Board Secretary Volunteer Roles
Mind in Salford is an independent, user focused charity providing vital services that make a positive difference to the wellbeing and mental health of local people.
As Treasurer, you will join a dedicated Board of experienced and passionate people, shaping our vision in partnership with a talented Senior Leadership Team. We are looking for someone who is not only committed to volunteering their time and expertise to support our work, but that believes in our mission and shares our values.
- Support the Board in its oversight of finances and finance strategy.
- Collaborate closely with the CEO and senior leaders to ensure effective financial management.
- Chair the Finance Committee, ensuring effective reporting to the Board and that action points are monitored and taken forward.
- Monitor and report on the financial health of the organisation.
- Lead with inclusive values, ensuring a high-performing Trustee Board and Senior Leadership Team.
The client requests no contact from agencies or media sales.
Are you passionate about taking action on climate change, biodiversity loss and social equity?
Do you believe that it's possible to meet today's needs without compromising those of future generations?
If you combine these beliefs with leadership skills and governance experience, we want to hear from you. Our Board of Trustees needs you to help us put Sustainability First in the UK.
Who we are
We’re a small, highly regarded think-tank and charity that promotes practical, sustainable solutions to improve environmental, economic and social wellbeing.
What we do
Sustainability First works towards real environmental and social change. Primarily
focussed on the energy and water sectors, we:
• undertake research
• initiate policy discussions
• make complex issues accessible to the public
• promote under-represented voices
• develop solutions to influence Players in the sector
The opportunity
You will be joining Sustainability First at a critical time, when we are stepping up our ambition to drive change in the energy and water sectors in a way that benefits people and responds to the urgent need to transition to a more sustainable future. You will work collaboratively with our Executive Director in meeting our ambitions to scale our work, drive change across the sector and embed the representation of people into decision-making.
This will include six primary responsibilities:
1 Ensure that Sustainability First has a clear strategic direction aimed at fulfilling its charity objectives and that the Strategy is regularly reviewed.
2 Oversee the governance of the Charity with:
a. an effective, diverse and relevant Board of Trustees.
b. appropriate policies, processes & financial management such that the Charity operates within the law, in pursuit of its Strategy and demonstrating good practice.
c. regular and effective liaison, reporting and oversight of the Executive Director, Company Secretary and, as necessary, staff and panel of experts in order to ensure effective and proportionate planning, use of resources, monitoring and reporting by the Board of Trustees.
3 Set the agenda for and chair Board meetings to ensure engagement of, and discussion amongst Trustees based on the best possible information, input from the Executive Director and team, leading to clear and accountable decision-making.
4 Appoint, support and manage the Executive Director on behalf of the Board.
5 Ensure that the charity has an income generation strategy which is monitored and actively supported by trustees and Chair, in order to achieve the Board’s stated objective to build resilience and capacity for Sustainability First to successfully fulfil its charitable objects.
6 Represent the charity externally as required.
Skills
After many years of service to our charity, our current Chair is retiring. At a time of opportunity and challenge for our organisation, we’re looking for someone with a proven track record of leadership at board level, ideally in the UK charity sector. Your experience of running and growing a small but impactful organisation in a professional or voluntary capacity will be crucial to the work of our Board, dedicated staff and expert associates.
Not one to shy away from a challenge, you will draw on your experience of collegiate collaboration, positive decision-making and effective problem-solving to help ensure funding, organisational excellence, and ultimately environmental and social change.
PERSON SPECIFICATION FOR CHAIR
The ideal candidate will have proven knowledge/ skills/ experience in the following areas:
- Governance and board experience (essential) and in a chairing or leadership role (desirable)
- *Demonstrable leadership skills consistent with Sustainability First’s values and charitable purpose (essential)
- *Ability to both manage and support the Board and Executive Director to help achieve the best outcomes (essential)
- Support the vision and mission of the charity (essential) with experience, networks and profile in one or more of our areas of operation (desirable)
- *Sufficient time and energy to fulfil the role (essential)
- A growth mindset* (essential) and income generation experience (desirable)
- *Experience of small organisations and their particular challenges in a professional or voluntary capacity (essential)
- Experience of working within the UK Charity Sector (desirable)
In addition to preparing for and chairing the Board, the Chair will be an ex officio member of all Board Panels, will line manage the Executive Director and will represent the charity externally as requested.
The commitment is likely to average around two days per month. The appointment is for an initial three-year term with the option to renew.
How to apply
The deadline for applications is 13th May. You can read our recruitment pack in full on our website. Please send a cover letter explaining your reasons for applying, the skills and experience you would bring to this role, and a copy of your CV plus a completed EDI Monitoring Form to our Company Secretary and Head of Finance, Claire Williams.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for a Chair to steer our Board of Trustees, providing strategic oversight and governance. The Chair will be actively leading on shaping the future of our Hall, developing the business and setting its strategic direction to ensure financial viability for the future.
We are looking for an enthusiastic individual with a wide variety of skills who can be an enabler to grow the business and build on the progress we have made to date. Ideally you will have experience in leadership, management and organisational development. Experience in the voluntary sector, community facilities or running community projects would be helpful.
As a ‘hands-on’ Chair, you will bring your experience and skills to the role and will be supported by the Trustee Board, plus an established staff team including the Hall Manager, plus the Treasurer and Company Secretary.
We are a village hall in heart of the Emersons Green community, offering rooms for hire to local businesses, charities, voluntary groups and individuals for recreation or business use. We also organise and run events for the local community such as seasonal fairs, family entertainment events, seniors' activities, childrens' craft and activity sessions and discos. Our village hall is at the centre of the Emersons Green community. As a large village hall, we are looking to the future to ensure that we can be financially viable in these challenging times.
The Board of Trustees is the governing body of our charity. It is where final decisions are made. The Board’s key role is to make sure that the charity is successful in working towards its aims and objectives. The Board oversees the management of the hall and its staff and is responsible for the larger decisions, keeping an eye on the budgets and generally helping to ensure the halls continued success. This may include approving improvements to the hall, enacting policies, supporting the Hall Manager and the staff in dealing with hirers and staging community events and activities, and planning and monitoring progress.
The day to day running of the hall is dealt with by the Hall Manager, with the support of staff, the Treasurer and Company Secretary.
We have 6 scheduled meetings a year and then usually a few ad hoc ones to look at budgets and staff meetings. These are usually in the evenings. The regular meetings tend to last about 2.5 hours.
For more information or an informal discussion about this role please get in touch.
The client requests no contact from agencies or media sales.
General Secretary of ICOMOS-UK (executive position)
Minimum: 2 days per week
The current Secretary is stepping down after twenty years of service to ICOMOS-UK. We are looking for someone to fill the position starting in July 2024. This is currently a part-time un-paid executive (equivalent to a CEO) role with reasonable expenses for out of the office work. It is an ideal opportunity for anyone who wishes to work as part of an international organisation and bring international heritage conservation ideas and knowledge and practice to the UK. It could suit someone who has part-time availability or has recently retired and wishes to retain an active involvement in the heritage sector within an international dimension. Experience of working in sectors relating to the historic/built environment and/or culture and heritage would be desirable. Experience in managing the development and delivery of governance, policy and operations for a small or medium sized organisation or as part of a larger organisation would be essential. We envisage that an increase in membership which ICOMOS-UK is working towards may generate funding to make the role paid in the future.
The Secretary reports to the President and manages a member of staff (part-time paid staff member) and volunteers who undertake work intermittently.
We are expecting to fill this post by the beginning of July 2024 and would be happy to arrange an informal chat with ICOMOS-UK’s President about the role, on request.
Application process: closing date for the application is 17th May 2024. Candidates should send a CV, no longer than 2/3 pages, setting out why they wish to apply for the post and all relevant skills, knowledge and experience that support the application. Interviews are scheduled during first week in June 2024. The successful candidate will be notified soon after the interview date.
Job Description
The role of the General Secretary
The role of the General Secretary of ICOMOS-UK (equivalent to a CEO of a small organisation) is to take responsibility for the day-to-day function of the Charitable Incorporated Organisation (CIO), to manage the secretariat (including the Operations Manager and volunteer staff), to support the work of the President and Executive Committee, and to oversee the national and international activities of ICOMOS-UK. The General Secretary will report to the President.
The organisation has been through a review and has been implementing its revised vision to increase ICOMOS-UK’s membership, (which currently stands at 470-500), and raise the organisation’s profile. We are a broad church and our members come from a variety of background and includes architects, archaeologists, geographers, engineers, project managers, curators, planners, carpenters, specialists in intangible cultural customs and traditions etc. Unlike many heritage organisations which were forced to close down during the pandemic, we were fortunate to retain our members throughout the lockdown and since which demonstrates the loyalty and support we already garner from our members. The General Secretary would work with the membership committee in sustaining this trend and identify new ideas to retain existing members and recruit new ones.
Main Duties / Key Responsibilities
- To support the President and Executive Committee in the delivery of the work of ICOMOS-UK.
- To develop, co-ordinate and present policy, as agreed with the Executive Committee.
- To co-ordinate and manage the secretariat function of ICOMOS-UK including the Office Manager. To oversee the governance arrangements for ICOMOS-UK.
- To work with the Treasurer on the budget, income generation and expenditure for ICOMOS-UK, including support for fund-raising activities and applications.
- To help drive the recruitment and support of members of ICOMOS-UK.
- To help coordinate and promote events supporting and disseminating the work of ICOMOS-UK.
- To coordinate, promote and report on the activities of ICOMOS-UK committees to the membership, stakeholders and potential interest groups; to work with the committees on the implementation of their recommendations.
- The post holder will be the secretary of the International Monuments Trust (IMT), convene meetings, take minutes and organise the transfer of payments.
Person Specification
You will have or develop:
- strong drive and initiative
- strong commitment to diversity and inclusion in all tasks
- experience in using your own judgement
- familiarity in reporting to and taking direction from the President and Executive Committee.
Knowledge, Skills and Experience
Required knowledge, skills and experience for the suitable candidate can be found on the attached Job Description.
Competency Framework
The competency Framework for the role can be found on the attached Job Description.
Dimensions
- Understanding of the work of ICOMOS, using knowledge and experience to proactively engage with Executive Committee and stakeholders.
- Supporting and undertaking work and providing reports to President and Executive Committee.
- Acting as a champion for ICOMOS’s work.
Background
What is ICOMOS?
The International Council on Monuments and Sites (ICOMOS) was set up in 1965 and is a non-governmental international organisation dedicated to the conservation of the world’s monuments and sites. With around 11,000 individual members active in over 150 countries and a network of 130 National committees (similar to the one in the UK) spread across the world, ICOMOS is one of the most highly regarded conservation organisations in the world. Its 31 International Scientific Committees made up of heritage conservation specialists from across the globe are responsible for developing charters, principles and guidelines on conservation and management of cultural sites. It is one the three advisers to the UNESCO’s World Heritage Committee on cultural World Heritage properties (the other two being IUCN (International Union for the Conservation of Nature) and ICCROM (International Centre for the Study of the Preservation and Restoration of Cultural Property)).
What is ICOMOS-UK?
ICOMOS-UK is one of the 130 national committees of ICOMOS. It is an independent charity, set up in 1965. We have an active membership of individuals and institutions who come from a wide range of backgrounds in the UK and worldwide. As a national committee based in the UK, ICOMOS-UK promotes appreciation and understanding of our built environment and landscape associated with it and UK’s diverse intangible cultural heritage. It mirrors the structure of the international body. We have a UK board, a small Secretariat comprising an Operations Manager (OM) and a General Secretary. There are eight scientific committees which report to the Board. Our focus is on providing advice on good practice through the dissemination of ICOMOS’s international Charters, Principles and Guidelines and regular national and international events (conferences, lectures, panel discussions etc). We are also the only independent adviser on the implementation of 1972 World Heritage Convention and its Operational Guidelines to the UK Government and the 33 World Heritage sites situated across the UK. The Board and the eight scientific committees collaborate with the heritage, arts and education sectors in the UK and internationally in developing new thinking and making ICOMOS’s international standards relevant to the national context.
The client requests no contact from agencies or media sales.
Orchestras Live seeks a new Chair to lead the Board of Trustees and help steer the organisation through its next phase of development.
Orchestras Live believes orchestras are for everyone. Our mission is to ensure everyone has access to and can enjoy the benefits of live orchestral music, regardless of their background. We work throughout England in places which have experienced historical underinvestment, including rural and coastal areas. Our projects can take place in schools, care homes, prisons, arts venues, museums, outdoors and online.
If you believe in and want to advocate for the power of culture to create social impact and positive change, this role could be of interest to you. It is not essential to have knowledge of orchestral music or the orchestral sector. However, it’s important that you recognise the unique role that orchestras can play in supporting a culturally vibrant and resilient society, and love music – orchestral or otherwise.
About us
Orchestras Live believes orchestras are for everyone. We are a national producer and create projects where music and creativity can thrive. We work to ensure communities across England have access to world-class orchestral experiences.
We are seeking a new Chair from November 2024 when Tony Stoller steps down after 6 years in the role.
Through our innovative and developmental approach Orchestras Live has become a leader in the sector. We collaborate with local, regional and national organisations to energise and shape orchestral programmes, prioritising the needs and interests of audiences and participants. We are motivated by the knowledge that there is much still to be done to engage new audiences, break down social, economic and demographic barriers to access and support the development of an orchestral profession that reflects the diversity of today’s society.
Our new Chair will share our belief in and commitment to the power of culture to create social impact and positive change. It is not essential to have knowledge of orchestral music or the orchestral sector. However, we are looking for someone who recognises the unique role that orchestras can play in supporting a culturally vibrant and resilient society, informed by a love of music (orchestral or otherwise).
Our current trustees bring a wide range of expertise and diverse perspectives to Orchestras Live.
Vision, Mission and Values
VISION
Orchestras are for everyone.
MISSION
To engage people of all ages and backgrounds, particularly those in historically under-invested, non-metropolitan communities in England, in creating work that harnesses the transformative power of orchestral music to inspire, bring joy and support wellbeing.
VALUES
Our values set the standard by which we hold ourselves to account and ask partners to do the same.
We are
Creative
To ensure that the orchestral experiences we co-produce are ambitious, meaningful and relevant.
To devise innovative solutions that underpin efficient organisational systems.
Inclusive
To ensure equity of access and opportunity across our delivery programme and organisational structure.
Collaborative
We respect and understand the needs and aspirations of communities with whom we work, our partners’ challenges and ambitions, and the expertise and potential within our staff and trustees.
Environmentally responsible
We raise ambition for ourselves and the sector to improve environmental responsibility, take focused action and collaborate to mitigate and minimise the environmental impacts of our operations and co-productions.
Forward-looking
To explore new developments and their potential – artistic, technological, environmental, societal or organisational – so that we offer innovative and dynamic leadership to the sector.
Who we are looking for, and why
We are looking for an exceptional individual with the experience, integrity and skills necessary to act as a powerful ambassador for Orchestras Live, and to lead the Board in the governance of the organisation. Leadership experience in any sector and an understanding of the role of not-for-profit Boards are essential. A willingness and ability to devote the necessary time and effort to the role of Chair is also required.
We are interested in hearing from candidates who can demonstrate their suitability in the following essential areas:
Experience and skills
- Leadership role in any sector, paid or voluntary
- Strategic leadership: working with others to agree objectives, devise, communicate and support the delivery of an organisational plan
- Assessing and managing risk
- Networking, advocating and building relationships, on behalf of an organisation, a sector or a cause
Knowledge
- Best practice corporate and/or charity governance principles
- Financial literacy
In addition, please let us know if you are able to bring experience, skills or knowledge in one or more of the following beneficial areas.
- Board membership in the not-for-profit sector
- Working in or with organisations and with individuals in the cultural sector
- Working in or with public bodies, e.g. local authorities
- Working with national policy makers
- Developing organisational strategies to achieve more equality of opportunity, diversity and inclusion
- Identifying new sources of income, including income-generating models, for the not-for-profit cultural sector
- Using data to understand and articulate the value of cultural/creative activity and support decision making
- The operational and creative potential of digital technology
- The structure of publicly funded cultural provision in England and the role of Orchestras Live within it
- The role of central and local government in supporting artists and public access to the arts, and their current policy priorities relating to culture, education and social policy
We welcome applications from people of all backgrounds, age groups and cultures. The Board has made specific commitments to embed equity of access and opportunity across our delivery programme and organisational structure. To help us deliver these, we are keen to hear from Global Majority, D/deaf and disabled candidates to support better representation on our Board and in leadership positions in our sector.
Candidates who self-identify as belonging to one or more of these groups and can demonstrate experience in the essential areas listed above will be guaranteed an online interview at the first stage.
We offer access support for people who face barriers to inclusion, meeting in accessible venues, being flexible in scheduling meetings at different times of day and covering travel expenses as outlined in our Inclusion Statement, which can be found at the end of this document.
About you
You will believe in the power of culture to create social impact and positive change, supporting your commitment to Orchestras Live’s purpose and vision;
You will share our commitment to creating a more equitable orchestral sector and to cementing an inclusive approach across everything we do and how we do it;
You will demonstrate a strong affinity with our organisational values: Inclusive, Collaborative, Forward-looking, Creative and Environmentally Responsible;
You will demonstrate confidence and persuasiveness whilst adopting a collaborative leadership style;
Your leadership style will reflect Orchestras Live’s fair and transparent decision making culture;
You will be able to build resilient and supportive working relationships with trustees, the CEO and management team that facilitate positive discussion and challenge where appropriate;
You will share our enthusiasm for people who bring different work and life experiences, perspectives and ways of doing things to the organisation. We want to work with people who have open ears and an open mind to new approaches, prepared to challenge the status quo.
What you will be expected to do
Overall objectives of the role
- Provide leadership to the Board of Orchestras Live, ensuring it fulfils its responsibilities for governance of the organisation and supports realisation of its vision and mission.
- Work in partnership with the Chief Executive to develop and deliver the vision, mission and strategy of the organisation.
- Act as ambassador for Orchestras Live, helping to shape external relationships that will reinforce its national position and strengthen its ability to secure funding from a wide range of sources to fulfill its mission.
Trustees meet as a full Board at least four times a year and there are a small number of standing committees and working groups. Board meetings and an annual Away Day generally alternate between Leeds and London; as our trustees are based in different parts of the country, meetings are usually hybrid so that trustees may attend either in person, or online when distance and scheduling is an issue. Committees and working groups usually meet on Zoom. Papers are circulated by email in good time for trustees to read them thoroughly before the meeting.
The Chair can expect to commit to the equivalent of up to 30 days per year. This includes monthly meetings (in person or online) with the Chief Executive and regular communication with the Chief Executive and/or Company Secretary as required, as well as time spent in preparation and planning regarding governance and strategy. Full day commitments are rare; the expectation would be mostly for half days and 1-2 hour meetings (generally online).
In addition, all trustees are expected to attend at least two Orchestras Live activities a year and contribute feedback for our internal evaluation systems.
Whilst the role is voluntary and unpaid, travel and other appropriate expenses are reimbursed.
Term
We are looking for a Chair for an initial, minimum three-year term; ideally to be renewed for a second term to a total of six years.
Our Chair is appointed by the Orchestras Live Board of Trustees and is accountable to them.
The Role of Chair
The Chair of Trustees has the same legal responsibilities as other Trustees, but has additional responsibilities assigned by the Board.
Board leadership and meetings
- Chairing meetings of the Board and ensuring that, through the Board and its committees, the Board runs effectively, fulfils its duties and carries out resolutions. Calling special meetings if necessary. Drawing up agendas for meetings with the Chief Executive and Company Secretary.
- Chairing meetings effectively and sympathetically, creating an environment in which all Board members are encouraged to participate and challenge constructively and appropriately.
- Ensuring that high standards of corporate governance and ethical, professional behaviour are maintained and, as appropriate, introduced to meet changing circumstances and good practice.
- Fostering collaborative and effective relationships between the Board, the Chief Executive and the staff team.
Governance
- With the Board, ensuring that financial controls and systems of management and risk are in place and effectively operated, and that the Board is kept informed in a timely and relevant manner of key issues and opportunities and performance against the business plan.
- To support, challenge and appraise the Chief Executive in managing the organisation, maintaining a balance between artistic and business goals, and ensuring a clear separation between executive and non-executive roles following corporate governance principles.
- Conducting periodic Board effectiveness reviews, ensuring that new Board members are fully inducted and that existing Board members are contributing effectively.
- Keeping an eye open for conflicts of interest.
- Generally keeping in touch with Trustees to ensure that they feel valued and can make a full contribution to Orchestras Live.
Advocacy
- Representing the Board and organisation to external stakeholders including funders, national and local government politicians, policy makers and the media where appropriate.
- Being a champion for fundraising, helping to identify and develop relationships with potential and existing donors and supporters.
- Encouraging Trustees to play an active role as advocates in their networks, attend events and external meetings when the Chief Executive or senior staff would value this.
Your relationship with Orchestras Live
With a clear vision and goals, and efficient operations, Orchestras Live aims to create a supportive and open working environment, that enables individuals to perform at their highest level. We support new trustees with a full induction process.
We offer access support for people who face barriers to inclusion, meeting in accessible venues, being flexible in scheduling meetings at different times of day and covering travel expenses as outlined in our Inclusion Statement.
In return for your time and commitment, we offer you the opportunity to play a leading role in a highly respected, innovative and forward-thinking organisation, bringing the thrill of live orchestral music to people and places all over England and steering new thinking in the sector. You will have the opportunity to gain new insights into the cultural and charitable sectors, connecting with national and local government and expanding your knowledge and skills.
Exploratory conversation
If you would like to have a conversation with the Vice-Chair, Chief Executive or departing Chair regarding any aspect of the role, please contact us.
How to apply
Please email your CV together with a covering letter of up to 2 pages (or a 5-minute film or audio recording if you prefer).
We encourage you to explain why you are interested in joining the Board of Orchestras Live, and describe how you demonstrate your suitability in relation to the essential areas outlined in the section on ‘Who we are looking for’. In addition, please let us know if you are able to bring experience, skills or knowledge in one or more of the beneficial areas listed.
Please address your letter or recording to our Vice-Chair, Helen Harrison.
Applicants who wish to disclose protected characteristics are asked to make Orchestras Live aware of this in their cover email.
If you have any access needs or other practical questions you would like to discuss before applying, please email or phone us.
The closing date for applications is 9 am on Tuesday 7 May 2024. First round interviews will take place online in the week commencing 3 June 2024. Candidates who reach the second round will then be invited to an informal meeting in person in June/July 2024.
On receipt of their application, applicants will be sent a link to complete a survey requesting personally sensitive data, enabling Orchestras Live to track the demographics of those who apply. Completion of this survey is entirely voluntary and all data is anonymised. Provision of this information is not part of the recruitment process.
Our Commitment to Diversity and Inclusion
We are committed to increasing diversity and inclusion within Orchestras Live and the wider orchestral sector. This means reflecting critically on issues of diversity and inclusion within all that we do, identifying and taking appropriate action to reduce inequality and improve equity of opportunity.
For all roles, whether voluntary or paid, we welcome applications from anyone regardless of disability, ethnicity, heritage, gender, sexuality, religion or socio-economic background. We are committed to inclusive working practices and during the application process we commit to:
- Paying for your travel costs for interviews if they are held in person
- Paying for childcare while you’re attending an interview
- Making and paying for any reasonable adjustments to meet your needs and ensure equity during the application and interview process
- Providing all relevant information online and in Word document format, readily available to download from our website
If there is anything you’re concerned about or think we could provide, please email or phone us and we will do our best to help.
This role is advertised as part of TPP's Free Giving Back Services. This volunteer advertisement copy has been supplied to TPP and applicants apply direct to the organisation. Please contact the organisation directly if you have any questions about this volunteer role.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Are you passionate about mental health and want to work with an organisation committed to helping people recover? Do you want to make a difference? The Company Secretary will perform a key role for our well-established team of Trustees. Candidates for this voluntary position as well having relevant eperience should demonstrate an interest in mental health and have the ability to attend in-person meetings in Hertfordshire alongside some work from home.
THE ROLE
Administration and compliance
The Company Secretary (CS) of a charity, together with all other charity trustees are responsible for the proper conduct of a charity, particularly with regard to ensuring compliance with statutory and regulatory requirements. The role of the CS includes:
- Being familiar with the charity’s governing document, and the legal responsibilities of charities under the Charities Act 2006 and the Companies Act.
- To keep all trustees informed of key matters in relation to its legal responsibilities and to signpost trustees to training courses and content to maintain sufficient knowledge
- To support the induction of new trustees and patrons
- Maintaining statutory registers including the register of members, the register of trustees/ directors and secretaries, the register of trustees’ and secretary’s interests.
- Ensure relevant statutory returns and information are filed with the Charity Commission and Companies House e.g. annual reports, changes to the charity’s details and/or trustees’ details etc.
- Identify and implement best practice, ensuring that the Board of Trustees are aware of the requirements to comply with relevant codes such as the Charities Governance Code and Code of Conduct
- Ensuring that decisions and actions of Board meetings are accurately recorded, communicated and implemented.
- Together with members of the Governance and IT Board committee, tracking progress with the charity’s risk register, business plan and strategic plan.
- Working with the Chair and CEO to ensure the AGM is properly administered in line with relevant legislation.
- Willing to become a member of the Governance and IT Committee.
- To comply with the trustee pledges as varied from time to time which sets out the broad consistent level of commitments across all trustees.
Preparing for board meetings
The Secretary should assist the Chair of the Board with the planning and administration of Board meetings. This includes:
- To plan and prepare the board meetings and the AGM with others as appropriate – plan meeting dates, book room, send out notifications, minutes and other papers,
- Making sure the timetable of Board meetings for the year ahead is agreed.
- Sending out notification of Board meetings to Trustees (and others where applicable).
- Work with the Chair and CEO to set each board meeting agenda, including the management of any agenda items received from other Trustees.
- Circulation of Board papers / pack at least 4 days in advance of meetings.
- Checking that a quorum is present (and that it is present throughout the meeting if required).
Taking meeting minutes and recording actions or ensure that a minute taker is appointed
The role of the Secretary includes:
- Taking minutes at Board meetings and maintaining the records of all meeting minutes.
- Recording and keeping action tracker up to date
- Keeping a record of all issues discussion, decisions taken and any actions required to implement a decision.
- Working closely with the Chair to ensure that minutes are accurate.
- Issuing minutes and action tracker to Trustees after Board meeting.
Skills and experience
- Experience of working with boards or senior committees
- Knowledge of relevant legislation including the Charity Governance Code, Companies Act 2006 and the Charities Act 2006.
- Strong communication skills including ability to present complex matters in an engaging and understandable way
- Ability to work as part of a team and recognise broad responsibilities of a trustee role beyond technical knowledge
- Minute-taking
Person specification
- Proven record in working inclusively and collaboratively
- Effective planner
- Forward-looking
- Diligent
Providing prevention, recovery and support services in Hertfordshire to empower people to take control of their mental health.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for someone to volunteer their time to being a Clerk for our small charity supporting children in the one of the poorest places on the planet to exit extreme poverty.
What will you be doing
As a key part of the governance of the charity, the commitment and energy you can bring to our Board will make a key difference to the charity and the children we support.
You will work closely with the Board of Trustees, especially the Secretary and Chair of the Trustees to help support our charity’s mission, in particular:
- Attend board meetings (virtually, held 6 times a year) and accurately record the decisions and actions in the meetings
- Coordinate agenda and papers for Trustee meetings
- Assisting in various compliance activities, such as coordinating the timely update of Chaffinch’s policies
- Provide ad-hoc admin support to the Trustees
What difference will you make
The Board of Trustees is responsible for the governance and strategic direction of the charity. An effective support mechanism is very important to ensure that the Board is able to deliver on its key objectives.
Chaffinch is still a relatively young charity (10 years) with a modest annual turnover. Many will overlook us as being insignificant amongst the larger charities. However, Chaffinch has scope to make a very real difference to the children of Kibera through our work empowering local people. Finding the right volunteer could mean the difference between a charity that helps a few young people and a charity that generates real opportunity and hope for children to build successful lives for themselves and future generations.
The client requests no contact from agencies or media sales.
Red Balloon is a dynamic education charity with a number of Learner Centres throughout the UK that support young people who self-exclude from school and are missing education because of bullying or other trauma. They provide both an academic and therapeutic programme to enable their students to get back on track and reconnect with society. In addition to offering centre based programmes they also offer a distance learning provision (Red Balloon of the Air) which provides students with a bespoke integrated programme of academic education and wellbeing provision, delivered both online and face-to-face.
Red Balloon Learner Centre North West London (Harrow) is now looking to strengthen their Board and we are seeking a company Secretary and named Trustee for Governance and Law – you will bring insight and understanding of charity law, Charity Commission legal regulations, Company Legislation and best practice.
Trustees have a duty to ensure that the charity is well run, solvent, legally compliant, and working towards the charitable purpose for which it was established, and Trustee roles are an important and a highly rewarding way to support an organisation. Please note that Trustee roles are unremunerated voluntary positions, although reasonable travel expenses will be paid.
Red Balloon is committed to equality of opportunity, supports, and encourages under-represented groups, and values diversity. We seek people from a wide range of backgrounds, who will bring a fresh perspective to the Board, and having reviewed existing Trustee's diversity, skills, and experience, Red Balloon are keen for the Board to reflect the diversity of the communities that they work with and therefore welcome applications from all sections of the community.
Please contact Heidi Earp, Director of Langton Not 4 Profit our retained consultants for further information on the role.
As the Secretary for our Board of Trustees, you are part of a team providing a vital support function in your local community, ensuring a dignified experience to anyone visiting or anyone who comes into contact with Irlam and Cadishead foodbank.
Key Tasks:
As a Trustee:
- Work with the other trustees to provide management support and direction.
- Ensure that the foodbank meets legal and best practice standards; in the care of clients and volunteers, as a registered charity, carrying out our purpose towards stopping hunger in our local area, complying with our governing document and the law, and managing our resources.
- Liaise with the Trussell Trust on a rotating basis with the other Trustees.
- Understand the working of the foodbank distribution centres, warehouse and donations and attend at least 2 sessions a year.
As Secretary of Trustees:
- Ensure that there is a record of all Trustee Board correspondence
- Ensure that arrangements for Trustee meetings are communicated to the rest of the board, including when and where, inviting trustees to send agenda items and providing to the board with previous meeting minutes in good time prior to the meeting.
- Ensure that Trustees use and implement the NCVO Governance Wheel to ensure we meet best practice for charity governance.
- Ensure decisions and policy creation/adaption are clearly recorded in formal minutes, with who will do what and when as agreed by the Trustee board.
- Ensure formal minutes are taken, produced and distributed to the rest of the trustees in good time, as well as ensuring previous meeting minutes are signed by the chair once approved by the trustee board.
- Check that actions have been taken following decisions at previous meetings.
- Ensure the trustee board meets its legal obligations, including reporting, meeting charity and company law, as well as insurance requirements.
- Ensure all relevant stakeholders are informed of the Annual Membership Meeting (AMM)
- To ensure that the annual report (to go alongside annual accounts) is produced and sent to the Charity Commission of England & Wales.
The client requests no contact from agencies or media sales.
We are recruiting several board member roles including Secretary and Treasurer and general Non-Executive Director. All board members share these responsibilities and requirements:
~ Provide governance oversight over our legal and financial duties as a Community Interest Company.
~Guide OSN staff, team leaders and contractors, to deliver our mission and strategy.
For some responsibilities on the Board i.e.the legal, finance and fundraising, will require a degree of management of our delivery due to these being underdeveloped areas within the organisation.
Our vision is a world free from public sexual harassment, where women, girls and marginalised groups are free to go about their daily lives.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
NIDAS supports women and families with all aspects of domestic abuse with confidential support and a variety of bespoke services. NIDAS, located in Mansfield, helps women to stay safe, grow their self-esteem and go on to build happy, healthy relationships. We believe being free from abuse is only the start of the journey.
Role Description
The role of the Chair of Trustees is to give leadership to the board and to make sure the board fulfils its duties and responsibilities. Additionally, the Chair of Trustees works closely with the CEO to support her/him to achieve the aims of NIDAS, and, at times, represent NIDAS at functions, meetings and in the press, and broadcasting media.
Level of Commitment
- Six-weekly board meetings
- Participating in a sub-committee and/ or ad hoc groups
- Regular meetings with the CEO
- Represent NIDAS at various events and meetings with stakeholders
Duties
In addition to the responsibilities of a trustee, the Chair of Trustees' duties are to:
- Provide leadership to the organisation and the board by ensuring that everyone remains focused on the delivery of its charitable purposes in order to deliver the greatest public benefit.
- To ensure that the Annual Reports and accounts are produced at the end of each year for presentation to the Annual General Meeting and to ensure that they are forwarded to the Charity Commission within the appropriate time period.
- Chair and facilitate board meetings and the Annual General Meeting encouraging full participation by all attending.
- Establish sub-committees and working groups to address specific issues/tasks as deemed appropriate by the board, and to call upon specialist skills of his/her fellow Officers and Trustees in relation to those groups, and to participate in such groups as appropriate.
- Give direction to board policy making.
- Check that decisions taken at meetings are implemented.
- Represent the organisation at functions and meetings and act as a spokesperson when appropriate.
- Bring impartiality and objectivity to decision making.
- Liaise with the CEO to keep an overview of the organisation’s affairs.
- Lead the process of supporting and appraising the performance of the CEO.
- Sit on senior appointment, and disciplinary panels.
The Chair of Trustees will also work with the CEO to:
- Plan and set the agenda for the Annual General meeting with the Secretary.
- Plan the annual cycle of board meetings and agendas for each meeting with the Secretary.
- Develop the board of trustees including induction, training, appraisal and succession planning.
- Address conflict within the board and within the organisation, and liaise with the CEO to achieve this.
Person Specification
In addition to the specification for a trustee, the Chair of Trustees requires the following qualities:
- Strong leadership skills
- Experience of chairing meetings and/or committee work
- Ability to balance tact and diplomacy with willingness to challenge and constructively criticise
- Excellent communication and interpersonal skills.
- Impartiality and fairness
- Good understanding of legal duties, responsibilities, and liabilities of trusteeship.
- Previous trusteeship
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
An exciting opportunity has arisen to join Kempton Great Engines Trust as we embark on an ambitious programme to showcase Kempton’s vital role in supplying much of London’s water.
Kempton Great Engines Trust is the governing body for Kempton Steam Museum, the home of the world’s largest working triple-expansion steam engine. The Trust supports day-to-day operations and drives the ongoing development of the museum as a successful and sustainable visitor attraction.
We have plans to expand the museum’s activities with new facilities for visitors and volunteers and the new Treasurer will play a vital role in shaping the approach to financial management in support of these new developments. You will chair the Finance Committee and attend Trustee Meetings, which are normally held every other month on a Tuesday evening at the museum in South West London.
The Treasurer oversees the financial operations of the organisation, working closely with the Bookkeeper. You will also ensure that legal and regulatory requirements are met in conjunction with the Company Secretary and Chair.
We are looking for someone who has the experience to advise the other trustees on financial matters, take a strategic approach to financial forward planning, produce an annual budget and management accounts and play an active part in the decision making of the board of trustees. A qualification in accountancy or equivalent senior level experience in financial management is required and experience of charities and governance would be advantageous.
The client requests no contact from agencies or media sales.
Kiplin Hall and Gardens in North Yorkshire is recruiting Trustees to join the friendly and dedicated Board which oversees the management of this intriguing Jacobean house. The house was built in the 1620s for George Calvert, Secretary of State to James I and founder of the US state of Maryland. A member of the Historic Houses Association, the Hall and Gardens are open to visitors and we welcome over 30,000 visitors each year. We are currently creating a new Welcome Centre with improved retail and catering for our visitors which will open in Spring 2025. . With the support of National Lottery Heritage Fund, we are further enhancing the service and experience offered to visitors, to ensure Kiplin is sustainable and resilient for the future.
We are particularly seeking Trustees with skills and experience in finance, visitor operations, legal and curatorial to help oversee the continued development of the Hall and Gardens. We are looking to grow our Board of Trustees to help guide us through an exciting period of change and transition.
Our aim is to develop and broaden the diversity of our Board of Trustees, ensuring we have a variety of perspectives and backgrounds and are particularly interested in receiving local applications. If you are interested in becoming a Trustee at Kiplin Hall, you can find out more about the role on our website. The deadline for applications is 2 June and interviews will be held on at Kiplin Hall on 11 June 2024.
The client requests no contact from agencies or media sales.
HF Mencap supports people with learning disabilities, autism and developmental conditions. You will ensure high standards of governance and legal compliance but need not have previous experience as Company Secretary.
What will you be doing?
HF Mencap is the only disabilities charity in Hammersmith and Fulham that focuses solely on people with learning disabilities, autism, and other developmental conditions.
The Charity provides a wide range of service-user led activity, summarised in four projects: advocacy for families of young people with learning disabilities, a parent led forum for those with children and young people up to 25 with additional needs and learning disabilities, a youth development project for young adults, and a day service where the focus is on peer support and skills development through a range of inclusive activities.
As Company Secretary you will lead on maintaining high standards of governance and ensuring legal compliance.
As a Trustee you will help HF Mencap continue to provide the highest standards of professional, specialist support and care for the people who use our services and set a clear, ambitious direction for the charity’s future. The Trustees have overall responsibility for ensuring the charity is well-run and meets legal requirements, charitable objectives, and those of good governance. You will use your personal skills and experience to help the Board reach structured and sound decisions.
What are we looking for?
Somebody based in London with a corporate governance, legal or business background. It is desirable but not essential to have previous Trustee and/or Company Secretary experience as appropriate training and mentorship can be provided. You do need to be organised, methodical, and able to ensure that HF Mencap fulfils its obligations both as a charity and limited company.
We are also very keen to hear from you if you have lived experience of a learning disability and/or autism or are a parent or carer of someone who does. Alternatively, you may have direct experience of working with people who do.
Whatever your circumstances you feel strongly about HF Mencap's cause and want to combine your expertise and passion to create a better world for those it supports. You are willing to bring your skills and experience to the table to help shape HF Mencap’s future. You are enthusiastic, able to commit time and effort, and enjoy being part of a team.
The role is voluntary, with any necessary out of pocket expenses reimbursed. Appointment is for a three-year term with the opportunity to be re-appointed for a period of up to three years.
Essential
- Based in London
- Expertise in one of the following areas: legal, compliance, corporate governance, accountancy or office and administration management
Desirable
- Previous experience of acting as a Trustee and/or Company Secretary
- Lived experience of having a learning disability and/or autism, being a parent or carer of somebody who does, or experience of working directly with people who do.
The following personal skills and attributes are needed:
- Commitment to HF Mencap’s support of people with a learning disability, their families, and carers.
- Excellent communication and co-ordination skills.
- Dependability in meeting deadlines.
- A keen eye for the accuracy of detail.
- Ability to work effectively as a member of a team that makes collective decisions.
- Willingness to speak your mind while collaborating with others.
- Energy to devote the necessary time and effort to the role.
- Ability to undertake analysis, discussion and decision making at a strategic level.
- Sound, independent judgement.
- Ability to think creatively.
- Willingness to work in uncertain circumstances and be receptive to change.
- Understanding and acceptance of the legal duties, responsibilities, and liabilities of trusteeship.
- Commitment to Nolan’s seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty, and leadership.
What difference will you make?
The current social and economic pressures have put the needs of those living with learning disability further down the national agenda. You will be helping to keep their voice heard and enabling a local charity to take an even more active role in helping to address the inequality faced by so many of them. As Company Secretary you will help to underpin the charity’s credibility by maintaining high standards of governance and reporting.
Before you apply
Please provide a comprehensive cv with your full name and contact details by March 25th (at the latest), together with a supporting statement setting out why you are for applying for this role and how you meet the person specification. Details of the role and person specification are in the attached document.
Any appointment will be subject to the receipt of two satisfactory references and a DBS (Disclosure and Barring Service) check.
Trustees will be expected to declare that they are eligible and willing to act as a Charity Trustee and Company Director and that they comply with the fit and proper persons test in relation to HF Mencap’s registration with HMRC as a charity for tax purposes.
The client requests no contact from agencies or media sales.
We are looking to recruit new Trustees to the Cleeve School Board. We are the largest secondary school in Gloucestershire and one of the most innovative, forward thinking and dynamic schools in the region. We are specifically looking for people with a sound knowledge and experience of working on a Board, including chairing committees and panels. We are also seeking to strengthen our finance expertise on the Board.
We continually monitor the diversity of our Board to ensure staff and students are represented. We would particularly welcome applications from women and under-represented groups within our community at this time.
Further details are available on our website (current vacancies).
The client requests no contact from agencies or media sales.