Bookkeeper volunteer volunteer volunteer roles in Birmingham
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Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are seeking a Treasurer/Trustee for The Historic Towns Trust, an educational charity that focuses on inspiring future generations to understand, appreciate and preserve their urban heritage. The Trust works in partnership with local historians, geographers and archaeologists to publish historical maps and atlases that give everyone a sense of belonging and custodianship. Our unique multi-layer mapping techniques reveal a new way to visualise the complex development of Britain’s towns, enabling us to better analyse the impact of events and communities over time. We use our research to develop teaching materials for schools and to engage the public with free talks, empowering them with the knowledge and confidence to influence future decisions about their built environments.
Among our Trustees we have some of the leading academics in the fields of urban history and archaeology, architects, and business people, who share a passion for maps and history. While the organisation has no central office and Trustees are spread across Britain, we meet frequently, usually but not exclusively in London.
The Trust has expanded significantly in recent years, increasing the number of maps and atlases we produce and developing educational and community outreach programmes to increase the impact of each map for the town it serves. The number and value of transactions we undertake (raising funds for projects, selling maps, taking on our first employee) has grown considerably and we are seeking a new Trustee to fill the role of Treasurer, helping us to re-shape the organisation for the future.
The Role
The Historic Towns Trust has the following financial activities
1. Income from our endowment
2. Income from sale of maps and atlases directly, through our website and through third party distributors
3. Income from grants and donations to HTT towards core activities
4. Holding of money raised for individual atlas and map projects
5. Expenditure on administration
6. Quarterly VAT filing
7. GiftAid collection and accounting
8. Annual audit
Currently three sub-committees (Projects, Communications and Resources) report to an Executive Sub-Committee (“ESC”) that reports to the Board of Trustees. Each of these meets quarterly, with two Board meeting held in person in June and December, usually in London.
In the light of the recent growth in activities we are reviewing our operating structure. This may include
· A new Educational sub-committee
· Splitting Resources between Administration and Sales/Marketing
· Recruitment of a paid part-time book-keeper
· Recruitment of an office administrator
The Treasurer will sit on ESC and will be responsible for the financial administration of the Trust and its reporting obligations to HMRC and the Charities Commission. They will report to the Board on the financial position of the Trust on a quarterly basis, and lead deliberations on major investments. They will lead the audit.
As a Trustee they will have the opportunity to be engaged in our atlas and map activities, attending events and launches and contributing in any other way to the development of the Trust.
The Candidate
We are looking for an experienced, preferably qualified, accountant who has a passion for cartography, for urban history and for education.
Registered Charity The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Role title: Bookkeeper
Location: Remote (UK-based)
Job type: Volunteer
Time Commitment: To be agreed (flexible, depending on workload)
Length of Placement: Ongoing
About Us
We are a UK charity dedicated to supporting individuals affected by Long Covid. Through advocacy, awareness, and direct support services, we work to improve the lives of those living with the condition. As our organisation grows, we are seeking a bookkeeper to help manage our financial records and ensure compliance with charity finance regulations.
What will you be doing?
As a Volunteer Bookkeeper, you will be at the heart of our financial operations, ensuring our charity runs smoothly and efficiently. You will be responsible for managing day-to-day financial transactions, maintaining accurate records, and supporting financial reporting in line with charity finance regulations. Your role will help us maintain financial transparency and accountability, ensuring that every pound is used effectively to support individuals affected by Long Covid.
What are we looking for?
We are looking for a meticulous and experienced bookkeeper who understands the unique financial needs of charities and non-profits. You should be confident in handling financial transactions, keeping detailed records, and ensuring compliance with charity finance regulations.
The ideal candidate will:
Hold an AAT Level 3 or 4 qualification, ICB, or equivalent bookkeeping qualification
Have a minimum of three years’ bookkeeping experience
Demonstrate strong knowledge of charity finance regulations and fund accounting principles
Have experience in bank reconciliation, expense management, and payroll processing.
Be able to prepare basic financial reports and support budget monitoring
Be highly organised, detail-oriented, and capable of working independently
Have strong time management and organisational skills
Communicate effectively with trustees, staff, and external partners
Be willing to work collaboratively with trustees and senior leadership on budgeting, ensuring bookkeeping and Xero coding aligns with budgets and reporting requirements
Be passionate about making a difference, aligned with our mission, and committed to integrity and professionalism.
What difference will you make:
Your role as a Volunteer Bookkeeper will directly contribute to the financial sustainability of our charity, ensuring we can continue to support those living with Long Covid. By maintaining accurate records and ensuring compliance, you will help us allocate funds where they are needed most. Your work will enable us to grow, reach more people, and advocate for better support and awareness of Long Covid.
Your contribution will bring financial clarity and security to our organisation, helping us remain resilient and effective in our mission. With your expertise, we can continue to provide vital services and create lasting change for those affected.
Key Responsibilities:
Financial Record-Keeping
Maintain and update financial records in Xero accounting software.
Ensure all income and expenditure are recorded accurately and categorised correctly.
Bank Reconciliation & Transactions
Process and reconcile bank transactions, donations, grants, and fundraising income.
Manage expense claims and ensure appropriate authorisation processes are followed.
Payroll & Payments
Process payments to staff, freelancers, and suppliers in a timely manner.
Ensure payroll records are correctly maintained (liaising with payroll providers if applicable).
Financial Reporting & Compliance
Assist in the preparation of monthly management accounts, financial reports, and budget tracking.
Prepare financial data for trustee meetings and annual reporting.
Support compliance with charity finance regulations, including Gift Aid, VAT (if applicable), and fund accounting principles.
Liaison & Support
Work closely with the Treasurer and relevant stakeholders to provide financial insights.
Assist in the preparation of financial documents for audits or external reviews.
Application Process:
Please submit a cover letter and CV, demonstrating how you meet the criteria.
Equal ops statement:
We are committed to fostering an inclusive and diverse environment where everyone is treated with dignity and respect. We provide equal opportunities for all, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We actively encourage applications from all individuals of all backgrounds, particularly those with lived experience of Long Covid.
Closing statement:
Join us in making a real difference. As a Volunteer Bookkeeper, your skills will help us remain financially strong and continue providing vital support to those affected by Long Covid. If you’re looking for a flexible role where your expertise can have a lasting impact, we’d love to hear from you!
Long Covid Support works in partnership with Nexilis HR, a third-party HR and recruitment provider, who will be handling this recruitment process on their behalf.
The client requests no contact from agencies or media sales.