Finance And Support Services Manager Jobs in Birmingham, West Midlands
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
1. Background
The International Initiative for Impact Evaluation (3ie) promotes evidence-informed equitable, inclusive and sustainable development. We support the generation and effective use of high-quality evidence to inform decision-making and improve the lives of people living in poverty in low- and middle-income countries (L&MICs). We provide guidance and support to produce impact evaluations and associated formative evaluations; systematic reviews and syntheses, evidence gap maps and support for using that evidence in decision-making and capacity development. Our work encompasses a wide range of topics, sectors and themes, including but not limited to health, nutrition, education, agriculture, governance, microfinance, climate change, humanitarian interventions, and social protection. 3ie is registered as a non-governmental organization in the United States. It has offices in New Delhi, London and Washington, DC.
The Contracts and Compliance Officer will support 3ie’s efforts in contract, compliance, safeguarding and risk management guidance and oversight with an emphasis on providing direct billable compliance support to the FCDO Research Commissioning Centre (RCC). The Officer will work closely with various teams across the organization including project, business development, finance, and senior management teams to develop and implement compliance processes, tools, resources, and best practices, provide quality control, and build staff capacity in compliance and risk management. The Contracts and Compliance Officer will report directly to the Cost and Pricing Controller with informal reporting to the RCC Sr. Programme Manager.
2. Key Responsibilities
2.1 FCDO RCC Contracting, Compliance and Risk Management
- Draft, review, and negotiate contracts and grants for sub awardees delivering work under the RCC.
- Support strategies and systems to respond to FCDO and/or RCC project team requests for new research commissions, project related questions, and general advisory services providing information and interpretation on a broad range of topics including contract and subcontracting regulations, compliance procedures, management, and risk mitigation.
- Provide safeguarding leadership, including implementation of best practices for the RCC, review of downstream partner policies and practices, audit of safeguarding procedures, etc.
- Identify and propose mitigation strategies for RCC operational, financial, and other compliance gaps that pose risk to the project and/or 3ie.
- Review and provide guidance on proposed amendments to the RCC accountable grant agreement and daft RCC related subcontracts, sub-grants, amendments, services agreements, and independent contractor agreements.
- Draft and/or support development of approval requests and other donor correspondence related to procurement, grant, consultant, or other contractual actions.
2.2 Organizational Compliance and Risk Management
- Serve as the primary resource and subject matter expert on FCDO contracts, risk, and compliance to ensure quality control and guidance in order to maintain consistent approaches and implement best practices across 3ie’s FCDO portfolio.
- Stay updated on changes in FCDO and other donor rules, regulations, and industry wide compliance best practices.
- Support the development and implementation of 3ie internal policies and procedures to enhance contract and grant compliance. This includes but is not limited to reviewing, analyzing, and making recommendations to current policies, processes, and internal controls to ensure effective and efficient identification and mitigation of noncompliance and risks.
- Recommend improvements to the corporate authorities structure, file/recordkeeping processes, as well as support senior management in organizational risk management.
- Support the development and maintenance of a repository of contract and grant compliance best practices, innovative approaches, guidance documents, and tools.
- Contribute to increasing staff awareness and capacity of donor regulations, 3ie policies, tools, templates, and procedures through formal and ad hoc trainings and development of guidance materials
- Conduct internal compliance audits.
- Assist with ad hoc compliance related tasks as required.
2.3 Business Development
- Review tenders, assist with development of questions and/or responses to tends, and provide ad hoc proposal development needs ensuring consistency with corporate policies and strategies, relevant regulations, and FCDO requirements.
- Support review and negotiation process for new FCDO awards.
3. Qualifications and Skills
- Undergraduate degree in relevant field
- 3-5 years (Officer) or 5+ years (Sr. Officer) of experience in direct contract administration or compliance, preferably with FCDO and/or a mix of bilateral (USAID, GIZ, NORAD), multilateral (UN, World Bank), and foundations (BMGF, GAVI) in the international development context
- Strong knowledge and understanding of FCDO and/or other bilateral and multilateral rules, regulations, and policies required
- Experience with a wide variety of grants, contracts, and subcontract types and methodologies (commercial contracts, accountable grants, framework agreements, hybrid agreements/contracts)
- Experience managing payment by results or performance-based contracts.
- Experience developing and delivering participatory trainings on compliance, regulations, and policies
- Demonstrated experience in conducting internal compliance audits preferred
- Experience with various business development processes including cost and pricing, recruitment, contract negotiations, and/or writing preferred
4. Eligibility
We will recruit one or more individuals, preferably with the right to work in the UK.
3ie is an equal-opportunity employer committed to equality and diversity. We do not discriminate based on sex, age, religion, ethnicity, caste, sexual orientation or for being differently abled. We particularly encourage ethnic minorities and differently abled persons to apply.
5. Terms of Employment
Candidates should be available to start work as soon as possible. 3ie offers competitive remuneration based on location, experience and qualifications.
Our policies and procedures reflect our commitment to safeguarding children and vulnerable adults from abuse. We follow a zero-tolerance policy for any form of bullying or harassment in the workplace.
6. How to apply
Your application package must include the following*:
- A cover letter, highlighting your experience relevant to the terms of reference. It is mandatory to include information about your work authorization for the US/UK/ India, else it will be considered as incomplete;
- Curriculum vitae along with names and contact information for at least three professional references.
Applications will be reviewed on a rolling basis until the position is filled. Only the shortlisted candidates will be contacted.
*Incomplete applications will not be considered
The client requests no contact from agencies or media sales.
Camphill Village Trust is seeking a new Data Officer to join their team. Camphill Village Trust is a UK charity that supports over 600 adults with learning disabilities, autism, mental health issues, and complex needs across nine communities and services in England through supported living and day placement opportunities.
A significant aspect involves managing the Charity’s IT hardware and software to ensure they meet the organisation's needs, including planning upgrades and coordinating IT training events. Additionally, the role covers managing telecommunications and ensuring compliance with data protection regulations. It also involves working closely with the Head of Finance and external companies on new IT developments and data protection policies, ensuring the Charity's practices align with GDPR and other regulatory requirements.
The ideal candidate would have experience providing IT support, be organised, have strong communication skills, and have a good understanding of Office 365 systems. They should be proactive, resourceful, and possess a problem-solving disposition, able to work effectively with a range of stakeholders, including external support companies. They should be organised and methodical, combining accuracy with attention to detail and an ability to meet deadlines. Strong communication skills and the ability to explain IT issues to non-IT colleagues and build constructive working relationships are a must-have.
It is an exciting time to join the Trust with new leadership, a new strategy and opportunities for career growth whilst making a real difference to those whom we support. If this description resonates with you, we encourage you to submit your CV in Word format as soon as possible. Suitable candidates will be provided with further details about the role.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
We’re looking for an experienced trainer to lead on the implementation and delivery of the Learning and Development framework issued by the House of Bishops.
- Be responsible for the organisation, implementation and delivery of the national safeguarding learning and development framework
- Provide high quality face to face and online training to office holders (Clergy, Readers, those with Permission to Officiate), employees and volunteers in the Diocese of Coventry.
- Evaluate the effectiveness of the national training and adapt materials as appropriate for the diocese.
- Network and liaise with safeguarding trainers from other dioceses and be part of the regional and national training network to share knowledge and best practice.
- Assist in supporting a small team of volunteer trainers capable of delivering training within the Diocese of Coventry.
- Develop and maintain knowledge of national and local safeguarding policies and procedures.
- Be responsible for safeguarding training administration
- In conjunction with the DSA, undertake continual evaluation, review and monitoring of the learning and development framework and other training materials so that they are kept up-to-date with new legislation, guidelines and best practice in safeguarding.
- Be responsible for safeguarding training information on different platforms
- In liaison with the DSA/ADSA, respond to and act upon requests for advice, information and guidance from individuals in the church who are concerned about the welfare of a child or adult at risk of harm.
- To undertake any other activity within the scope of the safeguarding team’s work, and the role-holder’s skills and experience, as reasonably requested by the DSA.
The post holder is an employee of the Diocesan Board of Finance (DBF) and is line managed by the Diocesan Safeguarding Advisor.
Other key relationships include the Diocesan Safeguarding team, Parish Safeguarding Officers, Clergy and Readers.
An enhanced DBS check will be required.
Diversity, Equity and Inclusion
In the Diocesan offices we are committed to work with determination towards a fuller representation of the social, cultural and ethnic diversity which accurately reflects the people we serve in the Diocese of Coventry. We expect all employees to promote and model equity, diversity and inclusion in their working practices and relationships and to uphold principles of equality of opportunity in accordance with our legal and theological obligations as written in Galatians 3:28 which says, “There is neither Jew nor Gentile, neither slave nor free, nor is there male and female, for you are all one in Christ Jesus”.
If you have a disability, long-term illness or are neurodiverse, and you feel this prevents you from meeting any of the essential criteria, please contact us to discuss the adjustments we can make for you.
As an equal opportunities employer, we particularly welcome applications from United Kingdom Minority Ethnic / Global Majority Heritage (UKME/GMH) candidates who are currently underrepresented in our organisation. All appointments will be made on merit of skill and experience relative to the role.
All employees undertake mandatory Diversity, Equity and Inclusion training during their employment with us.
To find out more about this role please click on apply and this will take you to our website.
The client requests no contact from agencies or media sales.
Trusts and Grants Fundraiser
Offering flexible working with a friendly team, we’re looking for a Trusts & Grants Fundraiser to support The Haven’s financial sustainability through efficient grant research, application, and grant management. You will navigate the world of trusts, foundations, and grant-making bodies to identify funding opportunities aligned with our objectives and submit high quality applications for support.
Your responsibilities include maintaining a well-organised grant pipeline, tailoring applications to funder criteria, and collaborating with colleagues across The Haven to ensure projects are delivered and measured. Building and nurturing relationships is essential. Your contributions will inform our grants strategy, ensure ethical practices, and contribute to our mission's success.
The role is full-time or part-time (30 hours), and can be remote, hybrid, or office based in Wolverhampton, depending on your preference.
Please note, we will be holding interviews on a rolling basis. Due to the current fast-paced nature of recruitment in the sector, we advise you submit your application as soon as possible to avoid disappointment.
Main Responsibilities
- Grant Research, Application and Management:
- Conduct research to identify potential funding opportunities from trusts, foundations, and other grant-making organisations to align with The Haven’s goals, priorities, and funding needs.
- Develop and maintain a robust grant pipeline, tracking the progress of all grant applications from identification to closure. Include monitoring and review of application and reporting deadlines.
- Collate external research and collaborate with frontline managers and staff, as well as other team members to gather pertinent, compelling information needed to develop robust cases for support.
- Prepare tailored funder applications that match the specific requirements and guidelines of each funder.
- Provide relevant materials and support to The Haven’s communication team regarding grants publicity, ensuring funder requirements are met.
- Work closely with project delivery leads to deliver comprehensive grants handovers to ensure compliance with all grant agreements, terms, and conditions, ongoing monitoring and evaluation is in line with funder reporting requirements, and submission of timely high quality reports.
- Collaborate with the finance team to develop grant budgets and monitor expenditure against the project budget, to ensure funds are spent as required and in a timely manner.
- Maintain documentation and records, ensuring The Haven’s CRM is kept up to date.
- Stay up to date with statutory contract opportunities and share information with relevant colleagues as and when opportunities arise.
- Support the tender writing process, undertaking research and developing copy with the support of the Senior Leadership Team where needed.
- Support the monitoring and administration of tender submissions, including deadline tracking, monitoring communications received and updating colleague stakeholders.
Relationship Management:
- Cultivate and maintain strong relationships with existing donors and funding partners, and initiate and nurture relationships with new prospective donors and funding organisations.
- Identify opportunities for stewardship of relationships and explore engagement activities and events.
Grant Strategy and Planning:
- Contribute to the development of The Haven’s grants strategy.
- Identify long-term funding opportunities and trends within the grants landscape.
- Capture, track, and analyse data to evaluate the success of applications and make data-driven decisions for future strategies.
- Work towards agreed metrics and KPIs.
Compliance and Best Practice:
- Adhere to relevant legislation and regulation such as GDPR and the Codes of Fundraising Practice and stay up-to-date and with any changes.
- Ensure ethical practices including transparent and accurate representation of The Haven’s work and achievements.
- Stay informed about changes in grant-making practices and trends.
- Attend relevant workshops, seminars, and training sessions to enhance grant-writing skills.
General Duties and Responsibilities:
- To undertake such other duties, training and/or hours of work as maybe reasonably required, and which are consistent with the general level of responsibility of this job.
- To have personal responsibility for maintaining personal and professional development to meet the changing demands of the job and The Haven, by undertaking appropriate training and development activities. This includes encouraging and supporting staff and managers in their training and development.
- To undertake any health and safety training and related activities such as First Aid, Fire Marshall, Duty Hold, Health & Safety representative etc. as required for the post and as required by The Haven Wolverhampton to ensure their Health & Safety Policy is implemented effectively.
- To ensure equality of opportunity both in service provision and employment, having regard to the needs of the diverse communities we serve.
- To act in accordance with the organisations standing orders, financial regulations and financial procedures.
- To supervise and support volunteers and placement as required.
- To comply with legislation and The Haven’s policies including Confidentiality, Information Sharing, Data Protection, Computer Security, Safeguarding vulnerable adults and children, and Human Rights.
- To undertake any other duties commensurate with the grading of the post subject to reasonable adjustment under the Equality Act.
- The duties of the post may change and develop from time to time in the light of new legislation, The Haven’s Policies, organisational development and social trends. Such development will be monitored in conjunction with the Chief Executive and will be reflected as necessary in the aims and objectives of the post.
Person Specification:
Essential knowledge experience, skills and attributes
- Proven track record in trusts and grants fundraising with track record of successful applications.
- Ability to write compelling, tailored funding applications, exhibiting excellent written communication, grammar, vocabulary, and attention to detail.
- Proficient in researching, analysing, and presenting information from diverse sources in a clear, coherent format tailored to funder needs.
- Skills in organising, planning, and overseeing multiple projects simultaneously.
- Showcase experience in administration tasks, proficient use of Microsoft packages (Teams, Forms, Word, Excel), coupled with numerical and data analysis skills.
- Experience of using a donor management system or CRM.
- Capable of working autonomously and as part of a team, with self-motivation, proactive initiative, and the ability to establish effective relationships.
- Openness to seeking and implementing constructive criticism, demonstrating adaptability and willingness to implement change.
- Familiarity with The Haven Wolverhampton's work and issues related to domestic abuse, showcasing sensitivity and understanding.
- Understanding of GDPR principles and the importance of maintaining confidentiality concerning data.
- Commitment to continuous learning and professional development.
Desirable:
- An understanding of the issues and effects of domestic abuse and/or homelessness among women and children.
Other Requirements:
- Able to work effectively and with others in remote/ hybrid working context, utilising technology such as MS Teams
- Able to travel and work unsociable hours on occasions if required to undertake activities or continued professional development activities
Location: Wolverhampton
Contract type: Permanent,Full time
Salary: £30,000
REF-213 126