Job title: Branches & Trusts Accountant
Region: London HQ, Borough
Directorate: Finance
Contract: Permanent, Part-Time - 14 hours per week. Tuesdays and Thursdays
Salary: FTE £30,939 per annum (£26,487 plus £4,452 London Weighting) pro rata

About The Royal British Legion
The Legion is at the heart of a national network that supports our Armed Forces community through thick and thin – ensuring their unique contribution is never forgotten. We’ve been here since 1921 and we’ll be here as long as they need us.

Our Values and Behaviours
Does the following describe you?
- A desire to provide a great customer service and support
- Enjoy and thrive in working in teams and with others
- Passionate about supporting the Armed Forces community and honouring their contribution
- Come to work each day to be the best you can and to learn and develop
- An encourager, eager to share your knowledge and experience to help others
- 
If so then we would like to hear from you ….

The Role

We are looking to recruit an exceptional Branches & Trusts Accountant to support the Senior Branches & Trusts Accountant in maintaining accurate records of Branch, Trust, and County funds and producing consolidated accounts for the Legion’s Branches and Trusts
Reporting to the Senior Branches & Trusts Accountant, you will:
- Maintain accurate records of Branch and Trust activity in the Legion’s Open Accounts (OA) system, enabling aggregation of the Annual Returns (Accounts) of Branches, Groups and Counties into the Charity Group accounts.
- Ensure a timely response to queries and requests from County and Branch officers received via TopDesk or e-mail, referring policy matters to the Senior Branches & Trusts Accountant
- Produce regular statements of account for each Trust and aggregated management reports. Reporting on Trust balances and highlighting opportunities to improve investment returns on Trust Funds. Managing investment of Trust funds in line with agreed policies.
- Provide a full accounting and administration service to the independent Charitable Trusts, including advising on financial matters and the preparation of year-end financial statements.

The successful candidate will be computer literate, particularly with MS Office, with significant experience in a financial role within a large and complex organisation with multiple stakeholders. You will also have experience in preparing and posting journals, completing reconciliations and maintaining accurate accounting records. An excellent communicator with a strong customer service ethos, you will build relationships with stakeholders at all levels, both internally and externally. It is also vital that you demonstrate alignment with the Legion’s values.

This is a part time role. You will be required to attend our Head Office in Borough each Tuesday and Thursday per week.

How to Apply
Please apply by clicking 'Apply Online'

Closing date for this role is Tuesday 3rd December

The Women’s Equality Party is a collaborative force in British politics uniting people of all ages, backgrounds, ethnicities, abilities, genders and beliefs in the shared determination to see women enjoy the same rights and opportunities as men – so all can flourish. WE challenge other parties through our campaigns and policy proposals as well as at the ballot box.

The Finance and Operations Manager will report to the Chief Operating Officer and will work to ensure the effective management of the Party’s finances and will have lead responsibility for the Party’s compliance with electoral law and other regulations. This will involve working with the Party Treasurer, central office staff, other Party officers and suppliers to ensure their actions in relation to the Party are compliant with the law. The Finance and Operations Manager will also oversee central office management, including facilities, systems and processes and will line manage the Administration Officer. Transaction processing is an essential part of this but the position has enormous potential for variety, challenge and career development for the right person.

WE are looking for an enthusiastic, reliable and hardworking individual with both a financial and administrative background. The successful candidate will have a passion for financial management and administration combined with an affinity for rules and regulations, and either experience of managing finances or compliance within a political party or a proven ability to quickly acquire the required knowledge. Our preferred candidate will have experience in using and maintaining Xero or an equivalent accounting software, strong attention to detail, ability to work under pressure and an investigative nature.  In addition, they will be adaptable, able to work within the unpredictable environment of UK politics, committed to equality and excited by the prospect of changing British politics.

The Women's Equality Party is dedicated to achieving equality for all and our feminism is intersectional. We are committed to recruiting, retaining and developing a workforce that represents the diverse communities that we serve, although unfortunately our current offices are not wheelchair accessible.

Job Description

Finance

• Maintain the Party’s finances and accounts on Xero, including:
  • Purchase ledger
  • Income processing
  • Reconciliations
  • Month End
  • Cash/Bank reconciliation and reports

• Produce financial reports as requested, for the COO and Executive Committee with supporting information and forecasts as required
• Liaise with external accounting services and support the production of quarterly management accounts for Executive Board 
• Support Treasurer to file accurate and compliant VAT returns, quarterly donation reports, weekly pre-poll reports and campaign spending returns on time
• Maintain effective financial procedures and support the production of annual audited accounts and returns
• Support Department Heads to set and manage their budgets
• Manage payment systems, including GoCardless, Stripe and Paypal
• Work closely with the membership team to ensure proper reconciliation of finance and membership records and compliance with GDPR
• Support the development of annual budget based on strategic priorities, trends and projections and assist the COO in developing a business plan to maintain the financial health and sustainability of the organisation
• Support Branch Treasurers to manage branch finances and submit quarterly returns to Central Office
• Assist with online fundraising tools

Compliance

• Monitor and maintain systems for ensuring compliance with laws, regulations and internal policies and report back to business functions on current risk and compliance performance
• Train and support local Treasurers and branches in compliance to support financial independence, elections and fundraising
• Prepare internal information in response to regulatory requests
• Oversee organisational compliance with GDPR for finance and operations data and oversee the collection of data and data protection controls across all areas and systems
• Oversee and coordinate Risk Register reporting and review to the Executive Committee

Office Management

• Manage effective relationships with suppliers and contractors to ensure effective service delivery and risk management
• Manage staff and volunteers including effective performance management of the Administration Officer through regular supervision and annual appraisals
• Manage the development and implementation of new administrative systems, such as record management, to ensure the efficient running of the office
• Conduct reviews and evaluations of contracts and suppliers and identify cost-saving opportunities
• Ensure the condition of the office is maintained and necessary repairs are arranged, as well as managing the office layout and office supplies, insurance policies and health and safety policies and practices
• Managing the relationship with our outsourced IT provider to ensure requirements are met and that the servicing and maintenance of our IT is up to date
• Support the recruitment and induction processes, including setting up new starters and facilitating leavers.
• Ensure maintenance of contracts and assets register

To apply for this role, please submit to us:

• an up-to-date CV,
• a statement of interest addressing the requirements of the person specification, and saying why you want to work for the Womens Equality Party.
• an equal opportunities monitoring form (optional)

Please note that applications will not be considered without a statement of interest specifically tailored to this post and the Party.

Please submit your application no later than 9am on 2nd December 2019.  Interviews will be held on 6th or 10th December 2019

Further details about the post and the Party are on our website.

Role profile: Fundraising Assistant – permanent subject to six month probationary period

Hours: 37.5 hours per week

Salary: £18,500-£22,000 depending on experience

Annual leave allowance: 28 days including bank holidays

Location: The Cotswolds Dogs & Cats Home, Cambridge, Nr Dursley

Introduction

As a leading animal rescue charity in the Cotswolds we care for hundreds of abandoned, abused and neglected animals each year and find them incredible new families.  We also support pets belonging to families with low incomes ensuing they have access to veterinary treatment and do not suffer because of cost.

The Cotswolds Dogs & Cats Home opened in September 2016, and as the profile of the charity has increased, we have gained more support from the local community.  It is vital to the success of the fundraising function that we both engage and nurture our existing supporters as well as grow our supporter base. The Fundraising Assistant will be key to ensuring we provide a great experience for our supporters.  We have a wonderful volunteer fundraising committee who organise a number of fundraising events and initiatives throughout the year and the postholder will be central to supporting this team who give their time freely to the charity.

The successful candidate will ideally have some experience of fundraising (particularly in community and events), and marketing/social media, they will be great communicators, must be able to work on their own initiative and will have huge amounts of energy, commitment and enthusiasm. A passion for animals is a must.

Key Objectives & Responsibilities

This is an exciting stage in the charity’s development and the Fundraising Assistant post will support the fundraising department in the effective and efficient delivery of its fundraising initiatives and activities. The postholder will provide administrative support across the key areas of events and community fundraising, corporate fundraising, trusts and foundations, and individual giving as well as general charity administration. The postholder will also provide administrative support to the Department Manager and will undertake a wide range of tasks to achieve a proactive and successful fundraising function for the charity. 

General Administration

• Respond to enquiries by phone, email and post
• To ensure that the database is accurate and up to date to produce monthly reports
• To process incoming donations to the charity and send acknowledgement and thank you correspondence
• Carry out the day-to-day administration of the fundraising department
• To manage third party sponsorship websites, e.g. Virgin Money Giving, coding and recording income, thanking donors and liaising with the finance department to ensure the accuracy of data and reporting
• To provide administrative support of regular giving and sponsor a kennel
• To provide administrative support to other specific activities and events as directed
• To make updates to the website and social media as necessary
• To assist with the collation of material to include in the newsletter

• To send out fundraising support materials, ensuring stock levels are maintained
• To support the marketing of fundraising initiatives and activities
• To assist in the production of charity literature, PR and media stories and other promotional tools
• Undertake wide-ranging prospect research, identifying both potential corporate and event opportunities
• Produce regular PDF newsletters
• Ensure fundraising literature is distributed to our shops, added to adoption packs and other appropriate outlets.
• Keep up-to-date with best practice in fundraising and comply with all relevant legislation and regulation and work within the organisation’s policies and procedures

Fundraising and Events Assistance

• To be the driving force behind our Volunteer Fundraising Committee, attend evening meetings and take minutes.
• To assist with organising a schedule of annual events such as Dog Day Out, Online Auction and Christmas Concert
• To continually obtain prizes for raffles/tombolas and draws from local businesses
• To provide support with the delivery of events including preparing equipment and materials
• Administer our “buy a dog a dinner” campaign to corporate supporters ensuring they have literature and collection boxes.
• To prepare and book community events at key local events and festivals throughout the year
• Provide cover and support at community events including rotas for event volunteers

Other

• To undertake other appropriate tasks as directed

Skills/Experience

Essential:-

• Excellent verbal and written communication skills
• The ability to be proactive, seize and capitalise upon opportunities, react quickly and flexibly and translate these into an achievable plan of action
• A strong team player who is confident, reliable, creative self-motivated and target driven
• Excellent IT skills including use of Word and Excel.  Familiar with or willing to learn the use of database packages
• Personal sensitivity toward and empathy with the ethos of the Cotswolds Dogs & Cats Home
• Able to work outside of normal working hours (this will include evenings and weekends)
• Willing and able to lift and carry boxes/items prior to and after events
• Current valid driving licence and use of a vehicle essential

Desirable:-

• Educated to degree level or equivalent (previous life/work experience will be considered)
• Experience of donor development and direct marketing techniques
• Some experience of event organisation
• Experience of Mailchimp and Wix or similar
• Able to demonstrate a logical and methodical approach and the ability to develop and implement processes and procedures
• Flexible and adaptable – able to work across the organisation as required during peaks of activity
• The ability to win people over, to inspire them about the work of the Cotswolds Dogs & Cats Home and motivate them to contribute time skills and financial resources

General information

The charity is an equal opportunities employer and all employees are actively encouraged to contribute to the promotion of diversity.

All employees are required to act in accordance with their responsibilities under the Health & Safety at Work Act.

Data protection

As part of your duties, you will be required to obtain process and use information held on a computer or word processor. You may not use or disclose data for any other purpose than that for which it was recorded. You must only disclose data to authorised persons or organisations as instructed.

Working at CDCH

Please note that all offers of employment require:

References deemed satisfactory to the Home

Proof of eligibility to work in the UK.

All new employees to the charity will be subject to a six month probationary period.

We are unable to allow staff to bring their own dogs with them to work.

The post requires occasional working outside of normal office hours.  Attendance may also be required at meetings which may be held in the evenings.  

A full-clean driving licence is essential.

This role profile is not exhaustive and may be subject to change to meet the operational needs of the charity.

Salary – excellent competitive salary for an exceptional candidate.

No agencies please.

Please send a covering letter and CV by 5pm on Friday 29th November 2019

Interviews will be on Tues 17th December.

It you have not been contacted by 17th Dec 2019, then unfortunately you have not been chosen for an interview for this current vacancy. Please do not let this stop you from applying for post in the future within CDCH.