Executive Assistant / PA - Temporary

Our client a leading health membership body are seeking a high-level EA to join the team in January on a temporary basis for approx. 1 month initially, central London based in walking distance from the tube station.

The role of the Executive Assistant is to provide confidential, high quality, effective and pro-active support to the Directors, to enable the delivery of strategic operational objectives. The post holder will also play a key role in supporting collaborative communications between Directors, the relevant Vice Presidents and Officers of the College and staff to facilitate matrix working.

KEY RESPONSIBILITIES

Duties include but will not be limited to:

• To provide proactive administrative support to the Directors to include; diary/appointments management, confidential issues, travel/hotel bookings, meeting arrangements and keeping track of work deadlines.
• To ensure all information and papers relating to the Directors' meetings are provided prior to the meeting in a well ordered and presented manner.
• To coordinate attendance at various meetings liaising between colleagues, officers, members and external stakeholders including organising events such as the divisional away days and divisional meetings and servicing meetings.
• To ensure that the Directors are regularly briefed in writing or verbally highlighting actions that have been forwarded to other managers to action and chasing these actions as appropriate.
• To provide administration and monitoring of Directors' emails and telephone correspondence, ensuring strict confidentiality and proactivity at all times by drafting replies or directing emails to colleagues on behalf of the Directors.
• To use a variety of software packages to produce correspondence/ documents and maintain presentations, spread sheets and databases, checking for accuracy and good quality presentation in all correspondence.
• To maintain efficient filing and bring forward systems to ensure that essential deadlines are met and to ensure efficient management of information, including making certain that electronic and paper records systems are well maintained.

Personal Specification:

• Experience of providing PA support or working as an Executive Assistant to staff at Director level
• Experience of working in a busy and demanding office environment effectively and to tight time schedules
• Experience of working with and influencing a wide range of people at all levels of an organisation and strong experience of working with a variety of teams across an organisation.
• Experience of minute taking and preparation of board level papers for meetings
• Experience of organising events.

• Strong communication skills, both oral and written including excellent report writing skills and the ability to present information in a fluent and persuasive manner to people at a range of levels
• Well-developed experience and knowledge of Microsoft applications, including Word, Excel, Explorer, Outlook and PowerPoint
• Ability to deliver multiple objectives within short time frames to high standards and to meet multiple deadlines.
• Ability to act to minimise errors and inaccuracies, maintaining high standards of accuracy and correctness in dealing with information and data. Adopting an orderly and precise approach to work paying careful attention to following standard procedures and ways of working.
• Excellent proven organisational skills and an ability to adopt an orderly and precise approach to work paying careful attention to detail and ability to following standard procedures and ways of working

Role: Executive Assistant / PA

Location: London

Employment Type: Temporary, 1-month approx. starting January

Salary/rate: £18.88ph

Working hours: 35pw

Ref: 72771PMR

A fantastic opportunity to start your career in corporate fundraising, working in a successful, well-respected corporate partnerships team.

This would suit someone who has experience of sales/marketing or corporate fundraising in an assistant capacity, who is passionate about the charity sector, and has ambitions for a career in corporate partnerships.

The role will work with senior members of the account management and new business teams.

Account management will include working on employee fundraising activities for large accounts, owning the whole corporate volunteering programme, and assisting with reports and update meetings.

New business will include monitoring the corporate inbox, helping the head of new business with pipeline development, and conducting prospect research.

Over time, there should be the opportunity to take on your own smaller accounts and new business prospects. It is a great role to grow into!

We are looking for someone who:

• has worked in fundraising OR sales OR marketing for at least 6-12 months
• is confident, motivated, hard-working, and passionate about a career in corporate fundraising
• is motivated by the cause

Interviews: Tuesday 17 and Wednesday 18 December.

                                     

To apply for this role, please click Apply with Charityjob to submit your CV to Emily Birch at QuarterFive Fundraising Recruitment. If your experience is a good fit, we will send you a job description and arrange a briefing call or meeting that will provide you with all the information required to formally apply. QuarterFive aims to proactively support your job search, so we may also consider your details for other job vacancies to enable us to find a position that is most suitable for you.

Salary: Circa £24,550 - £27,000 per annum including location allowance if applicable

Contract: 12 month's fixed-term contract

Location: Stratford office or home-based - UK

* Closing date: This role will close when a suitable candidate has been found. Please do not wait to submit an application to ensure your application is considered to avoid any disappointment.

Do you possess the motivation to help us drive towards our goal of seeing three-quarters of people with cancer surviving the disease by 2034?

We need a Design & Communications Executive to…

• Provide an innovative design service to the Volunteer Fundraising department
• Represent Cancer Research UK's brand and tone of voice
• Creative inspiring fundraising and marketing materials for supporters, groups and committees and CRUK staff.

To view a full job description please see here:

Cancer Research UK is leading pioneering, life-saving research and our long-term ambition is to see 3 in 4 people with cancer survive the disease by 2034.

Our Volunteer Fundraising Communications Team at Cancer Research UK takes the lead in both internal and external communications to our staff, supporters and groups and committees.

We need a Design and Communications Executive for an initial twelve month contract to support our team with design requests so that we are engaging our communities in the work that we do as much as we possibly can.

Join our collective force and help us lead the way through your:

• Experience of interpreting design briefs to create inspiring fundraising and marketing materials
• Understanding of and experience in the implementation of brand guidelines
• Experience of liaising with print suppliers and an understanding of the print management process.

This role can either be based at our Head Office in London or home-based. Please note that you will be expected to attend some meetings in person, including for example a monthly team meeting either in London or another designated location (travel will be paid).

Our relentless drive to beat cancer means that we're constantly trying new avenues, which means you'll be innovative and open-minded to new ways of working.

If you can do all this and more, we want you to join our team so that together we will beat cancer.

* Closing date: This role will close when a suitable candidate has been found. Please do not wait to submit an application to ensure your application is considered to avoid any disappointment.

At CRUK we value diversity and we're committed to creating an inclusive culture where everyone is able to be themselves and to reach their full potential. We actively encourage applications from people of all backgrounds and cultures and believe that a diverse workforce will help us to beat cancer sooner. Should you need any adjustments to the recruitment process, at either application or interview, please contact us on

Please note, our head office is relocating from Islington to a new office space in Stratford, close to the Olympic Park.

Exciting opportunity for a Senior CRM Exec with a passion for data to join this Arts & Heritage Organisation! 

CRM Senior Executive - Freelance - Up to £38,000 - London

THE COMPANY
Our client represents some of London's most iconic heritage tourist attractions.

THE ROLE
As CRM Senior Executive you will be responsible for:
- Supporting the Customer Engagement team and their stakeholders in the creation of campaign data selections and campaign reporting.
- Developing a regular reporting process for customer data held within CRM. 
- Develop and optimise reporting for regular campaigns and triggered emails.
- Working with the Customer Communications Manager to define, police and implement campaign contact rules.

YOU
In order to be a successful applicant for the role of CRM Executive you must have:

- A solid understanding of CRM and email marketing systems, Microsoft Dynamics would be advantageous. 
- Previous experience of creating targeted data selections for campaigns and conducting post campaign analysis. 
- An advanced ability in using Microsoft Excel.
- A knowledge of website and social analytic tools such as Google analytics.

If this sounds like the right CRM Senior Executive role for you then apply now! 

CRM Senior Executive - Freelance - Up to £38,000 - London

If this role isn't what you're looking for don't worry. At Stopgap we cover all permanent and freelance marketing positions, with specialist industry sector teams. You can check out all of our roles on our website and sign up for job alerts so you're the first to know about a new opportunity . Marketing Recruitment - The Stopgap Way.

Interim Events Project Manager - Start ASAP

Your new company
A extremely reputable membership body based in London

Your new role
We are looking for someone to manage the annual event. This person will kick off the annual event planning. The event theme and draft programme has now been agreed by the D&I Committee but additional support is required to support the successful delivery of this event on 28 January 2020. The event is live for booking but as yet speaker invitations have not yet gone out. The role will report to the Head of D&I and will support the delivery of the event including identifying speakers, drafting and sending speaker invitations, drafting speaker briefs, targeted invitation planning, and reviewing current registration to identify sectoral gaps to ensure an audience drawn from a range of sectors and sizes/types of organisations as well as hits our targets for new employer engagement and attendance. The project manager will work with teams across the Academy including the Development team as well as the D&I committee and others to identify potential attendees/speakers. The project manager will work with the events team and project officer in the team on the event logistics.

What you'll need to succeed
- Experience working with senior stakeholders (e.g. CEOs, government etc.)
- Events management including inviting and supporting event speakers
- Digital marketing and promotion experience - Some Knowledge around D&I would be advantageous
- Experience with onsite events management and delegate liaison
- Good time management experience
- Brilliant written and spoken English

What you'll get in return
A competitive salary with a reputable organisation.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Salary: £27,390.00 – £29,173.00 per annum 
Location: Office - London 
Contract type: Permanent
Hours: 35 per week 
 
About the role
We are looking for an energetic, enthusiastic and efficient Special Events Executive to join the small and dynamic team to work on both Fundraising and Engagement events. The role sits within the Music and Entertainment team, which is part of the wider charity’s Fundraising function. 

You will work across several projects, offering administrative and logistical support, providing first class day-to-day delivery of the Special Events in our pipeline and enable the team to deliver their wider strategy.You will be a people person who can build excellent relationships with key event stakeholders and demonstrate solid organisational skills with an exemplary eye for detail.

It is a really exciting time to join the team and the wider charity as we are look to build and develop a varied and sustainable special events programme. Your role will contribute significantly to building the new Special Events Programme, and in turn help Teenage Cancer Trust provide the vital support that people with cancer deserve.
 
How to apply 
Please click the ‘apply now’ button below. You will need to upload your CV and Supporting Statement which explains how you think you meet the essential criteria listed in the person specification. Your statement should also address the following areas: 
• Demonstrable event experience preferably in the charity sector to include comprehensive experience in supporting the delivery of high-quality events
• A proven track record of relationship-building with event stakeholders
• Experience of using and maintaining a database as a contact management and financial processing tool
 
Closing date: 3 January 2020 
First interview: 9 January 2020 
Second interview: 15 January 2020

Social Media Executive, £20,000 -£25,000, Based in London

Your new company
Social Media Executive, £20,000 -£25,000, Based in London
Your new role is a chance to join an organisation with 300 years of history as they embark on an exciting new phase. You will be a part of the exciting Communications and Marketing team

Your new role
As a Social Media Executive, you will be working closely with the Communications and Marketing Team to execute a new social media strategy to increase public engagement and change the perception of the organisation. You'll be responsible for assessing and reporting your findings on the impact of the new social media strategy and other campaigns. You will also have an influential role with key stakeholders across the business in showcasing the power of social media.

Duties include;

• Working closely with the current team and key partners to deliver a creative social media strategy that engages members of the public by showcasing the benefits of the charity and their social media channels.
• Staying up to date with the latest online and digital trends and to implement these ideas into the social media strategy.
• Setting the company -wide practice guidance of social media and train others where necessary.
• Confidently handling any front of house/customer social media enquires - dealing wit them in a timely manner and show confidence in the scheduling, compassion and posting of all group wide social media content.

What you'll need to succeed
To be a successful candidate for this role you would be required to have the following experience;

• Experience in a demonstrable experience social media role
• Experience establishing and implementing social media strategy
• Experience in strong relationship building skills
• Excellent verbal and written communications skills
• Excellent copywriting and creative skills
• Experience managing the social media of either a CEO or Director is desirable
• Experience in of photoshop or video creation is desirable

What you'll get in return
In addition to a competitive salary:

• BUPA private medial cover
• Pension
• Life Assurance
• Holiday (25 days increasing to 30 days with LOS)
• Interest free season ticket loan
• Gym membership (subsidised)
• Employee Assistance Programme
• Flexible working

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Do you want to play a key role in an organisation which stands up for children? Join us as a Data Import and Integrity Executive and become part of a dedicated team that manages the timely transfer of supporter data onto our supporter database, CARENG.

In our Marketing, Fundraising and Communications department, we fight for children every single day. We inspire millions of people, from individuals to large corporates, to support our quest for change. We go the extra mile - and we don’t rest until the work is done.

As Data Import and Integrity Executive you will manage the process of uploading data onto the CARENG database so that all supporter transactions, contact details, preferences and other data are continually updated and always accurate. You will support the development of robust processes that drive improvements in data integrity, ensuring improved reliability of the data held on CARENG. You will work with key suppliers and internal account managers to ensure they deliver the services promised. In addition you will:

• Ensure compliance with all relevant laws, e.g. true and proper capture of Data Protection preferences and the correct capture of Gift Aid Declarations
• Support the development of the CARENG database to meet the continually evolving needs of the user
• Supporting the development of processes for new products including: sense-checking Import briefs, scoping out requirements and devising processes for the accurate and timely import of data to meet both fundraiser and supporter expectations
• Ensuring all business rules and processes, including user guides, are thoroughly documented and signed off by the business.

To be successful you will be a strong and collaborative team player with a good knowledge of using relational databases. You will be experienced in managing, developing and communicating data protocols, file transfer arrangements and data integrity. You will have strong numeric and verbal reasoning skills with a thorough attention to detail and the ability to deliver innovative and effective solutions to problems. In addition you will have:

• Good time management skills, especially when balancing routine work with more complex projects
• Experience using the CARENG database and Talend software (desirable)
• Expertise in managing large scale imports
• Confidence using SQL
• Confidence using MS Access.

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you.

To apply please visit our website.

Closing date: 13th December 2019

Do you want to play a key role in an organisation that stands up for children? Join us as High Value Engagement Executive and create high-quality, compelling donor communication materials to engage donors and partners.

In our Marketing, Fundraising and Communications department, we fight for children every single day. We inspire millions of people, from individuals to large corporates, to support our quest for change. We go the extra mile – and we don’t rest until the work is done.

As High Value Engagement Executive you will be responsible for creating inspiring and relevant content for high value audiences on agreed fundraising priorities. You will produce timely and appropriate donor-facing materials to support Partnerships and Philanthropy (P&P) fundraising asks, providing writing, proofing and editorial support to others in P&P in order to achieve consistency in the tone of high value communications. You will also source, share and signpost to relevant information and content on Save the Children’s activity for P&P. In addition you will:

• Signpost P&P to digital content and develop creative engagement products to help secure high value gifts
• Act as the first point of contact for requests from P&P for information on emergencies and cost examples
• Build and manage a library of the info-comms resources the team produces, which is shared and easily accessible to Fundraising and Marketing
• Develop close working relationships with the direct fundraising teams in P&P as well as with the programme delivery teams and info-comms teams across Save the Children.

To be successful you will have excellent written and oral communication skills, with a proven track record of producing high-quality written materials. You will have the ability to assess complex programme information and translate it into compelling communications for a lay audience, with a strong understanding of the charity sector, fundraising and global development issues. Additionally you will have:

• A strong attention to detail and accuracy when handling information
• Confident IT skills to enable the production of visually appealing and professional documents
• Excellent interpersonal skills and the ability to build and manage relationships across departments
• Experience of communicating information to philanthropic and corporate donors (desirable)
• Experience of graphic design, digital comms and visually creative / digital products (desirable).

At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.

If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you.

To apply please visit our website.

Closing date: 15th December 2019

Help drive income through helping the New Partnerships Manager in securing new business for a leading health charity, that enables people realise their own aspirations. You will be joining a team of 5 within their new business team.

This is a unique opportunity for an ambitious and driven individual to use their experience of building corporate partnerships to help us shape a more inclusive world.

The ideal candidate will possess strong people skills enabling them to nurture relationships at all levels internally and externally, proven experience of securing five and six figure new business, and an ability to exceed targets of £100k per annum.

You will be helping partner with national and international partners, so is a fantastic opportunity to broaden your skills.

Salary is up to £37,000.

If you want to see a full job description or have an informal chat then please do give Hannah a call on 02078207331 or drop me an email on [email protected]

Web Editor (Content Migration) Job - January start

Your new company
A membership organisation based in London.

Your new role
We are looking for an experience Web Editor to help will a content migration project. You will be the lead in moving all content from Umbraco 4 to Umbraco 7, which involves editing, migration and re-purposing all content so the website is fully functional with the user needs coming first. You will also be managing the imagery editing.

What you'll need to Succeed
To be successful in the role you must have good experience with Content Management Systems and experience in content migration projects. In an ideal world you will also have good experience with the Umbraco CMS platform because the role is for 6 weeks and the successful candidate with have to get stuck in. You will must have great editing and copy writing skills.

What you'll get in return
A competitive salary and the opportunity to run a project from end to end.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

You will manage and develop the key forums for our client's member firms operating in several important industrial sectors. The role offers wide contact at top level and a deep insight into the operation of UK and EU Governmental institutions.

Client Details

Membership body (industrial)

Description

You will:

• take responsibility for industrial issues in the 'Manufacturing Sector'
• also become the representative on the central expert committee for industrial health & safety.
• Account management & maintenance of contacts within various committee's and expert groups
• Creation of Bi-Weekly Newsletters
• Provide secretariat to committees/groups

Profile

Essential skills:

• Minimum 1-year industrial experience or straight from University
• Capable of presenting both technical and business issues
• Capable of co-ordinating and managing projects to conclusion
• Ability to work under pressure and to deadlines
• Good IT skills

Job Offer

Job Offer: £30-35k

Executive Assistant to ED of Digital and Innovation
£26,000-£30,000

London

The Executive Assistant will provide an exceptional standard of support and assistance to the Executive Director: Digital and Innovation and provide support to the wider department as required by the Executive Director and EA network.

 Key responsibilities:

· Provide complex diary management support for the Executive Director’s busy diary.

· Conduct regular diary management meetings with the Executive Director to discuss future engagements, invitations and other requests.

· Co-ordinate internal/external meetings as required and be responsible for all changes associated with rescheduling meetings.

· Proactively ensure that the Executives Director is fully prepared for key external/internal meetings.

· Organise meetings for senior internal and external stakeholders including senior management sub teams circulate papers and book rooms.

· Liaise with contacts and greet guests on behalf of the Executive Director.

· Attend various meetings and take minutes, following up action points as required.

· Work closely with other Executive Assistants to ensure quality and consistent administrative support is provided throughout the organisation and to develop a strong understanding of the work and priorities of the Executive Leadership Team

· Act as the central point of communication between staff, outside parties and the Executive Director.

· To support and actively participate in ad hoc and regular working groups within the department as required.

· Identify and manage discrete projects leading to better working practices across the department and cross-organisationally.

· Build strong relationships across the whole organisation to enable efficient problem solving and to build knowledge of how the organisation works.

Essential Education and Competencies:

· Strong project management experience - carry out multiple tasks and working to deadlines in an organised manner.

· Strong experience of stakeholder management and engagement

· Solid IT literacy in MS Windows, MS Office and Outlook

· Complex diary Management - shield the Executive Directors diary to ensure the optimum use of their time in delivering organisation priorities

· Strong attention to detail - to produce work, which is consistently accurate, and which fits the purpose for which it was intended.

· Excellent communication skills – written and verbal

· A proactive, positive and fun individual with a “can do” attitude

· Some experience and/or an interest in the digital landscape would be beneficial

To apply please visit our website via the link and apply online.

Role closes - 12:00pm, 12th Dec 2019 GMT (Europe/London)

This leading UK children's charity with an award winning corporate partnerships team is recruiting for a Corporate Development Executive to join their growing team!

The organisation has a really dynamic fundraising team in place; and is going through an exciting period of growth at the moment - the corporate partnerships team has had lots of success over the past couple of years and has secured a number of partnerships with household name companies.

As Corporate Development Executive you will work across account management and new business and will have responsibility for managing your own smaller partnerships, as well as developing new partnerships alongside the Senior Business Development Manager.

The role will be perfect for someone who has some exposure to corporate partnerships, either as an Assistant within a corporate fundraising team; or within a similar sales or account management role outside the sector. This is a really wonderful opportunity to join a growing, successful, supportive and fun team and to work with some amazing and dedicated charity partners!

If you'd like to be considered for this role please send your CV to or call on 020 7939 7448 to have an initial chat about the position.

Please note, due to the number of applications we receive we aren't always able to respond to unsuccessful candidates.