We are seeking a Counselling Lead to work closely with the Cancer Information and Support Services Manager.We are looking for an individual who leads the development of the Mulberry Centre’s counselling services and has a pivotal role in managing the provision of counselling services to patients, carers and the bereaved.You will need to be compassionate and empathetic individual striving to make a difference to people affected by cancer. 

To apply, please refer to the Information Pack and email a comprehensive CV and a covering letter showing evidence of how you meet the personal specification of the role.  We will not be accepting CV's only.

ThinkForward Executive Assistant

Location: London, Islington
Salary: £29,078-£30,983 (pro rata) including London weighting
Hours: Part Time - 22.5 hours per week – semi-flexible working offered
Contract: Permanent 

Please press the 'apply' button to send word versions (not PDFs) of your CV and a cover letter of no more than one side by 9am on Thursday 12th December.In the event that a high volume of suitable applications is received the post may close prior to the specified closing date. We encourage early applications to ensure consideration.

Interviews: week commencing 16th December

Overview of ThinkForward
ThinkForward is a breakthrough coaching programme that offers young people 1 to 1 support through trusted, long-term relationships to help overcome challenges in and out of school and linking them to ready for work activities provided by a community of businesses. By the end of the programme young people develop the aspirations, skills and mind-sets needed to thrive and sustain employment.

Purpose of the role
The Executive Assistant is a pivotal role within ThinkForward, responsible for the smooth operation of the executive functions of the charity, including support for governance (board and subcommittees), office management plus team diary support.

Key Relationships: ThinkForward Trustees and Executive Team, Central Team

Responsibilities will include but are not limited to:

Governance:

• Lead responsibility for the administration of board meetings and sub-committees, including timetabling, paper collation, formatting and distribution.
• Production of board meeting and sub-committee minutes and updating of the rolling action log.
• Manage external file sharing platform, including providing access and uploading documentation
• Administration of specific project sub and working groups as required
• Liaison with trustees as required, including setting up telephone calls
• Perform charity and company secretarial duties

Office Co-ordination:

• Act as point of contact for suppliers in relation to facilities matters
• Support the Office Administrator to resolve technical & IT issues
• Manage office layout, storage and ensure Office Administrator maintains supplies of equipment and stationery
• Manage the telephone conference calling facility

• Lead for telephony relationships, including opening and closing accounts, maintenance of asset log and monthly reconciliation

Team administration:

• Timetabling of Exec Team appraisals and staff member 121s
• Organise and minute relevant team meetings
• Co-ordinate operational set-up and organisation of external events, meetings and training, co-ordinate office events calendar
• Diary management for Chief Executive, COO, Director of Fundraising and Director of Delivery
• Drafting correspondence and responding to enquiries
• Ensure accurate filing in paper and electronic form

Other responsibilities:

• Support the Heads of Fundraising & Delivery and the COO with operational and finance related duties
• Other support as could be reasonably required

Person Specification:

Qualifications/skills/experience:

• Excellent data inputting skills and keen attention to detail.
• Computer literate with intermediate skill levels in Outlook, Word, Excel and Powerpoint.
• Team player, with lots of energy and enthusiasm.
• Aptitude for numbers, data, absorbing lots of information, willing to learn a lot and take on responsibility
• At least 3 years’ relevant prior experience with knowledge of administrative and policy procedures
• Knowledge of customer service principles and practices
• Proactive in reviewing and evaluating personal performance and identifying areas for improvement and development

The Executive Assistant & Office Manager will be a confident and energetic individual with demonstrable experience in the fields of office management, governance support and administration. A skilled and confident communicator, they will be able to work on their own initiative and take a solution-focused and accountable approach. This is an external facing role and the post holder will need to identify and exhibit behaviours which promote our values and purpose.

The right candidate will demonstrate a flexible approach, have strong interpersonal skills and demonstrate an affinity and empathy with our charity. Ideally, the candidate will have provided executive support to an executive team in the past and may have worked in a charitable environment where they have managed sensitive information. Discretion and at all times maintaining the highest levels of integrity and confidentiality are paramount.

ThinkForward’s staff competency framework informs our recruitment and performance management of staff. The following behaviours for each competency define the expectations for this position:

Communication

• Ability to communicate with staff at all levels from a variety of different stakeholders
• Approachable, open and transparent with young people, stakeholders and colleagues
• Ability to deliver messages in an interesting and stimulating style, appropriate to each audience

Planning and organising

• Self-motivated, able to work independently and proactively
• Very strong organisational and project management skills, including use of appropriate tools and systems
• Excellent computer literacy

Teamwork

• Working in a team ideally in a fast pace environment, working collaboratively to achieve goals
• Building lasting relationships with different stakeholders for example suppliers, property agencies and their representatives, colleges, other charities,

Impact and quality focused

• Comfortable working to targeted outcomes/goals
• While working to targeted outcomes, ability to keep ThinkForward’s core mission at the heart of what you do
• Driven by excellent standards and high quality

Professional expertise

• Three years direct experience of working in a similar role
• High levels of customer service delivery
• Strong organisational and project management skills and the ability to work proactively and under pressure
• Experience in Outlook, Excel, PowerPoint and Word to an advanced level
• revious experience supporting senior executives essential

ThinkForward is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.​

ThinkForward is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.​

This will role will be offered subject to the outcome of a DBS check and a 6 month probation period.​

You’ll be responsible for developing and leading Healthwatch activities and relationships, engaging with patients and families & providing information and signposting. You will be a problem-solver and a self-starter, ready to work with agencies and volunteers and the Healthwatch team. In return, we offer you flexible home-based working, 5% pension contribution to a People’s Pension, a Permanent contract, and exciting work under the umbrella of Healthwatch England in a local service. 

Healthwatch North Somerset is a statutory service being run by a small, friendly and fast-moving charity who now provide a service across Bristol and South Gloucestershire in addition to North Somerset where we began 6 years ago. We aim to bring about tangible impact by involving local people in the improvement of NHS & Social Care. Due to recent expansion we are recruiting two experienced individuals to deliver the two Healthwatch Area Lead roles in Bristol. You will be supported by an experienced Area Manager. 

Whether you wish to pursue a career in the health or social care professions or have a genuine enthusiasm to support those on their road to independence from an ABI, we would like to hear from you.

Headway SELNWK is a charity dedicated to the support, advocacy and awareness of the ongoing needs of individuals who have experienced acquired brain injuries (ABI) in the South East London and North West Kent area. We have an exciting part-time opportunity to join our expanding Social Rehabilitation and Community team across the Bexley, Greenwich, Lambeth, Bromley, Southwark, KCC and Lewisham service areas.  We are looking for motivated and dynamic individuals who will support our clients to achieve their full potential and satisfaction in participating in society.

You will be working in a key-worker role with support from the Occupational Therapist and Director of Strategy and Business Developement to deliver individually tailored one to one and group activities to our members. This role is part-time 30 hours per week.

Previous experience of rehabilitation is not crucial as ongoing support, training and supervision will be provided to ensure the applicant acquires the requisite skills, although a willingness to develop is essential. As you progress you will have the opportunity to provide support to the volunteers, students and other supporters of Headway SELNWK.

We are looking for enthusiastic individuals to join our Social Rehabilitation Services, working within the South East London and North West Kent region.

We will offer you;

5 weeks paid annual leave, extensive training in the Bridges self management, mandatory training, continuous in-service training in Brain injury, QCF level 3, supervision support, mentoring and peer support sessions with our clinical lead.

Key Responsibilities:

• Support the Social Rehabilitation Team to develop the Headway SELNWK Social Rehabilitation Service

• To key-work for a defined caseload of adults with complex ABI using evidence based practice, rehabilitation processes and client-centred principles

• To carry out assessments, reviews, evaluations and identify goals with clients (in conjunction with the Occupational Therapist)

• To plan, run and evaluate group activities

• Participate in the identification and resolution of daily operational issues arising within the Social Rehabilitation Service

• Interviews scheduled for week commencing 9th December 2019.

Service Manager

• Full-time: 35 hours-per-week, permanent
• Location: London (occasional travel to home counties)
• Salary: £35, 000 - £40,000 per annum
   

GamCare operates the National Gambling HelpLine, providing information, advice and support for anyone affected by problem gambling. Advisers are available 24 hours a day on Freephone 0808 8020 133 or via web chat . We also offer a range of free treatment across England, Scotland and Wales, as well as a moderated Forum and daily chatrooms so that people can speak to others experiencing similar issues and seek support.

We now have an exciting opportunity to hire a new Service Manager for our London Clinical Treatment Team. The treatment team work directly with individuals entering our service - identifying, screening and providing interventions for people affected by gambling problems, family and friends who are impacted, and those at risk of gambling-related harms.

The Service Manager role will ensure effective and safe service provision for those who need it. As a part of this, you will have the opportunity to work in a team dedicated to providing high quality outcomes of our stepped care model, ensuring that it is strength based, recovery-orientated and outcomes focused.

You will also provide leadership and support to our new treatment services across the home counties. The role will also work with statutory services, local professionals and community groups to provide support and interventions to those in need.

If you have previous experience of managing a treatment service and would like to join GamCare as we continue to grow and provide even more much-needed support, you can apply by filling in the job application on our website, and completing our equal opportunities survey.

This post is subject to an enhanced Disclosure and Barring Service (DBS) check.

If you would like more information about this role, please contact Candice Donn Head of Clinical Services at Gamcare

To apply, complete the application form through our website

If you would like acknowledgement that your application has been received, please ensure the application is attached and put the following subject in your email:

Job application: <name of vacancy>

Please note that if the subject is not correct, you may not receive a confirmation.

The closing date for applications is Monday 9th December

Children and Families Practitioner

£32,009 fte. Part time 30 hours

Due to the forthcoming retirement of a member of the clinical team we have an exciting opportunity to join a small, committed and experienced team which supports children, young people and families before and after the death of a parent or sibling.  SeeSaw is a local well respected registered charity which has been providing a service for Oxfordshire families since 2000.

We are looking for candidates with experience of working with children and young people. You will have a special remit for supporting children and families when a parent or carer or sibling is dying. Our practitioners liaise with professionals from palliative care settings, schools, social care and children and young people’s mental health services. You will work with other members of the team to provide group work and family activity days. You will also have a caseload of individual children and their families to support. You will be able to work collaboratively and on your own initiative, have a qualification in health care, social work, counselling, psychological services or education, knowledge of therapeutic interventions in grief work, and skills in communicating with and training professionals. We are particularly keen to hear from people who have worked in hospices, hospitals or other medical settings; but the most important quality is the ability to communicate effectively and to make and sustain supportive relationships with families.

CLINICAL LEAD

Life Centre – supporting survivors of rape and sexual abuse

We are looking for an experienced Clinical Lead to be responsible for the delivery of Lifecentre’s clinical services, managing and supporting the clinical staff and supervisors, as well as ensuring Lifecentre policies and procedures are adhered to, kept up to date and uphold the best interests of our clients and mission as a charity. The ideal candidate will be a Counselling (preferred) or Clinical Psychologist registered with the Health and Care Professions Council (HCPC) as a practitioner psychologist and ideally chartered with the British Psychological Society (BPS). Ideally they would have specialist training working with sexual trauma or experience in this field.

We are looking for someone who has experience of leading teams of counselling practitioners including providing clinical support, reviewing performance and developing the team. They will have experience of writing organisational policies to ensure safe and ethical practice within an organisation. They will have a track record of conducting robust psychological assessments and experience of using measurement tools such as CORE. We are looking for someone with extensive experience of safeguarding children and vulnerable adults. They will have an open and consultative management style, with a coaching approach and be able to exercise strong clinical judgement. In line with Genuine Occupational Requirements within the Equalities Act 2010, the person will be a committed and mature Christian who is an active part of a church community, and due to the sensitive nature of the work, they need to be female. They will have analytical thinking skills and the ability to see the bigger picture as well as being a confident communicator. They will have relationship building skills with a range of stakeholders. This post is NHS Band 8a equivalent.

Reporting to: CEO and Trustee Board

Hours: 20 hrs a week

Place of Work: Primarily based in Chichester, attending meetings at other locations as required.

Closing date for application: 21 November 2019 Interviews will be held: 3 December 2019

Lifecentre is a Registered Charity (No 1127779) with a Christian foundation, providing specialist counselling services across West Sussex to survivors of sexual violation of all ages and all genders. 

Social Prescribing empowers people to take control of their health and wellbeing.  2 full time posts,  job shares will be considered.

Care Network Cambridgeshire (CNC) are delighted to be working to support Cambridge City Primary Care Network (PCN) to deliver a Social Prescribing service for their patients.   Based across Nuffield Road Medical Centre, Arbury Road Surgery, York Street Medical Practice, East Barnwell Health Centre, Bottisham Medical Practice, Cambridge Access Surgery, you will be working with patients to build trust and create a personalised care and support plan linking individuals with community groups, voluntary organisations and other services.

Purpose of the role:  Social prescribing empowers people to take control of their health and wellbeing through referral to ‘link workers’ who give time, focus on ‘what matters to me’ and take a holistic approach to an individual’s health and wellbeing, connecting people to community groups and statutory services for practical and emotional support. Link workers also support existing groups to be accessible and sustainable and help people to start new community groups, working collaboratively with all local partners.

Social prescribing link workers will work as a key part of the primary care network (PCN) multi-disciplinary team, helping PCNs to strengthen community and personal resilience and reducing health and wellbeing inequalities by addressing the wider determinants of health, such as debt, poor housing and physical inactivity, by increasing people’s active involvement with their local communities.

Key responsibilities

Working with direct supervision by a GP

1. Take referrals from the PCNs’ GP practices and multi-disciplinary team in 2019/20 and from 2020/21 to take referrals from pharmacies, wider multi-disciplinary teams, hospital discharge teams, allied health professionals, fire service, police, job centres, social care services, housing associations, and voluntary, community and social enterprise (VCSE) organisations (list not exhaustive).

2. Provide personalised support to individuals, their families and carers to take control of their health and wellbeing, live independently and improve their health outcomes, as a key member of the PCN multi-disciplinary team. Develop trusting relationships by giving people time and focus on ‘what matters to me’. Take a holistic approach, based on the person’s priorities and the wider determinants of health. Co-produce a simple personalised care and support plan to improve health and wellbeing, introducing or reconnecting people to community groups and statutory services.

The role will require managing and prioritising your own caseload, in accordance with the needs, priorities and any urgent support required by individuals on the caseload. It is vital that you have a strong awareness and understanding of when it is appropriate or necessary to refer people back to other health professionals/agencies, when what the person’s needs are beyond the scope of the link worker role – e.g. when there is a mental health need requiring a qualified practitioner.

3. Draw on and help to increase the strengths and capacities of local communities, enabling local VCSE organisations and community groups to receive social prescribing referrals.

4. Alongside other members of the PCN multi-disciplinary team, work collaboratively with all local partners to contribute towards supporting the local VCSE organisations and community groups to become sustainable and that community assets are nurtured, through sharing intelligence regarding any gaps or problems identified in local provision with commissioners and local authorities.

5. Social prescribing link workers will champion Social Prescribing and will have a role in educating non-clinical and clinical staff within their PCN multi-disciplinary teams on what other services are available within the community and how and when patients can access them. This may include verbal or written advice and guidance.

You must be a good, active, listener, enjoy making time for people and be committed to supporting local communities to care for each other. You should have experience of working positively with a strengths based approach, with people facing complex social and emotional challenges. You will have great interpersonal skills enabling you to support people, community groups and local organisations. Good knowledge of the voluntary and community sector. It is essential the right person for the role is open-minded, non-judgemental, has a respectful attitude together with an ability to easily create partnerships based on trust. Sound judgement and reliability are fundamental alongside a warm, friendly personality. It is important that you understand the need to put the person first and work with them ensuring their rights and interests are represented and their voice is heard.

The work will be challenging but rewarding and you will need to be resourceful, creative and highly organised with the ability to respond to change and manage a varied workload and work independently.  If you would like to make a real difference to people and communities and share our passion for preventative community based support, we would like to hear from you.  Please send CV and covering letter to us by email.

We currently have full (37.5 hours per week) or part time (16,22.5 or 30 hours per week) opportunities available in Essex in our Independent Living Team. The team provides one-to-one/group support to older Deaf adults and those who have a learning disability and/or mental health condition. We provide training and monthly one-to-one supervision sessions. We also hold regular team meetings when you can get together with your colleagues to share experiences and ideas. This role requires you to be a car driver with access to a vehice you can use for work. 

We welcome applications from Deaf and hearing people (Sign language skills are essential  BSL Level 2/Native user). 

This post is subject to an enhanced DBS check, two references and medical questionnaire. Allo have to be satisfactory to RAD. 

Closing date: Monday 11th November 2019 . Interview date: Wednesday 20th November 2019 (Interviews will be held in Colchester, Essex) 

Fundraising Manager

Are you an experienced fundraiser looking for your next challenge? Do you have a successful track record in building relationships and experience in fundraising across a range of income streams?

An exciting opportunity has opened up at London School of Theology for a Fundraising Manager to join our Communications and Engagement team. We are looking for someone to join us in this exciting role and contribute to, implement, and deliver the School’s fundraising activities.

Full Time / Part Time / Flexible Working

We appreciate not everyone has the same working needs. Please do advise what your preferred working pattern would be when you apply.

About The Role

You will be responsible for ensuring that our fundraising strategy enables the School to meet its ambitious income targets in line with our strategic plan and budget. You will have overall responsibility for the performance, day to day management, and delivery of all of London School of Theology’s fundraising activities across a range of income streams, including charitable trusts, individual giving, and legacies.

You will work alongside the Director of Finance and Administration, Executive Team, Principal and external stakeholders. You will liaise widely across departments, including Finance and Communications, and have responsibility for gift administration and prospect research, as well as providing general support where required for the department

Job Summary:  

The following key tasks are indicative of the role. The list is not exhaustive, and tasks may be amended, added or subtracted in response to changing requirements or in line with the skills and experience of the post holder.

Trusts:

· Coordinate Trust fundraising operations including prospect research and prioritisation, managing workflows, and solicitation planning.

· Write compelling and professionally presented funding applications, each tailored for its audience and making the case for supporting London School of Theology in the most persuasive terms.

· Ensure that all reporting requirements are met for successful funding applications.

Individuals:

· Support the development of a portfolio of prospective major donors, identifying, cultivating, and stewarding gifts.

· Work with the Director of Finance and Administration to develop and implement a successful and integrated donor relations programme that strategically targets all levels and channels of giving.

· Ensure donors are acknowledged and recognised, to strengthen their financial support for the London School of Theology.

· Work with the Director of Finance and Administration to maximise the potential of alumni relations and church partnerships to support and advance fundraising success.

Legacies:

· Raise legacy income to agreed targets, by developing and implementing a legacy fundraising strategy, including relevant monthly reporting on progress.

· Establish long-term relationships between potential legators and the School to ensure a strong and sustainable funding base.

· Ensure notifications of gifts are dealt with efficiently, appropriately and in a timely fashion.

Data Management:

· Track donor relations and fundraising activities in the database to enhance relationships and increase the likelihood of continued contributions.

· Review and control all gift acknowledgments, including receipts, letters, pledges, and reports.

General

· Work closely with the Director of Finance and Administration and the Principal to establish goals on a rolling 0-12+ month basis. This includes input on setting fundraising KPIs around income generation, developing broader fundraising strategies, and developing support for fundraising projects.

· Undertake tasks that may be requested from time to time that may be consistent with the nature and scope of this post.

Institution:

· Attendance and active participation at Organisational Management Group (OMG) and other School committees as required.

Closing date for applications: 0900 hours Wednesday 20 November 2019.

Interview date: Thursday 28 November 2019. 

Interested applicants are welcome to have a conversation with the Director of Finance and Administration prior to applying.

A CV and letter of application (in which you specifically state how you meet the requirements of the Person Specification) and your preferred working pattern should be submitted to:

The HR Manager

London School of Theology

Green Lane, Northwood

Middlesex HA6 2UW

We currently have part time (16,22.5 or 30 hours per week) opportunities available in Surrey in our Independent Living Team. The team provides one-to-one/group support to older Deaf adults and those who have a learning disability and/or mental health condition. We provide training and monthly one-to-one supervision sessions. We also hold regular team meetings when you can get together with your colleagues to share experiences and ideas. This role requires you to be a car driver with access to a vehice you can use for work. 

We welcome applications from Deaf and hearing people (Sign language skills are essential  Makaton/BSL Level 1 or 2/Native user). 

This post is subject to an enhanced DBS check, two references and medical questionnaire. All have to be satisfactory to RAD. 

Closing date: Monday 2nd December 2019 . Interview date: Thursday 12th December 2019 (Interviews will be held in London) 

Background to the job: Acquired brain injury (ABI) is one of the commonest causes of death and disability in working age adults. Survivors of brain injury can live with a range of difficulties affecting their physical and cognitive functioning. Living with a brain injury can result in social isolation, mental health problems, difficulties with family relationships and unemployment.

Headway SELNWK is a medium size charity, over thirty years old, that supports people affected by ABI. We provide support services across SE London and North West Kent in the community and at our day service. Most of our members’ support is funded by social services or the NHS. Whilst we want to maximise this funding where possible, we also want to develop models of support that are not dependent upon statutory funding.

Headway has well established links with local hospitals notably with the Major Trauma Centre at Kings’ College Hospital.  We foster active links with a range of community providers including neurological rehabilitation and social work teams and other Third Sector organisations.

Headway SELNWK is entering a phase of new development and is looking to recruit an experienced and dynamic Occupational Therapist to improve the quality of our services and the inclusion of our members and their families.

Main Purpose

• Provide occupational therapy assessment and treatment to survivors of acquired brain injury (ABI) who have been referred to the Headway SELNWK services.
• To provide this assessment and treatment to members of the Headway day service at the day centre and in a variety of domestic and public settings.
• To focus primarily on activity and participation issues.
• To line manage, train and supervise the support team

Main OT Duties

1. To undertake comprehensive occupational therapy assessment of individuals with complex neurological presentations as an autonomous practitioner, including the assessment of neurological impairment (including cognition, perception, upper limb impairment and fatigue) as well as activity limitations and  participation restrictions (as defined in the ICF)
2. To negotiate goal-directed intervention with individuals and / or carers to establish a realistic person-centred treatment programme, and promote an individual’s choice
3. To formulate and deliver a person-centred individual treatment programme based on a sound knowledge of evidence based practice and treatment options using clinical assessment and reasoning skills

Interviews scheduled week commencing 9th December 2019.

LEAD an established Hate Crime Training project which is funded by the National Lottery Community Fund. You will be based at our office in Deptford, South East London.

Supported by the LSU Director, you will coordinate, develop and expand the project. You will be responsible for supporting, training, and at times, recruiting a team of six paid Hate Crime Trainers, who will be people with a learning disability. You will support them to facilitate workshops, presentations, and training to groups of people with learning disabilities, year six and secondary school aged children, and to front line workers who come into contact with people with learning disabilities. Workshops will inform people about what hate crime is, how to recognise it, and how to report it.

We seek a person with experience and strong knowledge of supporting people with a learning disability and either experience or strong interest in disability hate crime. The person must value people with a learning disability and put them first. You must believe in the principles of supporting people with a learning disability to have a strong voice in society and to take control of their own lives.

To apply: Request application pack by email (NOTE: No CV's please)

Interview date: Friday 29 November 2019

Please ensure you are available on this date - regrettably, we are unable to hold interviews on any other dates.

About us:

ScreenSkills is the industry-led skills body for the UK’s screen industries – film, television (high-end, children’s, unscripted), VFX, animation and games. Our mission is to lead on building skills and talent, finding, developing and sustaining a properly inclusive workforce to support the screen industries across the whole of the country and power growth.

Our Board and Advisory Councils comprise committed senior industry leaders from across the screen sector, representing large and small organisations and businesses across the UK.

Role purpose:

This role will function within a matrix environment encompassing office management, HR responsibilities and operational support. The role will oversee the provisions of office management, provide HR support and compliance in addition to providing support with Ops/IT. Some occasional weekend working may be required.

Key responsibilities:

Operational Management:

• Work with the business to review their IT/Operational requirements and processes, seeking feedback to deliver documented service/delivery solutions. Recommend actions to have effective and efficient processes. Have a good understanding of the IT requirements for the company
• Work with Finance to review expenditure against operational costs
• Project manage any new operations and one-off projects i.e. moves, reconfiguration, business continuity planning and testing
• Working with the Finance and Operations Director support new procurement tenders and renewals of existing contracts by analysing performance for each contract ensuring the contracts are effective and financial implications and delivery have been fully understood prior to commencement
• Review supplier and partner relationships including reporting and management, covering a comprehensive key contract/procurement review
• Develop the procurement processes, ensuring all key suppliers are managed and contracted in an efficient and effective manner which adheres with the organisation’s fraud and bribery controls
• Working with the Finance and Operations Director ensure all commercial contracts that are entered into are robust, cost effective, actively managed and suppliers held to account to deliver the performance required
• Working with the Finance and Operations Director review and update the procurement policy and processes at ScreenSkills to continuously improve the procurement processes and commercial arrangements
• Negotiate maintenance agreements in conjunction with the Finance and Operations Director
• Identifying risks and proposing/agreeing actions to mitigate any risks

Office Management

• Line manage and support the development of the Office Administrator/Receptionist ensuring performance is monitored and reviewed
• Manage the general Health and Safety documentation within the organisation ensuring fire and general risk assessments are completed in a timely manner
• Review, update and ensure the renewal of the organisations insurance policies
• Manage out-sourced operations, support contracts, maintain relationships, monitor outputs and impact whilst ensuring value for the organisation
• Manage and coordinate facilities, services and office functions and procedures
• Office management, inclusive of organization of invoicing, logistics, supplies, cleaning and ad hoc duties
• Ensure all staff have suitable IT equipment and telecoms ensuring the fixed assets register is updated on a regular basis
• Oversee the organisations complaints process
• Act as the GDPR Data Protection Officer to ensure compliance

Human Resources

• Act as the super user for the HR database (Cascade) ensuring the system is updated in line with staff changes
• Completion of all transactional HR administration, including the checking and submission of payroll data, recruitment and benefits administration
• Liaise with the HR Coordinator and HR Manager regarding any relevant staff changes
• Lead on the pension auto-enrolment process on a monthly basis
• Provide timely support on HR related activities
• Support the HR Manager with the management and timely update of HR policies and procedures
• Support the organisation with business change programmes and restructures
• Work with HR Manager and HR Coordinator on key HR projects
• Manage staff leave, sickness absence and TOIL, including management approvals, record keeping and liaising with staff directly. Provide support with all employee relations matters
• Where necessary provide support on the organisations recruitment activities
• The above list of duties is not exhaustive

Corporate responsibilities:

• Take ownership of, and contribute to, internal and external communications activity both in their job role and as part of ScreenSkills’ overall strategic objectives.
• Demonstrate a personal commitment to embracing and promoting ScreenSkills’ positive approach to the achievement of acceptance, openness, and equality of opportunity at work for people from under-represented groups (eg such as those with disabilities and from the lesbian, gay, bisexual and transgender and black, Asian and minority ethnic communities).
• Promote and develop individual and organisational activities which support and enhance environmental sustainability and health and safety objectives.
• Establish good working relationships with both internal and external customers and provide a high quality service which meets their needs.
• Support yours and your colleagues’ activity through a commitment to effective and correct use of corporate tools and resources, including the Wire (ScreenSkills’ intranet) for internal communications and file management, and authorised systems for contact management.

This role is suitable for flexible working. Please contact us to discuss or express your preference on your application.

We particularly welcome applicants from groups underrepresented in the screen industries

This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility at the time of writing. Your manager will, in discussion with you, review the job description at appraisal. It is ScreenSkills’ intention to work with you to update and incorporate changes to your job description as required. However, if agreement cannot be reached, ScreenSkills reserves the right to impose changes.

ScreenSkills is committed to diversity and equality of opportunity in all aspects of our work. We particularly welcome applications from under-represented groups such as returning parents or carers who are re-entering after a career break, women, people who are LGBTQ+, from black, Asian and minority ethnic (BAME) backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, from a less advantaged socio-economic background as well as any other under-represented group.