Database assistant jobs near London, Greater London

A Finance Officer is required within our vital and growing community organisation to; manage financial systems, create and report on finance to the board and stakeholders of the Loughborough Community Centre.

What you would do:

Oversight and day to day management of the organisational financial systems, including:

•               Using Quick Books, spreadsheets to track expenses and company spending.

• Company payroll, tax and financial auditing.

• Keeping well-organised files and records of business financial activity.

• Archived of reports, receipts, and other financial evidence.

• Keeping financial databases up to date.

• Interacting with customers either on the phone or in person.

• Following up on business financial communications, billing, and ordering.

• Communicating with funders, suppliers and vendors.

• Company Invoicing.

• Using Quick Books, spreadsheets to track expenses and company spending.

• Collecting and inputting company data within the financial systems.

• Learning about the company's mission and available products/services.

• Assist with financial technical support.

• Acting as a personal assistant to the Director and/or board of LCC for financial matters.

• Giving feedback on finance efficiency and suggesting possible improvements.

Are you an experienced Office Administrator, CRM enthusiast or general all-rounder looking for a new challenge?

We are seeking an energetic and proactive individual who enjoys a busy and varied work-day to join our Operations Team.  This role would suit someone who is a self-starter, strong team player and excels working within a diverse role. You will have experience in business administration processes and a strong understanding of ICT, digital and database functions. In addition to your aptitude for ICT and databases and making operational systems more effective, you will also have an interest in our work and our commitment to tackling poverty and inequalities.

Z2K’s vision is that no individual in the UK should be living in poverty. We believe that adequate income and secure housing are key to creating a more equal society where everyone has the chance to lead a stable and dignified life. We work with people in London to solve their social welfare legal issues, with a focus on social security and housing matters, and we use the evidence from our casework to campaign to change policy and practice that drives injustice. Embedded at the heart of Z2K is our client-centred approach and our work to ensure the voices and views of people with lived experience are heard by decision-makers.  

The Operations Officer is a central role, enabling the smooth running of our day-to-day work, providing team support and coordination, as well as supporting data collection, monitoring, and reporting.  As part of a small operations support team, this role involves working flexibly to support all teams and staff across the organisation. The work will include general administrative duties and project support; assisting with operational management and maintenance of the office premises; managing our CRM system (Salesforce); working with external contractors to maintain our ICT infrastructure, including our broadband, VOIP and cloud-hosted systems; contribution to the maintenance and improvement of our digital presence.

You should have at least two years’ experience working in a similar role involving business and administrative support and operational management of office premises

Z2K is an equal opportunity employer. People with lived experience of poverty, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply. We welcome evidence of experience from both work and non-work settings such as volunteering and personal life.

Interview & Assessment dates: 15th & 16th September

The Institute for Government is currently inviting applications for an Events Officer, starting as soon as possible.  

The events programme of the Institute is essential to our public profile. Rooted in the work programmes that the research team are working on, events are opportunities for us to discuss the themes of our work with other experts and senior decision-makers, and to communicate our messages to the media and wider public. All our events, whether in-person, hybrid or entirely online, are produced to a very high standard and often include high-profile speakers and audiences. Our events officers work with colleagues across the Institute to deliver our range of public events, roundtables, workshops and conferences.

As part of the events team, within the wider communications team and reporting to the Director of Communications, you will:

• Support the design and co-ordination of the Institute’s programme of public and private events, workshops and roundtables.
• Manage all the logistics around timely and professional event organisation and delivery, including:
  • Liaising with IfG colleagues and external speakers to agree dates and timings for events, helping to manage a busy and flexible diary.
  • Approaching external speakers for specific events as suggested by colleagues in the research and partnerships teams, and working closely with partners to deliver sponsored events.
  • Creating guest lists, sending out event invitations and managing RSVPs using the Institute’s CRM database.
  • Making all necessary catering and room set-up arrangements, including liaising with audio-visual support colleagues to ensure all an event’s AV needs are met.
  • Preparing briefing notes for internal and external speakers.
  • Greeting guests, assisting with registration and attending events to assist with delivery on the day (including working outside core hours).
  • Capturing event analysis and updating records of attendance using CRM.
• Help prepare for and deliver Institute events outside of London, including our party conference programme.
• Share management of the busy events email inbox and deal with internal and external event enquiries.
• Help to keep the events page of the Institute website up-to-date.

For full details, including a person specification, please read the job application pack available on our website and available with this advert.

This role could suit people with a wide range of different experiences. If you are interested in applying but are not sure you have all the skills or experience we are looking for, please do so and give us the opportunity to consider you as a candidate.

The Institute is committed to supporting greater diversity and inclusion within our workforce, and to fostering an environment in which everyone feels welcome and valued. We welcome applications from anyone who is interested in government and how to make it more effective, and particularly encourage applications from candidates who belong to groups currently underrepresented in the think-tank sector. This includes but is not limited to Black, Asian and ethnically diverse candidates, disabled candidates, and candidates from low-income backgrounds.

Concern Worldwide (UK) is looking for a permanent Administration & Facilities Officer to join a friendly and high performing Finance and Operations team on a part time basis.

About Us:

Concern Worldwide is a non-governmental, international humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Our mission is to transform the lives of people living in extreme poverty. We work with 25 million people each year, in some of the hardest to reach and most fragile places. Places prone to conflict, natural disasters, climate change and extreme hunger. When an emergency strikes, we are among the first on the ground. We use our voice to bring the stories of extreme poverty to world leaders.

About the role:

The Administration & Facilities Officer will coordinate and administer office facilities functions. The successful candidate will open and distribute post, liaise with Estate Management when required and they will review the Covid-19 protocols, including desk booking and making the office ready for access when required. They will be responsible for a wide range of administrative duties such as setting up new laptops and ordering IT equipment, assist with the administration of the Contracts Database by uploading contracts on to the system e.g. cleaning contracts, phone contracts and raise PO’s to ensure the London office bills are paid.

This is a varied role and requires someone that can prioritise tasks, is confident with IT and systems and can demonstrate good problem solving skills.

About you:

You will have proven experience in an office facility administration or in a similar role with excellent attention to detail. You will have efficient administration skills and a good working knowledge of Microsoft Office, including Word and Excel. You will show an understanding and maintain the importance of confidential working with the HR department. To succeed in this role you will have the ability to multi-task and to handle a very varied job.

Equality, Diversity and Inclusion:

Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality.

About our office:

Concern UK is currently trialling a hybrid working model, which is a blend of weekly office attendance and remote working based in UK.

Our London office is located 10 minutes’ walk from Clapham Junction Station, a riverside office with great views, tranquil surroundings and easy access to local amenities. Please upload your CV and cover letter by 2nd September 2022

All candidates who are short-listed for an interview will be notified via email after the application deadline.
Candidates must be legally entitled to work in the UK at the time of application.

Please note, we would like to fill this role as soon as possible, therefore we will periodically shortlisting through the recruitment campaign and may close the role before advertised closing date

Condition of Appointment:

The successful post holder will be required to complete a criminal records self-declaration form.

Contract Type: Permanent Part Time
Closing Date: 2 September 2022
Salary: From £12,427
Location: London

You may have experience of the following: Receptionist, Administrator, Administrative Assistant, Office Administrator, Office Assistant, Admin Assistant, Facilities Officer, Faculties Assistant, H&S, Health and Safety etc.

Ref: 135 168

The ITF is an international federation of transport workers’ trade unions recognised as the world’s leading transport authority. We are the voice for 20 million working men and women across the world. We fight to improve working lives, connecting trade unions from approximately 150 countries to defend the interests of transport workers, promote respect for labour and human rights worldwide, assist transport workers in difficulty, share our research, and secure equality and justice. 

The ITF Head Office is based in Borough, London. International offices include: Abidjan, Amman, Geneva, Hong Kong, Montreal, Nairobi, New Delhi, Panama, Rio de Janeiro, Singapore, Sydney and Tokyo. 

This role within the Global Administration Team (GAT), Maritime Department is a challenging and distinct opportunity for the successful candidate to lead a dynamic and proactive team. Candidates will possess strong leadership and organisational skills, including experience of managing complex workloads.  They will be a member of the GAT leadership team and foster a supportive, collaborative working environment.

Excellent written and spoken communication skills are essential, with a demonstrable ability to communicate effectively with colleagues and various stakeholders. Knowledge of organising multifaceted meetings and events in hybrid and virtual settings is essential.

Candidates are expected to be confident with Microsoft Office – particularly Outlook Excel and Word, and familiar with Zoom and Teams. Due to the international aspects of the organisation’s work, a good working knowledge of another language is preferred.

This role would suit a flexible, self-motivated professional, with a strong commitment to social justice, excellent communication skills, and proven experience of project management, ideally in the maritime and/or charity sector.

As well as a competitive salary, the ITF offers attractive staff benefits, including a defined benefit CARE pension scheme, generous leave entitlement, Simplyhealth Cash Plan, and flexible working between your home and the state-of-the-art modern office building in central London. 

At the ITF, we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, migration status, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade Union affiliation or activity.

For an informal discussion about the role, please contact the HR Team.

If this sounds interesting to you, please apply by sending your CV and covering letter by Friday, 26 August 2022. Interviews will take place week commencing 5 September 2022 in out London office.

John Ellerman Foundation is an independent, endowed grantmaker and our organisational aim is to advance the wellbeing of people, society and the natural world. The main ways in which we achieve this are by:

1. Awarding grants of circa £5.8m to charities for work which has national significance in the arts, environment and social action, and 
2. Investing and managing our funds in such a way that balances the desire to maintain grantmaking capacity, operate in the long-term and seeking to ensure that our investments are not poorly aligned to our aim and values.

We are looking for a new Grants Manager to be a part of our small but ambitious Grants Team. You will be involved in all aspects of our grantmaking processes, from reviewing and assessing first and second stage applications to monitoring and managing a portfolio of up to 60 grants. In this role you will represent the Foundation externally at events, ensure the grants database is managed and maintained and participate in special projects the Grants Team is working on, such as monitoring and learning work. 

In this role you will be line managed by the Senior Grants Manager, and work closely with the Grants Officer and the Director, as well as the wider team and our Board. You will also be a regular point of contact with applicants throughout our two-stage application process, our grant-holders and the wider sector. 

This is an exciting time to join us. 2022 is the first year of our new organisational strategy for 2022-25. Our strategy calls on us to deliver our work with 100% of our assets – namely our grantmaking, our investing, our values and our organisational competencies, capabilities and assets. For our grantmaking, this means ensuring that we embrace and deliver best and promising practice, with a focus on offering more ways of receiving pre-application advice, further refining our core funding offer, working more collaboratively, convening and connecting organisations we fund, focussing more on learning and reflection, and delivering a wider offer of support to those we fund. 

We are looking for someone who is passionate about our work and that of the wider charitable sector and has good experience of grantmaking – or transferable skills gained from a sector relevant to one of our grantmaking areas. The successful candidate will be someone who can manage a varied workload with a range of different deadlines and enjoys working independently and collaboratively within small teams and organisations. You will have great communication and networking skills and strong analytical skills, with experience of and confidence in using database management and office systems. 

You do not need a degree for this role, but we would like to see demonstrable experience, including transferable experience, of the requirements we have set out in the job description and person specification. 

We value diversity, equity and inclusion (DEI) within our staff team and welcome applications from everyone. You can find out more about our approach to DEI in our DEI Policy available on our website. 

If you would like to submit an application as a job share, then we ask that you and the person you intend to share the role with submit your CVs and your separate supporting statements in one email to the recruitment inbox. 

REDRESS is recruiting a Finance Assistant to support the financial operations of the charity. We are looking for a highly motivated junior professional who will enjoy working in a busy human rights NGO with colleagues from all over the world.

REDRESS has a diverse team from different places, different backgrounds, and with different experiences. We welcome applications from people of colour, LGBTQI+ people, and disabled people, and those with lived experience of torture or ill-treatment, who are currently under-represented. Under our Equality Policy we will use positive action under the UK Equality Act 2010 to appoint from these groups if two candidates are equally qualified. We are also trying to recruit globally where UK immigration law permits it.

Who we are

REDRESS is an international human rights organisation based in London and The Hague that pursues legal claims on behalf of survivors of torture in the UK and around the world to obtain justice and reparation for violations against their human rights. We empower survivors to access justice through human rights cases against governments, civil cases against individuals, and cases where we advocate for law enforcement bodies to prosecute perpetrators under the principle of universal jurisdiction.

Our approach is strategic, so that as well as representing an individual we target the policy reasons that enabled the torture to take place, by building a campaign that uses advocacy, community engagement, and communications to influence change.

Our 2025 Strategy identifies torture related to dissent and discriminatory torture as our two thematic priorities. We also support the anti-torture movement through our solidarity programme.

REDRESS has undertaken a process of growth and modernization over the last few years. You can find information about the organization in the latest Trustees Annual Report. We currently have good reserves of nearly six months running costs, and a diverse funding base. We have grown to about 30 staff, and plan to remain at a similar size while we consolidate. We have upgraded our procedures and policies, and we are developing new commitments to improve staff development, further enhance our diversity, build our survivor-centred approach, and ensure people with lived experience are part of REDRESS.  

The Team

The finance team provides operational support for the activities of REDRESS, including management of project related finance, and the core finances of the charity.

Position Profile

REDRESS is recruiting a Finance Assistant to support our finance operations.

The Role

Based in London, the Finance Assistant will work primarily on maintaining the financial records of projects. You will work with the finance team, project staff and international partners on ensuring the finances of the project meet with Redress and donor financial requirements. You will also support the general financial administration of REDRESS.

Responsibilities

The position will contribute to the work of REDRESS as follows: 

· Day-to-day book-keeping using QuickBooks Online, including transaction processing and reconciliation of accounts. 

· Process expenses claims and expenditure requests.

· Respond to payment requests using national and international bank transfers as appropriate. 

· Assist in the preparation of interim and final multi-currency financial reports to funders. 

· Support and monitor international partner organizations by reviewing their reporting and checking transactions. 

· Provide regular insight into project fund balances. 

· Maintain cashflow management controls. 

· Assist the Head of Finance in preparing the statutory accounts. 

The position is also expected to carry out such further duties as may reasonably be required from time to time by REDRESS.

Personal Specification

This is an entry level position, and so we will consider candidates at the beginning of their career, with some relevant experience. The ideal candidate will have the following skills. 

Essential Competencies

The successful candidate will need to have the following competencies:

· A university degree relevant to the role or a qualification in finance or at least two years’ relevant experience.

· Relevant experience such as internships, volunteer roles, work experience, educational work placements, or other practical experience.

· Demonstrated experience working with an accounting database.

· Fluency in written and oral English. 

Desirable Competencies

A strong candidate will also have other desirable competencies:

· At least two years relevant work experience. 

· A qualification in accounting or finance. 

· Demonstrated proficiency in Excel and accounting database programmes. 

· Fluency in a language other than English, in particular French, Arabic or Spanish. 

Personal Attributes

To work for Redress, the candidate should have the following personal attributes: 

· Happy to work collaboratively as part of a small and energetic team with a wide range of personalities. 

· Highly efficient and organised, with an ability to multi-task, show initiative, solve problems, and take a hands-on role when necessary.

· Able to think and work strategically, creatively, and under pressure.

· Able to understand and support the aims, objectives and values of REDRESS and reflect them in all aspects of work. 

· Able to work with victims of human rights abuse with a range of specific needs. 

Terms

Reporting. The position is part of the Finance team, and will report to the Head of Finance, Sheilagh Cardosa.

Hours. This is a full-time position at 35 hours a week. Evening and weekend work may be required from time to time. REDRESS will consider a part-time role for this position.

Location. The position is based at the REDRESS office in London.

Flexible Working. REDRESS is an “in-person” organisation and we value team work. We have a flexible working policy for those with child-care responsibilities which allows them to adjust their working hours. We also allow for working from home – at the moment this policy requires staff to be in the in the office at least two days a week.

Salary. REDRESS has fixed salary scales, with annual cost of living increases, and the possibility of step increases with strong performance. This is an entry level ‘assistant’ position, and the salary is at A1 or A2 on our salary scales, depending on experience, which is £27,182 or £29,220 a year.

Duration. The contract is for a fixed-term of 12 months, but is expected to be extended, subject to funding.

Start date. The position would ideally start in October 2022.

Probation. There is a six-month probationary period. 

Pension. REDRESS offers a pension contribution of 10% of salary.

Holiday.  There are 25 days of holiday per year, in addition to UK public holidays. The office is also closed between Christmas and New Year.

Status. The candidate must have the right to live and work in the UK. Unfortunately we cannot sponsor a UK immigration process for this role.

Interview process. We expect to do two rounds of interviews. We may ask candidates to make a short presentation as part of the process, but will provide information on that nearer the time.

· First round Interviews will take place on Wednesday 14 September and will be on-line.

· Final round interview will take place on Wednesday 21 September and will be in-person at our office in London.

How to Apply

Please upload to our recruitment portal:

· A cover letter of no more than one page explaining (a) why you would like to work for REDRESS, (b) how you fulfil the personal specification for the role, and (c) how you will contribute to the diversity of REDRESS. So that we can find you, please name this document using: [family name] [personal name] Cover letter

· Your CV or resume. Please name this document using:  [family name] [personal name] Curriculum Vitae

Please also complete the anonymous Diversity Monitoring Form that you can find on our website.

We use the information from the form to tell us about the diversity of the applicant pool for each of the positions that we advertise. We keep the conclusions of the analysis for our records, and the underlying data is destroyed three months after the recruitment closes.

Deadline: Wednesday 7 September

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Safeguarding Administrator – Diocese in Europe

The Church of England, Diocese in Europe is seeking a dynamic, flexible and expert administrator to support its work particularly through the Safeguarding Team. The team provide safeguarding monitoring of clergy and volunteers across Europe. The Church of England Diocese in Europe consists of over 300 congregations in more than 140 chaplaincies (parishes) in 40 territories across Europe and beyond from Madeira in the West to Moscow and Ankara in the East and from Casablanca in the South to the Arctic Circle. It is one of the growing Dioceses in the Church of England ministering to UK Nationals living abroad and other English-Speaking Christians from all over the world. The Safeguarding Team play a key role in supporting the clergy and lay leaders across the Diocese. The team also holds responsibility for investigating safeguarding concerns and delivery of safeguarding training.

The Safeguarding Team Administrator plays a key role in supporting this work in particular, by ensuring that all clergy and volunteers are compliant with the Safer Recruitment Policy requirements. The role carries responsibility for reporting performance in this area. The role is 35 hours a week based in the office in Westminster with potential to do a maximum of 2 days a week at home. The postholder will be part of the small, flexible, administrative support team in the London Office of the Diocese and will be expected to share some tasks with the other administrator. The role is ideal for someone who likes to help make useful things happen, is not afraid of detailed administration and is motivated to work in a faith based setting.

Key Responsibilities 

1.Take an active role in overseeing, prompting and ensuring therequirements for safeguarding checks across the diocese are adheredto.

2.Create and maintain central diocesan records for all safeguarding checks and tomaintain appropriate systems to enable effective local record keeping across thewhole diocese. This includes the use of the diocesan database and suitablespread sheets to administer the operation and the timely dissemination ofsafeguarding check requirements to all relevant church workers across thediocese.

3.Offer appropriate support (by email, telephone and in person) withappropriate safeguarding checks for individual church officers inchaplaincies and maintain informative dialogue with relevantChaplaincy Safeguarding Officers.

4.Monitor safeguarding checks across the diocese and produce managementinformation and statistics when required, including the validation of annualsafeguarding audit data from all chaplaincies.

5.Oversee and process the system for safeguarding checks for all licensed Clergy,those with Permission to Officiate, Ordinands, Readers and Readers in training.(Each of these checks involves a great deal of processing of paperwork and assessing whether further supportive statements, references or certificates are needed. Each application needs to be assessed individually, but within a set of clear guidelines.) 

6.Ensure all DBS applications are processed efficiently and accurately, validatemonthly invoices and regularly research their management informationsystem for useful data.

7.Maintain records to prompt three-year routine safeguarding re-checking inrespect of all relevant church officers.

8.Filter enquiries about Safer Recruitment processes from chaplaincies,resolving them where possible and referring them to others only whennecessary.

9.Work with clergy at all levels and nominated persons in chaplaincies(volunteers) in the compliance of the Diocesan Safeguarding Policy andProtocol in relation to Safer Recruitment.

10.To keep up to date with Church of England national policies and practiceguidance on Safer Recruitment highlighting any relevant changes forconsideration by the Diocesan Safeguarding Team.

11.Undertake such other reasonable duties as may be required by the SafeguardingManagers, including minuting meetings.

12.Though the role is focused on safeguarding as laid out above, the postholder will beexpected to be prepared to assist with broader administration tasks in the diocesanoffice as required.

This list is not exhaustive and is intended to reflect your main tasks and areas of work. Changes will occur over time. 

Travel is not normally a part of this role though any visits to the diocese will be by agreement in advance. 

The ideal candidate must have; 

• Can-do attitude, flexibility and ability work alone or in a team

• Good organisation skills and the ability to prioritise and meet deadlines

• Excellent communication skills, both oral and written

• Initiative and ability to work unsupervised and under pressure

• Good eye for detail

• Excellent IT skills across Word, Excel, Powerpoint

• Ability to set up and manage remote conferencing using Zoom and MicrosoftTeams

• Educated to A-level or equivalent

• Sympathy with the ethos of the Church of England

Desirable 

• Some experience of servicing Boards and Committees

• General knowledge of and willingness to engage with the work or structures of the Church

Closing Date: 2nd September 2022 

The postholder is employed by the Diocese in Europe Board of Finance and reports to Assistant Head of Safeguarding and has accountability to the Head of Safeguarding and the Chief Operating Officer. We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. Salary: £26,000 - £27,500 The post holder will be enrolled in the Church Workers Pension Scheme

Location: Westminster with work from home potential on certain days. (Travel in the Diocese is likely only in exceptional cases)

The Nehemiah Project is seeking an administrator to work at the heart our Recovery Programme team, assisting and supporting as the Team show vulnerable adult men how they can change their lives for the better, reunite with their families, and create a future they can look forward to. The ideal candidate will be friendly and approachable, and enjoy variety in their daily work.

We are seeking a candidate who is willing to be flexible to respond to the demands of the job and is also willing to go to each of our offices every week. The post is varied and involves contact with our Residents, the Local Authority and volunteers. The Recovery Programme Office is the heart of Nehemiah’s charitable activities, and this post is its lynchpin, liaising with all departments of the Charity and playing an important role in helping our Residents settle in and maintain their abstinence.

Objectives of this Role

• To ensure the smooth running of the Recovery Programme Office
• To support Recovery staff in their work
• To manage Nehemiah Residents’ Housing Benefit applications and accounts
• To liaise with the Volunteer Manager assisting and supporting volunteers
• To maintain records in order to collate and present management information reports to the CEO
• To work with staff to ensure the efficient functioning of the Nehemiah houses, including maintenance reporting, purchasing and budgeting

Experience, skills and abilities:

• A business or business technology qualification would be and advantage
• Friendly, with excellent communication skills
• Confident with MS Office applications and databases
• Efficient, with the ability prioritise
• Good time management and punctuality

For full details, please see the Job Description and Person Specification

Administrative Support Officer

Diary management and administrative support for Executive Director (ED) and other members of the Senior Leadership Team (SLT) as necessary. - Diary management, as required, for the President and other Officers. This includes meetings with key senior external contacts and stakeholder organisations. - Screening enquiries directed to the ED - Travel arrangements for ED, SLT and Officers - Producing correspondence as required - Maintaining and filing electronic documents - Assisting in the maintenance of the Academy's CRM database - Assisting with website update - Arranging virtual meeting connections (Zoom/Teams) as required - Booking meeting spaces and making arrangements for hybrid meetings - Booking catering arrangements - Assisting in the planning and delivery of an annual programme of corporate events, including admission of new Fellows, AGM, named lectures and other ad hoc events as required. - Implementing the schedule of monthly all-staff meetings including rotation of responsibility between teams , booking appropriate meeting spaces for staff onsite and virtual connection for those joining remotely - Managing the regular series of Directorate team meetings - Implementing the schedule of monthly cross-team meetings for Academy staff at Assistant, Officer and Senior Officer - including rotation of responsibility between teams, booking appropriate meeting room bookings for staff onsite and virtual connection for those joining remotely .

his role will largely focus on administration of our Award and Development Programme and supporting with schools’ outreach for our Anti-Bullying Ambassador Programme, in addition to general office, operations and events support, tasks for which will be divided across the three administrator roles.

This is a great opportunity for someone looking to bring their aptitude for organisation, attention to detail and communication skills to the charity sector in a fast paced and varied role. 

JOB DESCRIPTION 

Awards and Development Programme 

• Act as a first point of contact for all enquiries regarding the Award and Development programme via email, phone, and website

• Support the nominations process and recruitment of Judges by processing and managing applications

• Support the coordination of Diana Award recipients, collating information and consent forms as required

• Support with the coordination of recipient networking events and other opportunities.

• Researching and uploading opportunities onto our website, and sharing with our network of Diana Award recipients

Anti-Bullying Programme

• Support the schools booking process by creating and distributing outreach materials to increase attendance numbers at regional events and sign up for online events.

• This includes contributing to newsletters, updating our website events calendar, creating event posters, and regular emails to our database of schools. 

• Creation and management of booking forms and school database

• Liaising with the wider Diana Award team to maximise opportunities for cross programme outreach. 

 Office Operations and Events 

• Act as first point of contact for general enquiries via phone and the website and sharing responsibility of general and programme specific inboxes on a rota. 

• Support on the smooth running of the London office. Tasks may include managing post, stationery orders, preparing and packing resources for training and events, liaising with our IT support company and supporting on any other duties as required 

• Act as one of the designated fire marshals and first aiders for the London office, with occasional support at other events as required (please note full training will be provided in this post) 

• Ensure the smooth running of events as required. Tasks may include managing guests lists and correspondence, marketing to schools, liaising with event suppliers/contractors/schools, preparing and circulating briefing packs, attending events on occasion and any other event administration duties as required 

• Carry out any other administrative duties as required 

 PERSON SPECIFICATION

• Experience of providing administrative support within a busy and high performing team  

• Excellent organisation skills and ability to learn quickly 

• Excellent customer support skills and telephone manner 

• Verbal communication skills: ability to communicate effectively with a wide range of stakeholders   

• Writing skills: ability to write for different audiences  

• Ability to work independently and effectively as part of a team   

• Excellent attention to detail 

• Experience of working in a fast-paced environment 

• Problem solving skills, ability to trouble-shoot quickly and make decisions 

• Commitment to learning and self-development  

• You’ll need to be confident in using digital tools and platforms (or willing to learn). These range from form building platforms, to salesforce to managing complex excel documents and databases.

• Excellent IT skills, confident in the use of Microsoft Office (especially Outlook, Word and Excel) 

• Able to maintain confidentiality and to share information appropriately and professionally 

• Experience of working with a customer relationship management tool, preferably salesforce (desirable) 

• Experience working with schools in an administrative function (desirable) 

• Ability to work weekends and evenings on occasion around bigger events. Approximately 2-3 a year 

• Commitment to and ability to inspire commitment to The Diana Award’s vision, values and mission  

• Commitment to follow The Diana Award’s Safeguarding Policy and processes at all times 

This role will be contractually based from our London office, and given the role requirements there will be an expectation to be in the office 3-4 days a week.

The successful candidate must have the right to work in the UK.

Salary: Up to £30,300 per annum

Contract/Hours: Permanent, Full time 35 hours a week Monday to Friday 9am to 5pm 

Location: Hybrid working – Remotely  / Holborn, London 

Perks: Annual leave of 29 days PLUS public holidays, flexible maternity, adoption and paternity packages, annual staff awards, up to 7% employer contribution pension scheme, employee discount portal with all your favourite brands, check out more on our careers portal.  

About Us: 

At Action for Children, we believe that every child should have a safe and happy childhood. We're committed to ensuring that every child is given the opportunity to thrive. We protect and support vulnerable children, young people and their families by giving them the practical and emotional care and support they need.

About the Role:  

Due to ambitious growth plans, Action for Children are looking for a Senior Prospect Officer working in High Value Operations – a crucial part of our Fundraising team.This is a new role to the charity, and you will be working with the Philanthropy, Events, Corporate and Regional fundraising teams to identify and research potential new supporters, and promote good database management to give donors the best possible experience.

As a Senior Prospect Development Officer, you'll be:  

• Conducting a variety of biographical and professional research on individuals, trusts and foundations for high-value fundraising teams 
• Creating corporate research profiles for the Partnerships team
• Prospecting for events which includes biographies of event attendees and event guest speakers 
• Undertaking strategic network mapping to allow engagement with current and future prospects 
• Utilising the prospect management system on Raiser's Edge to track, record and manage activity                 
• Acting as a data champion for various teams to ensure all data is collected, used and stored in line with GDPR

What You'll Bring:  

Our job description outlines the requirements of the role but the ‘must-haves' are: 

• Demonstrable experience within a prospect research role
• Passion and interest in the fundraising landscape in the UK as well as an investigative mind, confidence and ability to work in a team. 
• An interest in the fundraising landscape in the UK and wider economic trends 
• Excellent stakeholder management skills with the confidence to build and solidify new relationships 
• Strong IT skills including MS Office, data analysis and relational databases 
• An understanding of GDPR and its application in relation to the role 

Working here is so much more than a job. It's an investment of time to truly make a difference to the lives of vulnerable children, young people, and families across the UK.  

We work together to reach our vision of safe and happy childhoods. Given this and our ongoing commitment to Diversity and Inclusion, we encourage applications from everyone. 

We value and celebrate the diversity of those that work with us and as an inclusive workplace we want all our current and future staff to feel able to be themselves in the workplace.  

If you're interested in finding out more, click apply and visit our careers portal for more information.  

If, for any reason, you need support with your application, please contact Sarah Manderfield who will be happy to give you any support you require.  

If you want to get to know us a little better, check out our socials on Twitter, LinkedIn, Facebook or YouTube.   

Reporting to: Advocacy Director

Do you have a passion for working hard to bring about positive change in the world? Do you have an understanding of the issues faced by Indigenous and tribal peoples today? Are you skilled at carrying out field- and desk-based research, and coming up with innovative campaign strategies?

We're offering an exciting opportunity to join Survival's team as a Research and Advocacy Officer with a focus on Asia - particularly South-East Asia. You'll work alongside Indigenous peoples to advocate for their rights and to stop the annihilation of the most vulnerable peoples on the planet.

The right candidate will be sensitive to cultural differences and will relish travelling to remote areas with very little or no infrastructure. You'll be independent and confident, with excellent communication skills and, ideally, competency in written and spoken Bahasa Indonesia. 

Responsibilities

Research

• Research and document violations of Indigenous and tribal peoples’ rights. 
• Liaise with Indigenous and tribal communities and their organizations.
• Investigate the role of governments, corporations, international bodies and conservation NGOs in human rights violations.
• Undertake occasional research trips to Indigenous and tribal communities, interview people and gather information and testimonies. 
• Devise ideas for new ways of advocating for Indigenous and tribal peoples’ rights.

Advocacy

• Lobby governments, companies, international bodies and conservation NGOs. 
• Write articles and reports and produce other materials for campaigning and advocacy purposes.
• Develop creative strategies for campaigning and advocacy purposes. 
• Provide research and in-depth expertise to the media and give media interviews.
• Arrange visits of Indigenous and tribal representatives.

Other

• Carry out related administrative duties.
• Help organize demonstrations, vigils, public meetings and webinars.
• Remain faithful to Survival’s cause and key messages.

Requirements

• You must have a strong commitment to Survival’s vision and mission, with a deep understanding of Indigenous and tribal rights issues. 
• You must be hardworking and dedicated, confident and resourceful, and passionate about the issues we tackle in our work.
• You will have experience and skill in planning and implementing campaign strategies.
• You will be a good team-player, but you will be able to work independently with minimal supervision and a great deal of drive and self-motivation.
• First-hand experience of working with Indigenous and tribal peoples is an asset, but not a requirement.
• In general, we are less impressed with formal qualifications or prior experience than individual ability, a desire to learn, and enthusiasm for the role.
• It is crucial that you are sensitive to cultural differences and relish travelling to remote areas with very little or no infrastructure. Please do not apply unless you meet these criteria.

Other requirements

• The legal right to work in the UK.
• Fluency in written and spoken English, and ideally competency in written and spoken Bahasa Indonesia (other languages from regions in which Survival works are also advantageous).
• Proven communications skills, with the ability to present complex arguments simply and articulate key messages clearly.
• Confident with public speaking. 
• Ability and readiness to work outside normal hours and to travel if and when required.
• Solid IT skills (including MS Office and databases).

What can we offer you? 

When you join Survival, you’re getting more than just a career: you’re gaining a unique opportunity to be at the heart of one of the most exciting campaigning organizations around. It is not just a job. You will be working with a team of passionate people who really care about human rights and want to change the status quo. 

Being part of such a small (but growing!) team offers the opportunity for real variety in your day-to-day work and the development of your role.

We have generous annual leave (25 days plus bank holidays) and a cycle to work scheme.

Location: London head office, with hybrid working arrangements
Hours: Monday to Friday, 10am – 6pm 
Salary: £26,500 – £35,000 per annum, dependent upon experience
Contract: 12 month renewable contract (6 month probationary period)
Application deadline: 11:59pm, 11 September 2022
Start date: November 2022 

Equal opportunities

Survival is committed to building a diverse and inclusive workplace and actively welcomes applications from candidates of all backgrounds. We will not discriminate on the basis of any aspect of your identity.

To apply: Please click the "Apply via our website" button below and follow the instructions on our website.

Data and Supporter Care Administrator, joining a charity, based in Central London. Immediate start. Full time - 4-month period initially, may be extended. Remote working, requiring 1 day per week in the Central Office.

Due to increased campaign success, the Data Team require some extra help across supporter care and processing of supporter data.

As the Data and Supporter Care Administrator, working with the Database Manager and Supporter Care Coordinator's, you will work on a range of Supporter Care, Donation processing and Data activities. Using your current data skills, there is also opportunity to develop new ones by working with the Data and Insight Team to support on all aspects of the database from donation processing to imports and data cleaning.

• Support the Supporter Care Coordinator with management and responses to email inboxes and with bespoke supporter thanking.
• Support with processing all online and offline donations, importing info onto the Database for month end reconciliation
• Ensure supporter records are maintained, recording changes onto Raiser's Edge
• Ensure all data is held, processed in accordance with the GDPR and other best practice.
• Where able to, import and export data to and from the database, checking accuracy.
• Where able to, assist the Data Team with cleaning data and day to day management of the database.

We are looking for you to have previous experience of:

• Experience of working with Raisers Edge or a similar CRM database
• Excellent IT skills including Excel (including creating charts and tables)
• Efficient and accurate data entry with excellent attention to detail