Charity Secretary To The Board Of Trustees Volunteer Roles
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for a Chair to steer our Board of Trustees, providing strategic oversight and governance. The Chair will be actively leading on shaping the future of our Hall, developing the business and setting its strategic direction to ensure financial viability for the future.
We are looking for an enthusiastic individual with a wide variety of skills who can be an enabler to grow the business and build on the progress we have made to date. Ideally you will have experience in leadership, management and organisational development. Experience in the voluntary sector, community facilities or running community projects would be helpful.
As a ‘hands-on’ Chair, you will bring your experience and skills to the role and will be supported by the Trustee Board, plus an established staff team including the Hall Manager, plus the Treasurer and Company Secretary.
We are a village hall in heart of the Emersons Green community, offering rooms for hire to local businesses, charities, voluntary groups and individuals for recreation or business use. We also organise and run events for the local community such as seasonal fairs, family entertainment events, seniors' activities, childrens' craft and activity sessions and discos. Our village hall is at the centre of the Emersons Green community. As a large village hall, we are looking to the future to ensure that we can be financially viable in these challenging times.
The Board of Trustees is the governing body of our charity. It is where final decisions are made. The Board’s key role is to make sure that the charity is successful in working towards its aims and objectives. The Board oversees the management of the hall and its staff and is responsible for the larger decisions, keeping an eye on the budgets and generally helping to ensure the halls continued success. This may include approving improvements to the hall, enacting policies, supporting the Hall Manager and the staff in dealing with hirers and staging community events and activities, and planning and monitoring progress.
The day to day running of the hall is dealt with by the Hall Manager, with the support of staff, the Treasurer and Company Secretary.
We have 6 scheduled meetings a year and then usually a few ad hoc ones to look at budgets and staff meetings. These are usually in the evenings. The regular meetings tend to last about 2.5 hours.
For more information or an informal discussion about this role please get in touch.
The client requests no contact from agencies or media sales.
Red Balloon is a dynamic education charity with a number of Learner Centres throughout the UK that support young people who self-exclude from school and are missing education because of bullying or other trauma. They provide both an academic and therapeutic programme to enable their students to get back on track and reconnect with society. In addition to offering centre based programmes they also offer a distance learning provision (Red Balloon of the Air) which provides students with a bespoke integrated programme of academic education and wellbeing provision, delivered both online and face-to-face.
Red Balloon Learner Centre North West London (Harrow) is now looking to strengthen their Board and we are seeking a company Secretary and named Trustee for Governance and Law – you will bring insight and understanding of charity law, Charity Commission legal regulations, Company Legislation and best practice.
Trustees have a duty to ensure that the charity is well run, solvent, legally compliant, and working towards the charitable purpose for which it was established, and Trustee roles are an important and a highly rewarding way to support an organisation. Please note that Trustee roles are unremunerated voluntary positions, although reasonable travel expenses will be paid.
Red Balloon is committed to equality of opportunity, supports, and encourages under-represented groups, and values diversity. We seek people from a wide range of backgrounds, who will bring a fresh perspective to the Board, and having reviewed existing Trustee's diversity, skills, and experience, Red Balloon are keen for the Board to reflect the diversity of the communities that they work with and therefore welcome applications from all sections of the community.
Please contact Heidi Earp, Director of Langton Not 4 Profit our retained consultants for further information on the role.
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Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for someone to volunteer their time to being a Clerk for our small charity supporting children in the one of the poorest places on the planet to exit extreme poverty.
What will you be doing
As a key part of the governance of the charity, the commitment and energy you can bring to our Board will make a key difference to the charity and the children we support.
You will work closely with the Board of Trustees, especially the Secretary and Chair of the Trustees to help support our charity’s mission, in particular:
- Attend board meetings (virtually, held 6 times a year) and accurately record the decisions and actions in the meetings
- Coordinate agenda and papers for Trustee meetings
- Assisting in various compliance activities, such as coordinating the timely update of Chaffinch’s policies
- Provide ad-hoc admin support to the Trustees
What difference will you make
The Board of Trustees is responsible for the governance and strategic direction of the charity. An effective support mechanism is very important to ensure that the Board is able to deliver on its key objectives.
Chaffinch is still a relatively young charity (10 years) with a modest annual turnover. Many will overlook us as being insignificant amongst the larger charities. However, Chaffinch has scope to make a very real difference to the children of Kibera through our work empowering local people. Finding the right volunteer could mean the difference between a charity that helps a few young people and a charity that generates real opportunity and hope for children to build successful lives for themselves and future generations.
The client requests no contact from agencies or media sales.
Orchestras Live seeks a new Chair to lead the Board of Trustees and help steer the organisation through its next phase of development.
Orchestras Live believes orchestras are for everyone. Our mission is to ensure everyone has access to and can enjoy the benefits of live orchestral music, regardless of their background. We work throughout England in places which have experienced historical underinvestment, including rural and coastal areas. Our projects can take place in schools, care homes, prisons, arts venues, museums, outdoors and online.
If you believe in and want to advocate for the power of culture to create social impact and positive change, this role could be of interest to you. It is not essential to have knowledge of orchestral music or the orchestral sector. However, it’s important that you recognise the unique role that orchestras can play in supporting a culturally vibrant and resilient society, and love music – orchestral or otherwise.
About us
Orchestras Live believes orchestras are for everyone. We are a national producer and create projects where music and creativity can thrive. We work to ensure communities across England have access to world-class orchestral experiences.
We are seeking a new Chair from November 2024 when Tony Stoller steps down after 6 years in the role.
Through our innovative and developmental approach Orchestras Live has become a leader in the sector. We collaborate with local, regional and national organisations to energise and shape orchestral programmes, prioritising the needs and interests of audiences and participants. We are motivated by the knowledge that there is much still to be done to engage new audiences, break down social, economic and demographic barriers to access and support the development of an orchestral profession that reflects the diversity of today’s society.
Our new Chair will share our belief in and commitment to the power of culture to create social impact and positive change. It is not essential to have knowledge of orchestral music or the orchestral sector. However, we are looking for someone who recognises the unique role that orchestras can play in supporting a culturally vibrant and resilient society, informed by a love of music (orchestral or otherwise).
Our current trustees bring a wide range of expertise and diverse perspectives to Orchestras Live.
Vision, Mission and Values
VISION
Orchestras are for everyone.
MISSION
To engage people of all ages and backgrounds, particularly those in historically under-invested, non-metropolitan communities in England, in creating work that harnesses the transformative power of orchestral music to inspire, bring joy and support wellbeing.
VALUES
Our values set the standard by which we hold ourselves to account and ask partners to do the same.
We are
Creative
To ensure that the orchestral experiences we co-produce are ambitious, meaningful and relevant.
To devise innovative solutions that underpin efficient organisational systems.
Inclusive
To ensure equity of access and opportunity across our delivery programme and organisational structure.
Collaborative
We respect and understand the needs and aspirations of communities with whom we work, our partners’ challenges and ambitions, and the expertise and potential within our staff and trustees.
Environmentally responsible
We raise ambition for ourselves and the sector to improve environmental responsibility, take focused action and collaborate to mitigate and minimise the environmental impacts of our operations and co-productions.
Forward-looking
To explore new developments and their potential – artistic, technological, environmental, societal or organisational – so that we offer innovative and dynamic leadership to the sector.
Who we are looking for, and why
We are looking for an exceptional individual with the experience, integrity and skills necessary to act as a powerful ambassador for Orchestras Live, and to lead the Board in the governance of the organisation. Leadership experience in any sector and an understanding of the role of not-for-profit Boards are essential. A willingness and ability to devote the necessary time and effort to the role of Chair is also required.
We are interested in hearing from candidates who can demonstrate their suitability in the following essential areas:
Experience and skills
- Leadership role in any sector, paid or voluntary
- Strategic leadership: working with others to agree objectives, devise, communicate and support the delivery of an organisational plan
- Assessing and managing risk
- Networking, advocating and building relationships, on behalf of an organisation, a sector or a cause
Knowledge
- Best practice corporate and/or charity governance principles
- Financial literacy
In addition, please let us know if you are able to bring experience, skills or knowledge in one or more of the following beneficial areas.
- Board membership in the not-for-profit sector
- Working in or with organisations and with individuals in the cultural sector
- Working in or with public bodies, e.g. local authorities
- Working with national policy makers
- Developing organisational strategies to achieve more equality of opportunity, diversity and inclusion
- Identifying new sources of income, including income-generating models, for the not-for-profit cultural sector
- Using data to understand and articulate the value of cultural/creative activity and support decision making
- The operational and creative potential of digital technology
- The structure of publicly funded cultural provision in England and the role of Orchestras Live within it
- The role of central and local government in supporting artists and public access to the arts, and their current policy priorities relating to culture, education and social policy
We welcome applications from people of all backgrounds, age groups and cultures. The Board has made specific commitments to embed equity of access and opportunity across our delivery programme and organisational structure. To help us deliver these, we are keen to hear from Global Majority, D/deaf and disabled candidates to support better representation on our Board and in leadership positions in our sector.
Candidates who self-identify as belonging to one or more of these groups and can demonstrate experience in the essential areas listed above will be guaranteed an online interview at the first stage.
We offer access support for people who face barriers to inclusion, meeting in accessible venues, being flexible in scheduling meetings at different times of day and covering travel expenses as outlined in our Inclusion Statement, which can be found at the end of this document.
About you
You will believe in the power of culture to create social impact and positive change, supporting your commitment to Orchestras Live’s purpose and vision;
You will share our commitment to creating a more equitable orchestral sector and to cementing an inclusive approach across everything we do and how we do it;
You will demonstrate a strong affinity with our organisational values: Inclusive, Collaborative, Forward-looking, Creative and Environmentally Responsible;
You will demonstrate confidence and persuasiveness whilst adopting a collaborative leadership style;
Your leadership style will reflect Orchestras Live’s fair and transparent decision making culture;
You will be able to build resilient and supportive working relationships with trustees, the CEO and management team that facilitate positive discussion and challenge where appropriate;
You will share our enthusiasm for people who bring different work and life experiences, perspectives and ways of doing things to the organisation. We want to work with people who have open ears and an open mind to new approaches, prepared to challenge the status quo.
What you will be expected to do
Overall objectives of the role
- Provide leadership to the Board of Orchestras Live, ensuring it fulfils its responsibilities for governance of the organisation and supports realisation of its vision and mission.
- Work in partnership with the Chief Executive to develop and deliver the vision, mission and strategy of the organisation.
- Act as ambassador for Orchestras Live, helping to shape external relationships that will reinforce its national position and strengthen its ability to secure funding from a wide range of sources to fulfill its mission.
Trustees meet as a full Board at least four times a year and there are a small number of standing committees and working groups. Board meetings and an annual Away Day generally alternate between Leeds and London; as our trustees are based in different parts of the country, meetings are usually hybrid so that trustees may attend either in person, or online when distance and scheduling is an issue. Committees and working groups usually meet on Zoom. Papers are circulated by email in good time for trustees to read them thoroughly before the meeting.
The Chair can expect to commit to the equivalent of up to 30 days per year. This includes monthly meetings (in person or online) with the Chief Executive and regular communication with the Chief Executive and/or Company Secretary as required, as well as time spent in preparation and planning regarding governance and strategy. Full day commitments are rare; the expectation would be mostly for half days and 1-2 hour meetings (generally online).
In addition, all trustees are expected to attend at least two Orchestras Live activities a year and contribute feedback for our internal evaluation systems.
Whilst the role is voluntary and unpaid, travel and other appropriate expenses are reimbursed.
Term
We are looking for a Chair for an initial, minimum three-year term; ideally to be renewed for a second term to a total of six years.
Our Chair is appointed by the Orchestras Live Board of Trustees and is accountable to them.
The Role of Chair
The Chair of Trustees has the same legal responsibilities as other Trustees, but has additional responsibilities assigned by the Board.
Board leadership and meetings
- Chairing meetings of the Board and ensuring that, through the Board and its committees, the Board runs effectively, fulfils its duties and carries out resolutions. Calling special meetings if necessary. Drawing up agendas for meetings with the Chief Executive and Company Secretary.
- Chairing meetings effectively and sympathetically, creating an environment in which all Board members are encouraged to participate and challenge constructively and appropriately.
- Ensuring that high standards of corporate governance and ethical, professional behaviour are maintained and, as appropriate, introduced to meet changing circumstances and good practice.
- Fostering collaborative and effective relationships between the Board, the Chief Executive and the staff team.
Governance
- With the Board, ensuring that financial controls and systems of management and risk are in place and effectively operated, and that the Board is kept informed in a timely and relevant manner of key issues and opportunities and performance against the business plan.
- To support, challenge and appraise the Chief Executive in managing the organisation, maintaining a balance between artistic and business goals, and ensuring a clear separation between executive and non-executive roles following corporate governance principles.
- Conducting periodic Board effectiveness reviews, ensuring that new Board members are fully inducted and that existing Board members are contributing effectively.
- Keeping an eye open for conflicts of interest.
- Generally keeping in touch with Trustees to ensure that they feel valued and can make a full contribution to Orchestras Live.
Advocacy
- Representing the Board and organisation to external stakeholders including funders, national and local government politicians, policy makers and the media where appropriate.
- Being a champion for fundraising, helping to identify and develop relationships with potential and existing donors and supporters.
- Encouraging Trustees to play an active role as advocates in their networks, attend events and external meetings when the Chief Executive or senior staff would value this.
Your relationship with Orchestras Live
With a clear vision and goals, and efficient operations, Orchestras Live aims to create a supportive and open working environment, that enables individuals to perform at their highest level. We support new trustees with a full induction process.
We offer access support for people who face barriers to inclusion, meeting in accessible venues, being flexible in scheduling meetings at different times of day and covering travel expenses as outlined in our Inclusion Statement.
In return for your time and commitment, we offer you the opportunity to play a leading role in a highly respected, innovative and forward-thinking organisation, bringing the thrill of live orchestral music to people and places all over England and steering new thinking in the sector. You will have the opportunity to gain new insights into the cultural and charitable sectors, connecting with national and local government and expanding your knowledge and skills.
Exploratory conversation
If you would like to have a conversation with the Vice-Chair, Chief Executive or departing Chair regarding any aspect of the role, please contact us.
How to apply
Please email your CV together with a covering letter of up to 2 pages (or a 5-minute film or audio recording if you prefer).
We encourage you to explain why you are interested in joining the Board of Orchestras Live, and describe how you demonstrate your suitability in relation to the essential areas outlined in the section on ‘Who we are looking for’. In addition, please let us know if you are able to bring experience, skills or knowledge in one or more of the beneficial areas listed.
Please address your letter or recording to our Vice-Chair, Helen Harrison.
Applicants who wish to disclose protected characteristics are asked to make Orchestras Live aware of this in their cover email.
If you have any access needs or other practical questions you would like to discuss before applying, please email or phone us.
The closing date for applications is 9 am on Tuesday 7 May 2024. First round interviews will take place online in the week commencing 3 June 2024. Candidates who reach the second round will then be invited to an informal meeting in person in June/July 2024.
On receipt of their application, applicants will be sent a link to complete a survey requesting personally sensitive data, enabling Orchestras Live to track the demographics of those who apply. Completion of this survey is entirely voluntary and all data is anonymised. Provision of this information is not part of the recruitment process.
Our Commitment to Diversity and Inclusion
We are committed to increasing diversity and inclusion within Orchestras Live and the wider orchestral sector. This means reflecting critically on issues of diversity and inclusion within all that we do, identifying and taking appropriate action to reduce inequality and improve equity of opportunity.
For all roles, whether voluntary or paid, we welcome applications from anyone regardless of disability, ethnicity, heritage, gender, sexuality, religion or socio-economic background. We are committed to inclusive working practices and during the application process we commit to:
- Paying for your travel costs for interviews if they are held in person
- Paying for childcare while you’re attending an interview
- Making and paying for any reasonable adjustments to meet your needs and ensure equity during the application and interview process
- Providing all relevant information online and in Word document format, readily available to download from our website
If there is anything you’re concerned about or think we could provide, please email or phone us and we will do our best to help.
This role is advertised as part of TPP's Free Giving Back Services. This volunteer advertisement copy has been supplied to TPP and applicants apply direct to the organisation. Please contact the organisation directly if you have any questions about this volunteer role.
Chair of Trustees
We are looking for a Chair of Trustees who is passionate about the cause but also keen to get involved and help drive the charity’s strategic direction.
Working for a small Muscular Dystrophy family charity, you will work closely with trustees and the charity’s founder and CEO to drive the organisations strategic direction.
Position: Chair of Trustees
Location: Hybrid / South East
Closing Date: 20th May 2024
The Role
You will work closely with the charity’s founder and CEO but also you will lead the trustees in strategy, good governance, and policy development. As part of this engagement, the Chair will provide support to the CEO, including supporting his wellbeing and ongoing professional development.
Other duties will include:
· When necessary, ensure the Chair and Trustees challenge the CEO constructively and only in the best interests of the charity as ‘critical friends’.
· Liaising with the Charity Secretary, and the CEO with drafting agendas and supporting papers for Trustee meetings, ensuring provision of timely information and sharing with all.
· Ensure charity business is covered efficiently and effectively in meetings.
· Undertake a leadership role to ensure that board members fulfil their governance responsibilities and that trustee decisions are acted upon.
· Maintain trustees’ commitment to board renewal, succession planning and trustee performance reviews, in line with the governing document.
· Ensure board and trustee performance is reviewed annually.
· Ensure the performance of the CEO is reviewed annually.
The Chair will also ensure that Trustees make an effective contribution and are engaged, fully involved and invested in the charity in discharging their responsibilities.
Time Commitments
· The time commitment required to fulfil the Chair role will be somewhere between 2-3 days per month
· MHF’s Trustee Board meets virtually once every 2 months, for 2 hours, within the financial year (1st Mar – 29th Feb)
· The Chair & trustees are encouraged to attend and engage with at least one Muscle Dream programme per year
· The Chair will conduct an annual review meeting with each trustee, outside of any other trustee meetings
· The Association of Chairs (AoC) are an independent association of Chairs of social purpose and not-for-profits – formed to help Chairs with their unique task to lead the board in delivering the organisation’s aims – the AoC offer some excellent resources including Chair Training (if required)
If you would like to progress your interest forwards, in the first instance, please upload your CV together with a covering letter outlining your skills, experience and motivations.
About You
We have an exciting opportunity for someone to bring their leadership and communication skills to the fore. Previous trustee experience and charity governance are essential.
You will not only have experience of being a charity trustee or someone who has held a senior management role, but also an individual who has a keen sense of strategic purpose, underpinned by an inclusive and compassionate style of leadership.
We are open to applications from those with relevant senior level charity experience and would love to hear from people with experience of income generation, small charity or small business leadership experience as well as experience of governance in a small charity.
The recruitment process is open and inclusive. Applicants will be communicated with in advance, so they know what to expect as the process unfolds.
About the Organisation
Small multi award-winning family-centred charity uniquely tackling the isolating and debilitating muscle wasting disease Muscular Dystrophy (MD) for children and young people. Their vision is a world of hope, purpose, inspiration and empowerment for all children with MD. The organisation delivers highly personalised interventions (in-person & virtual) in the UK called Muscle Dreams that provide powerful physiological and psychological benefits from improving emotional and mental wellness to boosting confidence, uplifting self-esteem and increasing social connection.
One of the strengths as a board is its diversity. And as a charity, the community’s diversity. We are interested in hearing from applicants with diverse skills and experiences that reflect the diversity of the beneficiaries.
You may have experience in areas such as Chair, Chair of the Board, Chair of Trustees, Board, CEO, COO, CFO, Chief Executive, Charity, Senior Executive, Head of, Director.
PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
HF Mencap supports people with learning disabilities, autism and developmental conditions. You will ensure high standards of governance and legal compliance but need not have previous experience as Company Secretary.
What will you be doing?
HF Mencap is the only disabilities charity in Hammersmith and Fulham that focuses solely on people with learning disabilities, autism, and other developmental conditions.
The Charity provides a wide range of service-user led activity, summarised in four projects: advocacy for families of young people with learning disabilities, a parent led forum for those with children and young people up to 25 with additional needs and learning disabilities, a youth development project for young adults, and a day service where the focus is on peer support and skills development through a range of inclusive activities.
As Company Secretary you will lead on maintaining high standards of governance and ensuring legal compliance.
As a Trustee you will help HF Mencap continue to provide the highest standards of professional, specialist support and care for the people who use our services and set a clear, ambitious direction for the charity’s future. The Trustees have overall responsibility for ensuring the charity is well-run and meets legal requirements, charitable objectives, and those of good governance. You will use your personal skills and experience to help the Board reach structured and sound decisions.
What are we looking for?
Somebody based in London with a corporate governance, legal or business background. It is desirable but not essential to have previous Trustee and/or Company Secretary experience as appropriate training and mentorship can be provided. You do need to be organised, methodical, and able to ensure that HF Mencap fulfils its obligations both as a charity and limited company.
We are also very keen to hear from you if you have lived experience of a learning disability and/or autism or are a parent or carer of someone who does. Alternatively, you may have direct experience of working with people who do.
Whatever your circumstances you feel strongly about HF Mencap's cause and want to combine your expertise and passion to create a better world for those it supports. You are willing to bring your skills and experience to the table to help shape HF Mencap’s future. You are enthusiastic, able to commit time and effort, and enjoy being part of a team.
The role is voluntary, with any necessary out of pocket expenses reimbursed. Appointment is for a three-year term with the opportunity to be re-appointed for a period of up to three years.
Essential
- Based in London
- Expertise in one of the following areas: legal, compliance, corporate governance, accountancy or office and administration management
Desirable
- Previous experience of acting as a Trustee and/or Company Secretary
- Lived experience of having a learning disability and/or autism, being a parent or carer of somebody who does, or experience of working directly with people who do.
The following personal skills and attributes are needed:
- Commitment to HF Mencap’s support of people with a learning disability, their families, and carers.
- Excellent communication and co-ordination skills.
- Dependability in meeting deadlines.
- A keen eye for the accuracy of detail.
- Ability to work effectively as a member of a team that makes collective decisions.
- Willingness to speak your mind while collaborating with others.
- Energy to devote the necessary time and effort to the role.
- Ability to undertake analysis, discussion and decision making at a strategic level.
- Sound, independent judgement.
- Ability to think creatively.
- Willingness to work in uncertain circumstances and be receptive to change.
- Understanding and acceptance of the legal duties, responsibilities, and liabilities of trusteeship.
- Commitment to Nolan’s seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty, and leadership.
What difference will you make?
The current social and economic pressures have put the needs of those living with learning disability further down the national agenda. You will be helping to keep their voice heard and enabling a local charity to take an even more active role in helping to address the inequality faced by so many of them. As Company Secretary you will help to underpin the charity’s credibility by maintaining high standards of governance and reporting.
Before you apply
Please provide a comprehensive cv with your full name and contact details by March 25th (at the latest), together with a supporting statement setting out why you are for applying for this role and how you meet the person specification. Details of the role and person specification are in the attached document.
Any appointment will be subject to the receipt of two satisfactory references and a DBS (Disclosure and Barring Service) check.
Trustees will be expected to declare that they are eligible and willing to act as a Charity Trustee and Company Director and that they comply with the fit and proper persons test in relation to HF Mencap’s registration with HMRC as a charity for tax purposes.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Are you passionate about mental health and want to work with an organisation committed to helping people recover? Do you want to make a difference? The Company Secretary will perform a key role for our well-established team of Trustees. Candidates for this voluntary position as well having relevant eperience should demonstrate an interest in mental health and have the ability to attend in-person meetings in Hertfordshire alongside some work from home.
THE ROLE
Administration and compliance
The Company Secretary (CS) of a charity, together with all other charity trustees are responsible for the proper conduct of a charity, particularly with regard to ensuring compliance with statutory and regulatory requirements. The role of the CS includes:
- Being familiar with the charity’s governing document, and the legal responsibilities of charities under the Charities Act 2006 and the Companies Act.
- To keep all trustees informed of key matters in relation to its legal responsibilities and to signpost trustees to training courses and content to maintain sufficient knowledge
- To support the induction of new trustees and patrons
- Maintaining statutory registers including the register of members, the register of trustees/ directors and secretaries, the register of trustees’ and secretary’s interests.
- Ensure relevant statutory returns and information are filed with the Charity Commission and Companies House e.g. annual reports, changes to the charity’s details and/or trustees’ details etc.
- Identify and implement best practice, ensuring that the Board of Trustees are aware of the requirements to comply with relevant codes such as the Charities Governance Code and Code of Conduct
- Ensuring that decisions and actions of Board meetings are accurately recorded, communicated and implemented.
- Together with members of the Governance and IT Board committee, tracking progress with the charity’s risk register, business plan and strategic plan.
- Working with the Chair and CEO to ensure the AGM is properly administered in line with relevant legislation.
- Willing to become a member of the Governance and IT Committee.
- To comply with the trustee pledges as varied from time to time which sets out the broad consistent level of commitments across all trustees.
Preparing for board meetings
The Secretary should assist the Chair of the Board with the planning and administration of Board meetings. This includes:
- To plan and prepare the board meetings and the AGM with others as appropriate – plan meeting dates, book room, send out notifications, minutes and other papers,
- Making sure the timetable of Board meetings for the year ahead is agreed.
- Sending out notification of Board meetings to Trustees (and others where applicable).
- Work with the Chair and CEO to set each board meeting agenda, including the management of any agenda items received from other Trustees.
- Circulation of Board papers / pack at least 4 days in advance of meetings.
- Checking that a quorum is present (and that it is present throughout the meeting if required).
Taking meeting minutes and recording actions or ensure that a minute taker is appointed
The role of the Secretary includes:
- Taking minutes at Board meetings and maintaining the records of all meeting minutes.
- Recording and keeping action tracker up to date
- Keeping a record of all issues discussion, decisions taken and any actions required to implement a decision.
- Working closely with the Chair to ensure that minutes are accurate.
- Issuing minutes and action tracker to Trustees after Board meeting.
Skills and experience
- Experience of working with boards or senior committees
- Knowledge of relevant legislation including the Charity Governance Code, Companies Act 2006 and the Charities Act 2006.
- Strong communication skills including ability to present complex matters in an engaging and understandable way
- Ability to work as part of a team and recognise broad responsibilities of a trustee role beyond technical knowledge
- Minute-taking
Person specification
- Proven record in working inclusively and collaboratively
- Effective planner
- Forward-looking
- Diligent
Providing prevention, recovery and support services in Hertfordshire to empower people to take control of their mental health.
The client requests no contact from agencies or media sales.
This role is not accompanied by any financial remuneration, although reasonable expenses for travel may be claimed.
Kintsugi Hope are committed to developing trustees and will invest in appropriate CPD, such as ‘How to be a good trustee’ training, charity governance and finance.
Who we are & What we do
Kintsugi Hope is a charity based in the UK striving to make a difference to peoples mental wellbeing.
"Kintsugi' (金継ぎ) is a Japanese technique for repairing pottery with seams of gold. The word means 'golden joinery' in Japanese. This repairs the brokenness in a way that makes the object more beautiful, and even more unique than it was prior to being broken. Instead of hiding the scars it makes a feature of them.
We want to see a world where mental and emotional health is understood and accepted, with safe and supportive communities for everyone to grow and flourish.
A Kintsugi Hope Wellbeing Group is a safe and supportive space for people who feel or have felt overwhelmed, providing tools for self-management in a facilitated peer mentoring style setting.
It consists of a structured yet flexible series of 12 weeks of content, which includes group and individual activities designed to help participants to accept themselves, to understand their value and worth, and grow towards a more resilient and hopeful future.
The role of the Group Leader is to facilitate the sessions using the material available, signposting people if necessary to further help and support. It can feel vulnerable and scary starting a group, but the benefit of a Kintsugi Hope Group is that Group Leaders are not on their own.
Issues covered include; disappointment, loss, anxiety, anger perfectionism, shame and resilience. Feedback so far has been amazing.
What we are looking for
We are looking for people with the specific skills described in the Person Specification (below). To ensure that our board is as diverse as possible we are particularly keen to receive applications from groups that are under-represented on the board. Particularly young people, people with disabilities, or who experience physical or mental concerns.
Person Specification
The application must have:
- Significant experience and expertise in either scaling an organisation, legal, adult safeguarding, mental health services at a community level or other skills that will enhance the board.
- Experience of a charity or corporate board, or be able to demonstrate strategic thinking in a non-operational capacity.
- The time and energy to be an effective trustee and support the strategic development of Kintsugi Hope – estimated to be around 4 hours a month on average.
- A willingness to attend relevant training to support their role and increase the knowledge of the board.
- Commitment to the mission, vision and values of Kintsugi Hope.
- Understanding and acceptance of the legal duties and responsibilities of trusteeship.
- Ability to work effectively as a member of a diverse team.
- Good independent judgement
- Integrity
It is desirable for the applicant to have:
- High level of commercial awareness
- Effective communication skills
- Good analytical skills.
Experience of being a Company Secretary
What’s involved in being a trustee
- The Board of Trustees meet four to five times a year. Once or twice a year on a Saturday for vision and impact days and three times a year online between 7pm and 9.30pm on different evenings.
- Trustees are asked to take on specific roles, for examples on committees or working parties, and asked to attend additional meetings if necessary.
- All trustees are expected to participate in discussions, provide opinions and make decisions as required.
- Trustees may be contacted by the operational team for support in their specific areas of expertise.
A summary of the primary duties of all charity trustees can be seen below by looking at Gov website, The essential trustee: what you need to know, what you need to do.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
An exciting opportunity has arisen to join Kempton Great Engines Trust as we embark on an ambitious programme to showcase Kempton’s vital role in supplying much of London’s water.
Kempton Great Engines Trust is the governing body for Kempton Steam Museum, the home of the world’s largest working triple-expansion steam engine. The Trust supports day-to-day operations and drives the ongoing development of the museum as a successful and sustainable visitor attraction.
We have plans to expand the museum’s activities with new facilities for visitors and volunteers and the new Treasurer will play a vital role in shaping the approach to financial management in support of these new developments. You will chair the Finance Committee and attend Trustee Meetings, which are normally held every other month on a Tuesday evening at the museum in South West London.
The Treasurer oversees the financial operations of the organisation, working closely with the Bookkeeper. You will also ensure that legal and regulatory requirements are met in conjunction with the Company Secretary and Chair.
We are looking for someone who has the experience to advise the other trustees on financial matters, take a strategic approach to financial forward planning, produce an annual budget and management accounts and play an active part in the decision making of the board of trustees. A qualification in accountancy or equivalent senior level experience in financial management is required and experience of charities and governance would be advantageous.
The client requests no contact from agencies or media sales.
General Secretary of ICOMOS-UK (executive position)
Minimum: 2 days per week
The current Secretary is stepping down after twenty years of service to ICOMOS-UK. We are looking for someone to fill the position starting in July 2024. This is currently a part-time un-paid executive (equivalent to a CEO) role with reasonable expenses for out of the office work. It is an ideal opportunity for anyone who wishes to work as part of an international organisation and bring international heritage conservation ideas and knowledge and practice to the UK. It could suit someone who has part-time availability or has recently retired and wishes to retain an active involvement in the heritage sector within an international dimension. Experience of working in sectors relating to the historic/built environment and/or culture and heritage would be desirable. Experience in managing the development and delivery of governance, policy and operations for a small or medium sized organisation or as part of a larger organisation would be essential. We envisage that an increase in membership which ICOMOS-UK is working towards may generate funding to make the role paid in the future.
The Secretary reports to the President and manages a member of staff (part-time paid staff member) and volunteers who undertake work intermittently.
We are expecting to fill this post by the beginning of July 2024 and would be happy to arrange an informal chat with ICOMOS-UK’s President about the role, on request.
Application process: closing date for the application is 17th May 2024. Candidates should send a CV, no longer than 2/3 pages, setting out why they wish to apply for the post and all relevant skills, knowledge and experience that support the application. Interviews are scheduled during first week in June 2024. The successful candidate will be notified soon after the interview date.
Job Description
The role of the General Secretary
The role of the General Secretary of ICOMOS-UK (equivalent to a CEO of a small organisation) is to take responsibility for the day-to-day function of the Charitable Incorporated Organisation (CIO), to manage the secretariat (including the Operations Manager and volunteer staff), to support the work of the President and Executive Committee, and to oversee the national and international activities of ICOMOS-UK. The General Secretary will report to the President.
The organisation has been through a review and has been implementing its revised vision to increase ICOMOS-UK’s membership, (which currently stands at 470-500), and raise the organisation’s profile. We are a broad church and our members come from a variety of background and includes architects, archaeologists, geographers, engineers, project managers, curators, planners, carpenters, specialists in intangible cultural customs and traditions etc. Unlike many heritage organisations which were forced to close down during the pandemic, we were fortunate to retain our members throughout the lockdown and since which demonstrates the loyalty and support we already garner from our members. The General Secretary would work with the membership committee in sustaining this trend and identify new ideas to retain existing members and recruit new ones.
Main Duties / Key Responsibilities
- To support the President and Executive Committee in the delivery of the work of ICOMOS-UK.
- To develop, co-ordinate and present policy, as agreed with the Executive Committee.
- To co-ordinate and manage the secretariat function of ICOMOS-UK including the Office Manager. To oversee the governance arrangements for ICOMOS-UK.
- To work with the Treasurer on the budget, income generation and expenditure for ICOMOS-UK, including support for fund-raising activities and applications.
- To help drive the recruitment and support of members of ICOMOS-UK.
- To help coordinate and promote events supporting and disseminating the work of ICOMOS-UK.
- To coordinate, promote and report on the activities of ICOMOS-UK committees to the membership, stakeholders and potential interest groups; to work with the committees on the implementation of their recommendations.
- The post holder will be the secretary of the International Monuments Trust (IMT), convene meetings, take minutes and organise the transfer of payments.
Person Specification
You will have or develop:
- strong drive and initiative
- strong commitment to diversity and inclusion in all tasks
- experience in using your own judgement
- familiarity in reporting to and taking direction from the President and Executive Committee.
Knowledge, Skills and Experience
Required knowledge, skills and experience for the suitable candidate can be found on the attached Job Description.
Competency Framework
The competency Framework for the role can be found on the attached Job Description.
Dimensions
- Understanding of the work of ICOMOS, using knowledge and experience to proactively engage with Executive Committee and stakeholders.
- Supporting and undertaking work and providing reports to President and Executive Committee.
- Acting as a champion for ICOMOS’s work.
Background
What is ICOMOS?
The International Council on Monuments and Sites (ICOMOS) was set up in 1965 and is a non-governmental international organisation dedicated to the conservation of the world’s monuments and sites. With around 11,000 individual members active in over 150 countries and a network of 130 National committees (similar to the one in the UK) spread across the world, ICOMOS is one of the most highly regarded conservation organisations in the world. Its 31 International Scientific Committees made up of heritage conservation specialists from across the globe are responsible for developing charters, principles and guidelines on conservation and management of cultural sites. It is one the three advisers to the UNESCO’s World Heritage Committee on cultural World Heritage properties (the other two being IUCN (International Union for the Conservation of Nature) and ICCROM (International Centre for the Study of the Preservation and Restoration of Cultural Property)).
What is ICOMOS-UK?
ICOMOS-UK is one of the 130 national committees of ICOMOS. It is an independent charity, set up in 1965. We have an active membership of individuals and institutions who come from a wide range of backgrounds in the UK and worldwide. As a national committee based in the UK, ICOMOS-UK promotes appreciation and understanding of our built environment and landscape associated with it and UK’s diverse intangible cultural heritage. It mirrors the structure of the international body. We have a UK board, a small Secretariat comprising an Operations Manager (OM) and a General Secretary. There are eight scientific committees which report to the Board. Our focus is on providing advice on good practice through the dissemination of ICOMOS’s international Charters, Principles and Guidelines and regular national and international events (conferences, lectures, panel discussions etc). We are also the only independent adviser on the implementation of 1972 World Heritage Convention and its Operational Guidelines to the UK Government and the 33 World Heritage sites situated across the UK. The Board and the eight scientific committees collaborate with the heritage, arts and education sectors in the UK and internationally in developing new thinking and making ICOMOS’s international standards relevant to the national context.
The client requests no contact from agencies or media sales.
The Court of the University of Aberdeen is seeking to appoint four new independent members (non-executive directors and charity trustees) to fill vacancies that will arise during the Summer 2024.
The University was established in 1495 to serve the north-east of Scotland, today our university is a global presence in higher education. A dual focus on our region and the wider world is as important to us today as it was five centuries ago.
After serving on our governing body, University Court, for a number of years, four of our independent Court members will step down in August 2024. The University is now seeking exceptional candidates to fill these vacancies to ensure the continued successful delivery of the University’s priorities and objectives, the setting of its strategic direction and commitment to its values and mission.
The following areas of professional expertise and/or experience would bring particular value to University Court and to the roles of independent members:
• Chartered accountancy within complex or international organisations
• People and culture at senior executive level
• Senior FTSE/international management
In addition, we would also welcome applications from individuals with professional expertise and/or experience in:
• Digitisation, emerging technology and AI
• Sustainability, net zero and transition planning
• Media and communications
• Governance, regulatory and compliance
The University is also seeking to recruit a member of Court to Chair the Remuneration Committee. The following areas of professional expertise and/or experience would bring particular value to University Court and to the role of chair of the Remuneration Committee:
• Demonstrable knowledge and expertise in people and HR leadership, change management, organisational development, culture, diversity and inclusion, and reward.
• Proven experience of connecting boards and executives to people and organisational priorities as a senior leader.
None of the posts are remunerated, however reasonable expenses incurred as result of your role on the committee will be re-imbursed in line with the University’s expenses policy.
This post does not meet the minimum requirements for visa sponsorship under the Skilled Worker Route. We are therefore unable to consider applicants for this post that require sponsorship to work in the UK.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About We Are Family
We Are Family is an extraordinary peer support community for adopters and prospective adopters. We’re there for parents throughout their adoption journey. Online and in person, our parents’ groups, events, resources, podcasts and talks offer mutual support, information and inspiration to adopters and those considering adoption. We currently operate across Greater London and the Home Counties, with ambitions to scale nationally over the coming years.
The Role
We Are Family is seeking to appoint a committed and motivated Treasurer who will work closely with the Board of Trustees and play an active part in the governance of the organisation’s finances.
This is a voluntary opportunity with associated Trustee expenses - such as travel / childcare - covered by We Are Family. The Company Secretary can be based anywhere in the UK.
Commitment
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We Are Family typically holds four Board meetings per year
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In addition to being involved in Board meetings, the Treasurer should expect to spend 8-10 hours each month on work related to the finances of the charity.
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The normal term of appointment for a Treasurer is three years, after which there is the opportunity to renew for a further three-year period.
Skills and Experience
In this role you will:
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Advise on the financial implications of We Are Family’s strategic plan.
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Be an active member of the We Are Family Finance, Fundraising & Resources Committee who meet once every quarter.
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Oversee presentation of budgets, internal management accounts and annual financial statements to the board of trustees.
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Lead on the board’s duty to ensure that proper accounting records are kept, financial resources are properly controlled, invested and economically spent, in line with good governance, legal and regulatory requirements.
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Lead the development and implementation of financial reserves, cost management and investment policies.
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Monitor and advise on the financial viability of the charity.
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Oversee the implementation of and monitoring specific financial controls and adherence to systems.
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Oversee the charity’s financial risk management process.
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Review and approve payments (including payroll).
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Be the main point of contact for We Are Family’s bank.
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Act as a counter signatory on important applications to funders.
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Liaise with the appropriate member of staff responsible for the financial activities of the organisation.
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Liaise with the external auditors or independent examiner on specific issues such as the auditor’s or examiner’s management letter and the related board representations.
This role would suit an individual with:
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Knowledge of charity governance and management
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Experience in a compliance, risk or business management role
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Excellent written and verbal communication skills
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Organisation skills, with the ability to work to deadlines
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Good IT skills, to include Zoom and Google Suite or MS Office.
Although many of our current Board members are adopters themselves, we are also keen to recruit suitably qualified people who are not, but who can demonstrate a commitment to the values and mission of We Are Family.
One of the great strengths of We Are Family is that we are volunteer and member driven, and we represent a diverse community of adoptive parents. We particularly welcome trustees from Black, Asian and minority ethnic backgrounds to ensure that the board can benefit from this diversity of experience. We would also welcome single adopters to the board.
To Apply
If the opportunity to join an exciting, rapidly growing charity appeals to you as someone able to make a valuable contribution, please send us a copy of your CV and we will contact you with our Recruitment Pack.
Please note that applications are received and reviewed on an ongoing basis, therefore an early application is advised.
The client requests no contact from agencies or media sales.