Finance team administrator jobs

THE SUNDAY TIMES BEST PLACES TO WORK 2025

As we celebrate 40 years of making a difference, The Cinnamon Trust continues to grow, and we want you to be part of our journey! Our headquarters in Hayle, Cornwall, is looking for a compassionate, dedicated individual to join the team as an Assistant Legacy Officer.

MAIN PURPOSE OF THE JOB

To support the flow of legacy income ensuring the smooth, efficient and sensitive handling of gifts received through bequests, wills and estates. The role requires a close attention to detail, accurate record keeping, and good numeracy. Appropriate and sensitive written and oral communication with families, legacy supporters and solicitors is very important.

The role requires compliance with legal and regulatory requirements. In essence, an Assistant Legacy Officer is a vital part of a charity's fundraising efforts, ensuring that legacy gifts are processed efficiently and effectively, maximising their value and impact. Most of all, it is about honouring the wishes of those who support us by way of gifts in their Will.

Although the role of Assistant Legacy Officer sits within the Finance Team, it will also include some elements of legacy fundraising and marketing in collaboration with the Marketing and Fundraising team. This includes promotion of our free Will service and supporting promotion of legacy giving through campaigns and events.

MAIN DUTIES & RESPONSIBILITIES: RESPONSIBILITIES

RESPONSIBILITIES

• Legacy Administration:  Managing a caseload of legacies (pecuniary, specific, etc.), ensuring the organisation receives its full entitlement, and keeping records up-to-date.
• Communication: Interacting with solicitors, executors, and other beneficiaries, responding to inquiries, and providing updates on legacy progress.
• Record Keeping: Maintaining accurate and detailed records on the organisation's Digbi system, ensuring compliance with regulations and facilitating reporting.
• Compliance: Keeping abreast of probate matters and ensuring the charity's legal rights are balanced with reputational considerations.
• Collaboration: Working closely with the Senior Legacy officer and with other teams, when necessary, such as Pet Profile, Finance or Marketing teams in relation to legacy giving, legacy fundraising or gifts in wills.
• Reputation Management: Ensuring all communications and actions related to legacies maintain the The Cinnamon Trust’s positive reputation.
• Other tasks Other tasks from time to time as required.
• SKILLS AND ATTRIBUTES
• Strong written and verbal communication skills. Meticulous attention to detail. Ability to manage a demanding workload and prioritize tasks. Numerate: able to understand the presentation of accounts and income data Experience in the charity sector is helpful Knowledge of relevant regulations and legal procedures is beneficial. Some knowledge of wills and probate with willingness to engage in training in legacy administration.

Together with such additional general duties as the Employer shall reasonably require having regard to the needs of the Employer’s business as a Charitable Trust

We're looking for a organised, proactive and resilient System Accountant to join our Finance Team located at our Head Office in Islington.

£62,000.00 per annum, working 35 hours per week.

Want to feel like you have an exciting future? You'll feel at home here.
Making you feel at home here means helping you thrive in every way. That's why we offer a wide range of benefits, award-winning Learning & Development and a culture that welcomes all. These aren't token gestures - we've thought long and hard about how best to support our team. After all, our people are doing something amazing: helping to transform lives every day.
Our benefits include:
* Annual leave increasing up to 30 days with length of service
* Free DBS (take this out if BSW advert)
* Exclusive discounts and cashback via Reward Gateway® and opportunity to buy a Blue Light Card
* Fully paid induction programme and further training
* ILM courses and Apprenticeship Programmes
* Cycle to work scheme
* Employee Assistance Programme for 24-7 confidential support
* Online wellbeing resources
* A generous pension - we will contribute up to 4% and life assurance cover up to £10,000 (T&Cs apply)
* Quarterly Staff Awards to reward & recognise our amazing staff's commitment and contribution
All applicants must be legally eligible to work in the UK by the start of employment as Look Ahead are not able to offer sponsorship.
We are seeking a proactive and technically adept Systems Accountant to support the implementation of Unit4 ERP system within our housing association. The post holder is expected to take over the ongoing system admin role post go live. This pivotal role bridges finance and IT, ensuring seamless integration, data integrity, and enhanced financial reporting capabilities.

What you'll do:
ERP Implementation & Project Support
* Support the Project Team in the implementation of Unit4 ERP modules tailored to housing association needs.
* Assist in data migration activities, ensuring accurate and efficient transfer of financial data.
* Support the user acceptance testing to validate system functionality and data integrity.
* Provide training and support to end-users during and after the implementation phase.
System Administration & Support
* Act as the primary point of contact for all Unit4 ERP related queries and issues.
* Monitor system performance, troubleshoot issues, and implement necessary updates or patches.
* Maintain and update system documentation, including user guides and procedural manuals.
Financial Reporting & Analysis
* Develop and maintain financial reports and dashboards within Unit4 ERP to support decision-making.
* Ensure compliance with financial regulations and internal policies through system controls.
Continuous Improvement & Stakeholder Engagement
* Identify opportunities for system enhancements and process improvements.
* Liaise with internal stakeholders to gather requirements and ensure the system meets organizational needs.
* Stay abreast of Unit4 ERP updates and best practices to inform system development.

What you'll bring:

Essential:
* Proven experience in managing and supporting Unit4 ERP systems, preferably in the housing or public sector.
* Part Qualified Accountant (e.g., ACA, ACCA, CIMA) or equivalent experience.
* Strong understanding of financial accounting principles and processes.
* Experience in data migration, system testing, and user training.
* Excellent problem-solving skills and attention to detail.
* Effective communication and interpersonal skills, with the ability to engage stakeholders at all levels

Desirable:
* Familiarity with housing association operations and sector-specific financial requirements.
* Experience in supporting ERP implementation projects.
* Knowledge of SQL or other reporting tools for data analysis.

About us:

Look Ahead is a leading, not-for-profit care and support provider in London and the South East. Our vision is to build better lives through social care and housing in local communities. As an organisation we deliver over 100 services, providing support to thousands of customers each year. Our mission is to co-design and deliver services that offer innovative social care solutions and support people to thrive. We work across mental health, homelessness and complex needs, young people and care leavers and learning disabilities so there are plenty of opportunities to grow and progress your career with us.
We have a strong social purpose and we live and work by our values:
* We focus on Excellence and innovation.
* We are Caring and Compassionate.
* We are Inclusive and Trusted.
* We work in Partnership and are One-Team.
Look Ahead is committed to safeguarding and promoting the welfare of children and adults at risk, and expects all employees, workers and volunteers to share this commitment.

If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative opportunities. If this occurs you would not need to submit another application for the alternative role.

We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date.

We are committed to diversity and inclusion at work and are accredited with Silver in the Inclusive Employers Standard 2021. We are a proud member of the Employers Domestic Abuse Covenant and encourage applications from a diverse range of applicants of all backgrounds.

Please see our website for full Job description

We’re looking for a proactive and capable People Operations Manager to manage the day-to-day HR and volunteer operations at our charity. You’ll play a key role in supporting our staff and volunteers, ensuring smooth processes, legal compliance, and a welcoming, well-run office environment.

What You’ll Do:

- Oversee recruitment, onboarding, and support for staff and volunteers

- Manage HR systems and workforce data

- Coordinate learning and development, ensuring compliance and CPD

- Act as site manager for our office, ensuring H&S and legal compliance

What You’ll Bring:

- Experience managing people and processes with professionalism and care

- Strong organisational and communication skills

- A proactive, can-do attitude and ability to juggle priorities

- Knowledge of HR, H&S, and volunteer best practice

Venn Group is partnered with a leading health charity to recruit an Assistant Accountant for a 3 month temporary contract. This role involves providing day-to-day, month-end and year-end finance support to the Finance team, managing accounts payable, processing income streams, and ensuring accurate posting of transactions.

Key responsibilities of the role:

• Record and code transactions, invoices, and payments accurately in Business Central, ensuring compliance with finance procedures
• Support payment processing, including international transfers, BACs runs, and staff expenses administration
• Manage and reconcile trade, staff purchase ledgers, and petty cash, ensuring controls are followed
• Process income from online platforms, bank cash/cheques, and raise sales invoices promptly and accurately
• Perform monthly reconciliations for bank accounts, accounts payable, and income accruals
• Monitor and manage outstanding debts, liaising with customers and suppliers as required.
• Contribute to system and process improvements, supporting finance system upgrades and ensuring GDPR compliance
• Assist with year-end financial statements, annual audits, and respond to auditor queries
• Monitor the Finance inbox and forward relevant queries to other members of the Finance team

Ideal candidate profile:

• Currently pursuing an AAT, CIMA or ACCA qualification
• Experience in a similar role within a not-for-profit organisation
• Skilled in using Business Central, or similar accounting software, with advanced proficiency in Excel
• Capable of performing effectively under pressure and managing priorities efficiently
• Excellent communication skills, with the ability to report to and coordinate with multiple stakeholders

Agency reference number: J85857

Location: Central London

Duration: 3 month temporary contract, subject to further extension

Pay rate: £20-23 per hour

Working hours: Full time

Working pattern: Hybrid (2 days per week in the office)

This vacancy will be actively shortlisted so early applications are encouraged to avoid missing out.

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.

Eastern Region –Norfolk, Suffolk, Cambridgeshire, and Northamptonshire. Home based with some travel expected

Ref: SAD-251

Are you a proactive, highly organised and collaborative individual with a proven record of developing and maintaining systems for data collection, analysis, and reporting?  Do you have sound experience of providing vital support to colleagues?

If so,  join St Giles as a Senior Administrator and Data Coordinator, where you will work alongside the Eastern Region Footsteps coaches and Management Team to coordinate data collection and analysis to support the service to achieve its contractual requirements.

About St Giles Trust
An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need.  Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others.  

Who are we?
St Giles is an award-winning social justice charity using expertise and real-life past experiences to empower people who are not getting the help they need. People held back by poverty, exploited, abused, dealing with addiction or mental health problems, caught up in crime or a combination of these issues and others. We show people there is a way to build a better future for themselves and those they care about and help them create this through support, advice, and training. Our peer-led services form the backbone of our work, putting people with lived experience at the centre of delivery, design, and evaluation of support and services across the UK.

The Wise Group is a leading social enterprise which is proud to be making a difference to people’s lives. We’re proud because we help people to find jobs, provide advice to people struggling to heat their homes and support people to find their feet following time in prison. To do this, the Wise Group works in partnership with everyone from large businesses to national and local government and third sector organisations who provide essential specialist support to our customers. Together, we’re greater than the sum of our parts.

The Wise Group and St Giles came together a few years ago to form a partnership with the aim of supporting the Probation Resettlement reforms by offering a high-quality service underpinned by staff who have lived experience and cultural competency. To date we have been awarded more than 20 contracts to deliver Personal Wellbeing, Finance, Benefit & Debt and Women’s Services across England and Wales.

About this key role

Our successful candidate will provide line management support, guidance and coaching to two administrators, ensuring their responsibilities are clear and that they are supported to carry out their roles, plus provide positive and proactive peer support to Admin and Coaches to ensure that data is collected reliably and consistently.  You will also manage the allocation and appropriateness of all referrals coming into the Eastern region CRS service and ensure all referrals are accurately recorded, plus coordinate the data collection across the Eastern Region Criminal Justice contracts.

We will also rely on you to monitor the service and support with the development, implementation, and the maintenance of effective data collection systems, as well as offering training where necessary to ensure the team can perform data collection effectively.  Interpreting and explaining complex data to the admin and delivery team for purposes of clarity/verification is also an important duty, as is supporting with the development and maintenance of processes around referrals, data collation and the production of reports.

What we are looking for

• Experience in working together as part of a multi-agency team to achieve a common goal
• Experience of working in a high intensity environment
• To have a relevant qualification or be working towards one to ‘A’ Level standard or above
• An understanding of the barriers faced by people with complex and multiple needs
• Knowledge of relevant services in the local community
• Impressive interpersonal, relationship-building and communication skills, verbal and written
• A flexible, collaborative and professional approach to your work

Please note: this role requires that successful candidates must undergo an Enhanced DBS check, on the basis that the post involves contact with vulnerable participants and colleagues.

In return, you can expect a competitive salary, generous leave allowance, staff pension, flexible working, a mentoring programme, an advice and counselling service, clinical therapist sessions, life insurance (4 x annual salary), duvet days, season ticket loan, employee perks programme, eye care voucher and much more.

We are an equity and inclusion confident employer. We welcome all applications, and we particularly encourage applications from people of the global majority (black, brown, multi- heritage) and those who identify as disabled, neuroexpansive, neurodiverse, with any protected characteristics and/or social barriers or challenges. We value the empowering and informative impact that all lived experiences and diversity of thought can offer the organisation.

St Giles will guarantee to interview all disabled applicants who meet the minimum criteria set out in the Job Description for the vacancy.

Closing date: 20 July 2025 at 11 p.m.
Interview date: 28 July 2025

The Iona Community is seeking an inspiring Fundraiser to help secure and grow our financial sustainability as we live out our vision of justice, peace, and renewal of worship around the world. This is an exciting opportunity to build strong relationships with funders and donors, grow a culture of giving, and lead a new Fundraising Team to support our diverse work — from peacemaking and social justice to youth and environmental projects, and the care of our historic island properties. If you’re self-motivated, a great communicator, and share our values, we’d love you to join us in this vital role.

Background

Congenital Heart Disease affects 1 in 125 newborn babies, it is the most common condition at birth. Around 17,000 babies, children and adults are treated by the Leeds Congenital Heart Unit (LCHU) every year. The LCHU is the specialist heart centre for all of Yorkshire, The Humber, North East Lincolnshire and North Derbyshire.

Children’s Heart Surgery Fund (CHSF) provide tailored emotional, financial and practical support and essential resources to heart patients and their families. When families need us most, CHSF provide parent accommodation close to the hospital and a dedicated family support service during a child’s treatment. CHSF also provide vital medical equipment and resources to the Leeds Congenital Heart Unit and 19 regional clinics, including start-up NHS staff roles and specialist training across the network.

CHSF is a completely self-funded charity. Together, we are able to nurture a wonderful community of children, young people, adults and their families affected by congenital heart disease to live empowered lives.

Job Summary

As Fundraising Researcher you'll be responsible for proactively researching potential funders including corporate foundations and community funds, charitable trusts and other organisations to support our ambitious fundraising team. Working closely with the Trusts & Foundations Manager and Corporate Partnership Managers you'll ensure fundraising activity is supported across the organisation with robust research.

Role and Responsibilities

1. Research and identify charitable trusts and foundations, corporate, government and other funding opportunities that align with CHSF’s mission, vision and values.

2. Use prospect research tools and techniques to collate detailed prospect information e.g. business insider bulletins, directories, websites, AI etc.

3. Compile key information about each funding opportunity, including deadlines, eligibility criteria, application questions, and funder priorities, in a structured format.

4. Assist in reviewing and prioritising potential funding opportunities based on suitability for CHSF.

5. Support with impact monitoring and reporting to funders and corporate partners, including liaising with staff at the Leeds Congenital Heart Unit to collect information.

6. Organise and archive past grant applications, ensuring a structured and accessible digital filing system.

7. Support the team by keeping funding research up to date and easy to access for future applications.

8. Collaborate with finance/fundraising teams to ensure grant research aligns with fundraising priorities.

9. Work with the Marketing Team to promote funding received to meet the requirements of the funder.

10. Strong understanding of due diligence, data protection and fundraising regulations. 

Other

1. To work flexibly as required by the needs of the service and carry out any other reasonable duties as required.

2. To prepare for and participate in monthly supervision sessions with your line manager.

3. To help promote CHSF fundraising opportunities, where appropriate and work with the fundraising team on new initiatives.

4. Adhere to charity’s policies and procedures.

5. To provide other support as identified by your line manager and commensurate with purpose of the role.

Benefits:

· 27 days annual leave (not including bank holidays), increasing to 29 days after 5 years’ service and an additional day off for birthdays

· Company pension scheme

· Health care cash plan

· Death in Service after successful completion of 12 months’ service

· Employee Assistance Programme

· Access to blue light card, charity worker discounts etc.

We are an equal opportunities employer and welcome applications from all parts of the community.

This new role at Young Sounds UK will provide a wide range of support across the organisation, managing the logistics for our events, assisting our Development team with vital fundraising tasks, and handling a wide range of organisational administration.

You'll need to be proactive, highly organised, and looking for a busy role within a passionate team. With at least 3 years experience you'll be keen to use your strong communication skills and attention to detail to provide high standards of administrative support.

For full information on this role, including key responsibilities and person specification, please view the job pack.

The closing date for applications is Tuesday 15 July 2025 at 12 noon.

About Young Sounds UK 

Young Sounds UK exists because musical talent is everywhere but opportunity isn’t: family finances and other obstacles too often get in the way. We’re here to change this in two key ways:

• We support young musicians from low-income families with funding and other help 
• We support music education through training, advocacy and research.

Established in 1998 we work across genres and across the UK. Our four programme areas are: 

• Discover: training teachers in how to spot young people’s musical potential 
• Connect: targeting and sustaining young people’s emerging talent through strategic support
• Thrive: funding young talent UK wide through annual grants and tailor-made help for individual musicians
• Innovate: leading new thinking and action on talent development

We are looking for a Maintenance Team Member interested in being part of a vital team helping to support the day to day running of our properties for vulnerable families accessing our children’s hospice care, who has experience of working within maintenance environment. Ideally the successful candidate will possess some form of maintenance skill/qualification/experience (Painting & Decorating/Carpentry /Plumbing skills etc).

There is an out of hours “On Call” element to this position whereby the successful candidate will be required to go onto the “On Call” rota shared among other members of the maintenance team.

A full UK driving licence is essential as some work will take place at satellite sites.

Opportunity to:

· Work within a proactive and skilled maintenance team, providing the skills necessary to support the organisation’s estate

· Work as part of an overall team supporting the delivery of excellent services to our families and Children

· Help to maintain a safe environment for families and children within our care.

· Gain a real sense of achievement knowing that your actions are directly and positively affecting the wellbeing and care given to the families we support.

What we offer

In return you will receive a competitive salary along with a range of benefits, which include:

Pension scheme

• NHS Pension Scheme (for eligible employees) or our stakeholder pension scheme, with up to 7% employer contributions

Annual leave

• 27 days plus Bank Holidays rising with length of service

Contractual benefits

• Generous sick pay scheme
• Enhanced maternity, adoption, and paternity leave pay
• Flexible working arrangements
• Death in service benefits
• Reimbursed professional membership fees
• Eye care
• Employee referral scheme
• Blue Light discount card

Health and wellbeing

• Employee Assistance Programme
• Occupational Health
• Cycle to work scheme
• Mental Health First Aiders
• Nutritionally balanced meals at Christopher’s (free for employees) and free fruit at our Hampton site

Safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all our staff to share this commitment. Employment is subject to receipt of satisfactory references and a DBS check.

In addition, an enhanced/standard disclosure will be required for this role. Our recruitment checks, induction and ongoing support and supervision reflect our commitment to safeguarding the families we support.

Equality, diversity and inclusion

Shooting Star Children’s Hospice is committed to inclusion and diversity in everything we do. We know that getting things right is critical for us to live our organisation’s values: Professionalism, Respect, Integrity, Diversity and Excellence.

We are always trying to improve our way of working to be more inclusive and equal. Our vision is for Shooting Star Children’s Hospice to be a place where people of all backgrounds, groups and communities feel welcomed to work and volunteer.

Are you a master orchestrator passionate about making a real difference?
You Make It is an award-winning East London charity empowering working-class, racialised women. We’re looking for a part-time Operations Manager to power our daily operations and help us thrive!

In this role, you’ll:

• Lead talent recruitment and development.

• Enhance our inclusive team culture.

• Streamline processes, ensure compliance, and track impact.

• Collaborate on budgeting and board reporting.

What we offer:

• Hybrid, part-time working with flexible hours.

• Accelerated pay progression after 6 months.

• A therapy and wellness allowance, annual bonus, and pension.

• A small, joyful team culture built on equity and authenticity.

Contract: 1 year (with potential to extend)
Salary: £30,400 (£38k FTE) 
Deadline: Interviews are rolling - apply as soon as possible
Start date: Ideally early September (or sooner)

The Role

The key purpose of this role is to together with the EA to the Vicar provide day-to-day support for the running of the Vicar’s Office and in particular for the Vicar (Archie Coates) and the Senior Leader (Sam Coates). The role also provides light touch support and diary management for the HTB Group COO and the HTB Group Chief of Staff.

The Key Responsibilities

Listed below are the key elements that the role holder will be accountable for delivering:

To support, help and advise the senior team in professional and personal matters by:

• Prioritising and actioning daily tasks, operating as a two-way channel of information and communication; action or delegate requests and tasks to the team/ organisation where appropriate, and then report back to the senior team. This may also involve acting as a liaison between the senior team and the wider organisation ensuring strong communication both ways.
• Organising and maintaining diaries.
• Acting and speaking on behalf of the senior team. This includes oversight of inboxes, letter correspondence and phone calls.
• Ensuring that the team have all they need, in advance, for talks, presentations, meetings, trips, etc and freeing them of all unnecessary administration, phone calls, interruptions, etc.
• Providing support to the vicarage for hospitality of meetings and events and other personal matters (including catering for occasional evening meetings e.g. PCC).
• Carrying out specific projects, research and administrative tasks.
• Receiving requests from internal and/ or external contacts, filtering and then delegate or address these as appropriate.

Major event support: An active role in certain aspects of events; and keeping the Vicar’s Office function and team, and the Coates’s operating while being offsite for Focus and other key events.

Special Services Coordinator:

• Coordination and oversight of baptisms across the services at HTB.
• Assistance in coordinating weddings and covering for funerals when the Weddings & Funerals Coordinator is away.

The Ideal Candidate

• Very strong administrative skills
• Highly organised, energetic and unflappable under pressure or in challenging situations.
• Demonstrably consistently excellent verbal and written communication skills.
• Flexibility and excellent time management skills with the ability to meet deadlines and constantly re-prioritise own workload under consistently high pressure.
• Graceful and flexible when plans change.
• Confident handling a variety of issues, concerns or queries arising via phone or email; strong etiquette in dealing with people from all walks of life in person.
• Comfortable at visionary level and in very specific detail, particularly in handling communications with sensitivity, understanding and diplomacy.
• Strong IT skills: evidence of high competence with the full Microsoft Office package, including Word, Outlook, Excel and PowerPoint; confident use of HTB Finance system, ChurchSuite. 

About The Conversation

The Conversation is an independent provider of news and views, sourced from the academic and research community and delivered directly to the public. Our team of professional editors work with university, and research institute experts to make their knowledge accessible to the public in an accessible manner.

The Conversation is funded by university members, grant and philanthropic sources and reader donations. It is a charity, and operates as a for-purpose, not-for-profit company. Its content is freely available and distributed beyond its website using a Creative Commons licence.

Access to high-quality, accurate and independent information underpins a functioning democracy. Our aim is to ensure better understanding of current affairs and complex issues by publishing explanatory journalism, analysis and reports of research findings produced by academics with recognised expertise. The Conversation aims to enrich public discussion and provide easy access to quality information, with knowledge that can be trusted and information that is useful.

Since our launch in 2013, The Conversation has grown to a staff of 40 and has recently launched a commercial subsidiary, Universal Impact. We are looking for a new Office Manager to manage the day-to-day administrative operations of the company. 

Primary Responsibilities:

• Oversee office operations and procedures for The Conversation, including some limited support for Universal Impact;

• Work with the Chief Executive and Editor to ensure a safe, collegiate and healthy office environment

• Maintain office policies and procedures, updating documentation as needed

• Manage day to day HR activities, scheduling appraisals, managing holiday, staff development

• Support HR functions such as onboarding/offboarding, maintaining employee records, and coordinating staff wellbeing initiatives

• Assist with recruitment processes, including drafting job descriptions, posting vacancies, and coordinating candidate communications 

• Act as secretariat for The Conversation’s various boards, scheduling meetings, distributing papers, and taking accurate minutes

• Plan, schedule and coordinate internal events, team meetings, and staff away days

• Accepting and sorting mail and deliveries

• Supporting the planning of events and supporting office social activities (including team bonding)

• Support the Finance team

• Arrange travel and accommodation for staff as required

• Assisting in ad hoc administration tasks as needed

Requirements/Skills:

• Previous office management experience required

• Previous HR experience desirable 

• Previous experience working for a charity and Trustees desirable but not required

• Excellent organisational skills and ability to adapt to changing priorities

• Project management skills

• Enthusiastic and personable

• Excellent written and verbal communication skills

• Ability to work under own initiative with minimal supervision

• Excellent in Google Workspace, Microsoft Office and IT skills 

Benefits:

• Salary: £34,000 p.a (full time)

• 25 paid holiday days, plus your birthday off

• 8% company pension contribution

• Enhanced parental leave 

• Flexible working - our office is in central London and we expect this role to involve being in the office at least two days a week.

Applications will be accepted and interviewed on a rolling basis. 

We value and respect all differences in all people (seen and unseen) at The Conversation and actively encourage applications from candidates of diverse backgrounds and ethnicities.

You must be legally able to work in the UK.

‘Communication is one of the most important things, and I feel the ESU has set us up for life.’ Schools’ Mace 2024 participant  

 Oracy gives young people the skills and confidence to shape their lives and to build a more connected and cooperative world   

Both nationally and internationally, public discussion and political debate are increasingly polarised and divided. Social media, fake news and new technologies such as AI can create echo chambers, where claims pass unchallenged, and different views are hard to find. The English-Speaking Union shows that there is a more constructive and collaborative path.  The ESU was founded in 1918 to build greater understanding and friendships between people and nations. We are an educational charity with international reach, with an ESU in over 50 countries. Today our work is focussed on training young people in oracy – speaking and listening skills, in critical thinking and self-expression - to build skilful communicators and engaged citizens and leaders.  

The English-Speaking Union and our work is more important now than ever.  

Overview of the Team  

The Corporate Services team provides essential strategic and operational support across the organisation. Our governance function oversees compliance, risk management, and performance frameworks. The finance team manages budgets, financial planning, and reporting. All of this contributes to effective decision making. We are also responsible for looking after our properties, which includes maintaining oversight of two commercial leases, and maintaining Dartmouth House which is a grade II* listed events venue and our Head Office in Mayfair.

 Purpose of this role  

The Senior Governance Officer will provide high quality support to the Board of Trustees and its sub-Committees, and the Chief Operating Officer. This role will work closely with the Executive Assistant to the Director General. 

This role is ideal for someone who enjoys being at the heart of an organisation’s operations—helping to keep the corporate services running smoothly, so that our Education and Supporter teams can focus on delivering impact through our programmes. 

Responsibilities and Expectations  

• Provide governance support including the preparation and timely circulation of agendas, papers, minutes and action logs for Board and Committee meetings. 
• Monitor and report on progress against Board and Committee actions, ensuring timely follow-up and delivery. 
• Ensure the charity complies with statutory, regulatory and sector best practice, including maintenance of key registers including the risk register, gift & hospitality register, declarations of interest, and compliance trackers. 
• Maintain the organisation’s contract register, tracking review dates and supporting internal contract reviews and renewals. 
• Provide high-quality administrative and organisational support to the Chief Operating Officer, helping to ensure smooth day-to-day operations. 
• Assist with the planning and delivery of the annual external audit, working with colleagues and auditors to meet key deadlines. 
• Support the delivery of the annual Board effectiveness review, gathering feedback and helping to implement improvements. 
• Facilitate due diligence checks as needed, liaising with legal advisors to ensure accuracy and compliance. 
• Deliver one-off projects and provide flexible support across the Corporate Services team as required. 

Skills and Experience  

• A good understanding of Charities Act and Charity Governance Code. 
• A track record of providing secretariat support, including minute taking. 
• Excellent administrative skills, highly organised with very good attention to detail. 
• A tactful and conscientious individual who can navigate through complex situations 
• Understands the importance of maintaining confidentiality
• Strong written and oral communication skills. 
• A motivated self-starter who can quickly translate issues into solutions. 
• A team player who can quickly build trusted relationships at all levels. 
• Strong communication and interpersonal skills. 
• Can confidently and professionally challenge and hold people to account. 
• The ability to manage several projects simultaneously whilst working at a high standard.
• Excellent IT skills including Microsoft Office. 

• 28 Days Annul leave plus bank holidays
• Enhanced pension
• Cycle to work scheme
• Group life cover
• Employee Assistance
• Virtual GP
• Season Ticket Loan

Your main role is to be a senior member of the PIRC team, holding responsibility for overseeing PIRC’s strategic direction and vision, and leading on organisational and operational development to ensure the financial health of the organisation.

Title: Head of Operations

Contract: Permanent

Location: Hybrid - based at PIRC offices in Machynlleth, as well as your home address, with travel when necessary.

Salary: £42-45,000 (£25-27,000 pro rata). This is the base rate for our socially-just pay policy, which can provide additional salary based on personal need.

Hours: 24 hours over 3 days, usually between Monday to Thursday, with 1:1  toil system (hours or days earned for working beyond your set hours)

Job-sharing: Unfortunately applications for job-sharing this role cannot be considered.

Holiday: 28 days (17 days pro rata, including bank holidays) 

Additional Leave: We operate a two-week (paid) winter closure period. This is non-contractual leave and it does not count  towards your annual leave allowance. Closure period dates are reviewed and confirmed annually.

Benefits: NEST Pension 3% employer contribution, External Mentor, Annual Training & Development Budget,Free eye test & contribution to glasses.

Deadline to apply: 9:00am, 14th July 2025.

Interviews: We’ll carry out remote interviews online, on 22nd and 23rd July 2025.

Preferred start: October 2025, negotiable.

This role requires that you are resident and have the right to work in the UK.

PIRC works to support our movements—for equality, anti-oppression, and climate justice—to tell better stories for a just world: 

• We connect diverse groups, in participatory spaces, to share knowledge, develop strategies and strengthen movements;
• We carry out strategic research to support this work;
• And we create and openly share resources and tools for developing better strategy and communications. 

For us, this work is not just about communication: our practices must reflect and strengthen the stories we tell, and the values that underpin them. Our approach is strongly rooted in the social sciences, and is led by principles of:

• liberation
• connection
• participation
• creativity

We advocate an approach that can be used by grassroots groups with limited financial resources, who often find themselves excluded by mainstream strategic communications work.

The Role:

Strategic Leadership

• With the Head of Programmes, co-lead, as part of a collaborative process with the full staff team, the development and review of the operational strategy and budget
• Plan and facilitate Core Team Meetings
• Provide oversight and input into funding applications and reports
• Provide oversight and input into Board development and governance processes
• Provide oversight over annual, quarterly and monthly planningCoordinate quarterly staff residentials (timetabling, logistics, agenda overview, facilitation)
• Play an active role in the organisational restructure and its evaluation and review, including development of this role.

Team Leadership & People (HR) Management:

• Oversee HR & legal practices (e.g. policy guidance)
• Coordinate the development of PIRC’s organisational policies and staff handbook
• Coordinate recruitment, induction, exit processes and job descriptions
• Oversee staff development: appraisals, mentoring, anti-oppression 121s, skills audits, and all-team training needs 
• Oversee individual staff training and personal development needs
• Provide support to Core team members (such as Fundraising Lead and Finance Lead) 
• Oversee confidential and/or official People processes (such as grievance, performance  & disciplinary procedures; long-term illness processes and workplace adjustments), utilising the support of the People subgroup and People Support Co-op (PIRC’s external HR support)
• Oversee anti-oppression planning and development 
• Provide oversight over TOIL and Annual Leave

Institutional Administration & legal

• Liaise with PIRC Board ‘People SubGroup’
• Liaise with Financial Lead / Company Secretary

Associates and consultancy work

• Coordinate the set up and contracting of new consultancy/external work
• Onboard and set up contracts for associates and CDT (PIRC’s delivery advisory group) members