Finance Officer Jobs in Westminster, Greater London
Who we are:
Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background.
Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen.
We place strong emphasis on long-term development projects that build the capacity of local people helping themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.
Summary of the role:
This role will provide day-to-day administrative support and project support to the department head and the overall team to ensure the successful delivery of the organisation’s operations in an efficient manner. This role will focus on generating reports, tracking progress, and ensuring all the necessary processes relating to compliance, finance and HR are completed in a timely and accurate manner.
About the Role:
- Develop a thorough understanding of Muslim Aid’s work areas in order to ensure strategic linkages / appropriate dissemination of information or assignment of actions.
- Develop, maintain and review administrative systems to achieve maximum efficiency and to have high-level exposure across the organisation including admin, finance, IT, HR, supporter services, IP, comms etc.
- Prepare purchase orders and document payments according to Muslim Aid’s financial procedure and in conjunction with the Finance team to ensure speedy payment of invoices for internal / external stakeholders.
- Assist the Head of Income Generation and Marketing with the preparation of PowerPoint presentations, documents, briefing papers, action points and reports as requested and to track work across all relevant departments to ensure the nominated Manager undertakes action within the agreed timeframe.
- Provide administrative support to Head of Income Generation and Marketing in preparing and drafting correspondence, booking meetings, minute-taking, planning and supporting events, organising travel and preparing travel itineraries and relevant tasks as required by the Head of Income Generation and Marketing.
- Be the gatekeeper and first point of contact to stakeholders, assessing priorities, redirecting calls, enquiries, and face to face meeting appointments.
About You:
- To be successful in this role you will need:
- Educated to Bachelor’s degree level.
- Experience of organising and coordinating meetings and events.
- Ability to manage your time and prioritise tasks to meet deadlines and maintain a structured workflow.
- Ability to utilise task management tools to track progress, set reminders, and monitor completion of tasks and projects.
- Ability to effectively communicate with team members and all stakeholders to relay information and ensure alignment on goals and objectives.
- Provide excellent customer service to internal and external stakeholders, ensuring their needs are met promptly and efficiently.
Why you should apply:
Are you searching for a fulfilling and impactful career opportunity that allows you to make a positive difference in people's lives while building valuable skills and experiences? If so, applying for the Administration Support Officer (IGM) role might be the perfect choice for you.
Benefits you will enjoy if you work for us:
- 37 days holiday (including Bank Holidays and Privilege days)
- Hybrid working (working in office 2 days a week)
- Paid time off for medical appointments
- 2 hours lunch break on Fridays
- Time off in Lieu (TOIL)
To apply please submit your cover letter (no more than 1 page) and CV.
Main responsibilities will include:
Administration
- Be responsible for securing contracts by confirming booking information and working with the Head of Budgets, Contracts & Policy to ensure freelance trainer contracts and Service Agreements are in place
- Oversee the general administration of all APD functions including responding to customer queries and feedback
- Process course bookings made via Thinkific and other platforms, ensuring all requirements are noted and passed on appropriately
- Regularly review policies and procedures which relate to sales and bookings Artswork Limited Registered Charity No: 800143 Company Limited by Guarantee Registered in England No: 2150619
- Ensure effective contribution of accurate and timely data required by Artswork and its funders / stakeholders
Finance
- Be responsible for APD budgets including raising sales invoices, reconciling payments and managing deferred income
- Follow anti-money laundering procedures to ensure APD sales are compliant with legislation
- Ensure all finance and operations processes and procedures are rigorously implemented in collaboration with the Finance & Operations team
- Produce budget forecasts for APD and provide monthly updates on current financial position to the Deputy CEO and Head of Budgets, Contracts & Policy
- Chase debtors and regularly report any overdue payments to the Finance team
Strategy
- Contribute to the APD growth strategy through ideas and practical solutions
- Work with the APD team and Deputy CEO in the development of new programmes, routes to market and audience development
Communications
- Help to maintain strong communication channels with all partner organisations and customers
- Provide administrative support in developing regional networks, contacts and partners
- Assist with the engagement of employers and partners for projects and programmes
Administration and Legal Compliance
- Maintain positive professional relationships with our participants, partners and stakeholders •
- Adhere to Artswork’s values and its policies and procedures, i.e. Equalities, Health and Safety, Data Protection, Safeguarding and Environmental policies
- Be a committed champion for Artswork’s Anti-Discrimination Charter
- Maintain and develop personal skills and knowledge through appropriate training
- Perform own administrative duties
- Maintaining positive professional relationships with our participants, partners and stakeholders.
Using Anonymous Recruitment
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Due to the rapid expansion of Day One Trauma Support over the last three years, the charity’s infrastructure has needed to respond quickly to meet its changing demands. There is now a requirement to ensure that the Finance and Resources team has the right skill set and capacity to provide the support needed by the charity in an efficient and proactive way.
The HR Officer and Executive Assistant role is a newly created position to reflect both the growing HR needs of the charity as the workforce expands, and the executive support required by the CEO and Senior Leadership Team (SLT) to ensure the efficient and effective running of the charity. This is a key role which is instrumental in bringing the HR and organisational administration functions together at an operational level.
Reporting primarily to the Director of Finance and Resources and assisted by an external HR and Employment Law support service, this role will provide advice, guidance and support to all line managers in HR related matters whilst building and nurturing relationships with key stakeholders throughout all levels of the organisation. This will include support to ensure the efficient and effective management, monitoring and reporting of people metrics, from recruitment, development, retention through to attrition and at all stages of the employee life cycle.
The role will also provide crucial executive support to the CEO and SLT of three Directors, to ensure the smooth operation of their responsibilities and co-ordinating efforts of various parties to ensure completion of key tasks and actions.
As part of an expanding and ambitious organisation, there are considerable development opportunities for the successful candidate and the ability to help shape the infrastructure of the charity.
About you:
You will have at least 3 years’ experience of delivering HR support directly and facilitating line managers to deliver HR support. You will have a demonstrable understanding of employment law and the practical application of this, with experience of implementing HR administration and operational best practice for example, in the areas of recruitment, capability and performance management. You will help lead in creating an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential, which is critical for Day One as a young organisation.
You will have significant experience of providing proactive and responsive administrative assistance to senior staff and demonstrable experience of developing and managing effective administrative systems. Additionally, the ability to build and maintain trusted relationships through professional engagement and communication skills, both written and spoken, that are effective, empathetic and adaptable to different situations are key to this role.
You will be highly organised and responsive to others in a way that is both timely and professional with well-developed time management skills to manage competing priorities, ensure follow up of actions and meet deadlines whilst working under pressure. A high level of accuracy and attention to detail is critical to this role, whilst maintaining strict confidentiality.
Day One is a young, ambitious national charity dedicated to supporting people impacted by serious or multiple injuries which could result in life changing consequences such as disability or death, referred to in the NHS as Major Trauma. We provide practical, emotional and financial support to adults and children as well as their families and loved ones. Inspired ‘by patients for patients’ our vision is that no one has to piece life back together on their own after catastrophic injury.
Please find the full application pack including job description on our website.
Inspired ‘by patients for patients’ our vision is that no one has to piece life back together on their own after catastrophic injury.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
An exciting opportunity to help lead The Maypole Project into our next exciting phase of growth and development; an opportunity not only to help shape the future of the charity, but in turn transform the lives of hundreds of children and young people with complex medical needs.
The Maypole Project has, for over 20 years, been supporting families through the toughest and most stressful periods of their lives following a child’s diagnosis with complex medical needs. The diagnosis of a complex need in childhood can affect people from all walks of life, can impact all aspects of their lives, and brings with it a lifetime rollercoaster of events and emotions. The Maypole Project promises to be alongside every family member, every step of their way to help them live their lives to the fullest.
To fulfil our five-year strategic development plan, we are seeking key skills in our new CEO which will be increasing our ability to reach out to as many people in need of The Maypole Project expertise in psychological and social support by creating new partnerships, new support networks and reaching into new geographical areas,
Reporting directly to the Chair of the Board of Trustees and with the support of Head of Developments, the CEO will lead the management of the organisation, drive its strategic development and, together with the Board, secure the future success of the organisation.
The post holder will promote The Maypole Project, its ambitions, values and objectives through every aspect of their work.
The client requests no contact from agencies or media sales.
The Finance Manager is responsible for the day to day operation, management & control of the finance function, including the completion of all finance tasks including financial & management accounting. Reports directly to the Executive Director.
The post holder will have ambition and enthusiasm to drive change in the department to meet the needs of an evolving organisation.They will need experience of working closely with budget holders and ensuring financial processes are embedded.
The Finance Manager is responsible for the day to day operation, accuracy and integrity of the financial accounting systems within the organisation. They are responsible for producing monthly accounts, undertaking variance analysis and implementing financial controls
Responsibilities
Annual Audit
• Overseeing the preparation of the annual audit pack and the statutory audit process.
• Management of the annual audit, liaising with BFT’s auditors.
Financial Planning
• Work as necessary with the Executive Director in drawing up annual company budgets, production budgets, annual operating plans and cash-flows, and long-term financial planning.
Monthly Management Accounts
• Report against annual budget on a monthly basis.
• Accuracy and completeness of data input
• Maintaining Purchase ledger and supplier information.
• Supplier payments.
• Petty cash payments, control, reconciliation and filing.
• Assisting on the export and creation of financial reporting.
Reporting and Accounts
• All financial accounting duties.
• Production of draft Monthly Management accounts for the Belarus Free Theatre.
Person Specification
They will be a good communicator, with the ability to work with a range of staff across all departments, have excellent analytical and spreadsheet skills, hands on experience as well as a formal accounting qualification (or part qualification) such as AAT or ACCA/CIMA.
Essential
• Full or part qualified ACCA/CIMA (or equivalent)
• Experience of Sage Line 50 and Sage payroll
• Excellent and proven IT skills including excel (vlookup, pivot tables etc)
• Accounts preparation to TB and Management Accounts
• A proven track record of managing finance in a small to medium sized organisation
• An understanding of Charity VAT, TTR and PAYE
• Experience of Charity Accounts and SORP
• A good communicator and advocate for the department
• Enthusiastic team player and internal communicator
• Efficient and methodical
• Accuracy and attention to detail
• Responsible and reliable
• Ability to work across tight deadlines and manage a diverse workload
Desirable
• Experience of dealing with transactions in other countries
• Experience of production and or project accounting
• Experience of charity and/or arts environment
• Experience of preparation of quarterly VAT return including partial exemption calculations
• 3 years managerial
Request our candidate pack for further details about Belarus Free Theatre and the responsibilities of the role. The Candidate pack is available in audio and BSL formats.
The client requests no contact from agencies or media sales.
About Reprieve
Reprieve is a UK charity founded in 1999. Reprieve uses strategic interventions to end the use of the death penalty globally, and to end extreme human rights abuses carried out in the name of “counterterrorism” or “national security”.
Reprieve works with the people whose circumstances have made them extremely vulnerable, as it is in their cases that human rights are most swiftly jettisoned and the rule of law is cast aside. Thus, Reprieve promotes and protects the rights of those facing the death penalty and those who are the victims of extreme human rights abuses carried out in the name of “counterterrorism” or “national security”, with a focus on arbitrary detention, torture, and extrajudicial executions.
Reprieve’s main office is in London, UK. Reprieve also supports full-time Fellows, who work as lawyers, investigators and campaigners in the countries in which we work. We work closely with a number of partner organisations in jurisdictions all over the world, who provide access to clients, expertise, knowledge and guidance on specific issues or regions. We work in cooperation with relevant government officials, individual lawyers and human rights defenders, as well as individual, corporate and foundation funders to further the cause of our shared goals.
About this role
The role of the Finance and Payroll Manager is to support the Development and Finance teams to manage and report on restricted income, as well as to manage monthly in-house payroll under the guidance of the Head of Finance. This involves ensuring that we are maximising the use of restricted funding, and that money is spent in line with donors’ wishes and that staff are paid accurately and on time each month. The Finance and Payroll Manager will work within a small Finance team under the supervision of the Head of Finance. They will work closely with the Joint ED, wider Senior Management Team, Head of Development and budget holders throughout the organisation.
They will support the Head of Finance with annual budgeting and quarterly re-forecasting as well as with the production of the monthly management accounts. They will support the Development team in making grant applications and develop restricted grant budgets for newly secured grants for integration into the organisational budget; they will meet regularly with the Development team and budget holders to review restricted project spend. They will produce reports for funders working in conjunction with our Development Team and casework teams. The Finance and Payroll Manager will contribute to a culture of continuous improvement of the finance systems, processes and grant management tools to ensure they continue to be fit for purpose.
Contract and location
The role is a full-time, permanent position with an annual salary of £50,571 per annum less any required deductions for Income Tax and National Insurance.
Reprieve operates a hybrid working model and we require staff to work a minimum of 40% from the London office and the rest of the week from home.
Further details and how to apply
Please review the full person specificaiton and job description for further information. The deadline for this role is 19 May 2024. Applicants must have the right to work in the UK
The client requests no contact from agencies or media sales.
The Biochemical Society and its wholly owned publishing subsidiary Portland Press Ltd (PPL) are seeking an experienced and influential leader to join us as our new Chief Executive, from January 2025 on the retirement of the current postholder Kate Baillie. You will play a crucial role in shaping and delivering a new strategy to increase our income, partnership, and growth potential.
The Biochemical Society was founded in 1911 and currently has around 5,000 members. It is a learned society that is at the forefront of advancing molecular bioscience, promoting its importance as a discipline, facilitating the sharing of knowledge and expertise, and supporting molecular bioscientists across all career stages.
We are looking for a Chief Executive who can continue to grow our profile and positive reputation. To us, this means continuing our excellent work with our trustees, staff, community and stakeholders, enhancing our growth and building new partnerships.
As our new Chief Executive, you will lead us to empower individuals by developing and diversifying our income, providing inspiring leadership to our committed, expert and established team, and acting as an effective advocate and ambassador for the Society.
The client requests no contact from agencies or media sales.
Join us at Mayor's Fund for London as we grow our finance team and introduce a new part-time Finance Manager post. The role is offered at three days/week reporting to the Finance Director and working across our team. This is an exciting opportunity for the postholder to put their own stamp on the position and help us enhance the finance function. The role is varied requiring strategic thinking together with financial, technical and operational management which all contributes towards ensuring the financial health and sustainability of our fast-paced charity.
If you're interested in learning more about this role before applying or require reasonable adjustments during the application process or at any stage, please don't hesitate to reach out to us. Our details are included in the Job Pack.
Selection Process
Deadline for applications: 9.00am on Monday 29th April 2024
First round interview (in person): 8th and 9th May 2024
Second round interview (in person): 15th and 16th May 2024
How to Apply
Please refer to the details in our application pack.
The client requests no contact from agencies or media sales.
The organisation Working with a very well-established charitable foundation, the organisation comprises of three independent schools and two state-funded academies.
They are the holding company which owns the school land and buildings and manages the endowments valued at c.£50m. The Foundation Office delivers a "head office" type finance function for the Group and a range of other services to the schools, including governance and HR.
Your role The Group Finance Manager will work within a small team and an extended team of around 15-20 finance staff in the schools. The post reports to the Group Finance Director and the finance function are assisted by a part-time Finance Officer. The core part of the role is the production of the
annual report. You will also manage the group cash treasury system, managing 20+ bank accounts.
You will manage significant investments and investment property. You will also maintain an accurate cash flow forecast for the group. The annual audit is also a major part of the work, and you will be expected to play a key part in the management of the audit and preparation of the financial information for both the Foundation, and its trading subsidiaries and charitable trusts. There are significant capital projects in the pipeline which will also require support.
What you will need to succeed
You will be a fully qualified accountant (ACCA/ACA/CIMA/CIPFA)
Experience and Skills:
- Recent experience of group consolidation and reconciliation of intercompany balances
- Knowledge of Restricted, Designated and Unrestricted funds
- Some knowledge of education or charity sector trends.
- Experience of working effectively as part of a broad team across a group with subsidiaries.
- Excellent working knowledge of current accounting concepts and the ability to communicate financial information clearly and simply.
- Experience of producing statutory and management accounts.
- Experience of working with auditors from planning to audit clearance.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
- Director of Finance for prestigious Surrey independent private school
- ACA/ACCA/CIMA qualified accountant - All sectors considered
About Our Client
The Director of Finance is responsible for the financial management of St George's Weybridge, a £30m business with over 500 staff. The post holder will fulfil a wide range of responsibilities and roles in connection with the financial strategy, accounting and general financial management of the School. The post is the most senior finance professional on the staff and reports directly to the Bursar, who is effectively the CFO/COO. As such, the Director of Finance has frequent direct contact with Governors and the Heads and attends the Governors' Finance and Risk Committee meetings.
The Director of Finance is a member of the Business Senior Management Team and leads a team of 8 staff, comprising the Management Accountant, Payroll and People Accountant, Fees Controller, Interim Project Accountant, Purchase Ledger Assistant and two Finance Assistants. A new role of Financial Accountant has been established and the successful candidate will have the opportunity to influence this role and appointment.
Job Description
- Formulate the financial strategy of the School alongside Governors and the Executive Leadership Team (consisting of the two Heads and the Bursar).
- Attend meetings of the Finance and Risk Committee of the Board of Governors, preparing financial reports and papers and leading on financial items tabled for discussion or decision.
- Attend and contribute to ad-hoc Governor meetings and discussions as required.
- Alongside the Bursar and the Heads, implement the School's strategic financial plans.
- Work closely with ELT to formulate operational spending plans and priorities.
- Work closely with the Director of HR on people strategies.
- Exhibit the behaviours and standards befitting a senior leader of St George's Weybridge, demonstrating and promoting the School's ethos and values.
- Lead and manage the staff in the Finance Department.
- Bring financial risks and opportunities to the attention of the Bursar and Governors.
- Conduct modelling and feasibility studies as appropriate.
- Review and implement changes to the system of financial control and reporting.
- Oversee production of monthly management information and bring appropriate matters to the attention of the Bursar, Heads and budget holders.
- Prepare papers for, attend, and contribute to the dealings of the Finance and Risk Committee.
- Prepare financial appraisals and reviews of major projects.
- Prepare long term forecasts and sensitivity analysis.
- Undertake competitor analysis and benchmarking studies.
- Retain financial awareness of external changes and development and provide recommendations and advice to the Bursar, including a thorough knowledge of relevant accounting requirements, such as GAAPs, FRSs and the Charity Commission SORP.
- Proactively investigate and promote ways of improving value for money.
- All accounting functions including nominal, purchase and fee ledgers, fixed asset register and the payroll.
- Oversee the staff and systems delivering all aspects of payroll.
- The accurate and timely production of management and financial accounts.
- The internal control environment.
- Management and control of fee collection.
- Preparation of the consolidated statutory accounts for St George's Weybridge and subsidiary companies.
- Liaising with external auditors on all matters connected with the annual audit of the School's accounts and other external accountancy advice.
- Preparing annual budgets and termly forecasts, including cash flow projections for the current and future years.
- Maintain, review and ensure compliance with the School's Financial Procedures Manual.
- Preparation of internal financial management reports, accounts and briefing papers, including monthly management accounting information to include cash flow statements and forecasts.
- Control of the treasury management function in order to ensure the most efficient and secure deployment of cash.
- Ensuring compliance with external regulators, including HMRC, the Charity Commission and Companies House.
- Being responsible for accurate and timely tax returns and tax reclaims, with professional advice where necessary, preparing recommendations for mitigating potential VAT and any other tax liabilities.
The Successful Applicant
- Formal Accounting qualification and experience of working in the commercial, educational or charity sectors.
- Experience of compliance with legislation and regulations relevant to the position
- Experience of contract negotiation
- Excellent communication skills, both oral and written.
- Ability to analyse and manipulate financial data.
- Competent in the use of IT, notably MS Office applications and the ability to use modern financial software tools.
- Proven experience of managing a team within a complex organisation
- Empathy with the ethos and values of St George's Weybridge.
- Personal warmth, tenacity and a transparent collaboration style.
- A 'can-do' attitude with a sense of humour and proportion.
- A flexible approach to work, both in terms of responding to changing or unforeseen circumstances and being willing to work outside of regular hours as the need arises
What's on Offer
Hybrid working opportunity
Flexible working
Generous pension scheme
School fee child remission of 50%
Life & personal accident insurance
Free meals and parking
Employee loans
Medial support and employee assistance programme
Local retailer discounts
Where specific UK qualifications are required we will take into account overseas equivalents. All third party applications will be forwarded to Michael Page.
Goodman Masson are delighted to be partnered with Ruach City Church on their search for a new Head of Finance!
Who would you be working for?
Ruach City Church is one of the largest and fastest-growing non-denominational Pentecostal Christian churches in Europe. Founded in December 1992, the church is known for hosting interdenominational events and has a mission to bring the church to the people with four sites across the UK and regular live streams of their worship.
What is the role?
Joining the organisation at a pivotal time, with various exciting upcoming projects, you would be reporting directly into the CEO. Main responsibilities include but are not limited to:
- Overseeing the entirety of the Finance department and four direct reports
- Acting as a business partner for the Finance department; liaising with various stakeholders at a number of different levels, communicating financial information effectively
- Budgeting, forecasting and long-term financial planning to ensure maintained financial health of the Church
- Responsibility for the year-end accounts and audit liaison
- Ensuring all financial processes and governance within the Church adhere to up-to-date regulations; developing new policies where necessary
What do you need to succeed?
- A full accounting qualification (ACA, ACCA or equivalent)
- Experience, or desire to be working within a charity finance function
- Demonstrable, extensive post-qualification accounting experience, having managed teams and interacted with Senior Leadership Teams, The Board, etc.
- Confident user of Excel and other accounting systems
- Strong communication skills with the ability to communicate with a variety of stakeholders at differing seniority
Please reach out directly to [email protected] if you are keen to discuss this further.
In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.
Interim Head of Finance | 3 Month + | £300 - £350 per day (outside IR35) | Hybrid | Croydon
For a small but vital refugee charity, we are recruiting an Interim Head of Finance for 3 + months, starting ASAP. Reporting to the CEO, the main accountabilities will focus on providing insightful monthly management accounts and reporting to the Senior Leadership Team and Trustees / Board, and to ensure the correct allocation of expenditure to a high number of grant funds. This role will oversee the Finance Assistant and the day-to-day finance transactions, including expenses, payroll, and balance sheet reconciliations.
Main Duties:
- Produce regular management accounts and financial reporting
- Support the Leadership Team, Finance Committee and Board with long-term financial planning
- Lead and review budgeting, reforecasting and cashflow management
- Review and re-negotiate all contracts, including office premises, IT, grants, and services
- Oversee the Finance Assistants day-to-day work including transactions and payroll processing
- Work with the Head of Fundraising and Senior Leadership to ensure income generation and fundraising strategy is in line with long-term goals
What will you bring to this role?
- Qualified Accountant or QBE with solid experience
- Strong knowledge and experience of Charity SORP, Grant funding and restricted and unrestricted funding
- Strong experience of management accounts and reporting within a small but complex charity organisation including budget preparation and year-end accounting and Audit
- Strong IT skills including Xero and Excel
- Experience of contracts, facilities management, HR processes and IT would be desirable
- Solid experience of managing and motivating staff
________
As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.
Purpose of the post
The Finance Business Partner plays a crucial role within HDR UK, as the key point of contact and financial support for the Institute Office teams. The Finance Business Partner supports key non- finance stakeholders to provide timely and insightful analysis and reporting and supports with the alignment of financial plans to operational and strategic priorities. The role will support the HDR UK’s non- Core funds and programmatic areas and will be responsible for proactive fund financial management, supporting the Fund budget holders in ensuring appropriate planning and utilisation of the fund expenditure. The role is responsible for maintaining clear and effective communication between the Finance team and the wider business and for ensuring that financial concepts and priorities are understood by the programme teams.
Main responsibilities
- Work with Budget Holders to manage financial performance, forecasts, and budgeting including understanding financial opportunities and risk for the area of business partnership.
- Hold responsibility for the financial management of a number of large and strategic funds, including financial reporting to funders and maximising fund utilisation.
- Lead on monthly reporting to Programme teams, including posting month end journals, meeting with Budget Holders to discuss performance and budget variance and providing commentary and analysis on reports.
- Work with the Associate Directors of the Finance team to plan, deliver, and review the annual budget and quarterly forecasts.
- Support with the continuous review and update of the 5-year financial plan.
- Support with projects and new process development to continuously improve and evolve our approach to internal financial reporting and modern finance business partnering.
- Support the Finance Business Partnering function with ad hoc reports and grant management and reporting.
- Provide training and advice to individuals internal and external to the Finance department.
- Support the Finance Officer with ad hoc queries and helpdesk needs.
- Support the Junior Finance Business Partner in utilising JET Reports to generate monthly management accounts for our Senior Leadership Team and Budget Holders, ensuring their accuracy and timely delivery.
Experience
- CCAB qualified or part qualified, or with a minimum of 4 years practical experience in financial analysis or business partnering roles.
- Experience of grant or fund management, reporting, and liaising with external funding bodies.
The following is desired but not essential:
- Prior experience of Microsoft Dynamics 365 Business Central.
- Prior experience of JET reporting software.
- Experience developing financial models.
- Experience of producing financial reports.
- Experience of working in the higher education or not-for-profit sectors.
Skills
- Excellent understanding of financial concepts.
- Ability to interpret complex data and apply problem solving techniques.
- Ability to support a number of different colleagues at the same time with their business partnering needs, managing competing priorities.
- Attention to detail and a focus on quality in the outputs that are produced.
- Service oriented and comfortable continuously developing and refining processes and reporting.
- Works with others as one team, actively listening and collaborating to achieve a shared vision.
- Excellent written and verbal communication skills with the ability to communicate effectively and confidently with people at all levels.
- Ability to communicate complex financial concepts to non- finance stakeholders.
- Advanced Microsoft Excel skills.
- Proficient with Microsoft Word and Outlook.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for a freelance Finance & Operations Officer - ideally with charity experience and familiar with Xero - who can support our core team of four as it takes the charity to the next level. Preferably able to work flexibly, the average time required is estimated at one day per week. This may mean dealing with an email or phone call in an ad hoc way from time to time.
Using a network of music industry professionals and youth workers, Grounded Sounds offer engaging, top quality programmes in a highly welcoming and supportive environment. The programmes are for young people from disadvantaged backgrounds - both 11 – 16 year olds in schools or youth centres and for 16 – 24 year olds (often NEET) with an interest in music. The programmes don’t just develop musical talent; they build young people’s confidence and life skills.
As Finance & Operations Officer, you will report to the Chief Executive and help with all ‘back office’ activities for the charity. These include: all bookkeeping activities; producing monthly and annual financial reports; managing and overseeing the use of Views, our Monitoring and Evaluation system from Substance; supporting the Chief Exec in ensuring policies and procedures are kept up to date; and supporting the team with analysis and reporting to funders. You will also run the payroll. The Treasurer, one of the trustees, who has been doing the accounts and performing many of the back office activities up to this point, will support you.
Summary of responsibilities
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Bookkeeping
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Bank reconciliations, posting of transactions, logging invoices and receipts
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Allocations, e.g. of team costs based on timesheets and of justgiving donations
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Maintaining chart of accounts and tracking categories in response to new project reporting requirements
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Management reporting and cashflow planning
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Monthly management accounts and other regular programme financial reports
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Liaison with CEO and Fundraising Manager to understand / update latest project and funding status and refresh cashflow forecasts
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Financial reports for trustee meetings (4 per year)
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Financial reports for funders as required
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Budgeting
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Liaison with CEO, Programme Managers and Fundraising Manager to create and maintain programme and organisational budgets and three year financial plan
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Gift Aid
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Preparation and submission of Gift Aid claims to HMRC
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Annual Accounts
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Production of annual accounts for submission to Charity Commission
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Support for fundraising
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Updating funding status tracker with funds received / expected
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Restating budgets in formats required by funders
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Payroll & pensions
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Running the payroll monthly – using the Iris Kashflow payroll system
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Submitting monthly pension contribution schedule to NEST
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Updating records for new joiners and leavers
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Other HR admin
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Setting up timesheets for the team for the year
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Maintaining a salary and cost to employ spreadsheet and advising on budget impact of proposed salary rises
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Management of Views
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Managing users and data access
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Creating new questionnaires and application forms requested by the team
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Analysis of participant profiles and questionnaire responses (outcomes) for reporting to the team and to funders
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General housekeeping
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Over time, becoming an expert user, able to train / advise others in the system
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Mobile Device Management
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Keeping track of our stock of iPads and laptops
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Using MDM software to manage security and control configurations
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Policies and procedures
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Managing an annual review of the charity’s policies and procedures, ensuring they are up to date and, with the Chief Exec, refreshing as needed
Skills / Experience Required
Essential:
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Bookkeeping and financial management
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Strong skills with spreadsheets
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Passable understanding of IT, willing to learn new systems
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Able to work independently
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Organised
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Good attention to detail
Desirable:
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Ability to work flexibly, adjusting hours worked each week to what is required
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Experience of working in the charity sector
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Knowledge of Xero
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Knowledge of Views from Substance (we realise this is very unlikely)
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Payroll and pensions administration experience
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Interest in music and young people
The client requests no contact from agencies or media sales.
Are you a Finance Manager looking for an exciting new hands-on opportunity? Do you have experience working on Charity accounts? Are you available immediately? If so, read on…
My client, a leading Not-for-Profit organisation is seeking an interim Finance Manager to assist the Finance Director through their year-end close.
The main responsibilities of the interim Finance Manager are:
- Manage the month-end process
- Assist the Finance Director with the completion of the annual accounts
- Ensuring that financial controls are adhered to and reporting any issues or non-compliance
- Routine month-end activities including reporting, journals, accruals, prepayments and dealing with relevant queries
My client is looking for:
- Experience dealing with Charity accounts in previous roles
- Experience managing the month-end close
- Able to assist with the statutory accounts
- Part quailed or qualified accountant
- Strong Excel experience and the ability to manipulate data
Based in London, my client offers hybrid work with 2 days a week in the office and 3 from home for the whole duration of the contract.
Applications are under constant review and the post can close early if the right candidate is found. Please apply immediately if this role is of interest.
In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.