Head of Estates and Facilities

Location: London (with travel to schools in other locations when required)

Contract: Permanent

Pattern: Full Time

Closing date: 11.59pm on Sunday 30 January 2022

Salary: Circa. £80,000 per annum

The role:

We are looking to appoint a dynamic, enthusiastic, and forward-thinking Head of Estates and Facilities, a key leadership role within the organisation, to oversee the management and development of the Ark estate, and lead the team, focusing on the development of the three-year strategic priorities to ensure that the service to Ark schools is exceptional.

The Ark estates consists of over 40 assets in four geographical regions, and we are looking for a candidate able to lead on both the continued improvement of the school facilities, oversee the capital development of the estate, including a focus on sustainability projects, efficiency standards and modernisations to services. The Head of Estates and Facilities will also have full responsibility of all health and safety and compliance aspects for the Ark estate, ensuring all documentation is kept up to date against both regulatory and statutory requirements and effective reporting is undertaken and delivered. You will be accountable and responsible for the planning, implementation, procurement, and delivery of a high-quality services across the whole estate. The Head of Estates and Facilities will ensure that robust plans are in place to ensure that school buildings continue to be high-quality and inspiring to Ark staff, students, and visitors.

About you:  

The successful candidate will be able to clearly demonstrate a strong working background of leading an estates and facilities function across a comparable size, high footfall, and live estate that has similar characteristics of those found at Ark. This experience will need to be coupled with a strong knowledge and capability of planning, implementation, and delivery of strategic and operational initiatives. We are committed to our values and vision and are a people orientated organisation – the successful candidate will need to embody this and have outstanding communication and interpersonal skills. These core skills are essential for the new Head of Estates and Facilities to be a success in this wonderful opportunity.

About Ark

Ark is an education charity that exists to make sure that all children, regardless of their background, have access to a great education and real choices in life. From working with just one school, Ark has since grown into a network of 39 schools in four geographical regions in the UK - and is now recognised as one of the highest achieving academy groups in the country.

Benefits

• 27 days annual leave plus bank holidays, rising with each year of service
• We are committed to providing high-quality professional learning throughout your career with us and offer a variety of training sessions and experiences designed to meet your needs
• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bicycle and gym discounts offering up to 40% off your local gym
• As an Ark Schools staff member, you will have the opportunity to be part of the generous Local Government Pension Scheme (LGPS), a salary average defined benefit pension scheme - this means you build up a guaranteed amount in your pension, payable for every year of your retirement. 

How to Apply:

For a confidential discussion about the role or to submit your CV application, please email us quoting the reference RC/16589. We are working exclusively with The Management Recruitment Group for this role, so you will be contacted by them directly.

Ark is committed to safeguarding and promoting the welfare of children and young people; all successful candidates will be subject to an enhanced Disclosure and Barring Service check.

Ark Schools are committed to attracting, developing and retaining a diverse workforce, with a broad range of backgrounds, experiences and perspectives. 

Please note: candidates are to apply for this role by visiting the Brook website and completing an application, job reference (LON1501), after reviewing the job description.

Hours: 37.5
Contract:Permanent
Location: London
Salary: 20247 + 3947£ LWA (if applicable)

Job summary 

To provide admin support to the team and coordinate bookings, liaising with Probation Service and Brook colleagues, ensuring that all enquiries and booking concerns are responded to in a timely and efficient way and that associated administrative tasks are undertaken. You will work as a pivotal member of the team and provide cross cover for other admin assistants as required.

Key responsibilities 

 Provide an efficient, professional and comprehensive administrative service to Brook.
 Use and promote effective methods of communication using a variety of modes both internally and with partner organisations e.g. telephone, in person, letter and email generation, Teams, HMPPS’ MyLearning LMS (full training provided) and uploads to the intranet.
 Provide admin support for the Senior Service Manager to ensure contract delivery, including performance monitoring and preparation of internal and external reports.
 Provide admin support for Brook’s wider Education team if required.
 Support the team in ensuring the security and facilities of the training venues are well managed.
 Support the Senior Service Manager in ensuring a healthy and safe working environment for clients and staff whether in an outreach, office or digital environment.
 Accurately record data on MyLearning (HMPPS) and Substance Views (Brook); full training will be provided.
 Support for maintaining, developing and implementing systems for all administrative procedures.
 Demonstrate competence in using appropriate office technology and IT systems (e.g. MS Office including Outlook, Word, Excel, Teams and PowerPoint).
 Assist in the organisation of formal and informal meetings, trainings and events, and assist with making all appropriate arrangements including booking suitable venues / rooms, catering, audio visual aids. Taking minutes to a high standard
and in a timely manner following the prescribed corporate format. Assist in liaising with external providers and ensuring that all information is available in an appropriate and timely manner.
 Manage all training delegate lists.
 Maintain systems for circulating papers, reports, etc.
 Accurately manage and maintain office systems e.g. filing, archiving, uploads to the internet, computerised storage and retrieval systems.
 Maintain high professional standards in relation to the administrative systems and make suggestions and recommendations to improve processes.
 Prioritise own workload.
 Promote the ethos of continuous improvement, disseminating any new knowledge gained to other colleagues.
 Participate in ensuring the effective use of all financial resources in delivering the service.
 Assist in the maintenance and ordering of stationery / stock within the team.
 Recognise and accept responsibility for own personal development. Fully participate in Brook’s appraisal system and personal development planning process on a regular basis.
 Assist in the support of volunteers.
 Attend internal staff meetings to inform and support training and to keep up to date with developments in relevant fields.
 Recognise the effective utilisation of all appropriate development resources and opportunities, undertaking training where required.
 Comply with Brook’s standards of information governance, data security and protection, and documented systems and procedures.
 Work within the policy framework of Brook including code of conduct, maintaining confidentiality and safeguarding of young people.
 To perform other required duties commensurate with the terms and conditions of the post as required.

Experience 

 Previous experience of providing admin support
 Experience of creating reports and performance monitoring information
 Experience of working with sensitive and confidential information

Skills and Abilities 

 Proficient in industry standard software including Microsoft Word and Excel
 Attention to detail and accuracy
 Able to work well under pressure and deliver to deadlines
 Good verbal and numerical skills
 Excellent interpersonal and communications skills

If you are interested in applying for this post, please review the Job Description via the Brook website and complete an application form.

Please note - this role requires the successful applicant to undertake an enhanced DBS check.

Candidates must be able to provide paperwork demonstrating their right to work in the UK.

For more information on what it means to work for Brook, please read the ‘Working for Brook’ document on our Current Vacancies page, where you will also find the application form.

Brook are an equal opportunities employer, and we welcome applications from all sections of the community.

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to submit your application as soon as possible.

Due to the high number of applications for this post, it will not be possible to respond to every application.

If you have not been contacted within 4 weeks, then you have not been shortlisted for this role. Thank you for your interest in working for Brook.

Please note: candidates are to apply for this role by visiting the Brook website and completing an application, job reference (LIV1502), after reviewing the job description.

Hours: 37.5

Contract: Permanent

Location: Liverpool

Salary: £20,247

Job summary

To provide admin support to the team and coordinate bookings, liaising with Probation Service and Brook colleagues, ensuring that all enquiries and booking concerns are responded to in a timely and efficient way and that associated administrative tasks are undertaken. You will work as a pivotal member of the team and provide cross cover for other admin assistants as required.

Key responsibilities

Provide an efficient, professional and comprehensive administrative service to Brook.

 Use and promote effective methods of communication using a variety of modes both internally and with partner organisations e.g. telephone, in person, letter and email generation, Teams, HMPPS’ MyLearning LMS (full training provided) and uploads to the intranet.

 Provide admin support for the Senior Service Manager to ensure contract delivery, including performance monitoring and preparation of internal and external reports.

 Provide admin support for Brook’s wider Education team if required.

 Support the team in ensuring the security and facilities of the training venues are well managed.

 Support the Senior Service Manager in ensuring a healthy and safe working environment for clients and staff whether in an outreach, office or digital environment.

 Accurately record data on MyLearning (HMPPS) and Substance Views (Brook); full training will be provided.

 Support for maintaining, developing and implementing systems for all administrative procedures.

 Demonstrate competence in using appropriate office technology and IT systems (e.g. MS Office including Outlook, Word, Excel, Teams and PowerPoint).

 Assist in the organisation of formal and informal meetings, trainings and events, and assist with making all appropriate arrangements including booking suitable venues / rooms, catering, audio visual aids. Taking minutes to a high standard and in a timely manner following the prescribed corporate format. Assist in liaising with external providers and ensuring that all information is available in an appropriate and timely manner.

 Manage all training delegate lists.

 Maintain systems for circulating papers, reports, etc.

 Accurately manage and maintain office systems e.g. filing, archiving, uploads to the internet, computerised storage and retrieval systems.

 Maintain high professional standards in relation to the administrative systems and make suggestions and recommendations to improve processes.

 Prioritise own workload.

 Promote the ethos of continuous improvement, disseminating any new

knowledge gained to other colleagues.

 Participate in ensuring the effective use of all financial resources in delivering the service.

 Assist in the maintenance and ordering of stationery / stock within the team.

 Recognise and accept responsibility for own personal development. Fully participate in Brook’s appraisal system and personal development planning process on a regular basis.

 Assist in the support of volunteers.

 Attend internal staff meetings to inform and support training and to keep up to date with developments in relevant fields.

 Recognise the effective utilisation of all appropriate development resources and opportunities, undertaking training where required.

 Comply with Brook’s standards of information governance, data security and protection, and documented systems and procedures.

 Work within the policy framework of Brook including code of conduct, maintaining confidentiality and safeguarding of young people.

 To perform other required duties commensurate with the terms and conditions of the post as required.

Experience

 Previous experience of providing admin support

 Experience of creating reports and performance monitoring information

 Experience of working with sensitive and confidential information

Skills and Abilities

 Proficient in industry standard software including Microsoft Word and Excel

 Attention to detail and accuracy

 Able to work well under pressure and deliver to deadlines

 Good verbal and numerical skills

 Excellent interpersonal and communications skills

If you are interested in applying for this post, please review the Job Description via the Brook website and complete an application form.

Please note - this role requires the successful applicant to undertake an enhanced DBS check.

Candidates must be able to provide paperwork demonstrating their right to work in the UK.

For more information on what it means to work for Brook, please read the ‘Working for Brook’ document on our Current Vacancies page, where you will also find the application form.

Brook are an equal opportunities employer, and we welcome applications from all sections of the community.

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to submit your application as soon as possible.

Due to the high number of applications for this post, it will not be possible to respond to every application.

If you have not been contacted within 4 weeks, then you have not been shortlisted for this role. Thank you for your interest in working for Brook.

Artsadmin is looking for a Building and Facilities Manager to ensure the efficient and sustainable operation of our vibrant and creative building, Toynbee Studios, which includes rehearsal studios, managed offices and a café.   

The successful candidate will be a motivated and methodical individual who can demonstrate the skills and experience necessary to run a building in a safe and well-maintained way alongside a commitment to providing a warm and welcoming environment for visitors, staff, tenants and hirers. They will have good communication and organisational skills, be task-focused and proactive in their approach.   

This is a new, full-time post with scope to really make a difference to a well-regarded arts charity. Artsadmin is a company of creative people working with artists to develop and make performance projects for local, national and international audiences in a variety of places and contexts. This is an exciting time to join us as we embark on the next chapter of our work, updating our programme, refreshing our brand and reviewing our connections to our local area of Aldgate East.  

Salary: £30,000-£35,000 per annum, depending on experience

Type of contract: Permanent, full-time 

Deadline for applications:  12pm on 25 January 2022. 

First interviews: w/c 7 February 2022.

Hours of work:  40 hours per week including a paid lunch hour. Usually working 8 hours between 8am-6pm Monday to Friday. Flexible working available.  
Location: Based at Toynbee Studios, London E1 6AB and some home working can be discussed  

Holidays: 20 days plus 8 statutory holidays and additional winter break

Staff benefits: 

• Pension scheme with Royal London

• Subsidised Bike Purchase 

• Travel Card / Season Ticket Loan 

• HSF Health Plan 

• Life Assurance at four times annual salary 

• Group Income Replacement Scheme 

• Childcare Salary Sacrifice Scheme 

The Facilities Management & Logistics Department has four functional teams all working to ensure people can be their very best at work in safe, effective, and compliant workplaces, maintaining operational effectiveness, contributing to staff engagement and environmental performance. The four teams include Fleet, Maintenance, Facilities Management and Logistics.

Security & Facilities Assistant
Reference: NOV20211400
Location: RSPB UKHQ - The Lodge
Salary: £18,250.00 - £20,246.00 Per Annum
Benefits: Pension, Life Assurance and Annual Leave

We have an exciting and new opportunity for an organised and adaptable individual to join our Facilities & Security Team at the UKHQ, in Sandy, Beds.

What’s the role about?

Reporting to the Principal Facilities Administrator, you will play an important part in day-to-day security and site management matters.  Working closely with the Security Co-ordinator to ensure effective site security and minimise security risk at all times.

Duties will include monitoring all security equipment on site and to ensure compliance with security processes including management of the Access card system. You will be responsible for co-ordinating the UKHQ First Aid and Fire Evacuation requirements, ensuring compliance with Codes of Practice and Legislation and for arranging relevant First Aid and Fire training as required, as well as acting as a nominated site First Aider.

Other duties include assisting the Facilities Management and Lodge Logistics teams with office site duties, including general administrative activities, raising purchase orders, dealing with post and office refurbishment and moves.

This will be a varied role where you will be working across the department to help and support the teams in their every day work.

What we need from you

Essential knowledge, skills, and experience.

• At least 5 GCSE's, including Maths and English
• Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint).
• Knowledge of document management and team collaboration tools.
• Knowledge of budget management terminology and processes
• Able to communicate effectively with a wide range of audiences whether by phone, email or in person.
• Able to make the best use of time particularly when under pressure from competing priorities, prioritising and delegating tasks effectively, during periods of both low and high demand.
• Able to negotiate and influence effectively.
• Able to identify and act on opportunities for continually improving ways of working.
• Able to proactively identify and solve problems.
• Able to deal with confidential and sensitive information appropriately.
• Experience of providing administrative support within a large and complex organisation.
• Experience of office management and maintaining a safe working environment.
• Experience of liaising with staff at all levels in external organisations, particularly to support partnership working.
• Must hold a driving licence
• Knowledge of security systems
• Manual handling experience

Desirable knowledge, skills and experience.

• At least two A-Levels or equivalent qualifications.
• Institute of Facilities Management qualification/Security Qualification
• Knowledge of current conservation issues and priorities.
• Experience of complying with health and safety codes of practice.
• Experience of recruiting and line managing administrative staff and/or volunteers.
• Familiarity with project management approaches.
• Health & Safety knowledge
• First Aid and Fire Regulation knowledge

This is a Permanent Full Time role for 37.5 hours per week.

Closing date: 23:59, 28 January 2022
We are looking to conduct interviews for this position from 2nd February 2022.

To Apply and for more information:

If you would like to find out more about this position and to apply, please click the button to be directed to our website.

This role is covered by the Rehabilitation of Offenders Act 1974. The RSPB is an equal opportunities employer.

No agencies please.

Our aim is for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.

Lambeth Palace is a unique building of significant historical and global provenance. It is, first and foremost, the home of the Archbishop of Canterbury and his family, as well as home to a wider, diverse and thriving, residential community. It is also an office and the epicentre of the Archbishop of Canterbury’s ministry to the Church of England and the global Anglican Communion. It is a Grade I listed building comprising various listed buildings dating from the 12th to the 20th centuries, set within 10 acres of beautiful landscaped gardens. Fundamentally, the Palace seeks to be a place of contribution to the life of a 21st century church.

The Facilities team play a crucial role in the maintenance of Lambeth Palace, ensuring the heritage of the estate is maintained and enabling the work of all staff and activities across the estate.

We currently have two Facilities Assistants vacancies; these two roles will support the Facilities team to ensure Lambeth Palace is a safe and well managed environment for our residents, community, staff and visitors.

One of these two roles is a Fixed Term contract, which runs until the 30th June 2022. The other role is a permanent position.

The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minority Ethnic Backgrounds.

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

MAIN RESPONSIBILITIES

• Provide ad hoc Facilities Helpdesk support. Taking receipt of calls, logging tasks and contractor works within the Facilities Helpdesk and escalating issues where required.
• Update internal stakeholders on progress of the tasks they have requested as required.
• Carry out Facilities duties as requested by the Facilities Manager/Head of Facilities Management.
• Carry out routine safety and health checks as directed by the Facilities Manager/Head of Facilities Management.
• Provide general safety & security support by supervising and escorting service providers and contractors as necessary.
• Maintain routine daily check of Lambeth Palace estate. Record and manage issues on the facilities help desk.
• Provide all mailroom, logistics, stationery, distribution and porterage support services.
• Support configuration and setup duties to all meeting, events and support spaces as required by the Facilities Manager/Head of Facilities Management.
• Ensure the courtyards are clear and free from Litter.
• Conduct minor repairs as necessary.
• Ensure the external palace site is clear of leaves.
• Ensure all drains and gutters are clear of debris and free flowing.
• Ensure bins in palace are emptied on a regular basis to the larger recycling bins in the skip area.
• Monitor the bin area and rubbish disposal area to ensure it is kept clear.
• Monitor the recycling to ensure all the correct waste is going into the correct bins – report any misuse of the recycling.
• Ensure bins and skips are collected and any missed collections to be reported.
• Ensure the Food Waste area is kept clean and any missed collections are reported.

All staff working at Lambeth Palace share responsibility to promote and maintain a strong safeguarding culture with regard to children and vulnerable adults, including identifying the key actions they should take given their role and responsibilities.

THE REQUIREMENTS

Essential:

Skills/Aptitudes:

• Good communication skills with the ability to interact well with a variety of stakeholders.
• Ability to handle multiple requests and accurately complete tasks, assignments and responsibilities in timely manner.
• Responsive to customer requests in an empathic, supportive and productive manner.
• Possess a good level of IT literacy.
• Able to remain calm, courteous and polite in all circumstances.

Knowledge/Experience:

• Experience of working safely with contractors.
• Experience in working in the facilities sector.
• Experience of dealing well with a variety of stakeholders.

Personal Attributes:

• Prepared to undertake small works across the estate.
• Maintain a clean & smart appearance.
• Friendly and able to work on own initiative or as part of a team.
• Be tactful and able to work well in a confidential environment.

Education:

• Educated to GCSE standard or equivalent.
• Practical Health and Safety experience in the workplace is essential.

Desirable:

Education:

• First Aid at Work trained.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. 

As a Disability Confident Leader, we actively look to attract, recruit and retain those of you who are disabled.

As a member of the Armed Forces Covenant, we welcome applications from those of you who have served in our Armed Forces and their families.

We are committed to being an equal opportunities employer and to ensuring that everyone, job applicants, customers and other people with whom we deal, are treated fairly and not subject to discrimination. We will do whatever is necessary to provide genuine equality of opportunity. We continuously review our policies and processes to support our aim to create a workforce as diverse as the nation the Church of England serves.

Housekeeper/ Facilities Coordinator

This role supports our best-in-class outdoor learning provision by:

• Delivering high-quality hygiene and cleanliness across all facilities within the centre, assuring a positive experience to our stakeholders.
• Maintaining site facilities and supporting accommodation changeovers to meet our operational requirements and create a positive comfortable outdoor learning environment  
• Delivering high levels of customer care by interacting politely and professionally with all customers.

Previous housekeeping experience is preferred but not essential for candidates willing to learn. 

Candidates should enjoy working in a young person-centred setting and be able to demonstrate the following personal qualities:

• Friendly approachable person with good organisational skills, enthusiasm, and energy, willing to undertake any task required of them.
• Self-motivated and capable of working on own and working with others when required.
• Flexible approach to work and be hands on to get the task done.

Please note: We operate 7 days a week and have various shifts available - you will be able to state your flexibility as part of the application process.

What we can offer you

We offer a competitive range of benefits including:

• 27 days annual leave plus bank holidays
• Pension scheme (currently UK Youth match employee contributions up to 5%)
• Membership of our life insurance scheme which would pay-out up to 4 times your salary
• Employee Assistance Programme to support employees both professionally and personally
• 20% discount off bookings at Avon Tyrrell
• Cycle scheme and Techscheme

How to Apply

If you would like to be considered for this fantastic opportunity, please complete an application via our completely anonymised recruitment system (provided by Applied)

• Closing date for applications will be Midday Monday 31st January 2022

As this role involves working in a regulated environment with young people, any offer will be conditional to satisfactory background checks which include criminal record check and employment reference.

Who we are?

UK Youth is a leading charity that exists to ensure all young people are equipped to thrive and

empowered to contribute at every stage of their lives. We work with others to ensure that the youth sector is strengthened, supported, and that provision is youth-led, evidence-informed and delivers high-quality outcomes.

UK Youth plays a unique role in addressing; the lack of investment in the youth sector, the lack of cross sector understanding in how youth work makes a difference and the limited opportunities to embed effective solutions. These factors lead to mass inequality of access to youth services for young people. To find more about us and how we make an impact, please visit UK Youth Website.

Why work at UK Youth?

We are a value-based, passionate and committed organisation offering a friendly working environment.

UK Youth prides itself on being an Equal Opportunity employer and we would particularly welcome applications for this role from those who identify under one of the protected characteristics under the Equality Act 2010, which include race, age, disability, gender, religion or belief, and sexual orientation.

We value the differences that a diverse workforce brings and are committed to inclusivity, and to employing and supporting a diverse workforce. Our selection procedures ensure that people are treated on the basis of their relevant merits, experience, skills and abilities and that no individual receives more or less favourable treatment.

We welcome applications from groups currently under-represented in our organisation including BIPOC, LGBTQ+ and persons with disabilities. We are also currently underrepresented by men, and so are seeking applications from different backgrounds, cultures, age, experience and identity to bring a wide range of experience, ideas, views and insights to UK Youth.  

As part of the recruitment process UK Youth will be gathering and uses certain information about you. For further information regarding this please review our Data Protection Privacy Notice which explains what data of yours we process and how we use it.

An exciting opportunity has become available within an outstanding cultural organisation. They are recruiting for a Facilities Compliance Coordinator to start ASAP on a permanent basis. Based in South-East London walking distance from Greenwich Station. This is an onsite role, working 35 hours per week. You will be reporting into the Head of Facilities and managing all administrative processes relating to facilities and health and safety and ensuring all records are kept and maintained.

Main duties

• Develop and maintain systems to ensure Health & Safety records are kept up to date
• Develop and maintain a Health and Safety management system database
• Operate the help desk, being the first point of contact for property related queries.
• To act as first aider and fire marshall (training will be provided)
• Co-ordinate specific projects as defined by the Head of Facilities or Estates operations Manager as required.
• To work creatively with a range of different stakeholders to promote and enhance the work of the organisation.
• Fulfil the requirements of the organisation equal opportunities policy and procedures and implement good principles and practices within the context of the job, daily.

Skillset

• Knowledge of Health and Safety at Work
• Excellent customer service skills
• Strong working knowledge of Microsoft Office

To be considered for the Facilities Compliance Coordinator role you must have good knowledge and understanding of health and safety and fire safety as well as all-round administration and organisation skills along with being able to work well independently but also as a part of a team. If you have the above background and skillset and keen to know more, please apply to the TPP Finance, IT & Facilities team by sending your CV.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

For 40 years, across nearly 50 countries, we have led the global fight against hunger. We save the lives of children and their families. We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and build prosperous communities. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change. We will never give up. Until the world is free from hunger. 

We are looking for an IT and Facilities manager to join a talented team, passionate about working towards Action Against Hunger’s vision of a world free from hunger.  This role will support a small but growing office by managing the I.T. and Facilities functions. A hands-on role, with a small amount of support from an external IT company, the work enables the organisation to achieve its strategic business goals by developing an environment in which all other staff members, across all departments, can perform their roles effectively and efficiently. 

This is an exciting role with a lot of variation and cross-departmental working. The person will need to be flexible, approachable and pleasant to work with in our friendly atmosphere. 

Please read the following carefully before making your application: 

• As a UK based position, candidates must have the right to work in the UK 
• We positively welcome applications from all sections of the community 
• You can only be considered for this role if you meet the essential criteria in the person specification. You should use the "cover letter" section of the online application to demonstrate this. 
• Due to the high volume of applications we receive, we will only contact shortlisted candidates, within one week of the closing date. Unfortunately we cannot provide individual feedback. 
• If you experience any technical difficulties in submitting your application, please contact the charityjob helpdesk 

Work Location: Witney (currently our policy is a minimum of 40% of hours in the office, with the remainder remote working)

Who We Are

Open Doors is a Christian charity looking to recruit active, practising Christians to help meet the growing needs of the persecuted church worldwide. Hostility, violence and abuse of Christians around the globe is on the increase. Open Doors works in over 50 countries to ensure that those facing such persecution are not forgotten, but can stand strong to serve their communities and give life.

Job Summary

To provide a comprehensive, confidential and professional administrative support service to the Internal Directorates including the People, Culture, Operations and Finance teams.

About the Team

Reporting to the Director of People, Culture and Operations, you will work closely with the People, Operations and Finance teams, the Leadership team and other team administrators.

Hours

37.5 hours per week. Usually worked between 8.00am to 6.00pm Monday to Friday. This position involves some evening and weekends at conferences and events for which TOIL (time off in lieu) may be claimed.

Responsibilities and Requirements

1. Administrative

• To support the efficient, effective and professional operation of the internal teams , utilizing all aspects of Microsoft Office software.
• To manage and maintain schedules, appointments and travel arrangements to make effective use of the time of the team; this includes diary management, accommodating requests for meetings.
• To proactively support the creation of reports, and prepare background documents and presentations as necessary.
• To conduct research, assemble and analyse data as required.
• To support budget management, as required.
• To work collaborately with other administrators on projects in which cross Directorate cooperation is required.
• As required, administrate third party working groups with which members of the internal directorates are involved.
• Supporting the administration of meetings including setting up meetings, setting agendas, taking meetings and maintaining good communication between stakeholders .
• Supporting organizational-wide events run by the internal Directorates (this could include the whole team meeting, cross organization training events, communications required for the organization)
• Supporting the implementation of the internal communications strategy.
• To review operating practices and implement improvements where necessary.
• Working closely with other team members to organize filing systems (both physical and online) to ensure ease of retrieval.
• To ensure security and confidentiality of data.

2. Event Management.

• Event management, including event liaison, booking meeting rooms, catering and facilities as required (typically this will include the staff retreat and any team events).
• Liaise with Open Doors International as required.

The above job description is a guide to the work the job holder may be required to undertake but does not form part of the contract of employment and may change from time to time to reflect changing circumstances. 

Applying Your Christian Faith to This Role

Because of the essential Christian context in which the role will be performed, the role is subject to an occupational requirement under the Equality Act that the post-holder be a practising Christian. Each working day will involve collective prayer and worship, together with shared reflections on the work of Jesus Christ. All members of staff at Open Doors are expected to actively participate in this shared time and members of staff take it in turns to lead the act of collective worship.

There will be many ways you will be able to apply your Christian faith and the outworking of your faith to the context of Open Doors. The list below gives some of the expectations of this role but is not exhaustive or intended to limit you:

• contributing to and leading daily devotions (this can be for the whole team or just smaller, departmental groups)
• participating in retreats, days of prayer and fasting etc.
• committing to private prayer for the work associated with this role, your direct reports and closest colleagues
• working in such a way so as to reflect biblical principles of leadership and service
• applying biblical principles of godly stewardship to operational responsibilities
• to be open and obedient to God’s voice and direction in relation to any strategic matter and to always seek His will above all else

Limits of Authority

To operate within the ethos and aims of Open Doors, adhering to budget parameters and the Open Doors’ confidentiality agreement.

Who You Are

You will demonstrate the following essential criteria for this role:

Calling

• committed Christian who is completely in sympathy with the calling and mission of Open Doors

Competency

• significant experience working in an administrative role
• advanced MS Word, Excel, PowerPoint, Outlook  and Desktop Publishing skills
• excellent diary management skills, including the coordination of complex executive meetings
• able to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• excellent interpersonal skills and ability to form working relationships at all levels
• excellent communication skills, both written and verbal
• able to work effectively under pressure
• superb problem solver with a highly positive ‘can do’ attitude
• confidence in drafting reports and proposals, working with figures as well as words with a high degree of accuracy and professionalism
• judgment and decision-making ability
• able to deal with confidential or sensitive issues with discretion and diplomacy
• ability to anticipate needs

Character

• committed Christian who is completely in sympathy with the calling and mission of Open Doors
• flexible, positive and trustworthy
• chemistry with Open Doors staff
• demonstrates a highly developed attitude of service
• proactive and assertive

In addition, it would be beneficial for you to demonstrate the following:

• Understanding of new technology and can harness that to benefit the smooth running of the office
• project management experience and qualification
• broad knowledge of international and Christian issues
• Experience in working in human resources and/or financial services sectors

Enhanced disclosure information will be requested from the DBS in the event of a successful application.

Closing date: Thursday 27th January 2022

Interview date: Friday 4th February 2022

At Thames Reach we are committed to helping homeless and vulnerable people to live in decent homes, build supportive relationships and lead fulfilling lives. Our vision is to end street homelessness and our aim is to achieve the highest standards and effectiveness in service delivery to vulnerable people.

We work with local authorities and other stakeholders to support our residents to maintain their accommodation, address their needs, develop their independence and move on positively to longer term accommodation.

We are looking for two capable Admin and Facilities Lead Workers to join our hostels team, working across a number of our accommodation projects in Lambeth.

One post will work solely in our 50 bed hostel in Vauxhall, Martha Jones House, while the other will work across three sites based at Lambeth High Street and Brixton.

You will ensure the service’s income is maximised through the timely application for Housing Benefit, support frontline workers to engage clients in paying their service charge and address arrears, as well as taking a lead on ensuring health and safety checks are completed and maintenance work is carried out to a high standard.

As Admin and Facilities Lead Worker you will:

• Ensure the effective housing management and related administration of Thames Reach services
• Liaise with relevant local authority departments, the Department of Work and Pensions and our internal finance team
• Provide timely and accurate information and reports to management around arrears and H&S
• Oversee complex repairs
• Assist managers in the day-to-day running and management of Health and Safety compliance

As well as a great working environment, we also offer:

• Support to develop your case working skills and specialist knowledge.
• 6.5% employer & 1.5% employee contributory pension scheme, tuition aid and role-specific training.
• 29 days holiday and 8 paid bank holidays.

Thames Reach is committed to achieving a diverse workforce that reflects the communities we serve. We value, respect, and celebrate diversity. We welcome and encourage applicants from all sections of the community regardless of their history of homelessness, sex, race, disability, age, sexual orientation, or religious belief.

This is an opportunity to have a significant impact within the charity’s support services team. We are looking for an energetic and enthusiastic individual, being highly organised with a close eye for detail to support and oversee administrative duties relating to the day-to-day running of services.

This role will involve a blend of work specific to human resources, operations, facilities and general administration required within the services team. The post-holder will require the ability to adapt to changing priorities and demands with little or no notice, and enjoy communicating with a variety of different people. 

Beat’s services team is going through a period of significant growth. The team have been funded to deliver several programmes to those that are unable to access support or on a waiting list for NHS treatment, and this role will be crucial in aiding the day-to-day running of the services.

The Support Services Administrator will work closely with the Talent Acquisition team and HR team, having the ability to take initiative and work independently when required. 

Beat offers 26 days of annual leave + bank holidays rising by a day a year to a maximum of 30 days. Additionally Beat provides membership of a Cash Plan Scheme to all employees and offers flexible working.

Catch22 exists to help build a society where everyone has a good place to live, good people around them, and a fulfilling purpose. We call these our '3Ps'.

We achieve this in two ways. First we improve lives on the frontline through delivery of public services. Secondly, we use our knowledge to change 'the system', to fix the complex web that can trap and disempower those it was set up to help. 

National Citizenship Service (NCS)

NCS is a four week youth programme like no other. Designed specially for 16 and 17 year olds, the NCS experience gives a YP a clearer idea of what you want from their future.

Catch22 has delivered NCS in the North East since 2010, delivering the life-changing experience to over 9,000 teenagers, helping them to realize their potential and smash their future goals.

Over 3,000 dedicated members of Catch22 NCS staff nationally help make this happen. You will be instrumental in continuing this support to young people in the North East.

Job description

You will join a dedicated and committed team based in South Shields. However your work will cover the whole of the North East. You will provide office management and administrative support to the NCS manager and Senior Project Coordinator’s. The role will include day to day management of the office and liaising our large bank of sessional staff to ensure they are ready to deliver the programme. You will also work closely with Catch22 internal HR and payroll.

Summary of man duties.

· To review incoming correspondence and to prioritise matters for the Manager’s attention, responding to administrative requests and routine issues subject to considerations of commercial sensitivity and confidentiality.

· To manage the day to day running of the office environment and coordinating facilities, scheduling and organising meetings and office hospitality.

· To distribute information and programme updates to projects and partners, via e-mail and hard copy, as instructed by the Contract Manager. Including support to monitor internal reporting requirements.

· To develop and maintain effective administration systems for the National Citizen Service and National Programmes, including maintaining up to date work diaries and arranging travel and accommodation for the team.

· To support regional teams to recruit the volumes of seasonal staff required through management of smart recruiters and supporting at recruitment events when required.

· To manage the onboarding process of all seasonal staff in line with Catch22 safer recruitment policy and ensure that staff are ready to go out on programme.

· To support regional teams in the assessment and selection process for seasonal staff and play a pivotal role in the retention of staff through ongoing communication and social media.

· To manage the timesheets process for seasonal staff to ensure staff are paid correctly and on time through liaising with Catch22 payroll.

· To support with the secure handling of cash and data records in the office, ensuring that processes are followed when signing monies in and out of the office.

· The manage CRM systems to ensure compliance against contractual requirements relating to staff onboarding, including ensuring that all DBS and data is recorded accurately.

· To monitor CRM reports daily to identify any data quality issues on the CRM system and to raise any issues with relevant managers.

· To assist with Health & Safety functions of the office and ensure that all health and safety processes are up to date

Qualifications

Educated to A Level

Essential criteria:

Experience of working in an administrative role

Minute taking and distribution at a strategic level.

Practical experience of supporting and organising events

Experience in the recruitment, selection and onboarding of staff

Ability to communicate at all levels

·Ability to work under pressure and manage multiple priorities

·Proficient in use of IT and new media technology

·Experience with CRM databases

  Attention to detail and high levels of accuracy

 Strong planning and organisation skills

 Works well to deadline and under pressure

Additional information

Salary: from £22,050

Hours: 37 hours per week

Contract: Full-time, permanent 

Unless otherwise stated, interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

At Catch22 we value equality, diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity, both as an employer and as a provider of services. Diversity and Inclusion is part of what we do every day, working to deliver our vision to build a strong society where everyone has good people around them, a purpose, and a good place to live.

Our client is a leading national charity supporting young minds through innovative therapeutic practice, training and research. Their vision is a world in which children, young people and their families are effectively supported to build on their own strengths to achieve their goals in life.

Overview of the post

The HR Administrator post is part of a small HR team, providing an efficient, proactive and comprehensive HR and payroll service to the Centre. The role would ideally suit someone with experience of working in an HR team within a charity or not-for-profit organisation, who has worked with CIPHR or another HR database. The ability to manage high volume work is essential, as are initiative, attention to detail and strong organisational skills.

Purpose of the post

This role will process the Disclosure and Barring Service renewal applications for existing staff, liaising with both the external processing company and staff, so previous experience of DBS applications is critical. The post-holder will also need to be confident with using HR systems to find and update information. The role is expected to monitor a busy HR inbox to answer queries from line managers and staff, ensuring that HR policies, procedures and standards are applied fairly, reasonably and consistently across the Centre.

Duties and responsibilities

Generalist HR

- Process DBS checks for existing staff, ensuring that applications are processed in a timely way and that acceptable ID documents are submitted;

-Draft letters, including contractual changes and references;

- Manage the leaver process;

- Monitor emails received in the HR inbox and reply or forward, as appropriate;

- Ensure all contractual and other employee related documentation, is appropriately filed;

- Monitor staff professional registrations, ensuring they are kept up to date;

- Process annual Board and Executive due diligence checks;

- Update staff entries on the Centre intranet as required;

- Ensure HR processes and actions are carried out in a proactive and timely manner;

- Keep accurate and up to date records in line with HR procedures;

- Carry out other day to day HR generalist work as may be required;

- Contribute to and make suggestions for further improvement of processes and systems.

Training

- Update and maintain the e-learning platform, problem solving technical issues and queries, escalating to the system provider support team when necessary;

- Ensure mandatory Safeguarding Level Two and Three training is completed by clinical staff;

- Arrange First Aider and Mental Health First Aider trainer, working with the Facilities Manager to ensure that we have sufficient cover across the Centre.

Recruitment

Provide support to the rest of the HR team when necessary to cover annual leave or exceptionally busy periods:

- Respond to candidate queries during the on-line application process.

- Carry out pre-employment checks, including references.

This role is initially a 6 month fixed term contract with scope to become permanent.

If you would like to find out more about this exciting opportunity, then please apply by sending a Word copy of your CV.