PAPYRUS PREVENTION OF YOUNG SUICIDE - FINANCE & FUNDRAISING ASSISTANT

DESIGNATION - Finance & Fundraising Assistant

HOURS - 36 per week (some planned unsocial hours

SALARY - SCP Range 4 - 6 (£18,426 - £19,171) & 5% Pension Contribution

LOCATION - Warrington

RESPONSIBLE TO - Finance Manager & Fundraising Manager

PURPOSE OF POST

To administer, record and report the day to day charitable income to PAPYRUS

KEY RELATIONSHIPS

Finance Manager and Head of Fundraising, working with Community Fundraising Manager & the Data Manager and the Fundraising Team.  All other PAPYRUS Staff, Trustees and Volunteers

Please read through the job description and person specification on our website before applying. Once completed please send your completed application form to our HR department.Please do not send your CV as this will not be considered as part of your application.

PAPYRUS is committed to safeguarding and requires all employees and volunteers to share this commitment. Therefore, a DBS check is required for this appointment.

PAPYRUS is an equal opportunities employer. We particularly welcome applications from black and ethnic minority candidates due to under representation within our organisation.

I CAN is looking for an experienced systems accountant or a management accountant with experience of implementing new or upgraded financial systems, with the ability to make a start before Christmas.

The successful candidate will report into the Head of Finance & IT and will be responsible for:
• Supporting the management of a process (currently ongoing) to review the needs of our new or upgraded finance system.
• Supporting the quarterly reporting and forecasting process for Q3.
• Supporting the documentation of current processes underpinning our ways of working.
• Supporting the implementation of procedural changes to provide greater transparency of income and expenditure from trading activities.
• Capture requirements from different teams to ensure that automated workflow for purchasing and expenses can work to its highest potential.
• Gathering business requirements to inform revised systems structure and future reporting.

I CAN is the UK’s leading children’s communications charity, established in 1888. The charity runs two special schools, a social enterprise developing and selling resources to support children with communication difficulties, an enquiry service for parents/carers and professionals, a number of bespoke voluntary income and government-funded programmes, initiatives to influence key government departments about the plight of children with SLCN and a grant-giving communications consortium of 36 charities and social enterprises with a focus on children’s communication.

To apply, please send in your up to date CV, along with a covering letter before the closing date. Interviews are scheduled to take place, via Zoom, on Friday 11 December 2020. Your covering letter needs to be no more than two sides of A4 evidenced against the five points detailed below, which will inform our shortlisting process:

• Qualified accountant with experience of SORP and evidence of continuous professional development.
• Experience of upgrading and/or being involved in implementing new finance systems.
• Experience of analysing and producing management accounts and forecasts.
• Good knowledge of cost accounting and analysis
• Experience of managing process improvement tasks or projects.

For more information download our job description and recruitment pack provided below.

I CAN works within the government’s Covid-19 guidelines.

I CAN is passionate about promoting equality, valuing diversity and working inclusively. We welcome applications from all suitably qualified persons, particularly Black, Asian and Minority Ethnic applicants, as these groups are currently under-represented in our workforce.

Due to the volume of applications we receive, unfortunately, we are not always able to respond to every applicant. If you have not received a response within one week after the closing date, you have not been successful on this occasion.

Full-time (35 hours per week) job share or substantial part-time applications welcome 

Society Building, London N1, with flexibility to regularly work from home/home-based, with occasional travel to the office

Closing date: 10am Wednesday 9 December 2020
Interviews: Thurs 17th 13.00 – 17.00; Fri 18th 09.00 – 17.00; Mon 21st 09.00 – 17.00

NCVO is transforming the way it works. With a new strategic direction and leadership team, we are determined to work with our members so that charities and volunteering can thrive. As the country recovers from the Covid-19 pandemic and renews itself, charities and volunteering aren’t just vital support systems for communities in need – they’re at the heart of how people want to lead their lives.

As Director of Finance and Services, you will play a key role in the ongoing business transformation of NCVO as well as contributing to the strategic leadership of NCVO. As part of our new leadership team and a director of our trading board, you will take lead responsibility for NCVO’s income generation and financial sustainability, including managing our largest financial asset - our building in King’s Cross.  You’ll lead our thinking on how to adapt commercially to a post Covid-19 world, making best use of our technology and assets, identifying new opportunities for sustainable growth and impact. Working alongside our members and our corporate partners. you’ll also lead and shape the future of the services that we provide to our growing body of 15,000 members, helping us to refocus our digital services offer as we shift to different models of delivery.

This is a fantastic challenge at a time of considerable change and uncertainty. We’re looking for an experienced leader who can combine financial acumen and commercial awareness with an open and supportive style. As our lead financial professional you will have an accountancy qualification, allied with an ability to see the big picture, spot opportunities, and manage risk.  You will have considerable experience working at a senior level.  While we do not have preconceived ideas about what sectors the successful candidate will have worked in, it is essential that you have an understanding of and passion for the voluntary sector.

You’ll be comfortable with change, and able to inspire the confidence of staff, trustees and other stakeholders at all levels, and from all backgrounds. Like many organisations, at present, that includes being able to build and support teams remotely. We’re changing how we work in other ways too, and you’ll bring a strong commitment to equity, diversity and inclusion, as well as an open and collaborative approach that sees NCVO as part of a wider network for change.

NCVO is fully committed to equality, diversity and inclusion in our sector.  We want this to be reflected in the diversity of the people who work for us and we welcome applications from people from all backgrounds and identities.  We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are under-represented in NCVO, particularly at senior level. As part of our commitment to employing disabled people, all disabled candidates who meet the minimum requirement for all competencies on the person specification, will be guaranteed an interview.

How to apply

Please visit our website for further information and to apply.

About NCVO

NCVO supports volunteering and charities.

We believe that the work of volunteers and charities make our communities stronger and the world around us better, for everyone.

Our members are at the heart of our mission. We work collaboratively with our 15,000-strong network of national and local organisations. We share practical support and new insight so that people and organisations can focus on making a difference. And we work alongside our members to ensure that the essential role of volunteers and charities is widely recognised.

NCVO is an equal opportunities employer and we welcome applications from everyone. 

Benefits for NCVO employees

NCVO offers attractive benefits including: 25 days’ annual leave (for full time staff and pro-rata for part-time staff) and the option to purchase up to 5 more days each year, take 35 hours of volunteering leave per year, subsidised gym membership, season ticket loan, flexible working including opportunities to work from home/off-site, generous contributions to a stakeholder pension scheme and training and development opportunities. We are located a short walk from London King’s Cross station in a modern accessible building, overlooking Regent’s canal.

City & Hackney Carers seek a warm and experienced individual to coordinate our Parent Carer Support Service. The postholder is responsible for supporting carers of children with additional needs, providing emotional support, advice and information on welfare benefit entitlements and facilitating peer support and information groups. The post involves home working with travel to and from meetings in Hackney and the wider London area as needed.

This service is supported by the Mercer’s Charitable Foundation and London Catalyst

I am delighted to be working with an amazing homelessness charity to recruit an Assistant Director of Operations for a 6-month FTC. You will lead on the management and development of the charity's community-based services, which currently include the following work areas:

Rough sleeper outreach services,
Homeless health link service
Training and employment service
Community development and engagement
Young person's engagement service
Peer mentoring and service user involvement
Trainee worker scheme

This role will focus on the development of non-accommodation support services across the organisation, this role is key in developing innovative solutions to address rough sleeping, whilst developing services to tackle social isolation by increasing the personal development and life skills of the people that use the services.

A large proportion of this role will be to support the delivery of rough sleeper outreach, health engagement and personalisation services in the areas we work across. The services require expert leadership to develop and maintain the excellent results that are currently achieved.

This role will provide leadership in building the capacity of services users, leading the teams to engage with service users in a creative innovative way, this role will be the lead for contract management of the services and will need to demonstrate excellent contract management skills.

This role is required to think differently and implement service innovations by developing and managing positive, collaborative relationships with many partners and stakeholders that will have different perspectives and interests. Building strong relationships with commissioners and funders, to promote the charity.

This role will be required to create cohesion across the various teams, by demonstrating a strong work ethic and the ability to take initiative in proactively resolving issues and creating solutions that meet the needs of the service users.

Working with the Senior Management Team to develop new business models and participate in the tendering and fundraising processes.
Experience:
Experience of leading service delivery managing teams and services
Creating and develop business plans for the area of work
Experience of internal and external reporting to Senior Management Team and Board and stakeholders
Management of data and use of databases
Experience of analysing operational data to identify areas for improved performance
Experience of supporting new funding bids bid writing and data analysis
Experience of effective financial management through budget setting, management accounting

If you have the above skills and experience and for the full JD, please apply online today!

We have an exciting opportunity for an Executive Assistant to join our team. You will provide administrative support to the COO in her day-to-day duties. The role will include assisting in the smooth running of The Nucleo Project office and administrative functions. You will provide support to the COO in a diverse range of responsibilities which include financial controls, HR, fundraising, communications, events and logistics. 

Who we are looking for

We are looking for a candidate who has excellent IT skills, a detail-oriented approach, good numeracy / analytical skills, and excellent written and verbal communication skills. The role will require someone who is proactive, organised and efficient. A commitment to the charity’s mission is essential. 

The role 

While not exhaustive, the following list of responsibilities gives a comprehensive overview of the role:

HR

• Support the COO to manage administration of freelancers and employees
• Support the COO to coordinate and communicate with staff
• Support the COO to implement and improve policies, systems and procedures

Financial

• Support the COO with basic bookkeeping and financial processes, using Xero 
• Support the COO with financial reporting 

Communications

• Maintain the analytics log for social media accounts and website, and prepare reports for the Communications Team 
• Maintain the mailing list, using MailChimp
• Maintain the GDPR log 

Fundraising

• Maintain the CRM (Donorfy) 
• Support the COO in a diverse range of fundraising activity including assisting with applications, campaigns, events and newsletters
• Support the COO in donor stewardship 

General Administrative Responsibilities

• Support relevant projects to increase the efficiency and effectiveness of the charity’s operations
• Support the COO in the oversight of the charity’s facilities requirements
• Attend meetings and take minutes
• Managing and filing office documentation 
• Assisting with organising events and event logistics when necessary
• Conducting research and compiling data when required
• Performing general clerical duties 

Other core requirements

• As this role may require working closely with children an enhanced DBS check will be required.
• The Nucleo Project values diversity and champions inclusion and strongly encourages applications from all sections of the community. 

About us

The Nucleo Project was set up in 2013 to offer ensemble-based musical opportunities to children and young people in North Kensington, completely free of charge. We are part of the global El Sistema movement, which began in Venezuela in 1975.
Our students commit to an immersive and rigorous programme which fosters rapid progress and high achievement, as well as strong bonds within our community and a truly transformative difference in our young musicians’ day to day lives.

Interested? Please submit your CV with contact details for 2 referees and a short supporting statement outlining your suitability for the role. Referees will only be contacted following a job offer. 

Join our dynamic team and you will be at the heart of delivering first class support to rare disease patients as part of an innovative third-sector Charity/NHS partnership.  Working from home and within NHS specialised multi-disciplinary clinics held in London, the successful candidate will assist our Patient Liaison Officer within our patient support team to provide information, support and advocacy services to those living with Bardet-Biedl Syndrome.  This exciting role offers excellent learning and development opportunities for anyone looking to work within health and social care.

This is a permanent, part-time position commencing at 10hrs per week.

The successful candidate will live within 1 hours commuting distance of central London

This is an exciting job opportunity to join a dynamic and committed team in a senior role .  You will be responsible for overseeing and leading our wellbeing services, managing our wellbeing staff  and ensuring quality of service positively impacts and makes a genuine difference to those using them. You will be part of the senior team supporting and driving forward the organisation’s future service development

This will also include: monitoring and evaluation of direct work, ensuring impact and outcomes are demonstrated; maintaining & developing new cross-sector partnerships and collaborative relationships; advancing, developing & delivering training; and designing, developing & securing future funding for service activities to meet emerging needs.

ELOP – is a London based thriving community-led LGBT+ mental health & wellbeing charity offering a range of support, advice, information, counselling and group support services to lesbian, gay, bisexual and trans (LGBT+) communities. 

Initially this work will take place remotely via home based working whilst we are facing COVID-19 restrictions. 

Full time: 37 hours a week.  Initially this post is funded for 3 years.  

You must be available to work occasional evenings and weekends.

Closing deadline for submission of application:

10am on Monday 7th December 

Interviews will take place during office hours on:

Friday 11th December 2020

Thera Trust

Thera Trust is a Charity and was established in1998 to support adults with a learning disability in a better way, led by people themselves. It began by supporting just five people but soon started to grow as people liked Thera’s approach. Now, Thera supports over three thousand adults with a learning disability in their homes, at work and in the community across England and Scotland.

As Thera grew, it developed into a Charitable Group of companies to ensure that companies that support people stay local and focussed on specific needs of the people they serve. Led by Thera Trust, Thera Group all share an uncompromising Vision that demonstrates that everyone can be leaders in society, take charge of their lives and play an active part of their community.

Our unique leadership structures has people with a lived experience of a learning disability as paid and volunteer directors, quality checkers and members. Together, leaders with lived and professional experience work together to ensure the Charity achieves personal positive impact in each and every individuals life, with right support provided by our highly valued skilled and committed workforce of over 3500 colleagues.

Thera Trust, as the parent Charity of Thera Group, does not have a Chief Executive. Instead it has a collegiate team that embodies Thera’s equal leadership model. The Executive Director of Operations works as part of this team, is an incredibly busy executive with a wide range of responsibilities and connections across Thera Group, who needs assistance of this new role.

About You -The Executive Assistant

The Executive Assistant will develop a thorough understanding and knowledge of the vision and strategic objectives of Thera Trust and the wider Thera Group and how the organisation is structured and works to deliver these. The Executive Assistant is responsible for assisting the Executive Director to achieve their goals. They will research, inform and monitor workstreams and projects on behalf of the Director and help plan and organise their work. They act as a point of contact, often being their eyes and ears for discreet projects. They think strategically and will organise, filter and escalate information with understating of its relevance and potential impact.

As Executive Assistant you will be privy to highly confidential and potentially sensitive information and must balance modelling our inclusive, open and friendly culture, whilst simultaneously maintaining the highest levels of confidentiality and discretion always.

This role will be varied, busy and interesting for the right person who wants to use their highly tuned skills to support a modern charity with ambition and drive on behalf of people. The successful candidate may come with a related Health and Social Care background, or have a business background in a people or service focussed environment.

Key Responsibilities

1. To conduct research, collect and analyse data to prepare reports and documents.

1. To assist the director to plan, prioritize and organise their workload and group workstreams.

1. Prepare and edit correspondence, communications, presentations and other documents.

1. Co-ordinate and monitor project-based work.

1. Review operating practices and implement improvements where necessary.

1. Liaise with internal and external colleagues and stakeholders at all levels.

1. Prepare and distribute required paperwork for key meetings.

1. Attend, record, transcribe and distribute minutes of meetings.

1. Monitor, screen and appropriately respond to and distribute or escalate incoming communication.

Your Skills and Experience

1. Excellent organisational and planning skills for own and the Director’s work, working to timelines and deadlines.

1. Excellent Communication skills including written, verbal and visual.

1. Ability to gather, interpret and understand complex information

1. Highly analytical and ability to understand and solve problems.

1. Ability to use your own judgement to make decisions, understanding potential impact. .

1. Ability to utilise your own initiative.

1. Ability to be highly confidential and demonstrate highest levels of integrity.

1. Ability to work on your own or part of a team.

1. Highly accurate with an eye for attention to detail.

1. Due to the nature of the role you must be flexible and adaptable.

1. Must be experienced at senior level, ideally within the Health and Social Care sector or similar.

1. Understand the role of a director.

1. Good interpersonal skills; with the ability to stay calm, understand others motivations , show empathy and influence.

1. Must be confident and IT literate, with the ability to use all Microsoft applications

1. Be able to interpret complex written and numerical information and summarise in a way that is easily accessible.

1. Have a flexible approach to working as this role will include travel and some overnight stays.

1. Hold a full driving licence with access to a vehicle,

• 9-months fixed term role with a possibility to go permanent
• Full-time, 35 hours per week post
• Normally based at CMS House, Oxford. However currently CMS employees are working from home following government guidance, and will continue to do so until the government advises office working.
• Starting salary £24,425 and generous pension contribution: up to 15 per cent employer contribution on annual salary
• As an equal opportunities’ employer, we particularly welcome applications from individuals from minority groups as they are currently underrepresented within our organisation. All appointments are made on merit of skill, experience and potential as laid down in the job description and person specification.

Do you have a gift of administration with an eye for details? If so, please consider this exciting fixed term role in the Fundraising for Mission team as Supporter Care Assistant. The Church Relations Team is responsible for engaging the UK church in the cause of mission, increasing awareness and understanding of mission, and facilitating fruitful partnership through fostering and developing relationships. 

This role will play a key part in the running of the department and promoting the fundraising function across Church Mission Society. There are three main elements to this role: data processing; supporter care; and team support, as such the post holder will work closely cross-team to assist with the day to day handling of data processing and queries, gift acknowledgement, event administration, and maintaining donor relationships.

It is essential that the successful candidate be educated to at least GCSE level, possess at least one year’s data entry experience, and have excellent customer care skills. It is also a requirement for this post holder to be in sympathy with the aims and values of CMS, which are detailed on the CMS website.

Further details can be found in the job description and person specification available to download.

Closing date for receipt of completed applications:

Midnight on Sunday 3 January 2021

Interviews will be held on the 14th or 15th January 2021at CMS House, Oxford or Zoom depending on government guidance.

Candidates for this role must already be eligible to work in the UK, with a valid visa and work permit if required.

The Executive Assistant will be responsible for providing high-level support, managing complex projects and engaging with a wide variety of people. This role acts as a key point of contact between the Chief Strategy Officer and internal/external contacts, coordinates cross-organisational processes and projects, and manages the office, including liaising closely with senior members of the Strategy, Participation and Corporate Services teams, and the Company Secretary.

Interviews will be held on 17th and 18th December 2020.

JOB TITLE: Development assistant

SALARY: £22,177 – £26,091 (depending on experience)

HOURS: 37.5 hours a week

At Moorfields Eye Charity, we believe that we can help bring new treatments to patients and people with eye diseases faster than ever before. By raising funds for the crucial research, education and patient care at Moorfields Eye Hospital NHS Foundation Trust and its academic partner, the University College London (UCL) we are able to help ensure that they remain at the forefront of ophthalmic care and research.

Moorfields Eye Charity is in the early stages of a campaign, in partnership with UCL, to raise £100m to support the creation of a state-of-the-art integrated treatment, research and education centre in central London for Moorfields Eye Hospital and the UCL Institute of Ophthalmology.

We are seeking a Development assistant to work closely with the Director of development and fundraising teams to support delivery of the charity’s ambitious fundraising programme.  This will include general administrative support for the Director of development alongside wider support and discrete project management responsibilities to the benefit of the charity’s major gift and legacy fundraising programmes.

With an interest in fundraising and knowledge of the voluntary sector you will have excellent organisational skills and be confident in your ability to work across a range of internal and external audiences.  You will have excellent relationship building skills with a strong commitment to supporting delivery of the highest level of donor engagement and care.

With the chance to be involved in an exciting and ambitious campaign this is a fantastic opportunity to be part of a friendly and supportive team, with a strong focus on collaboration and working towards a shared goal. This position would suit a positive, proactive and ambitious individual looking for a role where they can make a difference.

To apply for this role, please send your CV and a cover letter of no more than two A4 pages to Rachel Jones, Director of development by 5pm on Wednesday 16 December.  No online applications will be accepted.

Interviews will be held on Monday 21 December.

Myeloma UK is the only organisation in the UK dealing exclusively with the blood cancer myeloma and related conditions. We are committed to bringing together the best and brightest people to help us ensure that every patient has an empowered present and a hopeful future. We are now looking to appoint a PA for our CEO.

To realise our long-term ambition to make myeloma history, we relentlessly pursue better outcomes for myeloma patients and patients with related conditions through a comprehensive early diagnosis programme, a unique research portfolio, our treatment access strategy, information and support services, and healthcare improvement services.

As PA to our CEO, you will provide effective executive and administrative support and carry out a broad range of administrative tasks for the Chief Executive and Executive Leadership Team.  These will include diary management, travel booking and itineraries, organising and minuting meetings and preparing reports and presentations. 

You will also undertake Board secretarial duties and be responsible for arranging and co-ordinating Board meetings and the annual Board retreat. 

As first point of contact for the CEO, you will have excellent communication and interpersonal skills as well as first class administrative/secretarial skills.  You will have previous experience providing support at executive level, and a flexible ‘can do’ approach.  Experience in minute taking is an essential requirement for this role.

If you think you would be a great fit for this role, please send us your CV and supporting statement.The closing date for applications is 7 December 2020.  First interviews will be held virtually on 11 December, with second stage interviews on 16 December.

Sanctuary Hosting is a charity working across the Thames Valley to match people who are homeless and in the asylum process, as well as people fleeing domestic abuse and human trafficking / modern day slavery by placing them in a rent-free spare room for an agreed period of time. 

Sanctuary Hosting is a registered UK charity managed by a board of trustees (the Management Committee). It was founded in 2015 by Oxford City of Sanctuary to provide one solution to the problem of homeless sanctuary seekers on our streets. The project matches destitute asylum seekers, refugees and vulnerable migrants with open-hearted volunteer hosts in the community. The service operates across the Thames Valley, mainly in Oxford, Milton Keynes, Marlow and Reading.

Sanctuary Hosting attaches great importance to ensuring volunteer support workers, volunteer hosts (henceforth referred to collectively as volunteers) and guests are properly assessed and supported and that everything is done to ensure that placements are safe and have the best possible chance of succeeding. All volunteers are interviewed and both DBS and reference checks are undertaken. Similarly, guests are interviewed and references are taken.

In the past five years we have helped 116 people from 27 countries who were homeless to find accommodation and provided over 22,000 nights of accommodation. The vast majority of the people assisted have no recourse to public funds (NRPF) and are destitute. To enable the delivery of the hosting service, Sanctuary Hosting has engaged 80 households to host and worked with over 50 support worker volunteers.

Overall Purpose of the Post

The Director has overall responsibility for the safe and effective delivery of the service. Reporting to the Management Committee they ensure that the work is carried out to meet the requirements of funders and within budget. They manage the Service Co-ordinator (Oxford & Milton Keynes area) and Project Worker (Reading & Marlow area) to ensure the effective recruitment, training, support and supervision of all Sanctuary Hosting’s volunteers. They oversee the staff and volunteer team in their processing, assessment and response to guest referrals as well as the coordination, facilitation and support of hosting placements.

Main Duties and Responsibilities

Management of the charity

Work with the Management Committee to develop and implement operational plans, policies and procedures to ensure the scheme functions effectively and safely.

Work with the Fundraising Committee to identify funding opportunities and work with the Committee to make appropriate funding applications, respond to fundraising opportunities and build relationships with individual donors.

Ensure all monitoring and evaluation reports are delivered on time, according to the requirements of the funder.

Work with the Management Committee to extend coverage of the hosting scheme to other parts of the Thames Valley where there is unmet need.

Develop mechanisms for collecting feedback from guests and volunteers and ensure this feedback is used to develop and improve the Sanctuary Hosting scheme.

Collate and analyse information on the work of Sanctuary Hosting, producing statistical and narrative reports about the scheme’s performance for funders, regulating bodies and the Management Committee as required.

Ensure service standards, volunteer competencies and health and safety procedures are implemented and maintained across all areas of activity.

Develop volunteer recruitment policies, systems and procedures, working with the Sanctuary Hosting Management Committee.

Keep abreast of immigration and asylum policy with a view to working with the Management Committee to respond and adapt to the needs of people who are homeless with no recourse to public funds in the Thames Valley.

Management of staff and volunteers

Carry out line management of the Service Coordinator and the Project Worker, ensuring they are effectively supported, supervised and trained.

Oversee the recruitment of volunteers according to the scheme’s procedures, ensuring that they are assessed and inducted.

Oversee the recruitment, training, support and supervision of volunteers to support guests and hosts, ensuring that all volunteers have a clear understanding of their role and remit and receive appropriate support and supervision.

Oversee the group peer support for the Sanctuary Hosting community (guests, hosts staff and support workers) providing opportunities for all to share their experiences and learning.

Develop guidance, tools and training resources and deliver training to enable volunteers to carry out their roles safely and competently.

Ensure that volunteers are fully aware of and trained in appropriate health and safety procedures and risk assessments.

Develop signposting and referral resources to ensure guests with additional needs can be supported appropriately.

Support staff and volunteers to resolve complex issues that might arise within the Sanctuary Hosting community.

Referral and caseload management

Oversee all referrals to the hosting scheme to ensure they are assessed and responded to in a timely and professional manner.

Work with the Welfare Committee to manage guest placements and financial support, ensuring that any difficulties are resolved in an appropriate and timely manner.

Promotion, communications and developing partnerships

Be responsible for the Sanctuary Hosting monthly newsletter and for regular activity to promote the service on social media, aiming to recruit more hosts, volunteers and donors.

Proactively promote and publicise the Sanctuary Hosting scheme through attending relevant forums, meetings and events and giving presentations about the scheme.

Work collaboratively with members of the Management Committee and actively seek opportunities for collaborative and joint working relationships externally, which will enable the scheme to better meet the needs of its service users

Work productively and appropriately with existing partners including Citizens Advice Reading and the British Red Cross.

Build and maintain relationships with statutory, voluntary, community and faith organisations working with refugees, asylum seekers and vulnerable migrants in the Thames Valley Area and nationally as necessary.

Administration

Develop appropriate GDPR compliant systems to record personal details, availability and whereabouts of the Sanctuary Hosting community and ensure these are maintained by the staff team.

Develop effective systems for tracking actions carried out on behalf of individuals referred to the scheme and ensure these are maintained by the staff team.

Oversee timely and professional processing and response to enquiries.

General

Implement and adhere to Sanctuary Hosting’s policies and procedures, including Health and Safety and Equal Opportunities.

Make known to the Management Committee any circumstances, errors or omissions that may have a detrimental effect on scheme and its stakeholders.

Work with the Sanctuary Hosting Chair and Treasurer to assist with developing, implementing and managing operating plans and budget.

Work flexibly in accordance with the needs of Sanctuary Hosting, including undertaking out of hours and weekend work as required.

Commit to on-going professional development by participating in regular clinical and management supervision, relevant external meetings, forums and available training.

Person specification

Job Title: Director

Experience

• Experience of developing and delivering high quality, confidential, user-centred services for vulnerable people** E
• Experience of providing support services to refugees, asylum seekers and/or vulnerable migrants** E
• Experience of recruiting, supporting, managing and supervising volunteers and staff** E
• Experience of fundraising and reporting on existing grants. **E
• Experience of developing and maintaining effective working relationships with external stakeholders**E
• Experience of developing, monitoring and evaluating services or projects in response to service user needs** D
• Experience of supervision of staff and volunteers in challenging, frontline services ** D
• Experience of delivering participatory training **D

​Knowledge/ Technical Skills

• Working knowledge of issues affecting refugees, asylum seekers and vulnerable migrants**E
• Working knowledge and understanding of legal provisions and good practice in relation to vulnerable people**E
• Knowledge of statutory and voluntary services that provide support to refugees, asylum seekers and vulnerable migrants**E
• Understanding of how to develop and implement operating plans, policies and procedures**D
• Knowledge of health and safety good practice in a service delivery environment**D
• Understanding of how to collate and interpret service delivery information including statistics and user feedback**E
• Competent user of email, Word, Excel, databases, internet and social media**E
• Understanding of how to manage and monitor budgets**E
• Excellent interpersonal skills including conflict resolution and consultation skills**E
• Ability to communicate with people of diverse cultures and empower people by identifying and working with their strengths**E

Competencies

• Ability to write clearly and accurately and give verbal presentations**E
• Ability to work flexibly as part of a team**E
• Ability to motivate, develop and supervise others**E
• Ability to manage own time and workload and prioritise a range of competing tasks within the working hours allocated **E
• Ability to monitor and improve service quality through active consultation** E​

Behaviours

• Able to ensure equal opportunities and anti-discriminatory practices and promote diversity**E
• Able to recognise and value the contribution of others**E
• Able to take responsibility for own actions and to undertake reflective learning**E
• Able to uphold confidentiality in all aspects of the work with service users, volunteers and colleagues**E
• Able to maintain boundaries in a demanding, frontline context**E

Special Circumstances

• Able to work flexible hours, including some evenings and weekends as required**E
• Able and willing to travel in Oxford and the surrounding Thames Valley area on a regular basis as necessary**E
• Current driving licence valid for use in the UK and access to own vehicle**D

E = Essential criteria

D = Desirable criteria