1 Executive assistant to the chief financial officer and manag jobs

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Page 1 of 1
London, Greater London (Hybrid)
£40,000 per year
Temporary, 12 months, Full-time
Job description

ABOUT THE ROLE

The post of HR Manager is part of the Business support department, reporting to the Director of Finance and Operations (who reports to the Chief Executive). This department also includes Finance, Facilities and Evaluation, and provides vital services and support to the organisation to enable it to carry out work on behalf of its members of staff.

This challenging role requires you to provide all aspects of HR services to the organisation. You will be required to work at the highest levels with Senior Management Team and Trustees  and support line managers.

JOB PURPOSE

  • Develop the HR strategy in line with the overall organisational planning and organisational objectives.
  • Ensure an efficient and accurate payroll and pension is managed
  • Project management to support the Senior Management Team.
  • Ensure that the people in the organisation are considered at the heart of every decision or change required by AUKEL.
  • Ensure that the Company Values and Culture are lived in the organisation.
  • Support the people management functions that underpin the business culture.

KEY TASKS

  • Support the development of the organisational strategy and then prepare the Company HR strategy in line with the organisational goals.
  • Ensure the recruitment, retention and development of key talent in the business.
  • Develop, implement and maintain robust HR policies and procedures to meet AUKEL’s needs
  • To manage and support the HR Assistant in managing day to day tasks to support succession planning
  • Provide people related analytics to the business, i.e., payroll/ absence statistics
  • Develop, administer and regularly update performance review system, salary and benefits package for all colleagues .
  • Provide support and guidance to those in line management roles within the organisation.
  • Ensure compliance with all laws relating to employment.
  • Oversee the onboarding process for new colleagues. 
  • Ensure that HR records are maintained in line with GDPR requirements.
  • Efficient management of the Company payroll systems
  • Efficient management of Company Pension schemes .
  • Oversee and develop learning plan for AUKEL.
  • Manage absence, disciplinaries, grievances, sickness etc. , ensuring fair and reasonable processes are followed .
  • Measure employee satisfaction and identify areas that require improvement.
  • Support managers on performance management issues and processes.
  • Liaise with the Facilities Manager to ensure that HR related risk assessments are completed in line with Company procedures .
  • Train staff cross-organisationally as required e.g., project management.
  • Support SMT in ad hoc project management .

ADMINISTRATION

  • Prepare and present HR board papers on a quarterly basis.
  • Senior level documentation as required in the tasks outlined above.
  • Provide robust HR related analytics to the business to support the organisation to make informed people decisions.
  • Ensure that the Charity commission and Company House website are up-to-date and annual return filed in a timely manner.

QUALITY

  • Ensure that AUKEL’s HR policies and procedure are in compliance with UK employment legislation.
  • Ensure that areas of concern regarding HR Company compliance or AUKEL’s people are reported to the Finance Director in a timely manner for care and consideration.
  • Strive for excellence through the people in the organisation.

LIAISON

  • To represent AUKEL and participate in appropriate external meetings and events in order to remain aware of local, regional and national issues affecting quality and compliance issues affecting charitable companies.
  • To attend relevant HR/ Employment Law seminars or work groups as the AUKEL HR ambassador.

GENERAL

  • To meet regularly with the Finance Direct line manager for support, supervision and appraisal.
  • To attend team and staff meetings, (and other meetings) as required.
  • To carry out regular supervision and annual appraisal with the HR Assistant
  • To ensure Company compliance in relation to all employment law matters including management of industrial relations and any union activity.
  • To undertake any other duties within the competence of the post holder as may be required from time to time for the continued smooth running of Age UK East London.
  • To carry out the duties of the post in accordance with Age UK’s East London’s policies and procedures including: Equal Opportunities, Health & Safety, Confidentiality, Complaints, GDPR, Safeguarding Vulnerable Adults.

FUNCTIONAL LINKS

  • This role reports directly to the Finance Director.
  • Excellent working relationship with SMT .

PERSON SPECIFICATION

Experience

Essential

  • Degree in Human Resource Management or have acquired the equivalent CIPD level through experience assessment (or working towards same)
  • 5 years working experience of a Generalist HR role
  • Experience in developing policies and procedures
  • Experience in advising and managing grievance and disciplinary investigations
  • Experience in advising managers on all aspects of people and performance management issues
  • Experience of managing people

Desirable

  • Working knowledge in managing Industrial relations, including Union involvement
  • Experience of processing payroll through Sage payroll or similar
  • Experience of monitoring and prioritising Equality, Diversity and Inclusion
  • Experience of managing TUPE processes

Knowledge and Understanding

 Essential

  • Working knowledge of UK employment law
  • HR data system/ data bases
  • Knowledge of best practice in specific HR areas – recruitment and selection, absence management, performance management (including capability)

Desirable

  • Knowledge of Health and Safety as it relates to the HR function

Skills and attributes

Essential

  • Excellent interpersonal skills.
  • Excellent verbal and written communication skills, including policy and procedure drafting, engagement and information/reporting documents
  • Ability to build positive relationships at all levels of the organisation
  • Ability to present to groups
  • Good planning and organisational skills
  • Good IT skills
  • Ability to work independently and as part of a team
  • Ability to prioritise and manage time and resources in a competent manner
  • Ability to remain calm and professional at all times
  • Ability to instil confidence in and motivate others

Desirable

  • Mediation skills
  • Conflict Management skills

Additional requirements

  • This post is subject to the relevant check through the Disclosure & Barring Service (DBS)
  • This post is required to ensure to undertake regular CPD to ensure that their working knowledge is up to date with changes in employment law and HR best practice.
  • Flexibility in working hours to meet organisational needs.

DOWNLOAD THE APPLICATION PACK FOR FULL DETAILS ABOUT THE BENEFITS OFFERED 

Application resources
Posted on: 28 May 2022
Closing date: 12 June 2022 at 23:59
Tags: Human Resources,Management