Events Coordinator Jobs

Community Drug and Alcohol Recovery Services (CDARS) is a charity organisation that provides psychological and social support to drug users and their family members.

As part of this work, it has built a track record of working with service user representatives, service user Councils and networks and service user involvement teams. This includes creating a strong Volunteer, Peer Mentor and Recovery Champion network and supporting them through training, supervision and access to additional personal and professional development areas.

The WCDAS and RCDAS Treatment services, led by South London and Maudsley (SLAM), are a community substance misuse ‘partnership’ service that offers a broad and inclusive range of support and treatment options for those seeking recovery from Substance use. This includes access to medical, psychological, and sustained recovery sessions within the Boroughs of Wandsworth and Richmond.

The Community Involvement Co-Ordinator (CIC) will deliver positive and improved outcomes for service users across both Boroughs. This will include creating solid relationships with other partners within the voluntary and community sector (VSC), including Job Centres, Work programmes, local businesses, and employers, to improve outcomes for service users through enhanced re-integration opportunities within the local Community. Another focus of the post will be to manage the Community Involvement Worker (CIW) ,  who will work closely with the Manager to recruit, train and nurture peer mentors and service user representatives. This support will aim to build capacity and visible recovery across the boroughs. Both post-holders will help develop, train and nurture meaningful service user involvement through the Service User Council network and its representatives throughout the treatment system.

The post holder will need to work under the directives of the CDARS Wandsworth Management Team, with the objective of facilitating engagement in all aspects of service user involvement. The post holder will be expected to foster and develop good working relationships with staff at all levels within the partnership and establish good working relationships with other agencies, both voluntary and state, within the two Boroughs.

We are looking for an Event Co-ordinator to co-ordinate the delivery of our sporting programme and to work with the wider team to create consistency in the delivery, safety and reporting of this programme.

Key Accountabilities

Event Management

• Lead on the organisation and delivery of the sports event programme at a Regional and National level 

• Ensure that all insurance, legal and health and safety obligations are followed for all events

• Manage and coordinate event bookings with key suppliers such as venues and hotels where needed 

• Provide support to event volunteers during planning, delivery, and on-the day 

• Oversee the advertisement of the events including promotion and on-the day brand awareness 

• Work with the Events Management System to monitor and manage all events 

Volunteer Management: 

• Build and maintain a strong working relationship with Regional Organisers for your designated sports

• Liaise with the Volunteer Delivery Team to recruit for any vacant Regional Organiser roles

• Provide help and support to volunteers to understand the key elements of the legal requirements of the events process and the functionality around the advertising and booking systems

Programme and Project Involvement: 

• Liaise with the Strategic Development Team to contribute and help deliver the Sports Strategy. 

• Participate and contribute to the National Events projects where needed 

Participate and engage with all projects and programmes where it is identified that the Events Team is needed or can contribute and make a difference.   

Person Specification

• Ability to manage and organise time and workload effectively. 

• Resilient and flexible with the ability to work under pressure

• Ability to build and manage strong working relationships.

• Accuracy, attention to detail and pride in delivering a quality service and product. 

• Able to work independently and as part of a team.

• Personal drive and enthusiasm with a positive attitude and a desire to succeed. 

Skills (Essential)

• Minimum of 1-year relevant event management experience either in the work place or attained through a relevant qualification. 
• Intermediate to advanced level of MS word and Excel 
• Ability to communicate both through written and verbal

Skills (Desirable)

• A relevant degree or professional qualification in event management is not essential but may be advantageous. 

• A working knowledge of CRM and digital Event Management Systems 

• Experience of working with volunteers 

Salary and working hours

£35, 525 per annum, 100%, FTC 18 months

About Bond

Bond is the UK network for organisations working in international development. We unite and support a diverse network of over 400 civil society organisations to help eradicate global poverty, inequality and injustice. We strengthen and champion the sector to make international development more efficient and effective. We work to influence governments and policy-makers, develop the skills of people in the sector, share expertise, and build organisational capacity and partnerships.

Main purpose of the job

This role will support Bond’s portfolio of convening events. This role is to support Bond’s events function with the overall running of Bond and Bond working group events and to provide administrative and logistical support in the lead up to, during and after events.

We convene a diverse range of audience that goes beyond the Bond membership, so that Bond members and non-members can connect, share knowledge and maximise influence. Bond’s convening power and large reach mean that we can convene diverse audiences on several topics. The events function works across teams to support and lead on the delivery of different types of convening. This covers learning events, practical events and information sharing events, with differing audience sizes, and some events are for Bond members only and others are open to all. Delegates can include senior decision-makers in governance, fundraising, finance, human resources, procurement, programmes, effectiveness, monitoring, evaluation, policy, advocacy, campaigning, communications and marketing.

Main responsibilities

• Creating events in salesforce and uploading them to Bond’s website according to the organisations style guidelines
• To support all digital content of uploading and editing sessions and speakers on the Bond website
• To coordinate logistics for in-person, virtual, or hybrid events. This will include visiting venues in person as and when required and supporting with in person, virtual and hybrid events.
• To manage the events inbox and ensure all delegate and participant queries are responded to in a timely and efficient manner
• Build and maintain key relationships with internal and external partners
• Work with Events Adviser to support events delivery 
• To manage all event-related tasks, including drafting event materials and communications (such as invitations and post-event emails), compiling post-event reports, collecting attendee feedback, tracking metrics, and updating the CRM (Salesforce) with attendance data. Additional responsibilities include managing registrations, gathering dietary and accessibility requirements, creating name badges, and ensuring presentations are correctly formatted.
• Ensure Bond’s events are accessible and inclusive
• To support the work for Bond events by liaising with suppliers, contractors, and stakeholders .

Person specification

Knowledge 

• Good working knowledge of using MS Office to a competent level, especially MS Word, Excel, SharePoint, Salesforce and Outlook. 

Experience 

• Experience of working in an events environment or supporting events for 100+ attendees.
• Experience of working in a customer-facing role, including handling queries, administration and troubleshooting as required. 

Skills

• Strong attention to detail.
• Ability to work across the organisation with different team members at all levels. 
• Ability to manage and prioritise multiple tasks and deadlines.
• Excellent organisational, planning and time management skills are essential.
• Ability to deal with internal and external stakeholders at all levels.
• Flexibility and enjoys problem solving. 
• Excellent written and verbal communication skills are essential.
• Ability to build strong relationships with a range of stakeholders, including speakers and suppliers, is essential. 
• Ability to work well within a team as well as independently. 

Benefits

Bond offers a competitive salary and benefits package including:

• 27 Days Annual Leave + Bank Holidays, with additional staff privilege days, normally between Christmas and New Year
• 7% pension contributions (staff pay 3.5%) ​
• Flexible working hours (Hybrid working – 1 day, minimum in the office per month)
• Staff Development days
• Perk Box access
• Employee Assistance Programme
• WeCare (Health and wellbeing services, including access to 24/7 online GP services, second medical opinion, mental health support such as counselling, guidance from health professionals, burnout prevention, life event counselling, get fit programmes, nutritionist advice, etc. – for staff and immediate family)
• Interest-free season ticket loan

How to apply

To apply submit your CV and cover letter by midnight on Thursday 5th December 2024.

In the cover letter we expect you to set out:

• Why you are interested in this role
• How you meet the role requirements
• Your understanding of equity, diversity, inclusion and why it matters in this role

Bond and equal opportunities

Bond values diversity and works to advance equity and inclusion. All staff have a responsibility to ensure that they are being open, accepting and respectful to all that they come into contact with within their work at Bond, regardless their protected characteristics. Acting in accordance with the EDI policy, Bond staff must contribute to our inclusive organisational culture ensuring that they are aware of and respond appropriately to micro-aggressions, racism, sexism, LQBTQ+ misconduct and disability equity. Bond Staff must not be bystanders, and must report when they witness any unacceptable behaviour.

In order to assess and ensure the continued effectiveness of Bond’s Equal Opportunities Policy, all applicants are asked to complete a short questionnaire when applying. You are not obliged to answer the questions but the more information you supply the more effectively we can monitor our equal opportunity practices. Completion of all questions is voluntary and failure to answer any question(s) will not affect your application in any way. 

The information you supply will be treated in confidence and will not be seen by any member of the selection panel responsible for the appointment. The questionnaire will be detached from your CV and cover letter, stored anonymously and used purely to provide statistics for monitoring purposes.

Privacy notice for applicants

Our Privacy Notice for applicants can be found on application website.

Subject of employment at Bond

If successful, you must have the right to work for the duration of your contract at Bond. All offers of employment will be subject to satisfactory references. Bond also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Work setting: Hybrid (2 days a week from home)

Salary: £34,000 - £38,000

Contract: Permanent

Hours: Full-time (37.5 hours per week)

Location: London

Are you passionate about making a real difference? Are you used to engaging with diverse communities? Do you have experience of working in a client/customer facing role and dealing with a variety of external stakeholders? Do you hold excellent organisational and project management skills?

TPP are recruiting a Engagement and Event Coordinator on behalf of our client, an international charity focused on supporting people facing severe health issues.

Benefits:

• 25 days' holiday per annum plus public holidays, increasing after two years' service by one day per year (up to a maximum of four additional days per year)
• 5% Employer Pension Contribution
• Corporate Eye Care Scheme
• Life Assurance (4 times basic salary)
• Cycle to Work Scheme
• Season Ticket Loans

The Role:

As a Engagement and Event Coordinator, you will help expand the database of volunteers and save more lives. This role is central to the client's mission and we're looking for someone who is excited to engage with diverse communities, support patients and their families, and manage impactful volunteer recruitment events across the UK.

Main responsibilities:

• Develop and manage volunteer recruitment events nationwide.
• Engage with patients and their families to create compelling appeals that raise awareness and increase volunteer registrations.
• Lead presentations and training sessions for volunteers, communities, and corporate groups to inspire participation in drives.
• Collaborate with marketing and PR teams to optimise event visibility and support patient-led campaigns.
• Work towards volunteer recruitment KPIs and targets while maintaining detailed records in our database.

Essential requirements:

• Experience in a client-facing or support role, with strong communication and organisational skills.
• Sensitivity and empathy when working with individuals facing difficult circumstances.
• A full UK driving licence and willingness to travel regularly across the UK.
• Excellent IT skills, with experience using databases and managing digital communications.

Note: Due to the nature of this role, some evening and weekend work might be required. Toil will be given.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

The Events and Hire Coordinator provides assistance for client relationships, scheduling, administrative management of a busy public and private events schedule, and finance (payments, invoices, contracts). The role is a vital support to the Events and Hire Manager. The postholder will frequently participate in events delivery on the day. This role will also collaborate with colleagues in the creation and provision of information and communication, in print and virtually (social media etc).

This is an exciting opportunity to be involved in the day to day running of the first Night Shelter in the London Borough of Sutton since 2020.

You will lead the project managing an assistant and also overseeing venue leaders and a team of volunteers.

You will be first point of contact for guests and be main point of referral for external partners.

Our vision is to see people move on into more settled accommodation so you will coordinate the involvement of external partners and signpost accordingly.

As a Christian organisation faith is a key driver in all we do. The coordinator will have pastoral responsibility for venue leaders and volunteer and the shelter assistant. The coordinator will lead by example in prayer and Christian conduct.

It is an occupational requirement for the postholder to be a Christian

Full time – working 37.5 hours per week
Salary: From £29,000 per year
Contract Type: Full Time – till December 2026 (renewable subject to funding)
Reporting to: Technical SRM Lead
Location: London, Hyrid

About GISF
The Global Interagency Security Forum strengthens NGO safety and security practices worldwide. We have more than 130 member INGOs and offices in London and Washington, DC. GISF’s member-led structure makes us a trusted platform for collaboration, a driver of innovative security risk management (SRM), and a repository of best practices. We also work closely with policymakers to enhance their understanding of SRM. We strengthen NGO security practice worldwide by:

• Maintaining and building from our expertise in humanitarian security risk management
• Offering trusted platforms for coordination and knowledge sharing
• Driving innovation, capturing best practice, and improving SRM capabilities.
• Supporting policy-makers and the humanitarian system to increase their understanding of SRM and maximise access to people in need

What We Offer

• 25 days of annual leave increasing after 2 years, up to a maximum 30 days (plus bank holidays)
• Office shutdown between Christmas and New Year
• Employer Pension contributions
• A focus on professional development, including access to overseas events, workshops, and training
   

The Job
GISF delivers an increasing number of capacity-strengthening activities to its members and the wider NGO community. This role will be central to ensuring these activities run smoothly.

The Coordinator will be responsible for managing the logistical and operational aspects of all GISF capacity-strengthening activities, which include:

• Operationally-focused activities: Delivered by GISF’s Technical SRM Specialists, these activities emphasise field-level capacity and coordination. They typically take place in regional hubs or areas near operational contexts. (55%)
• HQ-level events: Generally focused on strategic matters, these sessions are targeted at headquarters staff. (20%)

The Coordinator will provide on-site support for these events as needed.
Additionally, the role involves providing administrative and operational support to GISF staff while they are deployed to assist NGO coordination during crises.

The Coordinator will lead on travel management for the whole of GISF (with support from other Operations staff), contribute to GISF’s operations team as required and support delivery of major GISF events. (25%)

This position requires strong organisational and communication skills, as well as the ability to navigate complex and dynamic scheduling.
 

Job Description

Key Responsibilities 

Capacity Strengthening

• Long-Term Planning & Schedule Coordination:
  • Work closely with SRM specialists to manage their long-term schedules, track key deadlines, and support logistical preparations.
  • Maintain up-to-date activity calendars, assist with adjustments as necessary, and ensure the team is on track to meet key performance indicators (KPIs) related to training delivery and impact.
     
• Event Planning & Coordination:
  • Collaborate with SRM Specialists to plan and schedule events, training sessions, and workshops.
  • Work with the Membership and Research teams to identify potential HQ-level trainings and develop a pipeline of activities
  • Support logistics planning and execution, including venue selection, accommodation, catering, and travel arrangements for participants and trainers.
  • Draft communications products and liaise with the Communications team to promote events to target audiences
  • Provide in-person support at trainings as required
     
• Travel Logistics Management:
  • Coordinate all travel and on-site logistics for SRM specialists and trainers, including transportation, lodging, and necessary permits.
  • Ensure seamless logistical support during international and domestic travel to facilitate efficient training delivery.
  • Provide administrative and operational support to SRM technical staff while deployed
  • Assist with coordination, logistics, and communication to ensure effective response efforts.
  • Coordinate with NGO host organisations on operational matters as required.
     
• Budget Management:
  • Track and manage training-related expenses to ensure adherence to budgets.
  • Work with finance colleagues to prepare financial summaries and identify cost-saving measures.
     
• Participant Support:
  • Serve as the initial contact point for participant inquiries, overseeing registration, communications, and on-site support.
  • Resolve participant issues quickly and efficiently to enhance their event experience.
     
• Post-Event Reporting:
  • Collate post-event evaluations, gathering data on training effectiveness and lessons learned.
  • Input M&E data to GISF systems
  • Prepare reports summarizing feedback and performance metrics for future planning.
     
• Knowledge Management
  • Support the development of new training modules and curricula as requested
  • Work with the Research team to identify potential new training modules that may arise from their products
  • Continually assess opportunities for new training approaches, digital solutions, and training topics by engaging with stakeholders and  conducting desktop research

Operations

• Operational Support:
  • Lead on GISF’s Travel Management, ensuring an efficient system is in place that integrates with GISF’s risk management policies
  • As required, provide support to the Operations team
     
• Major Event Support
  • Support in the planning and logistical delivery of larger GISF events

Person Specification

Experience/Knowledge/Skills

• Experience in an NGO operations role
• Strong knowledge of common IT systems
• Event planning
• Experience supporting training/capacity-strengthening activities
• Demonstrated experience in travel management systems
• Knowledge of CRM systems (Salesforce)
• An understanding of Security Risk Management and willingness to learn more
• An accomplished writer, able to communicate complex topics
• Demonstrated ability to deliver small projects with minimal supervision

The Energy Neighbours Project Coordinator enables all staff and organisations involved in the project to work together effectively. The Coordinator works with the Project Manager to develop effective, safe ways of working that make the best use of resources.

The Coordinator ensures the quality and effectiveness of record keeping, risk management and joined-up planning across the project. They help the team work together on planning work and preparations for forums, conferences and reporting. The Coordinator provides support to ensure that the project’s safeguarding, health & safety, finance and contracting arrangements are implemented across the team. They manage the office and equipment.

NOTE: We want to build good team relationships and connections with locla community organisations, so most of the work is expected to be in person. However, some home working is possible by arrangement.

The aim is that the project starts in February 2025.

Closing date Thur 12 Dec, 12 noon.

What we are looking for:

· A great organiser, skilled at helping a team to work together

· Able to devise and implement diary, office and record-keeping systems and processes

· Self-organised, systematic and able to prioritise

· Experience of good safeguarding & health & safety practice

· A good listener and communicator, able to build rapport and working relationships

· Strong IT skills and ability to use Microsoft 365 capabilities effectively

· Values community organisations, volunteers and partnerships

This role does not require expertise in climate change or energy technology.  If you don’t quite have everything on the list, you can still apply. We will consider opportunities to help the right person to develop into the role.

Third Sector Leaders Kirklees has received more than £900,000 from The National Lottery Community Fund, the largest community funder in the UK, to empower local people to take individual and collective climate action and reduce fuel poverty in their community.

The Energy Neighbours project has a clear community capacity-building approach, aiming to work inclusively with communities and community organisations, listening to local priorities, experimenting and learning together, being transparent and accountable and sharing decision-making.

The project will help more community buildings and homes to be more energy efficient, by providing expertise, training, volunteering and sharing learning.  Energy Neighbours supports and funds organisation development, community activities, volunteering, community business and partnership development, helping communities have a stronger voice and more capacity to impact on their priorities and concerns.

The new Energy Neighbours team includes a Project Manager, Project Coordinator and an Information and Data Manager. These three posts support four Community Energy Development Workers who work with community organisations and residents in priority areas of Kirklees.  The project partners include the Kirklees Climate Commission, local experts on energy and independent evaluation support.

TSL Kirklees

TSL Kirklees is a local charity, with members involved in hundreds of community organisations. TSL promotes other local community organisations, provides training, supports partnerships and helps people get involved in community activities by reducing barriers and providing support.

TSL Kirklees believes in the potential of our community organisations and non-profits to improve our society and community, and we're on a mission to harness their skills, talents, and innovative solutions. The Voluntary, Community, and Social Enterprise sector is evolving and we know that individuals and organisations are facing incredible pressures. We also know the solutions lie within our communities. 

Are you ready to help shape the future of our vibrant communities? Join us on this exciting journey to empower communities and create thriving neighbourhoods.

The Energy Neighbours Project Coordinator will work closely with adn report to the Energy Neighbours Project Manager.

• Salary:£37,000-£40,000 per annum, depending on experience.
• Location: London-based/hybrid working with some UK and International travel (minimum 1 day per week in the office on a Monday)
• Working Pattern: Full-time, Permanent, Monday to Friday, 9:00am to 5:00pm (some weekends and evenings required)

• Deliver exceptional corporate challenge events, from team registrations to on-site logistics.
• Plan and execute gala dinners and award ceremonies, managing budgets, suppliers, and attendee experience.
• Oversee the annual carol service, ensuring every detail-from VIP coordination to marketing-is handled with precision.
• Collaborate with cross-functional teams, including communications and development, to maximise event success.
• Take ownership of specific event elements, such as branding, merchandise, and supplier management.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

The Royal College of Radiologists (RCR) is looking for an Examiner Engagement and Support Coordinator to ensure our examiners feel empowered, valued, and supported in their critical contributions to our exams.

The RCR is a professional membership body for Doctors who work in cancer care and medical imaging. Our examiners are clinical oncologists, clinical radiologists and other specialists, who work voluntarily as contributors developing exam questions, delivering assessments to candidates and shaping the future of FRCR exams. This role plays a vital part in ensuring that the clinical expertise needed to run the RCR’s exams is available via both UK and global examiners.

The postholder will have strong people skills with the ability to build good relationships, excellent communication and organisational skills will be key to your success. The post holder will be the first point of contact for potential new, and existing, examiners and will work closely with exam chairs and across all exam boards and committees, ensuring that examiners have the tools they need to deliver as an examiner alongside their clinical commitments, including alleviating any pain points. Examiner recruitment and coordinating induction and training - plus the set-up of meetings, events and panels - will form part of the workload.

As our Examiner Engagement and Support Coordinator you will deliver real value to those doctors who give up their valuable time to work with us. 

What you’ll do:

• Write and update engaging examiner recruitment materials such as terms of reference, job descriptions, scoring criteria and advertising communication.
• Actively promote examiner recruitment to UK and global audiences, including drafting text and ensuring that promotional recruitment materials are relevant and engaging.
• Build and develop mechanisms to communicate with examiners, ensuring they feel included in the work of both the exams team and the wider college.
• Support examiners with travel and accommodation bookings where necessary, in collaboration with the RCR’s appointed travel agent and the RCR’s Facilities function.
• Support committees by managing the logistical support for meetings and preparing quality agendas.

What you’ll need:

• Experience in providing administrative support and managing administrative processes, systems and procedures.
• Experience in financial administration, including the compiling of financial spreadsheets and monitoring budgets.
• Experience of committee procedures and processes, including preparing agendas and recording accurate actions.
• Experience using and maintaining a database or equivalent to store and retrieve information so that information is kept up to date and available
• Effective problem-solving skills.
• Excellent interpersonal skills with the ability to build and maintain relationships with internal and external stakeholders

If this sounds like an exciting opportunity for you then please find out more about the role, the RCR and instructions on how to apply through the candidate pack.

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Hybrid working (40% working week can be done remotely)
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme

CPSL Mind is a vibrant, values-led charity that supports local people in their recovery from mental health issues, promotes wellbeing and campaigns against stigma and discrimination. 

WorkWell Personal Budget Co-ordinator
Location: Based in our Cambridge office with travel across South and East Cambridgeshire, with option for hybrid working.
Hours: 37.5 hours per week. Monday – Friday, 9am - 5pm
Contract: Fixed term contract until 31st March 2026
Salary: £26,452.00 per annum Scale Point 15 (April 2024)

WorkWell is an exciting new project that will look to support people across Cambridge City, East Cambs and South Cambs in either getting back to work or to enable them to thrive at work.

The Work Well program will support people who are struggling to maintain employment or have recently lost their employment due to health challenges.

Work Well Coaches may request the allocation of a personal support budget, the WorkWell Personal Budget Co-ordinator will ensure that individual budgets and the fund as a whole are managed within the parameters of the project.

Working across the Work Well Team and the CPSL Mind Finance Team, the post holder will monitor spending against personal support budgets including matching of invoices or receipts to individual spends. They will monitor the total allocation of personal budgets and prepare monthly invoices to the program funders.

We actively monitor applications for employment and will shortlist and arrange interviews for these roles as applications are submitted.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

This post is subject to satisfactory DBS clearance.

We are an equal opportunities employer and welcome applications from all sections of the community and those with their own lived experiences of mental health challenges.

No agencies please.

As Training and Storytelling Coordinator, you will play a vital role in supporting IMIX’s work to build skills and amplify the voices of people with lived experience of the immigration system. You will work on our London Storytellers Network, a community of spokespeople who share their journeys to influence policy and public narratives. You will be line managed by our Media and Storyteller Manager. 

In addition, you will help plan, organise, and deliver IMIX’s training and capacity-building programmes across the sector. This includes coordinating bespoke training sessions, managing logistics, producing newsletters, and supporting ambassador and peer-learning programmes. 

We are looking for someone who is highly organised, people-focused, and motivated to make a difference. This role is an excellent opportunity to develop skills in project management, training delivery, and communications within a supportive and collaborative team. 

Activity Coordinator (Cycling) Lancashire 

Part-time: 14-21 hours per week (0.4-0.6 FTE) 

Salary: £24,000 - £26,000 FTE per annum (dependent on experience and location) 

Contract: Fixed term, until 31 March 2026 

Location: Lancashire (initially Preston and Hyndburn) 

Are you passionate about inclusive cycling and creating opportunities for people of all abilities to enjoy accessible cycling programmes? Join Wheels for All, a national charity dedicated to improving health and wellbeing through community engagement. As our Activity Coordinator (Cycling) you’ll play a vital role in fostering a welcoming environment for participants across Lancashire. 

About Us 

At Wheels for All, we believe everyone should have the opportunity to enjoy the physical, mental, and social benefits of cycling. For over 30 years, we’ve supported communities, and we’ve developed a network across the UK to create accessible cycling hubs and programmes, ensuring people of all abilities can cycle in safe and welcoming environments. 

About the Role 

As our Activity Coordinator (Cycling), you will: 

• Deliver accessible cycling programmes that cater to children, adults, and individuals with disabilities or long-term conditions. 

• Work on community engagement initiatives to expand cycling opportunities in the Lancashire region. 

• Recruit, train, and support volunteers, creating a welcoming and collaborative environment. 

• Coordinate cycling for health and wellbeing activities to improve participants' physical and mental health. 

• Monitor programme outcomes to ensure quality and impact, contributing to our mission of promoting inclusive cycling initiatives. 

• Promote Wheels for All’s commitment to providing safe and enjoyable cycling experiences for all. 

What We’re Looking For 

Essential: 

• Experience of working with individuals with disabilities. 

• A passion for disability support in sports and inclusivity

• Excellent organisational and communication

• Basic IT skills (Microsoft Office). 

• Flexibility to adapt and work with a range of stakeholders. 

Desirable: 

• Experience in coordinating cycling or outdoor programmes. 

• Volunteer management expertise. 

• Knowledge of health and safety in outdoor activities. 

You don’t need to be a cyclist to apply, but you do need to share our vision and enjoy making a difference. 

For the full job description, please visit our website.

Why Join Us? 

• We value our team and offer a range of benefits, including: 

• 25 days annual leave (pro-rata), plus public holidays. 

• Flexible working arrangements. 

• Employee Assistance Programme for 24/7 support. 

• Birthday day off and a volunteering day each year. 

• Access to the Cycle to Work scheme and other wellbeing initiatives. 

How to Apply 

To apply, please send your CV and a cover letter explaining how you meet the requirements of the role to our email by 5pm on Tuesday, 3 December 2024. Alternative formats (e.g., video or audio) are welcomed. 

Interviews will be held on Tuesday, 10 December 2024, with timings to be confirmed. 

For more information, contact us by email. 

No agencies please.  

We are currently unable to support visa sponsorships or applications. To be considered for this role, applicants must have the right to work in the UK. 

We are an Equal Opportunities Employer 

We welcome applications from all backgrounds and are committed to fostering an inclusive and diverse workplace. Wheels for All is a Disability Confident employer and actively encourages applicants from underrepresented groups. 

ABOUT US

School of Hard Knocks (SOHK) is a charity that exists to empower and support children who are struggling to thrive in their education. By fostering an environment of genuine acceptance and through the use of physical activity and group and one-to-one support sessions, SOHK enables people to find meaning and purpose to life. All of SOHK's activities are underpinned by an evidence based sport for development framework called the 5Cs.

OVERVIEW

School of Hard Knocks is embarking on an ambitious new 3-year fundraising strategy that will see us more than double our income and increase our audience reach so we can support more young people to complete their education and reach their potential. We have not yet proactively explored challenge events or community fundraising and yet we believe this could be an exciting growth area for the charity. We currently run one special event a year, but again, we see opportunity to grow our calendar of special and donor engagement events.

The purpose of this role is to build challenge and special event and community fundraising to support the delivery of our ambitious fundraising strategy. You will be an enthusiastic fundraiser, focused on building growth in our events portfolio and bringing creativity and events knowledge to the role. You will develop excellent relationships with our donors and corporate partners who engage in our events, supporting them to maximise their fundraising for the charity.

You will need to use your experience, creativity and proven event planning skills to ensure the success of our ambitious plans for achieving an effective events calendar for the charity.

This is a maternity cover contract with the potential to extend after the initial 12 months.

KEY RESPONSIBILITIES

Events Fundraising:

• Work to achieve the Fundraising strategy by effectively initiating and delivering a calendar of challenge and special events suitable for our audiences across the UK, that will drive audience reach and income, focusing on delivering a good return on investment and achieving set objectives.
• Develop excellent donor journeys for all participants and attendees, putting in place effective and efficient processes and procedures.
• Work with the Marketing and Communications Manager to design and implement appropriate marketing strategies to maximise participation for all events including pre-, during- and post-event publicity.
• With support from the Communications team, develop timely social media content and achieve local media coverage by gathering compelling supporter stories.
• Ensure all supporter records are kept up to date with all interactions and the highest quality data is captured.
• Effectively follow all appropriate protocols and policies for the handling and receipting of donations and sponsorship monies and accurate recording of supporter information. Ensure all information is recorded in line with data protection legislation (GDPR).
• Work with the wider Fundraising and Communications Team to ensure a seamless donor experience for all and optimise cross-selling opportunities where appropriate.
• Monitor progress against set KPIs, report analysis of challenge events to the Director of Fundraising and review performance to ensure effectiveness. Provide relevant data and insight to inform next steps and plans for future growth.

Community Fundraising:

• Work with the Director of Fundraising to devise and implement an annual fundraising plan for community fundraising.
• Work with the Regional Fundraising Managers to maximise opportunities for Community fundraising in the areas we work in.
• Steward all community fundraising activities in England, ensuring our supporters have all the information and materials they need to make their events a success.
• Proactively seek new community partnership opportunities. Liaise with relevant members of staff to attend new business meetings and write compelling cases for support to win local community partnerships.

Other:

• Deliver safe fundraising events and activities ensuring the charity always operates within legal requirements and best practice. Ensure risk assessments are completed on events.
• Be willing and flexible to work outside of office hours to attend events, when necessary. Must be willing to travel around the UK on occasions to attend fundraising events and activities.
• Foster effective and productive relationships with key stakeholders including Corporate Social Responsibility Managers, Chairs & Trusties, senior volunteers and event coordinators.
• Represent the Charity’s Mission by speaking passionately about the charity to donors, and delivering presentations and talks on occasions, inspiring them to join in our mission to make a difference.
• Proactively seek out new opportunities for the charity to grow our income.
• Always work to collaborate across teams to enhance fundraising efforts and strengthen donor engagement.
• Assist in developing fundraising strategies and contribute innovative ideas.

ABOUT YOU

Knowledge & Experience:

• Fundraising Expertise: A proven track record of achieving financial targets through fundraising activities, ideally in mass participation and/or special events.
• Relationship Management: Demonstrable experience in building and nurturing strong relationships with a wide variety of individuals – ranging from community fundraisers to senior volunteers or senior-level corporate executives - to drive engagement and income. Skilled in identifying, establishing, and retaining new supporters, with a focus on effective supporter care and stewardship.
• Digital Proficiency: Strong working knowledge of CRM systems and relevant digital platforms to manage supporter data, track engagement, and enhance communication strategies. Experience using digital tools to streamline processes and optimise fundraising outcomes.
• Fundraising legalities and health and safety. Demonstrable understanding of Fundraising legalities and requirements to hosting a safe fundraising event for all. Excellent understanding of GDPR and integrity in data handling and management.

Skills:

• Communication: Excellent written and verbal skills to recruit and retain supporters, with experience in creating engaging presentations and delivering public speeches to diverse audiences.
• Teamwork and Independence: Confident and self-motivated, able to work autonomously and as part of a multi-disciplinary team, with strong interpersonal skills.
• Strategic Thinking & Creativity: Able to translate strategic aims into plans, with strong research and problem-solving abilities. Quick to identify and act on new opportunities.
• Organisation: Strong planning and organisational skills, able to manage multiple priorities and maintain attention to detail.

TERMS OF APPOINTMENT

• This is an interim role, for 12 months from January 2025.
• The salary is £30,000 - 32,000 depending on experience.
• You will get 25 days annual leave per year plus UK National Holidays. Also, we give any normal working days between Christmas and New Year as additional holidays.
• Reasonable flexible working arrangement offered, but you must have the ability to work outside of core hours and travel across the UK when necessary.