Data office administrator jobs

We are looking for a Credit Control Assistant. You will need experience of the credit control function, including debtor management as well as experience of working with a range of financial data. You will need demonstrable experience of excellent client service, including resolution of problems or issues as well as demonstrable administrative experience.

Salary: £25,307 - £28,524 per annum, pro rata

Job type: Part time (22.5 hours per week, over 3-5 days)

Contract period: Permanent (flexible work may be considered including term time only working)

Reporting to: Group Management Accountant

Team: Platform Services

Location: Oxford / hybrid working (up to full time from home in line with Picker's remote and home working policy)

Purpose of the role

You will be the credit control assistant and will manage the Group's sales ledger and related financial and accounting records, including bank reconciliations. You will assist the Group Management Accountant in managing accounts receivable and improving cashflow by focusing on mitigating risks and ensuring credit issued by the Group is paid in full and on a timely basis.

In this role you will:

• Be responsible for the financial administration of client accounts
• Assist in the collection of external client debt
• Act as the accounts receivable administrator
• Liaise with colleagues providing support and advice on financial procedures
• Contribute towards the successful operation of the finance function

About you

You will have:

• Experience of the credit control function, including debtor managements
• Experience of working with a range of financial data
• Demonstrable experience of excellent client service, including resolution of problems or issues
• Demonstrable administrative experience
• Excellent grasp of the English language in a business context
• Ability to work to own initiative
• Excellent attention to detail
• Empathy with Picker and its aims
• Relevant skills and experience gained through work or academic studies (educated to GCSE Maths level or equivalent, or higher)

This is a summary of the job description. Please review the full job description on our website.

About Picker Institute Europe

Picker is an Oxford-based charity with an international reputation as a key authority in the measurement and improvement of patient experience. Our mission is to make person-centred health and social care a reality for everyone.

We evaluate the areas of health and social care that matter most to people, producing actionable and insightful results to drive advances in standards. If you are passionate about putting people at the forefront of healthcare services, then Picker could be the place for you.

Working with us

Working alongside colleagues who are experts in their field, you will be part of a team contributing to our vision ‘the highest quality person centred care for all, always’. You will contribute to our research with NHS Trusts and many high profile charities, such as The British Heart Foundation, Pancreatic Cancer UK and Mind.

To support you we offer a friendly, person centred working culture with many benefits including:

• Flexible and hybrid working opportunities, including flexible start and finish times
• Convenient Oxford location with free parking
• 25 days annual leave, increasing to 30 days, plus eight public holidays
• Option to buy or sell up to 5 days of annual leave
• Christmas office closure (currently an additional 3 1/2 days leave)
• Contributory company pension scheme (currently employer matching up to 8%)
• Enhanced maternity, paternity and adoption pay
• Free life assurance (currently 4 x salary)
• Tailored learning and development, including access to complete iHasco training library
• Health and wellbeing resources including an Employee Assistance Programme and Mental Health First Aiders
• Employee loan scheme (rental deposits, UK work visas, season ticket, emergency)
• Regular calendar of social activities organised by a dedicated Social, Wellbeing and Employee Engagement team

About The Role

Are you looking for an opportunity to contribute towards Poppyscotland's annual Poppy Appeal?
We’re looking for a Temporary Administration Assistant to join us for the Poppy Appeal 2025, supporting one of the UK’s best-known and most meaningful fundraising campaigns. This is a great opportunity to play a key part in helping everything run smoothly behind the scenes, ensuring our teams and volunteers have the support they need to make this year’s Appeal a success.

Duties will include:

- Data entry - logging donor payments, recording communications and orders received from existing volunteers and new supporters and creating new records
- Mailing out letters and forms
- Interacting with members of the public and volunteers by email and on the telephone ensuring the charity’s high standards of customer service are maintained
- Coordinating selected Poppy Appeal collection activities at various venues in and around the Edinburgh area between 20th October – 11th November
- Banking and cash handling
- Overseeing the distribution schedule of the Temporary Drivers on a daily basis
- Occasionally accompanying the Driver whilst delivering and collecting in Edinburgh
- Supporting other members of the fundraising team with other administrative tasks when required
- Participating in Poppy Appeal collections at various venues around Edinburgh on Saturday 8th November 2025

You will have demonstrable experience using various IT systems (including Microsoft Office and data entry) and will be a confident communicator. You will have the ability to work to deadlines and offer a flexible approach in your work to the changing needs of the Poppy Appeal. A current driving licence is desirable but not essential.

Reporting to the Poppy Appeal Organiser, this role is offered on a basic contract of 30 hours per week, working Monday to Friday, 9.00am – 3.30pm, with some flexibility required to meet business needs. Occasional weekend work may be necessary, including Saturday 8th November, 9.00am – 4.30pm.

Any offer of employment will be subject to usual pre-employment checks including a PVG check.

Poppyscotland provides life-changing support to our Armed Forces community which includes those who have served, those still serving, and their families. At times of crisis and need we offer them vital advice, assistance and funding.

Come and be part of the leading Armed Forces charity, making a difference to the lives of those who have served to keep us safe and protect our way of life.

Your contract will be linked to New Haig House. You’ll be based there while using our collaboration tools to connect with colleagues, partners, beneficiaries, and members, as well as working in the community on a mobile basis when needed. The exact requirements will be agreed with your People Manager in line with Poppyscotland policy.

Poppyscotland is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics and aim to operate an inclusive recruitment process.
We are Disability Confident employer, signed up to Race Equality Matters and Pride In Veteran standards.

We guarantee an interview to any applicant who declares a disability or/and are part or Armed Forces community on application and whose application demonstrates that they meet the Essential criteria of the role, as set out in the Person Specification.

We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role(s). Interested candidates are encouraged to apply as soon as possible.

About The Role

Are you looking for an opportunity to contribute towards Poppyscotlands annual Poppy Appeal?

We’re looking for a Temporary Administration Assistant to join us for the Poppy Appeal 2025, supporting one of the UK’s best-known and most meaningful fundraising campaigns. This is a great opportunity to play a key part in helping everything run smoothly behind the scenes, ensuring our teams and volunteers have the support they need to make this year’s Appeal a success.

Duties will include:

- Data entry - logging donor payments, recording communications and orders received from existing volunteers and new supporters and creating new records
- Mailing out letters and forms
- Interacting with members of the public and volunteers by email and on the telephone ensuring the charity’s high standards of customer service are maintained
- Coordinating selected Poppy Appeal collection activities at various venues in and around the Greater Glasgow area between 20th October – 11th November
- Banking and cash handling
- Overseeing the distribution schedule of the Temporary Drivers on a daily basis
- Occasionally accompanying the Driver whilst delivering and collecting in Central Glasgow and other areas of West Scotland
- Supporting other members of the fundraising team with other administrative tasks when required
- Participating in Poppy Appeal collections at various venues around Glasgow on Saturday 8th November 2025

You will have demonstrable experience using various IT systems (including Microsoft Office and data entry) and will be a confident communicator. You will have the ability to work to deadlines and offer a flexible approach in your work to the changing needs of the Poppy Appeal. A current driving licence is desirable but not essential.

Reporting to the Poppy Appeal Organiser, this role is offered on a basic contract of 30 hours per week, working Monday to Friday, 9.00am - 3.30pm, with some flexibility required to meet business needs. Occasional weekend work may be necessary, including Saturday 8th November, 9.00am - 4.30pm.
Any offer of employment will be subject to usual pre-employment checks including a PVG check.
Poppyscotland provides life-changing support to our Armed Forces community which includes those who have served, those still serving, and their families. At times of crisis and need we offer them vital advice, assistance and funding.

Come and be part of the leading Armed Forces charity, making a difference to the lives of those who have served to keep us safe and protect our way of life.

Your contract will be linked to your home address. You’ll work from home using our collaboration tools to connect with colleagues, partners, beneficiaries, and members, as well as out in the community on a mobile basis. From time to time, you may also need to travel outside your area for example, to attend monthly team meetings. The exact requirements will be agreed with your People Manager in line with Poppyscotland policy.

Poppyscotland is committed to creating a diverse and inclusive organisation, reflecting the diversity of the armed forces community and of wider society. We welcome applications from people of all backgrounds and personal characteristics and aim to operate an inclusive recruitment process.
We are Disability Confident employer, signed up to Race Equality Matters and Pride In Veteran standards.

We guarantee an interview to any applicant who declares a disability or/and are part or Armed Forces community on application and whose application demonstrates that they meet the Essential criteria of the role, as set out in the Person Specification.

We may close this vacancy early if we believe we have enough strong applications to be able to successfully fill the role(s). Interested candidates are encouraged to apply as soon as possible..

About the Role

We are looking for a highly organised and confident Supporter Care Administrator to ​provide an excellent supporter care service for the Fundraising Campaigns and Individual Giving team. 

You will be the primary contact point for our supporters, prospective supporters and the public, taking responsibility and ownership for each enquiry, providing answers to questions relating primarily to donations and fundraising activities. You will also support your manager in developing a new stewardship programme to welcome, engage and retain our supporters.

Key Responsibilities

In this role you will be the first point of contact for prospective and existing supporters, helping with enquiries, taking donations, reassuring concerns and ensuring our supporters have a positive experience with every contact and interaction they have with our charity.

​

You will:

• Take full ownership, responding effectively to all enquiries, interactions and complaints received on our fundraising activities, by email, phone and letter. 
• Respond to supporters with empathy and compassion, applying our tone and voice and brand values
• Maintain supporter database records of enquiries received, ensuring that all data entered is administered accurately
• Work to meet agreed response times (SLAs) to enquires, ensuring supporters are satisfied
• Work with the Individual Giving Manager (Stewardship) on key stewardship activities and supporter journeys, to thank, welcome, engage and retain our supporters.
• Represent the team at cross-team meetings to ensure our supporter’s voice is heard, sharing feedback gathered through direct supporter interactions
• Keep up to date with technology, applying digital approaches, new solutions and identify improvements to become more effective in donation and contact processes.

About You

You will be a highly organised and confident individual, with experience in customer service or supporter care roles, with a passion to make a difference by engaging with and acknowledging supporters who choose to donate to or fundraise for our charity.

​

To be successful, you’ll need:

• Experience of working in a team environment which directly services and engages with members of the public, supporters or customers
• Experience working in a team, consulting others and sharing expertise, know-how and ideas with colleagues for best results
• Experience using of variety of office applications (Word, Excel, Outlook) to communicate and retrieve information and knowledge
• Practical experience of databases or customer relationship management systems
• Experience at problem solving with a solution focused approach
• Ability to convey complex ideas using a variety of methods to communicate with the supporter to win understanding and support
• Ability to respond to the needs of the supporter, adapting content, style, language and use of channel to deliver maximum clarity
• Ability to develop professional relationships with colleagues at all levels and with external contacts and partners to support the team objectives
• Ability to contribute ideas, approaches and insights that enable innovation

​

What We Offer

• A supportive and collaborative working environment.
• Opportunities for professional development and career progression.
• Competitive salary and pension

​

Department/Directorate Information

The Development and Communications Directorate is responsible for fundraising and philanthropic income across the ICR, maximising support from major donors, individuals, trusts, corporates, charity partners and events. We have a proud track record of performing at a consistently high-level, raising millions every year.​

This role is part of the Fundraising Campaigns and Individual Giving team, who are focused on raising funds through individual giving, gifts in Wills and sports and challenge events. Join our team to help make the discoveries that are so urgently needed to improve cancer patients’ lives.​

We encourage all applicants to access the job pack attached. 

​

The General Manager of DPA will be responsible for supporting the development of DPA, driving the company forward, raising the profile, reach, and impact of the work, and ensuring the viability and effective operations of DPA.

Our General Manager is a key member of Different Planet Arts small staff team. Working closely with the Artistic Director and the Board of Trustees as part of the Senior Management Team, you will manage and organise operational support for Different Planet arts programme, ensuring we provide an excellent service to our participants, partners and audiences.

This role is suitable for someone building a career in operations. We are looking for someone who can maintain and provide the right systems and structures to enable others to lead and create our arts projects, and provide ongoing, efficient admin, managerial and fundraising support.

You will manage and be responsible for our systems and processes for financial administration, fundraising, governance procedures and processes, monitoring and keeping the Different Planet Arts office running day-to-day as an administrative hub. You will work closely with our treasurer (who is responsible for creating quarterly Management Accounts.)

Role: General Manager  

Reports to: Artistic Director & Board of Trustees 

Salary: £190 per day, 3 days a week for 48 weeks of the year

Contract: This is a rolling freelance position initially for 6 months to be extended subject to securing future funding

Hours: Preferably 3 days (22.5 hours) a week, 1.5 days at our office in Lewes.

Benefits: Training and development opportunities

Probation Period: 3 months

Deadline for submissions is midday on the 8th October 2025 & interviews will take place on the 9th & 10th October with a view to onboarding around the beginning of November 2025

Management Responsibilities

• Support and implement the artistic, business, and strategic planning of DPA, in consultation with the Artistic Director, Board of Trustees, and stakeholders.
• Drive relationships with key stakeholders and funders
• Cultivate a supportive climate of creativity, innovation, and risk-taking in DPA's work
• Ensure DPA remains solvent and able to meet its commitments as outlined in the Three Year Plan
• Lead the fundraising strategy and portfolio at DPA and develop new and diverse fundraising initiatives
• Lead the processes and procedures of governance of DPA both internally with trustees and with external agencies.
• Manage DPA's financial operations, ensuring accurate budgets and reports for staff, board, auditors and funders
• Develop and operate the most efficient administrative processes and systems to support the smooth delivery of DPA's work.
• Ensure DPA's organisation and activities comply with the requirements of Charities Commission and Companies House. Act as DPA's principal interface to these bodies
• Ensure governance, HR policies, and practices are reviewed and updated to deliver a safe working environment and compliance with employment law

Other

● To work within DPA’s policies and procedures, including Health and Safety 

● To support the development of safeguarding policies and practices 

Job Requirements

Experience & Knowledge

• A minimum of three years' experience in management and administrative in an arts, or charity organisation or as a company manager in theatre

• Experience of financial processes, including budget management & monitoring

• Understanding of HR policy, processes and best practice

• Experience of securing resources, including making successful funding proposals and grant applications

• Experience of managing office systems, including IT systems.

• Exceptional interpersonal skills and an ability to communicate effectively in person and in writing with a wide range of people

• Understanding of Health and Safety in the workplace

• Exceptional organisational skills with the ability to effectively prioritise

• Ability to develop, maintain and contribute to partnerships involving various stakeholders to achieve positive outcomes

• Skilful in managing a small and passionate team of employees, freelancers, and volunteers.

• A commitment to access and inclusion within the arts, in alignment with our justice goals.

Skills & Attributes

• Strong written and verbal communication skills

• An organised team player, able to balance competing demands and work collaboratively with a broad range of people

• Ability to manage multiple priorities and meet deadlines.

To apply, please fill out the application ( part 1 and part 2) and email us this together with your CV along a cover letter. We encourage you to discuss your vision for what you would want to do to make Different Planet Arts a thriving home for our creatives and an innovative space for producing our unique, inclusive arts projects, and how you would go about doing it. 

Thank you for your interest in joining our team. We’re excited to hear from you!

The Talent Set is working with The Royal Photographic Society to recruit a Salesforce Administrator for an initial 12-month FTC basis.

This is a fantastic opportunity for a proactive and detail-focused individual to take ownership of a Salesforce-based CRM system, supporting internal teams, driving data accuracy, and enabling smarter digital processes. The successful candidate will play a key role in developing CRM capability, providing user support and training, and collaborating with colleagues to ensure systems are working seamlessly to meet organisational goals.

Key Responsibilities:

• Maintain accurate and consistent data within the Salesforce CRM system
• Provide user support, troubleshooting, and training to colleagues across the organisation
• Act as the primary point of contact for CRM-related queries and internal digital projects
• Build and deliver monthly and ad hoc reports to support strategic objectives
• Assist colleagues in creating and refining Salesforce dashboards and reporting tools
• Manage Gift Aid and financial reporting processes to ensure accuracy and compliance
• Process event and membership refunds through the CRM
• Support the Membership team with CRM-driven communications and operational needs
• Build and maintain Salesforce Flows and automations to improve efficiency
• Liaise with developers, consultants, and technology partners to maintain system stability and security
• Coordinate upgrades, support requests, and troubleshooting with external providers
• Represent the organisation in discussions about integrations and enhancements
• Support digital literacy among staff through practical guidance and training

Person Specification:

• Hands-on experience with Salesforce or a similar CRM system
• Strong attention to detail and excellent data management skills
• Skilled in data cleansing, segmentation, and analytics (Excel, SQL, or CRM-native tools)
• Confident communicator, able to support and train non-technical colleagues
• Comfortable managing multiple tasks independently and balancing stakeholder needs
• Experience with automation tools (e.g. Salesforce Flows, HubSpot Workflows)
• Ability to troubleshoot CRM issues and optimise workflows
• Experience working in a membership or non-profit environment
• Familiarity with website and CRM integrations
• Understanding of financial processes and reporting requirements
• Previous experience working with IT providers or development agencies
• Adaptability to evolving digital tools and organisational processes

What’s on Offer:

• An initial 12-month contract within a fantastic organisation.
• Hybrid working with 2-3 days per week in their Bristol office.
• A salary of £32,000 to £37,500 for the successful candidate.

How to Apply:
To apply, please submit your CV demonstrating your suitability for this role by clicking the “apply now” button (please do not apply via email).

We aim to get back to all successful candidates within 72 working hours. Please note you must live and have the right to work in the UK as sponsorship cannot be offered.

Commitment to Diversity:
The Talent Set and our partner organisation are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, sexual orientation, disability, age, or gender. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.

Job Description

Job Title:	HR Administrator
Location:	The successful candidate will be based at the Wolverhampton site and will be required to travel to all branches as needed. This is an in-person, on-site role with no hybrid or remote work options available.
Reporting To:	Volunteer and Training Manager, and HR Generalist
Salary and benefits:	£24,000 to £26,000
Hours:	35 hours per week, Monday to Friday, from 9:00am to 5:00pm, including a one-hour unpaid lunch break.
Contract:	12 months- Fixed term
Probation period:	6 months
Annual Leave:	21 days of fully paid annual leave, plus 8 paid bank holidays and an additional day off for your birthday.

About the Role:

We are excited to introduce a newly created position within our team. This is an excellent opportunity for an organised, detail-oriented individual looking to build or further their career in human resources.

 

In this role, you will provide vital administrative support to both the Volunteer and Training Manager and the HR Generalist. Your responsibilities will include coordinating volunteer recruitment and training logistics, ensuring smooth onboarding processes, and maintaining accurate records. Additionally, you will assist with recruitment administration, employee documentation, and general HR tasks, contributing to the effective day-to-day operations of the department.

 

This is a varied role that requires strong communication skills, attention to detail, and the ability to prioritise and multitask in a dynamic environment. You’ll play a key part in supporting both our volunteer programme and our wider HR functions.

 

Main Tasks and Responsibilities:

 

· Provide day-to-day administrative support to the Volunteer and Training Manager and the HR Generalist.

· Schedule meetings, interviews, training sessions, and other HR-related appointments.

· Maintain accurate and well-organised electronic and paper filing systems for HR and volunteer records.

· Assist with preparing and formatting HR documents, letters, contracts, and reports.

· Post job adverts on relevant platforms and track incoming applications.

· Carry out pre-employment checks, including requesting references and processing DBS checks for staff and volunteers.

· Collect, scan, and file new starter documents, ensuring all forms are complete and compliant for staff and volunteers.

· Update and maintain HR spreadsheets, records, and databases with staff and volunteer information.

· Prepare induction packs and organise materials for new starter and volunteer onboarding sessions.

· Monitor and respond to emails and queries sent to shared HR and volunteering inboxes, referring or escalating as appropriate.

· Maintain stock of HR-related office supplies, such as forms, training materials, and welcome packs.

· Provide support with room bookings, refreshments, and setting up for training or volunteer events.

· Assist with routine data entry and help compile basic HR reports or staff lists.

· Ensure confidentiality and accuracy when handling sensitive employee and volunteer information.

· Send routine reminders for probation reviews, training deadlines, or document submissions.

· Responsible for attending meetings, capturing key discussions and decisions; and then distributing the minutes.

· Support the volunteer manager with shortlisting candidates for volunteering roles.

· Keep the volunteer management system up to date, with relevant changes/additions.

· Assist the volunteer manager with reference requests from former volunteers.

· Liaise with voluntary service councils across the West Midlands, to place new volunteer roles.

· Undertake general administrative tasks and any other duties as directed by senior HR colleagues.

 

Person Specification:

 

Essential Criteria:

 

· At least 2 years of experience working in an administrative role within a Human Resources environment.

· Strong organisational skills with the ability to manage multiple tasks and meet deadlines.

· Excellent attention to detail and a high level of accuracy in administrative work.

· Good understanding of HR processes, particularly recruitment and onboarding procedures.

· Confident in handling confidential and sensitive information.

· Clear and professional written and verbal communication skills.

 

 

 

Desirable Criteria:

 

· Proficient in using Microsoft Office applications, particularly Word, Excel, and Outlook.

· Experience with maintaining electronic records and using HR or volunteer management systems.

· A proactive and flexible approach to work, with a willingness to support colleagues as needed.

· CIPD Level 3 qualification (or equivalent) in Human Resources.

· Ability to work effectively both independently and as part of a team.

· Friendly, approachable manner with a commitment to providing a helpful and supportive service.

 

Flexibility

 

To achieve the objectives of this role, a degree of flexibility is essential. The post holder may be required to undertake duties not specifically listed above, provided they fall within the scope of the role and are appropriate to the pay grade. Accordingly, this job description will be reviewed periodically in consultation with the post holder to ensure it continues to reflect the responsibilities and duties of the position accurately.

 

 

Equal Opportunities

 

We are an equal opportunity employer and welcome applications from all suitably qualified candidates, regardless of gender identity or expression, ethnicity, nationality, religion or belief, age, sexual orientation, disability, or any other protected characteristic. We recruit and develop our people based on merit and their commitment to achieving positive outcomes. We are dedicated to creating an inclusive and supportive workplace where everyone can thrive.

Closing date: Tuesday, 30 September 2025, by 5:00 pm.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.

 

Please note that if you require employer sponsorship to extend your right to work in the UK, the Refugee and Migrant Centre is not able to support visa sponsorship.

Location: Manchester (on-site role)

Interviews: 8th of October in our Manchester Centre

For more information or to apply, please click 'apply now' to be redirected to our website.

The King's Trust believes all young people should have the chance to succeed; they are the key to a positive and prosperous future. The young people we help face a range of challenges. Our job is to inspire and support young people, to help them reach their potential so that they can thrive, and society can prosper.

We are looking for a Centre Coordinator to join our team in our Manchester Centre on a permanent basis. In this role, you will provide a warm and welcoming reception for young people, staff, and visitors over the phone and in person, so if you are approachable, passionate, and non-judgemental, this could be your role.

You will indirectly support young people by ensuring that our Centre operates safely and efficiently. You will be responsible for managing delivery space, facilities compliance and controlling office equipment and supplies. Having previous administrative experience is beneficial but not essential.

To be successful in this role, you must have a good understanding of the challenges young people within our target groups face, to assist them when they arrive in our Centre. In this role, no two days are the same; you get to be involved with many different functions of the Trust and interact with everyone who works in the Centre, which is why planning and organisation skills are a must.

If you are up for a challenge and enjoy working in a team, we would love to hear from you!

What happens next?  

Please submit a CV, and Cover Letter that includes your experience, transferrable skills and motivation to work for The King's Trust! The Team will be in touch about the next steps shortly after the closing date. 

Why do we need Centre Coordinators? 

Last year, we helped more than 40,000 Young People, with three in four young people on our programmes moving into a positive outcome in work, education or training. The young people we help face a range of challenges, such as unemployment, mental health issues or some who have been in trouble with the law. We believe all young people should have the chance to succeed, and that young people are the key to a positive and prosperous future for all of us. We want to continue having a positive impact on young people’s lives and we couldn’t do this without the important work of Centre Coordinator (Manchester)s! 

Perks for working at The Trust! 

• Great holiday package! 30 days annual leave entitlement, plus bank holidays. Office closure on the days between Christmas and New Year 
• Flexible working! Where operationally possible, our roles require a combination of office days and working from home (please speak to the hiring manager about this particular role)
• You can volunteer for and/or attend events – The King's Trust Awards, Pride, active events etc. 
• In-house learning platform! Develop your skills for your career and your role 
• Benefits platform! Everything from health and financial well-being support to discounts on your favourite restaurants, shops and cinemas. 
• Personal development opportunities through our Networks – KT CAN (Cultural Awareness Network), KT GEN (Gender Equality Network), KT DAWN (Disability & Wellbeing Network), and PULSE (LGBTQIA+ Network). 
• Fantastic Family leave! Receive 13 weeks of full pay and 13 weeks of half pay for maternity and adoption leave. Receive 8 weeks of full pay for paternity leave. 
• Interest-free season ticket loans 
• The Trust will contribute 5% of your salary to the Trust Pension Scheme 
• Generous life assurance cover (4 x annual salary) 

22.5 hours per week / £24,756 per annum pro rata / permanent / working pattern to be discussed at interview.

 is to help children and young people have a fair chance to be who they want to be. We do this by providing a safe home, increasing life skills and self-confidence, and improving emotional wellbeing and mental health.

We are seeking a proactive and detail-oriented HR and People Health & Safety Administrator to provide high-quality HR administration and support health and safety compliance across the organisation. You’ll be the first point of contact for HR queries, maintain accurate records, and coordinate key HR and H&S processes. You’ll also work closely with colleagues to ensure our systems and procedures are efficient, compassionate, and compliant.

You will be responsible for delivering a wide range of HR and Health & Safety support, including:

• Responding to HR and H&S queries via email, phone, and in person
• Maintaining personnel records and supporting HR system improvements
• Assisting with HR projects, investigations, and audits
• Monitoring HSE certifications, training, and compliance
• Conducting workstation and DSE assessments, including ergonomic reviews
• Supporting wellbeing and safety programmes across the organisation
• Providing cover for other HR administrators during absences or busy periods

ABOUT YOU: We know that there are great candidates who will not fit everything described, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself.

Qualifications, knowledge, and experience

• Experience in HR, People, L&D, or compliance administration.
• Basic understanding of workplace health and safety regulations.
• Strong organisational skills and attention to detail.
• Effective communication and problem-solving abilities.
• Proficiency in Microsoft Office and HR systems (training provided).
• Ability to manage confidential data in line with GDPR.
• CIPD or IOSH qualification (or willingness to undertake accredited training).
• Experience conducting workstation assessments or supporting wellbeing initiatives

If you would like any further information or an informal discussion about this post, please contact

Should you require any assistance with our application process, please email us at 

CLOSING DATE: Sunday 21 September 2025 at midnight. We reserve the right to close this advert early if a successful candidate is found, so please submit your application as soon as possible.

Successful candidates will already have the right to live and work in the UK without restrictions. We are unable to offer visa sponsorship for this role

An inclusive workplace We are committed to policies and practices of equity, diversity, and inclusion and to supporting our people to make sure our culture is consistent with this commitment. 

Accessibility If you require assistance or have questions regarding the application process, please do contact us.

YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children and young people, and to respond proactively to safeguarding concerns. Successful applicants are required to undertake an Enhanced DBS (including the Children’s and Adults’ barred lists) check, along with a reference and background check carried out by a third-party service provider. 

Contract type

Permanent

Location

Whittington

Hours

Full time (37.5 hours per week)

Annual salary

B1 £25,263.19 to £26,651.49 

Review date

07/09/2025

The Governance Assurance Administrator role supports St Giles Hospice Group and non-clinical governance with vital administrative tasks. The role is pivotal in ensuring and maintaining high standards of operational governance.

You will provide administrative and coordination support for the governance processes to ensure the effectiveness of the operational governance framework. 

You will be responsible for a wide range of end-to-end administrative tasks, coordinating and facilitating meetings, and associated reporting related to operational governance and assurance activities, ensuring compliance with policies, procedures and regulations.

Qualifications

Desirable

·Educated to A-Level grade C or above, or equivalent qualification

Knowledge and experience

Essential

·Experience of working with and providing high level administrative support to Senior and Executive management

·Experience of diary management for multiple colleagues/senior management team

·Experience in assisting with projects, tracking progress, and supporting cross-functional teams

·Excellent working knowledge of good governance practices in an organisation

·Familiarity with yearly committee meeting yearly cycle, meeting organisation, and robust minute taking

·Experience of producing complex information in a straightforward and easy to understand format e.g. governance committee documentation/supplementary papers, policies, reports and presentations

·Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and other relevant office software

·Experience of working with staff at all levels of seniority

Desirable

·Understanding of the requirements for managing and protecting information and the ability to maintain the confidentiality and security of data at all times

·Experience in ensuring compliance with the legal and regulatory frameworks applicable to an organisation, such as the Health and Safety Executive, the Care Quality Commission etc.

·A good understanding of the health and social care environment and the roles and responsibilities within it

·Experience/knowledge of risk management

Values

·Exhibits our hospice values and behaviours

Skills

Essential

·Excellent written and verbal communication, with the ability to interact with senior leaders and external stakeholders professionally

·Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure

·A meticulous approach to handling tasks and managing complex diaries and documents

·Experience in handling sensitive information with the highest level of confidentiality and professionalism

·Ability to prioritise schedules, highlight potential clashes or concerns, and forward plan meetings and documentation for SLT

·Ability to work on own initiative, working under minimum supervision and at pace

·Ability to make decisions on difficult and contentious issues where they may be several courses of action, knowing when to escalate

·Ability to inspire confidence of colleagues, particularly senior management

·Effective organiser, planning ahead to meet deadlines for report production and meetings

·Attention to detail and accuracy

·Problem-solving and analytical skills

Personal Attributes

·Empathetic

·Emotionally intelligent

·Team player

·Able to work under pressure

·Collaborative

·Professional and courteous manner

·Ambassador for St Giles Hospice

Other requirements

·Valid driving licence

·Eligibility to work in the UK

·Please note that St Giles Hospice does not hold a sponsorship licence and is therefore unable to accept sponsorship requests

Just so you know:

This post is subject to a Disclose and Barring Service (DBS) check.

We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role; this may be earlier than the closing date.

If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time.

As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months. If you would like to see this in full, please visit our website for our Privacy Policy. This is in extension to Charity Job Privacy Policy.

Join Oak Hill College's Facilities and Site Team

Oak Hill College is seeking a highly organised and detail-focused Facilities and Site Administrator toprovide vital administrative and coordination support across our estate, accommodation, and facilities services.

Reporting directly to the Facilities & Site Manager, you will take responsibility for the day-to-day systems that keep our site compliant and efficient. This includes maintaining accurate records, scheduling statutory inspections, and ensuring essential processes are delivered to a high standard. Alongside this desk-based work, you will also carry out practical checks around the site, such as fire safety and routine facilities inspections, helping to ensure our estate remains safe, well managed, and fit for purpose.

In addition, the postholder will also act as our Safeguarding Officer. This is a small part of the role, but an important responsibility for which full training and support will be provided. 

We are looking for someone who is thorough in following procedures, proactive in spotting gaps, and confident in suggesting improvements to enhance the way we work. You will combine attention to detail with a forward-looking approach, contributing to a college environment that is well-run, compliant, and continuously improving.

In many circumstances, you will be the first point of contact when visitors arrive at the College, so a first-class customer-oriented approach is essential. 

If you enjoy balancing structured administrative tasks with practical checks and want to play a key role in the smooth running of a purposeful college environment, this role offers both responsibility and variety. Please get in touch - we would love to hear from you. 

The Role

The Facilities and Site Administrator provides vital administrative, coordination, and hospitality support within the Facilities and Site Team. The role exists to ensure the smooth day-to-day running of the college estate, accommodation, and facilities services, enabling the Facilities & Site Manager to focus on compliance, strategy, and operational oversight.

The role also covers the receptionist desk - usually two days per week. 

About Oak Hill

Oak Hill College is a theological college, based in North London, that offers the space, practical training, and supportive community needed for Christian leaders to thrive in ministry. Our full-time and part-time courses are designed to sustain a lifetime of faithful and joyful service. 

Founded in 1932, the College offers courses from Level 4 (Foundation Award) to Level 7 (Postgraduate) validated by Durham University as part of the Common Awards Scheme.

The role will be based in the original manor house on site, which is located alongside an impressive range of facilities and accommodation in around 60 acres of gardens and parkland. The College is marked by its welcoming community, where staff and students are valued and supported.

Hours

Full Time – 37.5 hrs per week, 52 weeks per annum. Some overtime will be required in busy times of the year and for attending events. You will be given 24 days holiday plus statutory bank holidays.

Location

Free on-site parking is provided and an excellent free lunch during term time. 

Salary

£28,000 to £32,000 – depending on experience, with a generous matched pension scheme. We also have a life assurance scheme. 

Start Date

From Mid-October 2025 or as soon as possible thereafter.

About the role:

Our Camden Housing First and Health team is offering an exciting apprenticeship that places you at the centre of meaningful change for people experiencing homelessness in London. As a Health and Wellbeing Apprentice, you will work closely with our dedicated health leads to support residents who face barriers in accessing care, helping them take positive steps towards healthier and more independent lives. Whether it’s accompanying clients to appointments, recording important data, assisting with administrative tasks, or helping to deliver creative and engaging health events, you’ll play a hands on role in breaking down obstacles and opening doors to better health and wellbeing. Every day, you will see the direct impact of your support as trust builds, confidence grows, and individuals begin to achieve improvements in their physical health that once felt out of reach.

This opportunity is also about your own growth and development. Alongside your day to day work, you will dedicate one day each week to completing the Level 3 Community Health and Wellbeing Worker apprenticeship with Impact Futures, gaining knowledge and skills that will serve as a strong foundation for your career. Over 16 months, you will not only learn how to apply a psychologically informed approach to your practice, but also develop the expertise and confidence needed to thrive within Single Homeless Project 9SHP) and in the wider health and social care sector. By joining us, you are not just stepping into a role; you are beginning a journey that can shape a long term career, while making a lasting difference to the lives of homeless Londoners and the communities we serve.

*To be eligible for this role, candidates must have a connection to Camden, through living, working, studying, or having family or community ties, and those with lived experience are especially encouraged to apply.

About you:

• Ability to find ways to engage and develop relationships with clients.
• Commitment to ongoing personal and professional learning.  
• Passion for addressing health exclusion.
• Willingness to work as part of a diverse professional team.
• Willingness to learn IT systems and complete admin.
• Reliable and organised person.

About us:

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.

We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 12,000 lives every year across all 32 boroughs.

We offer you more than a job; we offer you a chance to be part of a compassionate, driven team that's committed to making a real difference in people's lives. You'll have the opportunity to lead, co-create, and inspire change while enjoying a collaborative, growth-oriented environment.

Join us in creating a brighter, more hopeful future for individuals in need. 

Important info:

Closing date: Sunday 28th September at midnight

Interview date: Tuesday 7th and Wednesday 8th October at SHP Head Office in Kings Cross

This post will require an Enhanced DBS check to be processed (by SHP) for the successful applicant.

Please note applications are reviewed for AI use in application questions. Applications requiring sponsorship will not be accepted or progressed.

Royal Star & Garter are a charity that provides loving, compassionate care and support to veterans and their families, both in our Homes and through services that reach into the wider community. Following our recent merger with the Armed Forces charity Care for Veterans in Worthing, we’re looking for a skilled and motivated Fundraising Assistant.

We are looking for someone committed to making a difference to our work and interested in developing a career in fundraising. We welcome experience gained outside the charity sector and are committed to supporting learning and development in this role.

This person must be passionate about delivering high levels of personalised care to a range of donors and have the ability to communicate effectively, while maintaining attention to detail to ensure the smooth delivery of the processes behind donor engagement. You must also be flexible and confident in providing wider support across the fundraising teams within the Royal Star & Garter group.

This is a hybrid role, with two days a week at our Worthing Home to build strong relationships and gain a deeper understanding of our work. There may also be occasional visits to outside events and to Royal Star & Garter’s other Homes as needed.

Purpose of the role

- To provide excellent customer care to all donors, delivering optimum supporter journeys working effectively with the wider team within the Royal Star & Garter (RSG) group 
- To manage all associated fundraising payment processes and procedures and work effectively with finance to manage safe and effective banking and reconciliations
- To provide fundraising support across the department and locations of our services in respect of a range of activities including fundraising events
- To support the High Value Events & Corporate Manager in time bound projects as and when necessary

Supporter care

- To be proactive in enabling the supporter journey with timely communications (phone, email and letters) and clear stewardship with both existing and new donors
- Ensure effective frontline support and response for donors across a range of incoming systems
- Ensure donation processes and procedures are adhered to and executed in a timely manner, in accordance with guidelines – updating those wherever required with approval by the RSG Fundraising Officer.
 
Donations and data entry

- Ensure that the fundraising CRM database is up to date and that supporters contact and financial data is accurate, including creating new records
- Complete weekly banking and allocation tasks in accordance with the approved process, liaising with the finance department to ensure that all batched income is allocated correctly
- Data inputting on the CRM to include: regular giving, importing income from external agencies including CAF and Just Giving, processing Gift Aid and accurately storing declarations
- Filing and management of paperwork, ensuring due diligence and security measures are followed.

Fundraising & volunteer support

- To provide active support to a range of events including: managing participants, sending information, monitoring online giving pages and on the day set up and pack down
- To directly source donated items and contributors to support fundraising events including raffle/auction prizes and coordinating suppliers, stallholders and entertainers 
- Coordinate and communicate with volunteers for events and corporate volunteering days and activities, ensuring they are briefed and supported
- To support any regular mailings or email contact to supporters, assisting with the cleaning and compliance of data once an agreed annual schedule is in place regular.

Other

- To manage all aspects of incoming fundraising post and dedicated inboxes along with outgoing mailings
- Ensure general department are kept up to date including attendance at meetings within RSG group wherever possible
- To be conversant with relevant fundraising legislation and the guidelines of the 
Fundraising Regulator and the GDPR
- To undertake other duties as may be required and which are consistent with the nature of the role.

Knowledge and experience:

- Experience of working in a customer focused environment, preferably within fundraising
- Good working knowledge of CRM database
- Experience of banking processes and consistent financial reconciliation 
- Ability to manage a busy workload meeting deadlines
- Experience of working on own initiative and as part of a team
- Experience of supporting fundraising events, including logistics and on-the-day delivery (desirable)
- Experience of coordinating or working with volunteers, including corporate groups (desirable).

 Skills:

- Excellent communication skills including written (and email) and on the phone
- Excellent attention to detail with a good eye for numbers 
- Excellent general IT skills including Word & Excel
- Good relationship building skills and an ability to work across teams creating strong internal networks
- Strong organisational skills with the ability to manage multiple tasks in a live event environment
- Confidence in engaging with a range of stakeholders, including participants, local businesses, and community groups.
 
Personal characteristics should include:

- A consultative approach to solving problems
- Planning and organising; schedules activities effectively
- A positive upbeat attitude
- Effective team player
- Role model our values in all aspects of work
- Flexible and adaptable, with a willingness to work occasional evenings and weekends to support events.

We reserve the right to update and amend your job description to ensure it accurately reflects the role.

Location: Central London (hybrid, 2 days in office per week)
Hours: Part or full-time (21 to 35 hours per week)
Contract: Temporary (up to 6 weeks)
Rate: £16.44 per hour (plus holiday pay)
Start Date: ASAP

About the Role
Prospectus is proud to be assisting a renowned NGO with a humanitarian focus, in their search for a temporary Digital Content Administrator. The role will focus on ensuring digital content and assets are accurately uploaded and maintained correctly on internal systems. 

Key Responsibilities

• Upload images, videos, and reports to the DAM system.
• Write and apply metadata to digital assets.
• Locate and organise historical content from internal and external sources.
• Ensure consistency in tagging and content descriptions.
• Support staff across the organisation in using the DAM effectively.
• Report and help resolve issues related to content or system functionality.

What We’re Looking For

• Previous recent experience in a relevant role, working with digital asset management (DAM) systems and metadata.
• Familiarity with image/video management, basic editing, and caption writing.
• Understanding of GDPR and consent management for media, and the ability to work confidentially.
• Excellent organisational and communication skills.

This is a fantastic opportunity to contribute your technical know-how within a prestigious and impactful humanitarian organisation.

CVs will be reviewed on a rolling basis so early applications are strongly encouraged to avoid missing out. If you're interested, please apply ASAP with your CV in Word format.

At Prospectus, we are committed to supporting you throughout your application journey. We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.