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Top job
Diocese in Europe, Westminster (Hybrid)
£26,000 - £27,500 per year
A flexible and dedicated administrator keen to make an impact in Safeguarding in Churches across Europe.
Posted 1 week ago
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The Intensive Care National Audit & Research Centre (ICNARC), Holborn (Hybrid)
£25,000 per year
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National Institute of Economic and Social Research, London (Hybrid)
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The Royal College of Emergency Medicine, SE1, London (On-site)
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Page 1 of 3
Westminster, Greater London (Hybrid)
£26,000 - £27,500 per year
Permanent, Full-time
Job description

Safeguarding Administrator – Diocese in Europe

The Church of England, Diocese in Europe is seeking a dynamic, flexible and expert administrator to support its work particularly through the Safeguarding Team. The team provide safeguarding monitoring of clergy and volunteers across Europe. The Church of England Diocese in Europe consists of over 300 congregations in more than 140 chaplaincies (parishes) in 40 territories across Europe and beyond from Madeira in the West to Moscow and Ankara in the East and from Casablanca in the South to the Arctic Circle. It is one of the growing Dioceses in the Church of England ministering to UK Nationals living abroad and other English-Speaking Christians from all over the world. The Safeguarding Team play a key role in supporting the clergy and lay leaders across the Diocese. The team also holds responsibility for investigating safeguarding concerns and delivery of safeguarding training.

The Safeguarding Team Administrator plays a key role in supporting this work in particular, by ensuring that all clergy and volunteers are compliant with the Safer Recruitment Policy requirements. The role carries responsibility for reporting performance in this area. The role is 35 hours a week based in the office in Westminster with potential to do a maximum of 2 days a week at home. The postholder will be part of the small, flexible, administrative support team in the London Office of the Diocese and will be expected to share some tasks with the other administrator. The role is ideal for someone who likes to help make useful things happen, is not afraid of detailed administration and is motivated to work in a faith based setting.

Key Responsibilities 

1.Take an active role in overseeing, prompting and ensuring therequirements for safeguarding checks across the diocese are adheredto.

2.Create and maintain central diocesan records for all safeguarding checks and tomaintain appropriate systems to enable effective local record keeping across thewhole diocese. This includes the use of the diocesan database and suitablespread sheets to administer the operation and the timely dissemination ofsafeguarding check requirements to all relevant church workers across thediocese.

3.Offer appropriate support (by email, telephone and in person) withappropriate safeguarding checks for individual church officers inchaplaincies and maintain informative dialogue with relevantChaplaincy Safeguarding Officers.

4.Monitor safeguarding checks across the diocese and produce managementinformation and statistics when required, including the validation of annualsafeguarding audit data from all chaplaincies.

5.Oversee and process the system for safeguarding checks for all licensed Clergy,those with Permission to Officiate, Ordinands, Readers and Readers in training.(Each of these checks involves a great deal of processing of paperwork and assessing whether further supportive statements, references or certificates are needed. Each application needs to be assessed individually, but within a set of clear guidelines.) 

6.Ensure all DBS applications are processed efficiently and accurately, validatemonthly invoices and regularly research their management informationsystem for useful data.

7.Maintain records to prompt three-year routine safeguarding re-checking inrespect of all relevant church officers.

8.Filter enquiries about Safer Recruitment processes from chaplaincies,resolving them where possible and referring them to others only whennecessary.

9.Work with clergy at all levels and nominated persons in chaplaincies(volunteers) in the compliance of the Diocesan Safeguarding Policy andProtocol in relation to Safer Recruitment.

10.To keep up to date with Church of England national policies and practiceguidance on Safer Recruitment highlighting any relevant changes forconsideration by the Diocesan Safeguarding Team.

11.Undertake such other reasonable duties as may be required by the SafeguardingManagers, including minuting meetings.

12.Though the role is focused on safeguarding as laid out above, the postholder will beexpected to be prepared to assist with broader administration tasks in the diocesanoffice as required.

This list is not exhaustive and is intended to reflect your main tasks and areas of work. Changes will occur over time. 

Travel is not normally a part of this role though any visits to the diocese will be by agreement in advance. 

The ideal candidate must have; 

• Can-do attitude, flexibility and ability work alone or in a team

• Good organisation skills and the ability to prioritise and meet deadlines

• Excellent communication skills, both oral and written

• Initiative and ability to work unsupervised and under pressure

• Good eye for detail

• Excellent IT skills across Word, Excel, Powerpoint

• Ability to set up and manage remote conferencing using Zoom and MicrosoftTeams

• Educated to A-level or equivalent

• Sympathy with the ethos of the Church of England


• Some experience of servicing Boards and Committees

• General knowledge of and willingness to engage with the work or structures of the Church

Closing Date: 2nd September 2022 

The postholder is employed by the Diocese in Europe Board of Finance and reports to Assistant Head of Safeguarding and has accountability to the Head of Safeguarding and the Chief Operating Officer. We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. Salary: £26,000 - £27,500 The post holder will be enrolled in the Church Workers Pension Scheme

Location: Westminster with work from home potential on certain days. (Travel in the Diocese is likely only in exceptional cases)

Application resources
Posted on: 12 August 2022
Closing date: 05 September 2022 at 07:00
Tags: Admin,Operations

The client requests no contact from agencies or media sales.