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Communications jobs in elm park, greater london

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Top job
Mothers' Union, SW1P, London (On-site)
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Page 4 of 45
SW1P, London (On-site) 14.71 miles
£28,000 per year, (Pro rata)
Full-time
Permanent

Actively Interviewing

This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!

Job description

Job Title: Office Support Assistant

Team:Fundraising, Communications, Retail & Reception

Reporting to Director of Fundraising, Communications, Retail

Hours:                              30 hours per week 

Period:                             Permanent Contract

Salary:£28000.00 Pro rata'd to 4 days a week

Full time, permanent contract, 4 days a week, 30 hours per week, 7.5 hrs per day, paying £28000.00 per annum (pro rata'd to 4 days a week). Fully office based role.

Are you looking for all round experience to work in a dynamic team in a Global Charity? An opportunity awaits the right candidate who can multi task to work in income processing, fundraising, digital/social media work and database use.

Mothers’ Union has  4 million members in 83 countries and our members have been empowering communities to combat poverty, speak up for social justice and improve wellbeing of those around them for more than 145 years. Family and community are at the heart of all we do, ensuring any change is relevant and lasting. We are proud that through our 4 million members acting as volunteers we are able to understand and support in the region of 1 million people each year, giving them the skills and knowledge to transform their own lives for the better.

The Fundraising, Communications, Retail Team & Reception

The Team is responsible for fundraising for the charitable work of Mothers’ Union and for communicating our work internally and externally in various formats and media platforms, resourcing dioceses, building membership, and providing a first point of contact for all callers and visitors to Mothers’ Union.

The Role

The successful candidate will primarily work with the Fundraising, Communications, Retail Team and perform Reception duties.

This role is a permanent Contract, 4 days a week . The role is based at our head office in Central London. Since this is a 100% office based role, no home working option is available.

Who we are looking for:

We’re looking for someone with great people and customer service skills, as well as drive, initiative and determination. You’ll be diligent with details and accuracy, and have a dynamic approach to your work. You will be a natural problem solver and a multi tasker always looking to improve.

Main Responsibilities 

Reception Duties

  • Ensure a high levels of customer service is always maintained.
  • To ensure reception area is well-maintained, tidy and presentable at all times.
  • Call handling and redirection.
  • Greeting visitors; providing face to face information and signposting.
  • Greeting conference delegates; ensuring they are signed in, have relevant security badges, and information regarding allocation of meeting rooms and their location.
  • To update the meeting rooms’ presentation notices and door signs as necessary.
  • To liaise with the Conference & Facilities team to arrange any on-the-spot meeting room requests or other enquiries.
  • To receive visitors of Mary Sumner House tenants and informing the relevant tenant of visitor’s arrival.
  • Ensure all visitors observe the necessary security and health & safety procedures, including the visitors log.
  • Maintain building security by following safety procedures and controlling access via the reception desk.
  • Receive, sort and distribute post/deliveries.
  • Organise the mailing out of letters and parcels as required.
  • To assist the Conference & House Co-ordinator and Conference Facilities Technician when needed.
  • In the absence of the Conference & House Co-ordinator, to cover the bookings and administration of meeting rooms, liaise with the facilities team to ensure meeting rooms are set up as required and refreshments and a/v equipment are in place and operational.
  • To provide general administrative and coordination support related to the building and teams across the organisation. 

Membership/Supporter Care and Income Processing

  • Be the first point of contact for retailby phone, letter or email and responding to these in a timely manner.
  • Ensure high levels of customer service are always maintained.
  • To acknowledge all fundraising income received from various sources (cheques, cash, online giving).
  • To provide retail external fulfilment providers with information and support required to enable them to meet their fulfilment KPI of 1 to 3 working days, reporting any issues to the retail manager.
  • To carry out retail administration duties including but not limited to the processing of all information relating to the organisational finance system.

Fundraising, Data and Database

  • Support with the administration, booking, planning and delivery of income generating events.
  • Produce materials to support community fundraising activity in line with agreed appeals and events.
  • To work alongside the Database Manager to maintain the data architecture and quality of the database at all times.

General

  • To manage the bookings diary for Mothers’ Union’s displays and banners.
  • Provide administrative support to the Director of Fundraising, Communications and Retail around team meetings.
  • To actively be involved in any projects undertaken by the team and contribute as required or directed by the Director of Fundraising, Communications and Retail.
  • To contribute to team meetings and organisational priorities.
  • To provide general administrative and coordination support related to the building and teams across the organisation.

Skills & Experience

  • Experience of working within an office or customer service environment is essential.
  • Experience of working with Excel is essential.
  • Working within the Charity sector is desirable.
  • Pleasant and efficient telephone manner. Ability to interact in a friendly and
  • Personable manner with external clients, tenants and staff.
  • Experience of working at a reception will be an advantage.
  • Knowledge/experience of working in a conference facility and advantage.
  • Good computer skills and of MS Office software, MS Outlook, Teams and Zoom.
  • GCSE or equivalent passes in English and Mathematics.

Personal Attributes

  • Ability to work largely self-directed and use initiative.
  • Excellent interpersonal skills - ability to communicate efficiently, confidently and sensitively to a wide range of people both verbally & written.
  • Good organizational skills – proven ability to effectively prioritise workloads and meet deadlines.
  • Team player, flexible, enthusiastic.
  • Reliable and punctual.
  • An excellent team player.
  • Prioritisation and time management.
  • Able to demonstrate an understanding of the core values of the Mothers' Union.

Work Location

This role is based at our head office in Central London. Since this is a 100% office based role, no home working option is available.

Benefits

  • 25 days of annual leave (full time) plus up to 4 days of leave (full time) given at the discretion of Mothers’ Union.
  • Employer pension contribution of 6.5%.
  • Enhanced maternity, paternity and adoption pay.
  • Two volunteering days per calendar year.
  • One away day per calendar year.
  • Enhanced sick pay.
  • Bereavement leave & Compassionate leave
  • Season ticket loan.
  • Cycle to work scheme.
  • Employee assistance programme.
  • Eye care voucher and an allowance towards glasses.

How to Apply

If you are interested in this position, please apply by sending your CV and a Cover. The Cover Letter should clearly outline how your skills match the main responsibilities of the role. Please note – only applications with a cover letter, alongside a CV, will be considered.

Application Deadline

The closing date for applications is 22 October 2025 . Due to the number of applications we may receive, we will not be able to individually respond to each applicant. Kindly note, we will only be getting in touch with the applicants shortlisted for an interview. We aim to get in touch with the shortlisted candidates after the application deadline.

We will start interviewing suitable candidates as we go along and reserve the right to close the advert before the deadline in the event we select a suitable candidate.

Equal Opportunity

Mothers’ Union is an Equal Opportunity Employer. We celebrate diversity and are committed to create an inclusive environment for all employees.

 

 

 

Posted by
Mothers' Union View profile Organisation type Registered Charity Company size 21 - 50
Posted on: 01 October 2025
Closing date: 22 October 2025 at 17:31
Tags: Communications, Office Management