help's aims and objectives.
• To provide professional administration support for Asylum Services.
• To assist the Business Support Manager - Regions and team colleagues with their day-to-day work in the provision of the AIRE contracts regional services. 

Main duties and responsibilities:

• Maintain an efficient up to date recording and monitoring system.
• Maintain logs for appointments for the completion of Asylum Support Forms, Change of Circumstances and Inductions on a national basis.
• Assist in making appointments for clients where required.
• Keeping accurate records on Service User location and contact details.
• Keeping accurate records of any vulnerabilities and monitor any changes to location working with all regional officers.
• Liaise with the Submissions team regarding completed and returned documentation.
• Support the timely and accurate allocation, recording and distribution of ASPEN cards in line with agreed processes. 
• Monitor the completion of scorecards for quality purposes.
• Ensure that the ASF main spreadsheet (or alternative) is accurate and reflective of the current situation. 
• Ensure that the Inductions spreadsheet (or alternative) is accurate and reflective of the current situation.
• Assist with Data entry.
• Maintain operational statistical information as directed by operational need.
• Maintain accurate records of invoices, delivery notices received from contractors and service commissioners.
• Monitor stationery, consumables and office supplies, ordering on a regular basis.
• Maintain diaries for appointments and briefings and circulate these to the appropriate members of the team.
• Open, sort and record all incoming and outgoing mail.
• Ensure monthly petty cash return and other documents are posted timely to finance team.
• Circulate, update and file information received via admin email inboxes as appropriate.
• Participate in regular team briefings/meetings and take accurate records.
• Responsible to take minutes of team meetings, daily briefings and external partnership meeting as required.
• Provide administrative support to other colleagues as and when required. 
• Any other reasonable duties assigned, including administrative and operational tasks within the post holder’s competency.

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process. 

Special Requirements:  

• This post is subject to an Enhanced Disclousure and Barring Service (DBS) Check.
• This post is subject to a Counter Terrorism Check (CTC).
• Suitable candidate must be OISC registered or, have the willingless to work towards OISC qualification.

 Therefore the applicant must:

• Hold a valid, full current 10 year British passport; full EU passport or have indefinite leave to remain in the UK.
• Provide full UK address history for the last five years. 

Northern Services Administrator (Maternity Cover)

This is an exciting opportunity to join a thriving Women's Centre covering Manchester and Trafford.

Women in Prison are seeking an experienced administrator to organise, supervise and carry out the activities required to ensure the smooth running of their Northern office, and to provide administrative support to the Manager, Project Workers and other staff.

The successful applicant will provide a welcoming and effective first point of contact for callers, service users, external agencies and other visitors, This role will also include referrals, signposting to other agencies and services and data inputting.

We actively encourage applications from women from a variety of backgrounds, and with a range of skills and experiences. We are particularly interested to hear from Black, Asian and minority ethnic women and women who have personal experience of the criminal justice system.

The role is only open to women, in accordance with the sex-based exemptions of the Equality Act 2010 pursuant to Schedule 9, Part 1.

Due to the current climate this role will at present involve a mixture of working from home and office based.

Having launched a new strategic direction, The Brokerage is entering an exciting phase of development as a social mobility charity committed to help disadvantaged young people fulfil their potential through improved awareness and access to professional career opportunities.

The Brokerage is looking a Delivery Administrator to support our Delivery Team in the successful delivery of quality programmes to young people. This role will work closely with different members of the Delivery Team as well as provide support for the Head of Service Delivery and Employer Engagement.

If you are a highly organised experienced administrator with excellent communication and IT skills who is passionate about supporting young people and improving social mobility then we would love to hear from you.

Please click here for a job description and more details.

Please apply by sending a CV along with a covering letter (no more than one A4 page), stating how your skills and experience match the person specification for this role to Eri Arakawa.

Please note shortlisted candidates will only be selected according to their CV and supporting statement in the cover letter, stating how your skill and experience match the person specification.

Closing date: Friday 30 October 2020 at 5pm

Interviews will be conducted ASAP via Zoom on a rolling basis. We reserve the right to close applications early if the right candidate is found.

Administrator

Part-time 15 hrs/week, 6 months with possibility for extension;

Salary: London Living Wage (Currently £10.75/h)

Application closes on 4 November 2020

Interviews will be held remotely on 6 and 9 November 2020

Please note that you must have the right to work in the UK.

In the first instance, the role will be remote due to COVID-19. Circumstances allowing, there will be the opportunity to be based in an office.

About BASIC

BASIC promotes meaningful dialogue amongst governments and experts in order to build international trust, reduce nuclear risks, and advance disarmament. We envision a world that uses cooperative measures, rather than the threat or use of force, to achieve peace and security. This world will be achieved by taking steps that promote mutual security at the international, regional, national, and individual levels, and sustained through resilient international norms and law.

Role Description

The successful candidate will become an important part of a vibrant and growing think tank team. This role offers the opportunity to support the smooth running and growth of the organisation. The appointed person will be expected to be able to carry out work independently to a high standard.

Day-to-Day Responsibilities

• Board administration

  • Drafting board papers for review

  • Scheduling meetings and liaising with board members

• Communications

  • Scheduling social media content

  • Website management e.g. uploading content

• Finance support

  • Supporting annual financial examination

  • Budget management

• Fundraising support

  • Monitoring grant deadlines

  • Supporting grant writing

• Human resource support

  • Providing administrative support for HR matters 

  • Handling month-to-month contact with payroll accountant

• Office management

  • Looking after office equipments/contracts

  • Supporting office policy development

• Other similar tasks as required

Please find a full person specification on our website.

Touchstone (registered charity No. 1012053) is a leading voluntary sector agency providing high quality services to improve the health and wellbeing of local people

Wakefield Safe Space Administrator
NJC Scale Points 7 – 11, starting at £20,092 pa / pro rata
15 hours per week
This role is fixed term for up to 2 years, with the possibility of extension.

We are looking for someone to assist in provision of effective administrative support to the staff and management of the Wakefield Safe Space, including collating and producing data for reporting purposes and servicing meetings.

You will undertake administration, including responsibility for identifying, developing and maintaining administrative systems and carrying out general admin duties.

The successful candidate will be a self-starter and able to work on their own initiative. They should have effective organisational, ICT and excellent communication and literacy skills. This role requires excellent attention to detail, the ability to meet deadlines and be flexible and adaptable in working across different office and other environments.

Closing Date: 4 November 2020
Interviews will be held on: 16 November 2020

TO APPLY AND FOR MORE INFORMATION
Please click ‘Apply’ to be redirected to our website, where you can download the application pack. Please note, you are not applying at this stage.

Touchstone is an equal opportunities organisation, a Trans Positive employer and applications are welcome from all sections of the community, particularly, BME and LGBT communities and/or people with disabilities who are under-represented within Touchstone. Further information can be obtained from our equal opportunities policy.

Please note that we do not hold a sponsor licence and we do not intend to offer sponsorship for this particular role. You should therefore ensure that you have/will have the right to work in the UK to be able to undertake this role. If appointed, you will be required to provide relevant right to work documents at the point of an offer being made to you.

No agencies please.

30 hours per week

RAF LEEMING NORTH YORKSHIRE

A fantastic opportunity has arisen for a part time Regional Administrator in the RAF Leeming office of the Personal Support and Social Work Service, at SSAFA, the UK’s oldest national tri-service military charity.

About the role

This is a great opportunity for a and enthusiastic and self-motivated person to join our team and contribute to further development of the service

You will develop and maintain an efficient and effective administrative system that supports the Social Work Regional Manager and fieldworkers in the delivery and promotion of a direct welfare service to the RAF Community. 

You will also join a rota to operate a telephone call handling service for our Single Point of Contact telephone service.

About the Team

Our Personal Support & Social Work Service (PS&SWS) RAF aims to provide a professional confidential and comprehensive range of Social Work and Welfare support services to the RAF Community within the UK. 

This role covers the North Region which covers a wide geographical area in the North of England and North Wales and Scotland.

About You

To carry out this role successfully you will have: -

• Level 3 NVQ in Business Administration or equivalent experience
• A proven track record of excellent IT skills including Microsoft Office and Management Information Systems
• Demonstrable administrative experience including data entry
• A systematic, methodical and orderly way of working

SSAFA is an employer that values the diversity of its workforce and welcomes applications from all sections of the community.

No agencies please. Any unsolicited submissions from agencies will be accepted as a direct application from the candidate and no fees will be payable.

For further information

If you have any queries or would like to speak to someone about this role, please contact Alison Arnold, Social Work Regional Manager,  for an informal discussion.

To apply, visit SSAFA’s website.

Closing date:  Midnight on 29th October 2020. SSAFA reserves the right to close the vacancy earlier if the target number of applications is reached.

Interviews: 18th and 19th November If you are invited to attend an interview you will be required to undertake an aptitude test as part of the selection process.

SSAFA is an Equal Opportunities Employer and is committed to using the Disclosure & Barring Service.

If you wish to apply for any of our vacancies you will be asked to answer some screening questions before completing an application form and uploading your CV.  Personal data to progress your application for employment is covered under the General Data Protection Regulations (GDPR) Article 6 Section 1b and Article 9 2b and c. Your details will not be used for any other purpose or shared with a third party without your permission.  Data on unsuccessful candidates will be retained for one year from the vacancy being filled. If you take up employment with us, your information will be held for the duration of your employment plus six full calendar years. Further details are contained in SSAFA’s Privacy Statement on our website.

Panel Administrator

Adoption Team

Part time 22.5 hours per week

Permanent appointment

Salary in the range £11,736 - £14,344 per annum

(pro rata the full time equivalent salary range of £19,300 - £23,588 per annum)

Based in Reading

PACT has been at the forefront of adoption services for over 60 years. Would you like to work to support PACT to build and strengthen even more families?

This is a fantastic opportunity to work in the heart of an adoption team. In this role you will coordinate all the elements for adoption panel days to ensure the days run smoothly.

Key tasks include controlling panel diary dates and room bookings, liaising with all panel stakeholders, circulating panel agendas and documents, prepare for each panel on the day, attend and minute panels and share minutes and actions after, coordinate the issue of approval letters, provide bi-annual reports and ensure all relevant information is kept up to date.

Are you ambitious to be part of a charity with an ‘outstanding’ Ofsted report and help us retain that rating?

If you:

• have a can-do attitude
• are able to multi-task while sustaining a high standard of work
• can work flexibly to manage your own workload and meet deadlines
• possess excellent communication and administrative skills including minute taking

we would love to hear from you. 

Interested?  Further details and an application form are available on our website.

Closing date:  Noon, Monday 2nd November 2020

Interview date: Tuesday 10th November 2020

PACT is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults therefore please note our recruitment procedure includes DBS checks. Please note prospective employees will need to evidence they have the relevant permission to work in the UK.

No agencies please.

Creative Support is a national, fast growing not-for-profit organisation providing support to individuals with a wide range of care needs. We are committed to providing responsive, person-centred care which promotes the independence, wellbeing and social inclusion of the people we support.

The successful applicant will provide a high-level professional administrative support and assistance to our supported living and outreach services in the Shropshire area. The post holder will report directly to the Registered Service Manager for the Telford and Shropshire services. The post holder must be able to plan and prioritise a varied workload, exercising appropriate judgement and responding promptly and appropriately to all enquiries.

The main purpose of the role is to provide an efficient and effective business support function to the local registered office. It is essential that all of our services maintain excellent and accurate records, using systems that support the service to evidence CQC Requirements and Contract Requirements. Developing and maintaining robust recording systems with Service Directors guidance is a key function of this role.

Resourcing Administrator

Location: Remote/Homebased

Directorate: Human Resources and L&OD

Contract: 5-month Fixed Term Contract, part-time, 21 hours per week

Salary: £20,163 per annum, £12,098 pro rata

About The Royal British Legion

The Legion is at the heart of a national network that supports our Armed Forces community through thick and thin – ensuring their unique contribution is never forgotten. We’ve been here since 1921 and we’ll be here as long as they need us.

Our Values and Behaviours

Does the following describe you?

• A desire to provide great customer service and support
• Enjoy and thrive in working in teams and with others
• Passionate about supporting the Armed Forces community and honouring their contribution
• Come to work each day to be the best you can be and to learn and develop
• An encourager, eager to share your knowledge and experience to help others

If so then we would like you hear from you….

The Role

We are seeking a Resourcing Administrator to join the Resourcing team initially on a short-term contract.

Reporting to the Resourcing Manager and as part of the HR & OD Team, your role will be to provide administrative support by completing the full post-offer process including contracts of employment and legally compliant checks including right to work and DBS clearance. You will also be responsible for updating and recording applicant and new starter information on our applicant tracking system, iTrent. 

We are looking for candidates with a strong administrative background ideally gained within a fast-moving HR function or recruitment team. Key to the role is attention to detail, strong organisational skills, and great customer service.

This role is offered on a 5-month fixed term contract working 21 hours per week. The role will be remote/home-based for the duration of the contract. Following government and organisational guidelines on returning to the office, there may be a requirement to attend our London Haig House office.

How to Apply

Please apply by clicking ‘Apply online’

Closing date for this role is Wednesday 4th November 2020.

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and submit your application form as soon as possible.