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Safeguarding Administrator – Diocese in Europe
The Church of England, Diocese in Europe is seeking a dynamic, flexible and expert administrator to support its work particularly through the Safeguarding Team. The team provide safeguarding monitoring of clergy and volunteers across Europe. The Church of England Diocese in Europe consists of over 300 congregations in more than 140 chaplaincies (parishes) in 40 territories across Europe and beyond from Madeira in the West to Moscow and Ankara in the East and from Casablanca in the South to the Arctic Circle. It is one of the growing Dioceses in the Church of England ministering to UK Nationals living abroad and other English-Speaking Christians from all over the world. The Safeguarding Team play a key role in supporting the clergy and lay leaders across the Diocese. The team also holds responsibility for investigating safeguarding concerns and delivery of safeguarding training.
The Safeguarding Team Administrator plays a key role in supporting this work in particular, by ensuring that all clergy and volunteers are compliant with the Safer Recruitment Policy requirements. The role carries responsibility for reporting performance in this area. The role is 35 hours a week based in the office in Westminster with potential to do a maximum of 2 days a week at home. The postholder will be part of the small, flexible, administrative support team in the London Office of the Diocese and will be expected to share some tasks with the other administrator. The role is ideal for someone who likes to help make useful things happen, is not afraid of detailed administration and is motivated to work in a faith based setting.
Key Responsibilities
1.Take an active role in overseeing, prompting and ensuring therequirements for safeguarding checks across the diocese are adheredto.
2.Create and maintain central diocesan records for all safeguarding checks and tomaintain appropriate systems to enable effective local record keeping across thewhole diocese. This includes the use of the diocesan database and suitablespread sheets to administer the operation and the timely dissemination ofsafeguarding check requirements to all relevant church workers across thediocese.
3.Offer appropriate support (by email, telephone and in person) withappropriate safeguarding checks for individual church officers inchaplaincies and maintain informative dialogue with relevantChaplaincy Safeguarding Officers.
4.Monitor safeguarding checks across the diocese and produce managementinformation and statistics when required, including the validation of annualsafeguarding audit data from all chaplaincies.
5.Oversee and process the system for safeguarding checks for all licensed Clergy,those with Permission to Officiate, Ordinands, Readers and Readers in training.(Each of these checks involves a great deal of processing of paperwork and assessing whether further supportive statements, references or certificates are needed. Each application needs to be assessed individually, but within a set of clear guidelines.)
6.Ensure all DBS applications are processed efficiently and accurately, validatemonthly invoices and regularly research their management informationsystem for useful data.
7.Maintain records to prompt three-year routine safeguarding re-checking inrespect of all relevant church officers.
8.Filter enquiries about Safer Recruitment processes from chaplaincies,resolving them where possible and referring them to others only whennecessary.
9.Work with clergy at all levels and nominated persons in chaplaincies(volunteers) in the compliance of the Diocesan Safeguarding Policy andProtocol in relation to Safer Recruitment.
10.To keep up to date with Church of England national policies and practiceguidance on Safer Recruitment highlighting any relevant changes forconsideration by the Diocesan Safeguarding Team.
11.Undertake such other reasonable duties as may be required by the SafeguardingManagers, including minuting meetings.
12.Though the role is focused on safeguarding as laid out above, the postholder will beexpected to be prepared to assist with broader administration tasks in the diocesanoffice as required.
This list is not exhaustive and is intended to reflect your main tasks and areas of work. Changes will occur over time.
Travel is not normally a part of this role though any visits to the diocese will be by agreement in advance.
The ideal candidate must have;
• Can-do attitude, flexibility and ability work alone or in a team
• Good organisation skills and the ability to prioritise and meet deadlines
• Excellent communication skills, both oral and written
• Initiative and ability to work unsupervised and under pressure
• Good eye for detail
• Excellent IT skills across Word, Excel, Powerpoint
• Ability to set up and manage remote conferencing using Zoom and MicrosoftTeams
• Educated to A-level or equivalent
• Sympathy with the ethos of the Church of England
Desirable
• Some experience of servicing Boards and Committees
• General knowledge of and willingness to engage with the work or structures of the Church
Closing Date: 2nd September 2022
The postholder is employed by the Diocese in Europe Board of Finance and reports to Assistant Head of Safeguarding and has accountability to the Head of Safeguarding and the Chief Operating Officer. We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. Salary: £26,000 - £27,500 The post holder will be enrolled in the Church Workers Pension Scheme
Location: Westminster with work from home potential on certain days. (Travel in the Diocese is likely only in exceptional cases)
The client requests no contact from agencies or media sales.
We are seeking a proactive and highly motivated individual who is looking to develop their career in Governance. In this role you will provide comprehensive, high quality governance services to our Boards of Trustees and Non-Executive Directors. You will ensure that the Boards can deliver their responsibilities by providing planning, advice, oversight and scrutiny of governance activities.
This role oversees our governance framework ensuring that all Board and Committee meetings are scheduled and organised, minutes recorded and action lists monitored; relevant policies are in place and statutory registers are maintained.
In addition, you will be supporting the implementation and delivery of our ESG (Environmental, Social and Governance) Strategy.
About you
To be successful in this role you will be a self-starter with senior administration/PA experience which includes governance activities, knowledge of Charity Commission guidelines and experience of working with senior stakeholders. You will have strong verbal and written communication skills, accuracy and attention to detail, especially in written work and be highly organised. You will also be flexible and adaptable to changing work demands.
Some experience of delivery of ESG actions is desirable, but not essential.
About us
Family Fund is the UK’s largest charity providing grants for families on low incomes raising disabled or seriously ill children and young people. Last year, we provided 150,000 grants or services to families across the UK.
Family Fund is a great place to work, for great people. We provide a challenging and rewarding working environment, where every staff member can make their mark. We are a values-based organisation, and we aim to show our values in all that we do.
We offer excellent benefits, including flexible working, flexi-time, competitive annual leave entitlement, a contributory pension scheme and above all a professional, fun working environment where a positive work-life balance is encouraged.
Family Fund is committed to inclusion, equality and diversity, and we welcome applications from all parts of the community. We are a Disability Confident Employer and all disabled applicants who meet the requirements for the role will be invited for interview. If you have a disability, and are happy to let us know, please highlight this in your covering letter.
Family Fund is the UK’s largest charity providing grants for families raising disabled or seriously ill children and young people. L... Read more
The client requests no contact from agencies or media sales.
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Head of Quality and Safeguarding
Home-based with travel to Head Office and Family Action services when required
37 hours per week (full-time, 5 days)
The post-holder will be expected to work flexibly to meet the needs of Family Action
Grade 5 point 39-46: £44,983 - £52,087 per annum + £480 homeworking allowance per annum
Permanent Contract
Are you a highly motivated self-starter with excellent communication skills? Do you want to be part of an award winning organisation that makes a difference? If so, Family Action has an exciting opportunity and would love to hear from you.
At Family Action we transform lives by providing practical, emotional and financial support to those who are experiencing poverty, disadvantage and social isolation. We have been building stronger families since 1869 and today we work with more than 60,000 families in over 150 community based services, as well as supporting thousands more through national programmes and grants.
This is an important role in Family Action. As the Head of Quality and Safeguarding, you would take a lead on a range of work streams and projects related to quality, risk and performance. From visiting any one of our 140+ services, helping staff and managers to learn from practice via audit and case reviews, to supporting training delivery, developing quality assurance frameworks that work for our different service types or drafting complex reports for Board members and colleagues, no two days would be the same.
Your role would be varied, exciting and incredibly worthwhile. At its heart is a striving for excellence, maximising outcomes and the need to ensure that children and adults get the right support, of the highest quality at the right time. The main element of this role is the Quality Assurance Framework so you will need to be an excellent auditor and case file reviewer for cases relating to child and family work, and also for services that work solely with adults. This role will moderate audits completed by managers across the organisation so well developed skills in this area are a must.
We are looking for an autodidactic self-starter, who can draw learning from a range of sources, contextually analyse the evidence, recognise the generalisable from the one offs, and piece it all together with strategic finesse. We need someone with substantial experience of frontline and management practice working in services for people. Alongside this, you must have extensive experience of applying comprehensive Quality Assurance processes and using QA as a means of continuous learning and improvement. You would need to be resilient and tenacious; and bring an understanding of the challenges faced by staff and managers, learnt through your direct experience.
Offering both high challenge and high praise; maintaining the sharpest focus on children and adult service users; being their voice and delivering their messages when required; having the utmost integrity and taking people with you on the path to excellence – these are the key attributes and abilities for a role of this nature.
We are committed to Equality, Diversity & Inclusion in all that we do and welcome applications from all sections of the community. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQIA+ candidates and candidates with disabilities because we are committed to increasing the representation of these groups at Family Action. We know that greater diversity will lead to even greater results for families and children and strive for our workforce to be truly representative of the diverse communities we support. We offer a guaranteed interview scheme for disabled applicants and will reimburse your travel cost if you attend an interview.
What will we offer you?
We’ll offer you a generous pension scheme and leave entitlements, eye care vouchers, a cycle to work scheme and other great benefits. We are happy to talk flexible working. All roles in Family Action are open to a discussion about possible flexible working options, subject to business needs, and all new starters will have the right to make a flexible working request from day one of employment. We have an excellent wellbeing offer and we will invest in your professional development with on-going quality training and career development opportunities. You’ll join an established, supportive and high-performing service and have the opportunity to thrive in an innovative organisation that values your opinion, encourages learning and has the needs of children and families at its core.
We are forward looking, ambitious and committed to continuous improvement. We are a people focused, can-do organisation, which strives for excellence in all we do and operates with mutual respect. If you share these values and behaviours and have the necessary skills then we look forward to hearing from you.
For an application pack and further information, please see attached or visit the Family Action current vacancies page.
Please email completed applications to the designated email inbox (20), please see advert document.
Closing date: Sunday 11th September 2022 at 23:59 (midnight)
Interview date: Friday 30th September 2022 (Candidates will be notified by email on or before the 19th September 2022 if they are being invited to interview.)
Appointments are subject to Family Action receiving a satisfactory disclosure from the Disclosure and Barring Service.
ID: 512
Family Action transforms lives by providing practical, emotional and financial support to those who are experiencing poverty, disadvantage and ... Read more
The client requests no contact from agencies or media sales.
We are seeking an enthusiastic, proactive and dedicated Administrator to provide support for ICNARC’s expanding research portfolio.
Research Administrator
Location: High Holborn, London with some homeworking
Hours: Full time
Contract: Permanent
Salary: £25,000 per annum plus benefits
Benefits: Competitive
Start: As soon as possible
About us:
The Intensive Care National Audit & Research Centre (ICNARC) is an independent, scientific, not-for-profit organisation (circa 40 staff), that uses accurate data to help improve the quality of critical care through audit, research and education, conducted with, and in the interests of, patients and those who care for them.
Most recently, ICNARC has been centrally involved in the response to COVID-19 through daily/weekly reporting on admissions to, and outcomes from, intensive care.
About the role:
You must be proactive enough to deal with administrative challenges as well as a variety of people, and have strong interpersonal and communication skills. A large component of the role supports the following up of patients who have been recruited to one of our trials while in hospital. You will support the coordination of the patient follow up process and complete questionnaires over the phone with patients.
Key tasks include:
- Following up collaborators at participating critical care units for information about patients by email and telephone
- Regularly establishing the numbers of patients that will need to be contacted for patient follow-up
- Sending out questionnaires to patient participants
- Conducting telephone interviews with patients (these can be difficult ‘phone calls and clear training, guidance and support will be given)
- Data entry, validation and filing of study questionnaires.
- Accessing trial databases to run reports for trial activities and milestones
- Dealing with routine queries
- Track and maintain trial information, specifically trial sites that have been contacted for follow-up of patients
- Developing an understanding of the objective and current status of all studies/trials
- support of ad-hoc research studies, as required;
- provision of assistance to other administrators within ICNARC, as required.
What you’ll need to succeed
It is essential that you have a proactive attitude with a clear enthusiasm. You will have strong administrative and organisational skills will excellent attention to detail. As you will interact with research teams, participating sites and patients or their family members being a good and effective communicator both verbally and written is key. This role will be beneficial to someone who is interested in a career in clinical research. There is scope to develop this role.
What you’ll get in return
You will receive an annual salary of £25,000.
You will also receive a benefits package including:
- 25 days holiday per year;
- flexible working;
- interest-free season ticket loan;
- enhanced pension scheme;
- enhanced sick pay;
- employee assistance programme;
- access to a range of benefits and discounts focused on Health & Wellbeing, Family, Technology and Exercise & Fitness;
Interviews will be held on a rolling basis, and the advert will be closed early if an appointment is made prior to the closing date so please do not delay in applying.
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
No agencies please.
One in three of the charity’s pioneering research projects are made possible by the generosity of people who choose to leave a gift in their Will to Alzheimer’s Research UK. This, and in memory giving, are growing areas at the charity.
This post is crucial to delivering our vision of a future free from the fear harm and heartbreak of dementia. Reporting into the Senior Legacy Administrator, you will be responsible for ensuring all the administration for each case is accurately captured on the database and appropriate communications are sent as and when required. In the short term, you will also support the Legacy Marketing team in delivering excellent stewardship to our supporters.
This is an ideal role for someone who is new to fundraising, marketing or legacy administration, who has a good attention to detail and a commitment to supporter care, and who would like to work within a growing team.
Main duties and responsibilities of the role:
Legacy administration
- Review legacy post, adding relevant documentation to the First-Class database, photocopying or scanning and filling post as appropriate.
- With support from the Senior Legacy Administrator, manage your own pecuniary legacies case load.
- Record new legacy cases and all appropriate information, including income, in the databases and setting up regular reviews in line with the Charity’s policy until the completion of the administration.
- With support from the Senior Legacy Administrator, send appropriate correspondence to the solicitors, executors and next of kin including all relevant information.
- Ensure the charity receives its full entitlement and legal requirements are satisfied by requesting copies of all relevant documentation as outlined by the Senior Legacy Administrator.
- Assist with the end of the Charity’s financial year auditing and accruals process. Support independent auditors as and when required.
- With support from the Senior Legacy Administrator, the Data team and IT team, be able to competently use the different databases the Charity use (First Class and currently Raisers Edge) as well as Microsoft packages.
- Support the Senior Legacy Administrator and the case load when the Senior Legacy Administrator is absent including responding to queries from solicitors, executors and next of kin as well as internal requests.
- Liaise with other members of staff in other departments as and when necessary.
What we are looking for:
- Good knowledge of Word, Excel, Outlook and databases.
- Ability to work with a high level of accuracy and attention to detail.
- Excellent telephone manner.
- Excellent written communication skills.
- Good organisational skills and the ability to prioritise workload
- Professional and hard-working team player that is keen to learn.
- Able to remain calm under pressure
- Flexibility and adaptability within the role when required
- Willingness and ability to help occasionally with events (possibly elsewhere in UK) and occasional work outside of regular office hours/overtime at peak times
Additional Information:
Ways of working:
Agile - As part of our Agile ways of working you will be required to work approximately 2 days a week from the office, which is subject to the requirements of the role and the business needs. Flexibility on where you work can be split between working from home and our office.
Roles that are classed as part of the Agile ways of working are not able to claim any costs for Mileage/Travel on Public Transport, Accommodation and/or Meals. This includes when attending the office for various meetings/events.
Our Office: Our office is at 3 Riverside, Granta Park, Great Abingdon, Cambridge, CB21 6AD.
Salary: Circa £23,000 per annum, plus benefits
Please download the Vacancy Pack for more information.
The closing date for applications is the 21st August 2022, with interviews likely to be held week commencing the 22nd August 2022. We would encourage you to submit your application at the earliest opportunity as the closing date may be brought forward at any time. Please indicate in your covering letter if you are unable to attend an interview on a certain date.
We value diversity and are committed to creating an inclusive culture where everyone is able to be themselves and reach their full potential. We actively encourage applications from people of all backgrounds and cultures. Should you need any adjustments to the recruitment process, at either the application or interview stage, please contact us via the channels on our website.
How to apply:
Please create an online account using our Online Recruitment System which can be accessed through our Job Vacancies page. You will be able to attach your CV and covering letter to your application and track the status of your application.
*Please note that when applying for this role it will be known as Legacy Executive.
About Alzheimer’s Research UK:
Alzheimer’s Research UK is the UK’s leading dementia research charity dedicated to diagnosis, prevention, treatment and cure. Backed by our passionate scientists and supporters, we’re challenging the way people think about dementia, bringing together the people and organisations who can speed up progress, and investing in research to make life-changing breakthroughs possible.
You will be part of an organisation that has been recognised nationally as an outstanding place to work. In 2021, we were listed 69th in the prestigious 100 Large Best Companies to Work For. We were also awarded a 2-star accreditation by Best Companies, recognising outstanding levels of workplace engagement and were listed in the 75 Best Companies to Work for in the East of England and the Charity’s 30 Best Companies to Work For.
To view further details about working for us and the benefits we offer, please visit Alzheimer’s Research UK
Who We Are
Alzheimer’s Research UK is the UK’s leading dementia research charity dedicated to diagnosis,... Read more
The client requests no contact from agencies or media sales.
Working for a national Association, this is a fantastic opportunity to join their in-house congress team based near Gloucester (hybrid working is possible). As part of their portfolio of events, they host the largest annual small animal veterinary conference in Europe with a globally renowned scientific programme alongside a significant exhibition.
The Events Administrator will play a key role in supporting a variety of elements across Congress including areas such as scientific programme and speaker administration, social programme logistics, registration and delegate administration, sponsorship and exhibition administration support and onsite delivery.
Skills and experience:
They are looking for a self-motivated individual with exceptional organisational skills that can demonstrate experience of working on complex projects. The successful candidate will have great attention to detail, ability to work to strict deadlines, work in a multi-tasking environment and possess excellent customer service skills. Experience in running events is desired but not essential if transferable skills can be proven. Proficient IT skills and quick to pick up and run with new technology.
The person:
The ideal candidate will have previous experience of working in a busy office environment and demonstrate excellent communication skills. They will be results driven, strive to make a difference and enjoy a challenge. Exceptional organisational and time management skills and the ability to work effectively within a team are essential.
The candidate must be flexible to occasionally work outside of normal office hours and occasionally travel throughout the UK.
About our client:
They are a professional membership association which exists to advance care for companion animals. With a membership of more than 10,000 veterinary surgeons, vet nurses and students, they work in the UK and internationally to promote excellence in small animal practice through education and science, by facilitating training, conducting research, and developing policy. Each year they deliver numerous education courses, host the largest small animal Congress in Europe, and publish books, manuals, apps, and magazines.
This post is a full-time role working 40 hours in the Congress department and reports to the Event Manager.
Their reward package for this role includes a basic salary of circa £20,000 per annum, depending on experience, and employer pension contributions starting at 7% and increasing up to 10% with length of service.
They also offer:
- Holiday starting at 25 days (plus bank holidays) rising by 1 day each year up to 28 days.
- Hybrid working for 2 days per week at home.
- Free onsite parking.
- Life assurance of 4 x annual salary.
- Health and wellbeing support, including an Employee Assistance Programme, available 24/7 365 days and a network of mental health first aiders. Plus, Company sick pay, access to private medical insurance upon completion of 12 months’ service, occupational health service and annual flu vaccinations.
- A cycle to work scheme for the purchase of a bicycle and equipment for healthy, low carbon travel.
And they are:
- Community friendly – offering paid leave to volunteer for a charity or not for profit organisation.
- Committed to supporting sustainability in their work and in the veterinary profession. They have completed a certified carbon audit and are working towards Bronze accreditation with Investors in the Environment.
So, if you strive for excellence, take ownership of your work and demonstrate integrity in how you do it, show passion for what you do and work effectively in a team – then you’ll be a great fit for the organisation.
How to apply:
In order to be considered for this role, please submit your CV and a cover letter detailing how you meet the requirements in the role description and person specification which is on their vacancy page.
Closing date: 26th August 2022. Please note, if applicants haven’t received a response within 10 days of the closing date, then it is to be assumed that they have not been successful with their application.
By applying for this position, you are consenting to the information on your CV being held by the organisation for six months.
Location: Gloucester
Hours: Full-time, Permanent – Hybrid working for 2 days per week at home
Salary: £20,000 dependant on experience
Closing date: Midnight 26th August 2022
You may have experience of the following: Event Administrator, Conference, Exhibitions, Hospitality, Events Administration, Administration, Events Assistant, Charity, Not for Profit, Event Management, Administrator, Conferences, Admin Assistant, Events Executive, Corporate Conference Coordinator etc.
Ref: 135 145
The two primary purposes of this post are to:
- be responsible for providing a range of financial assistance and other support to Mazars, our external financial management team. This will include purchase ledger, sales ledger, cash handling, cash posting, banking and credit control, in accordance with relevant policies, procedures and statutory requirements.
- be the key point of contact for members of Trust staff applying for grant funding. The post holder will ensure that applications for grant funding are processed in an efficient, orderly and timely fashion.
If your application is successful, you will have a great opportunity to learn about how charities tick, and we’d be committed to develop your career and help you to gain experience in all aspects of charity financial and grant management.
The client requests no contact from agencies or media sales.
About Us
The Microbiology Society is a membership charity for scientists interested in microbes, their effects, and their practical uses. It is one of the largest microbiology societies in Europe with a worldwide membership based in universities, industry, hospitals, research institutes, and schools.
Our members have a unique depth and breadth of knowledge about the discipline. The Society’s role is to help unlock and harness the potential of that knowledge.
The Committee
The Audit, Risk, and Evaluation Committee is responsible for ensuring scrutiny and transparency in the financial management of the Society as well as oversight of the Society’s risk management processes and its approach to impact and evaluation to support the Society’s three main strategic objectives:
We will enable our members to strengthen their existing relationships and gain access to new communities, unlocking the potential for knowledge exchange. We will advance our understanding of microbiology and champion the contribution made by microbiology, our members, and their work in addressing global challenges. We will reinforce the Society’s long-term sustainability and resilience by diversifying income streams, increasing efficiency, and ensuring robust governance.
About You
The Chair of the Audit, Risk, and Evaluation Committee, an external Chair, plays a key role by supporting and constructively challenging the executive members of the Council but does not sit on Council directly. The Chair should use their experience and knowledge to provide an external perspective on the strategic direction of the Society’s work and contribute by constructively challenging its performance whilst maintaining independence of thought. They will also provide an informal source of independent advice to the Chief Executive, the Chief Operations Officer, and other directors as appropriate and will report to Council annually at its July meeting.
The appointment will be for a fixed period of three years.
For more information about the Society, please visit our website.
To Apply
Please attach your CV and a short Covering Letter
Please note that only shortlisted candidates will be contacted.
Closing date: 19th August 2022
To know more about this role, please contact Jo Manning, Chief Operations Officer, contact details are available on our website
It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter. This is because the Microbiology Society is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. We value, promote, and seek diversity.
The Society also takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused, or disclosed, and is not accessed except by our employees in the proper performance of their duties.
Please note that due to limited resources it is not possible for the Society to acknowledge receipt of applications. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion.
“We are interested in every candidate who is eligible to work in the United Kingdom. However, we are not able to sponsor visas.”
The Microbiology Society is a membership charity for scientists interested in microbes, their effects and their practical uses. It is one ... Read more
The client requests no contact from agencies or media sales.
The Charity
Bowel Research UK (BRUK) launched on the 29 September 2020 following the merger of Bowel and Cancer Research and Bowel Disease Research Foundation. Bringing together the wider research community, healthcare professionals, patients, their families, influencers and decision makers, Bowel Research UK is committed to funding and promoting innovative, ground breaking research into bowel cancer and other bowel diseases, including chronic life-long conditions such as inflammatory bowel disease (Crohn's disease and ulcerative colitis) and incontinence.
The charity achieves its aims through the funding of small, proof-of-principle grants focusing on early stage, seedcorn funding that is essential to enable projects to go on to attract the bigger grants (such as NIHR). The charity also supports a PhD programme investing in the next generation of talented researchers, who will go on to become future leaders and experts in the field.
BRUK is now seeking an experienced administrator to assist with managing our processes, throughout the life cycle of the research grants and the quarterly cycle of formal charity meetings.
The post holder will carry out all the administrative functions that support the pre-award and post-award stages, process applications, provide regular reports to colleagues and Trustees, assist the Finance team with grants audits and grants invoicing.
The post holder will also provide support to the Chairs of Board of Trustees, Grants and Scientific Advisory Committees and Committee members. They will also be responsible for liaising with the Chairs of the Finance & Investment and Fundraising, Marketing & Investment Committees regarding the organisation and minute taking of those meetings.
The purpose of the role is to provide research and coordination support together with support for BRUK’s formal meeting and governance structure. Specifically, you will be involved in all aspects of funding processes and the administration of research awards, via our CC Grant Tracker grants management system. You will provide administration and organisational support in all phases of the research funding process and work with colleagues to ensure the smooth running of research tasks. You will also be responsible for the organisation of the quarterly Board meeting, minute taking and distribution.
Role profile
The successful candidate will offer an efficient and high-quality administrative service to grant management and the charity’s formal committee & governance structure, with a particular focus on the tasks associated with this. You will be responsible for supporting our Board of Trustees together with our research funding award activities and, ultimately, impact the research that we enable, and will therefore require excellent organisational and communication skills to do so effectively. You will also be the first point of contact for supporting Bowel Research UK’s engagement with researchers, and will work closely with the CEO, Chair and Chairs of the sub-committees. The successful candidate will be used to working in a busy environment whilst maintaining high levels of accuracy. There significant existing expertise within both our office team and the board/grants committee members to provide appropriate support and training for the successful applicant should it be needed.
The role is fast paced and varied and the successful candidate will need to have a proactive and positive approach to work. With a demonstrated respect for confidentiality and good attention to detail, you will be able to prioritise and undertake a variety of tasks promptly and effectively.
While database experience and outstanding administrative skills are essential, the administrator will also have knowledge of key IT packages (word, excel etc.) and be able and willing to learn others with which they may not immediately be familiar (for example our grants package).
Duties
- Be the day-to-day contact for general enquiries and know where to whom they should be directed.
- Be the day-to-day contact for general research enquiries including the grant application process
- Support with the launch of new grant rounds including advertising in relevant journals and online, communications to past grant holders and identifying prospects (individual researchers and institutions)
- To manage the online grant application process. This will include reviewing applications and supporting documentation, preparing applications, data entry and the collation of scoring/feedback in advance of Grant Meetings
- Support the circulation of papers to the peer reviewers and receive their replies
- Support the CEO, Chairman of the Board of Trustees and the Chairs of the sub-committees to manage the quarterly meetings including liaising with Committee members, preparation and circulation of background papers minute taking and communication after the relevant meetings
- Support the Chair of the Scientific Advisory Committee to manage the Research Meetings (approximately 3 times per year) including liaising with Committee members, preparation and circulation of background papers and writing and circulation of minutes afterwards
- Liaise with our Finance and Operations colleagues on invoicing and payments
- Work with colleagues to ensure the research section of the website is regularly reviewed and updated
- Assist with dissemination of research results
- Provide administrative assistance to the CEO and the Trustee responsible for the charity’s governance activity as needed
- Produce regular reports to the Board of Trustees on research activities
- Support the development of the BRUK PhD & Alumni network
- Any other duties that can be reasonably expected within this role
About you
To be considered for the Research Grants & Administration Officer role, you will need:
- Administration experience and experience of maintaining accurate records.
- An organised, proactive, problem solving approach to your role.
- Excellent written skills and familiarity with minute taking.
- IT Literate with accurate data entry and intermediate / advanced spreadsheet skills.
- Ideally, you will have knowledge and working experience of CC Grant Tracker but this is not essential.
- Experience of coordinating meetings and taking minutes.
- An understanding of research funding mechanisms including peer review processes and management of research awards would be helpful but is not essential.
- Experience of disseminating information via social media and other channels.
- Experience of working with a wide range of audiences.
- Further education qualification in a relevant subject area or equivalent experience of working in a research or health environment.
- Ability to work well under pressure at busy times and to be able to prioritise your work when priorities change and there are tight deadlines.
Bowel Research UK is funding life-changing research into bowel cancer and other bowel diseases.
Every year over 16,000 people di... Read more
WPF Therapy is looking for an experienced and pro-active administration manager to join our busy training team. You will have a proven track record of providing training administration services ideally within an education or health care service.
You will have strong people management skills and be able to work effectively with a wide range of people including teaching staff, administrators, supervisors, trainees, and students.
The role includes operational management of training administration, ensuring that our processes and practices are efficient and focused on WPF Therapy’s need to deliver excellent customer service.
This is an exciting time to join WPF Therapy as we look ahead to finding new ways to meet the needs of our clients and trainees and we look forward to receiving your application.
Work Hours: 28 to 35 hours per week (across 4 or 5 days)
Some flexibility around the start and finish times will be required to cover changing business requirements (including working on a Saturday rota)
Job Purpose
To co-ordinate and manage the day to day running of the training administration department, ensuring that the work of the training directorate is carried out in accordance with quality guidelines and operational procedures.
To provide excellent customer services to prospective and current trainees, students, and support training staff with delivery of training courses.
To support WPF Therapy in making psychotherapy training accessible to a wide range of trainees, liaising with staff, therapists in training and training supervisors to ensure the smooth running of the training directorate.
The client requests no contact from agencies or media sales.
The purpose of the job is to provide all round administrative support to the Director and Deputy Director at MRG. The post holder will be expected to carry out the role via a combination of working from home and work in MRG’s office in London. There will be days or periods when work responsibilities require work in the London office.
Main Duties and Responsibilities
- Collate presentable Council and Committee papers (4-5 per year), make all logistical arrangements for meetings (platforms etc), and travel arrangements (when we have physical meetings)
- Maintain records of Council and Committee membership
- Update Charity Commission and Companies House annually (in liaison with Director of Finance and Administration)
- Collate and supply evidence of MRG policies, systems and procedures to support due diligence processes when required by new donors
- Liaise with staff to ensure that MRG’s central bank of policies, guidelines and forms is maintained and updated regularly.
- Support periodic non-financial reviews of MRG performance or compliance (e.g. SIDA evaluation or Finnish systems review etc)
- Update MRG’s contact relationship management software with contacts and mailings, producing mailing lists (either using CRM or occasionally manually)
- Assist with the management of the Director and Deputy Director’s diaries/calendars, assist on occasion with researching travel options, liaising with external parties and making travel arrangements.
- Support with the organisation of (online and offline) events: organising venues, equipment, invitations, mailing lists.
- Support Director and Deputy Director to capture and present monitoring and evaluation data (including on log frames/flow charts)
- Generate contracts for suppliers, individuals and partners and process financial transactions and maintain complete in-house records of all activities, results and expenditure on behalf of Director and Deputy Director
- Supporting Director and Deputy Director to quality control budgets and reports, liaison with finance team re auditor’s queries or to input into financial reports to donors
- Occasionally generate or modify a budget for new project designs
- Take notes of external/internal meetings
- Contribute to or lead on internal administrative areas on which the Director or Deputy Director hold overall responsibility for the organisation. Current examples include GDPR and Digital Security initiatives.
- Carry out small-scale research on behalf of the Director or Deputy Director from time to time e.g. to understand an advocacy opportunity, research individuals attending a meeting or similar.
Provides advice to and liaises with:
- All MRG staff on administrative matters to do with Directorate activities.
- MRG finance team on financial transactions, reporting and audits
- Partners who are co-operating in the implementation of operational work involving the Director or Deputy Director
- Consultants, donors, authors, readers, trainers, temporary staff and experts
- Council and Committee members on meetings, personal details and papers
General
- Undertakes such other tasks as may reasonably requested by the Director or Deputy Director from time to time.
- Cover for the work of other administrative staff who are on leave or who are unwell or to support a colleague during an exceptionally busy period.
- Personally respect and work towards full implementation of MRG’s Gender and Equal Opportunities Policies in all the work involved in this post.
- The job holder will be required to maintain the pace of work which may at peak times be high, will need to meet deadlines and manage several tasks at the same time.
- Although the primary purpose of this post is as described above the post holder may be required to work partly or wholly on other areas of MRG’s work. This is to allow MRG to move staff away from work which is unfunded or underfunded or is no longer a priority for the organisation, to work on areas which have more funding, are growing or which are understaffed. This will normally involve the post holder in carrying out tasks similar or identical to those listed in this job description but applied to different programmes or projects.
- The postholder will be responsible for a high level of access to confidential information pertaining to strategies, finance, personnel, operations and external relations which they must ensure they and others retain as confidential.
Person Specification
Essential
- A university degree (or at least 2 years’ experience in an administrative role)
- At least 2 years’ experience of holistic and variable administrative support provision involving a wide range of tasks, could include a PA role or general admin support to a team
- At least some admin experience of all of the following; producing complex word documents, financial processing, databases, record keeping, travel arrangements, meeting logistics.
- Excellent written and spoken English.
- Numerate and accurate
- Ability to prioritise work, and meet deadlines
- Ability to stay calm under pressure and to assess and absorb information quickly
- Excellent IT skills and expert knowledge of Word, databases, slack, CRMs and other similar packages.
- Ability to maintain confidentiality.
- Commitment to the aims and objectives of MR.
- Desire to work in an administrative support role in the longer term
- Commitment to gender equality and willingness to implement MRG’s gender policy.
- Enthusiastic about working in a multicultural environment.
- Committed to equal opportunities.
Desirable
- A qualification or successfully completed training in a relevant discipline (e.g. accountancy technician, information management)
- Experience of living and working in areas of the global south.
- Good working knowledge of Russian, Portuguese or other language relevant to MRG’s work
- Lived experience of being from a minority background broadly defined.
To apply, please fill in the application form on our website by 14 August 2022.
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We are seeking a Project and Compliance Manager to join the Business Support Services team. The purpose of the role is to provide support across the portfolio of research projects to ensure that funder, ISO and data requirements are met. This will include providing standard material to support submission of bids, contract administration and project managing ISO and data management requirements. This role will also be responsible for coordinating NIESR’s approach to ISO across the organisation.
The National Institute of Economic and Social Research is Britain’s oldest, and one of its most prestigious independent research institutes. We specialise in applied social and economic research, combining high academic standards with relevance to policy making. Our reputation for quality and independence, outstanding networks and unrivalled location at the heart of Westminster makes us the ideal base to build a national profile for academic or policy research that makes real impact.
The essential requirements we are looking for in the successful candidate are:
Experience
- Experience of managing projects and liaising with multiple stakeholders to achieve planned outcomes;
- Researching, developing and implementing effective policies and practices;
- Innovating in the development of processes, procedures and information systems to support the work of your team and maintaining these effectively.
- Understanding of UK law with regards to contracts
Skills, Knowledge and Abilities
- A good understanding of the GDPR and the practical application of this, or a willingness to undertake training (both formal and self-guided);
- A good understanding of process of ISO accreditation, or a willingness to undertake training (both formal and self-guided);
- The ability to build strong relationships based on mutual respect, appreciating the needs of others and the challenges they face;
- Strong written and verbal communication skills, with the ability to communicate policies, procedures and requirements so that others understand the importance and benefits of these;
- The ability to adapt approach and communication style to suit different situations and needs;
- Excellent organisational skills with the ability to manage priorities and work to deadlines in a methodical and accurate fashion.
- Implementation of UK law with regards to contracts
To apply for this role, please send full CV and a supporting statement of no more than 1500 words setting how you meet the essential requirements outlined above. Please number each point and address these one at a time to ensure that we are able to fully consider how your experience, skills and abilities meet the needs of the post. Please refer to the attached job description and person specification for full details of the role.
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The client requests no contact from agencies or media sales.
Quality Manager
£44,200 pa plus excellent benefits
London Bridge, London
35 hours per week, fixed-term contract for 14 months
The Quality Manager is responsible for the implementation, delivery, evaluation and planning of the College’s work in relation to clinical quality and service delivery.
The Quality Manager is a crucial role for the College as you will design, lead, and evaluate the delivery of the College’s National Clinical Audit Programme/QIP programme, including procurement and implementation of platform, with the support of the Associate Director of Quality and Policy. Ideally you should have strong experience in this area and will have ideas to improve the programme.
Accountable to the Associate Director of Quality and Policy, you will develop, publish, and maintain clinical service and delivery guidance and standards. You will manage the College’s Invited Service Review Programme, providing bespoke support. You will also provide management and administrative support to a number of key College Committees including Quality in Emergency Care and Service Delivery, which cover a range of key quality areas.
Taking the lead on the College’s engagement with management colleagues of medical colleges, health organisations, government bodies and other organisations, you will identify best practice and support and promote the aims and objectives of the College in relation to clinical quality, service delivery and workforce, invited service reviews, AACs and revalidation.
Degree educated or with equivalent experience, ideally with a Quality Improvement qualification, you will have a demonstrable background in clinical audit and healthcare quality improvement, and experience of delivering projects and managing multiple workstreams.
With the ability to develop and oversee the content of the website in relation to the work of relevant Committees, you should also have strong report writing and statistical data analysis skills.
A knowledge of Emergency Medicine and an awareness of the work of Royal Medical Colleges would be desirable.
Travel in the UK and abroad may be required for the development and pursuit of College objectives.
The Royal College of Emergency Medicine was established to advance education and research in Emergency Medicine. The College is responsible for setting standards of training and administering examinations in Emergency Medicine for the award of Fellowship and Membership of the College as well as recommending trainees for CCT in Emergency Medicine. The College works to ensure high quality care by setting and monitoring standards of care and providing expert guidance and advice on policy to relevant bodies on matters relating to Emergency Medicine.
For further information and to apply, please send your CV and covering letter via the application link.
Closing date: 30 August 2022.
For further information and to apply, please send your CV and covering letter
Job Purpose
The Programmes Coordinator is a member of the Programmes Team, playing a key role in the development and delivery of programmes to strengthen the health workforce and health system in low- and middle-income countries. The Coordinator reports to the Head of Programmes (HoP) and works with specific country teams across the countries in Africa and Asia where we are currently active.
The Programmes Coordinator plays a critical role in ensuring the quality and sustainability of our work focusing on 4 main areas of activity:
- Project delivery
- Project development
- Project quality
- Capacity development (of grantees or country office teams)
The proportion spent on each, and the specific projects worked on varies within the team. The programmes team is responsible for delivering centrally managed multi-country programmes, including grants programmes, as well as supporting in-country teams with the delivery of their programmes. One Coordinator may focus exclusively on a grants programme, others on country programmes, whereas others may spend time on a mixture of grants and country programmes. An indication of some of the areas of activity that a Coordinator might be involved in are listed below. The Coordinator role involves some degree of matrix working.
For more details and key responsibilities, please access the attached job pack.
How to apply
To apply for this role please send your CV and a cover letter (no more than 2 pages) through the application link by midnight on Thursday 25th August with ‘Programmes Coordinator’ in the subject line. Please state whether you can work full-time or part-time. The candidate must be able to start by the first couple of weeks of November 2022 at the latest, but earlier if possible.
Interviews will take place in the week commencing 29th August 2022. THET is an equal opportunities employer. The successful candidate must by the start of their employment have permission to work in the UK.
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The client requests no contact from agencies or media sales.
John Ellerman Foundation is an independent, endowed grantmaker and our organisational aim is to advance the wellbeing of people, society and the natural world. The main ways in which we achieve this are by:
- Awarding grants of circa £5.8m to charities for work which has national significance in the arts, environment and social action, and
- Investing and managing our funds in such a way that balances the desire to maintain grantmaking capacity, operate in the long-term and seeking to ensure that our investments are not poorly aligned to our aim and values.
We are looking for a new Executive Assistant to oversee and support the administration and governance functions of the organisation, including by providing executive support to the Director and support to the Finance and Operations Manager with the day-to-day running of the office.
In this role you will work closely with the Director, as well as the wider team and our Board, and you will be a regular point of contact with visitors to the office and people in touch with the Director about meetings and events. You will also support our governance processes, including leading on the collation and distribution of papers for the Board and two of our sub-committees, and compiling the minutes and matters arising from these meetings. You will also be required to support with the smooth running of events that we hold from time to time.
This is an exciting time to join us. 2022 is the first year of our new organisational strategy for 2022-25. Our strategy calls on us to deliver our work with 100% of our assets – namely our grantmaking, our investing, our values and our organisational competencies, capabilities and assets.
We are looking for someone who has strong and relevant experience of working in administrative roles in small but ambitious organisations like ours, and has an interest in the work that we do. For this role you need to be organised, with great written and verbal communication skills, and able to manage a varied workload with a range of deadlines. You will be flexible and proactive in your ways of working and a strong team player.
You do not need a degree for this role, but we would like to see demonstrable experience of the requirements we have set out in the job description and person specification.
We value diversity, equity and inclusion (DEI) within our staff team and welcome applications from everyone. You can find out more about our approach to DEI in our DEI Policy available on our website.
The client requests no contact from agencies or media sales.