We are looking for an exceptional individual with a passion to work in the TLG Volunteer Programmes (VP) Team, administering processes that ensure the growth of these programmes across the UK. The successful candidate will demonstrate great social and communication skills to achieve the best possible outcomes in providing administrative support for this team.

This key role will ensure prompt and accurate inputting of data and good communication with referees, volunteers, schools, churches and other team members. You will help support the organisation of VP Training Days across the UK, which involves organising resources for all the trainees.

TLG are looking for candidates with experience of handling competing pressures and delivering to targets, experience of using a CRM system and a vibrant Christian faith. 

TLG is committed to safeguarding and promoting the welfare of children, young people and their families and expects all staff including volunteers to share this commitment. The successful applicant will be required to undertake an enhanced DBS check.

The deadline for applications is 5pm Sunday 31st May 2020. Interviews will be arranged for early June.

• Full-time: 37.5 hours
• Duration: Fixed term contract to 28 February 2022
• Location: Melbourne, Australia 
• Salary: AUS$50,490 plus 9.5% super
• Closing date: 09.00 am UK time, 1 June 2020
• Interviews: w/c 8 June 2020

We are seeking a hardworking Programme Support Assistant to support our Melbourne branch office. We require an organised individual who has strong administration skills and is able to work on their own initiative. You should have excellent problem-solving skills and work well as part of a team. It is essential that applicants for this role have the right to work in Australia.

Job purpose

We are headquartered in London, with a branch office in Melbourne. The Programme Support Assistant role is part of a programme support team of five, supporting both the operational needs of the Melbourne branch office and programme support needs of the different South East Asia and the Pacific programme teams (i.e. the Philippines, PNG, Climate Change and Pacific programme teams). The role will be focused on both supporting branch office operational needs (e.g. office and human resource administration), along with administrative and logistical support necessary for the implementation of the South East Asia and Pacific (SEAP) programme. 

As this is a wide-ranging role, the post holder is not expected to be an expert on all the relevant areas. Expertise in one area, with a willingness to develop knowledge and skills in the other areas is very welcome. 

Essential knowledge, skills and experience

• Experience of working in an administrative and support position to a team.
• Experience of financial administration including processing finance reports, receipts or invoices. 
• High Level of attention to detail
• Experience of supporting the organisation of events, including providing logistical support to participants from overseas. 
• Experience of working with databases, handling diverse sources of information and maintaining filing systems.
• Experience of liaising with external partners and service providers.
• Excellent verbal and written English
• Ability to summarise and convey information accurately and concisely.
• Willingness to work irregular hours occasionally and to undertake occasional international travel.
• Commitment to, and experience of, team and cross-organisational working.
• Appreciation of issues of confidentiality, and cross-cultural and political sensitivity.
• Initiative, enthusiasm and a problem-solving approach to new challenges.
• Good computer and IT skills, including experience working with Microsoft Office software packages, databases, email and the internet.

Desirable knowledge, skills and experience

• Interest in peacebuilding and conflict transformation processes. 
• Experience of undertaking supervised research work.
• Experience performing basic IT administration
• Experience in fundraising in the non-government sector
• Experience of drafting and maintaining organisation policy documents 

We are now recruiting for a Graduate Coach to join Spear teams in London, Leeds and other new centres on our Graduate Coach Training Programme with start dates in August 2020 and also later in the year - a paid, dynamic, one year opportunity to develop coaching and leadership skills, and at the same time have an impact on the local community.

Join our experienced and passionate team of Coaches who work together to equip and empower unemployed 16 – 24 year olds to overcome disadvantage and move into sustainable work or further education.

You will receive intensive leadership and management training delivered by our professional Coaches and build coaching skills through working on the front line with vulnerable young people, and at the same time be part of the church team and developed in Christian leadership. 

The Spear programme is run in partnership with local churches, giving you the opportunity to be part of a thriving church team as well as receiving outstanding coaching support from Resurgo. You will be employed by the church, and a level of church commitment is therefore required.

This opportunity is well suited to someone with a vision for engaging in social impact, looking to develop your career in the charity sector, or looking for a career change. 

In 2017 Resurgo won the Princess Royal Training Awards which honours employers that have created outstanding training and skills development programmes.

Please see our website as well as the attached job description for further information, and head to our jobs portal to apply.

ROLE: Graduate Finance Trainee

SALARY: Band 4 £25,676 - £27,941*

LOCATION: East Street (Epsom) with occasional visits to Trust Sites in Epsom and Carshalton

SECTOR: Public Sector, Healthcare

HOURS: 37.5 hours per week

TYPE: Full-time, Permanent

*inclusive of HCAS

A career opportunity has arisen for a Graduate Finance Trainee to join Epsom and St. Helier University Hospitals NHS Trust. This role is a training post within the finance department based in management accounts. The trainee will be supported to achieve either a CIMA or ACCA qualification.  Support will include financial support, time off for study and access to a mentor within the department. The Trainee will receive a wide variety of experience, to support them to apply for a substantive post with an NHS Trust on completion of the training scheme.

Overview:

Epsom and St. Helier University Hospitals NHS Trust (ESTH) is a dynamic Trust which offers an extensive range of services, including cancer, pathology, surgery, and gynecology to the population in south west London and north east Surrey. They operate two general hospitals, Epsom Hospital and St. Helier Hospital, and run services from other locations, including Sutton Hospital. They are also part of two innovative integrated care partnerships - Sutton Health and Care and Surrey Downs Health and Care. As teaching hospitals, ESTH plays a key role in the education and training of tomorrow’s doctors, nurses and other health professionals. With nearly 900,000 people coming to the hospitals for care and treatment every year, their 5,000 staff and 500 volunteers work around the clock to keep their busy hospitals running smoothly.

Graduate Finance Trainee Duties and Responsibilities:

The Graduate Finance Trainee reports to the Directorate Finance and Business Manager. Some of the key duties include:

• Ensuring monthly accruals and prepayments are posted and accurate supporting documentation is maintained for these journals.
• Access data from a variety of sources in order to produce variance analysis reports for budget holders and senior managers.
• Supporting the Assistant Director of Finance (Financial Management) in the production of the Finance Report to the Board.
• Responding to queries from Budget Holders and ensuring that budgets are set in accordance with agreed business plans.
• Assisting in the preparation of business plans, business cases and service change proposals, incorporating trend and risk analysis providing support to the decision making process across complex ranges of options.
• Assisting in the production of a monthly forecast of income and expenditure.

 

Graduate Finance Trainee Person Specification:

The Graduate Finance Trainee should be educated to degree level (2:2 or above) and will have time management, organisation and analytical skills. They will be comfortable using IT and need to be able to demonstrate strong communication and presentation skills.

This is an excellent opportunity to kick-start your career in a world renowned organisation and gain an accountancy qualification (ACCA or CIMA). We are looking for people who are motivated, ambitious and want to work in an environment where they can make a difference.

Epsom and St. Helier University Hospitals NHS Trust’s Values:

Above all ESTH value RESPECT. It helps them to live their behaviours:

• Kind
• Positive
• Professional
• Teamwork

So they can achieve their mission: to deliver great care to every patient, every day. It is important that this person’s values are in line with these expectations and that they are able to communicate well and work with people at all levels of the organisation.

Your salary and benefits:

• Band 4 £25,676 - £27,941(inclusive of HCAS)
• ACCA or CIMA study support
• 27 days annual leave + 8 bank holidays (holiday entitlement raises to 33 days with service)
• Excellent training, learning and development opportunities
• Generous pension scheme (including 20.68% employer contribution and a tiered system of employee contribution depending on your salary from 5% to 14.5%).
• A comprehensive staff health and well-being programme
• Health services discounts (retail, holidays, entertainment and restaurants)
• Season ticket loan and cycle to work scheme

HOW TO APPLY AND CLOSING DATE:

Apply before midnight on Tuesday 2nd June. Early applications are strongly encouraged.

If you would like to find out more information before applying please contact Brooke Cooper at Allen Lane

Post Title Recovery Hub Administrator

Responsible to Director of Services

Purpose of Post To provide Administrative services to housing, training and development managers as well as in-house therapists

Hours of work 37.5 hours per week

Salary Band 2: £20,573-£22,000 Per Annum

Location Spitalfields Crypt Trust, Acorn House, 116-118 Shoreditch High Street, London, E1 6JN  

This is a 12 Month FTC (Maternity Cover), the role will ideally start in June, interviews will be on an application basis and will be arranged with candidates via zoom/skype/facetime.

Application via CV.

Introduction:

Spitalfields Crypt Trust (SCT) is an East London charity providing practical help, support and training to people who have been homeless and suffering from addiction. It runs a homeless drop-in, a Recovery Hub (which includes an abstinence-based residential recovery accommodation, a Primary Programme and a Continuing Care Programme), supported houses and two social enterprises supporting people in recovery from addictions to put their lives back together. Our integrative approach is based on the ‘Recovery Capital’ methodology and is a whole-person approach, which takes into account physical, cultural, social, human and spiritual factors and assets. Set up over 50 years ago, the charity was set up to provide shelter to homeless, alcoholic men.

In employment we actively seek to recruit people with a good combination of talent, skills and potential, promoting equality for all, and welcome applications from a wide range of candidates.  We select all candidates for interview based on their skills, qualifications, experience and commitment to the values and purposes of the organisation. (Sources - Equal Opportunities Policy 2.2 (i) and (v)).  SCT is a growing organisation with opportunities for people with good motivational skills and high levels of initiative.

Role and Responsibilities:

Administrative;

• Answering general queries by telephone, email, letters (as instructed)
• Manage diaries and support staff in the Recovery Hub as needed providing comprehensive administrative and secretarial support across the board (Taking Minutes / preparing agenda’s etc.)
• Receiving deliveries, sorting mails and contacting appropriate department as required
• Induction of new residents into the Recovery Hub
• Maintain accurate paper and electronic records for the Recovery Hub
• Provide general FOH duties (i.e. reception, answering the phone etc.)
• First point of contact for IT related issues, escalating to our service provider
• Coordination of volunteers across our frontline programmes
• Assist ordering supplies including testing kits
• Uploading relevant data to our outcomes system ‘Inform’
• Liaise with benefits agencies and local authorities around payment of Housing Benefits
• Reducing any rent arrears by working to solve queries with managers
• Prepare rent and service charge statements to residents
• Dealing with rent collections
• Deal with queries regarding housing benefit, including dropping off required documents
• Report CORE (continues recording of lettings and sales in social Housing)
• Recording and updating Housing Benefit/Service Charge rent sheets and providing information to accountants (JS2)
• Deal with queries regarding housing benefit
• Provide occasional support to our social enterprise based in the Recovery Hub
• Working alongside the Office Administrator to cover in times of absence or to offer additional support in busy periods
• Carry out other duties as may reasonably be required

Monitoring and Evaluation;

• Input data on the monitoring and evaluation system
• Analysis of monitoring and evaluation for the recovery hub
• Accurate recording and filing of attendance records etc.
• Ensure service user feedback is captured and work with teams to enable action

Person Specification

Essential

Desirable

Skills and Knowledge

• A-Level Standard
• Excellent interpersonal and communication skills
• Financial understanding and competency
• High level of accuracy and attention to detail
• Ability to prioritise and work to deadlines

• A degree in any field

Experience 

• Proven experience as an administrator in a cross functional team
• Experience of working in a team
• Experience of independent working
• PA / EA experience 
• Excellent level of IT skills (MS Office)

• Knowledge of Housing Benefits
• Knowledge of rental income
• Understanding of working with people from troubled backgrounds

Cultural Indicators

Delivering Results

• Delivers great outcomes through our vision and strategy, effectively planning and meeting targets.

• Makes effective, data-driven decisions.

Role Model / Leading by Example

• Is an inspiring role model for others, building trust and living our Vision / Mission and principles and delivering our services accordingly.

Continual Improvements

• Consistently seeks to improve how we do things to achieve and Embraces change and innovation.

Effective Communication

• Communicates clearly, effectively and honestly. Listens to others and adapts communication to suit them.

One Team

• Works with others as one team, actively collaborating to achieve a shared vision. Building relationships across SCT, sharing information and expertise.

Women’s Aid is the national charity working to end domestic abuse against women and children. Over the past 45 years, Women’s Aid has been at the forefront of shaping and coordinating responses to domestic abuse through practice, research and policy. We empower survivors by keeping their voices at the heart of our work, working with and for women and children by listening to them and responding to their needs. 

We are a federation of nearly 180 organisations which provide just under 300 local lifesaving services to women and children across the country. We provide expert training, qualifications and consultancy to a range of agencies and professionals working with survivors or commissioning domestic abuse services, and award a National Quality Mark for services which meet our quality standards. We hold the largest national data set on domestic abuse, and use research and evidence to inform all of our work. Our campaigns achieve change in policy, practice and awareness, encouraging healthy relationships and helping to build a future where domestic abuse is no longer tolerated. 

Our support services, which include our Live Chat Helpline, the Survivors’ Forum, the No Woman Turned Away Project, the Survivor’s Handbook, Love Respect (our dedicated website for young people in their first relationships), the national Domestic Abuse Directory and our advocacy projects, help thousands of women and children every year.

You will be joining our fantastic Fundraising team who keeps the organisation surviving and thriving by bringing in funding from the smallest individual donor, a high profile corporate partner, or individual major donor. This post holder for this role work across the whole Fundraising team, providing administrative and operational support, including maintaining the fundraising database: The Raiser’s Edge. 

We’re looking for someone with great people skills, as well as drive, initiative and determination. You’ll be diligent with details and accuracy, and have a dynamic approach to your work. You will be a natural problem solver, always looking to improve upon current processed to improve on efficiency.

The post holder will develop and maintain both internal and external contacts and will need a thorough understanding of Women’s Aid’s work. 

Location Bristol (with some travel required) 

Salary £19,538 pro rata (based on WA pay scale point 20)

Length of contract 15 hours per week, permanent

Closing date 12pm, 15th June 2020 

Interviews 18th June, Bristol/via MS Teams if remotely 

Women’s Aid offers a family friendly culture, with flexible hours and generous leave policies. Staff also have access to a tailor made development process, centred on our values, and recognising staff strengths. As part of this, staff are allowed 8 study days each year (pro-rata), on top of the already generous 27 days annual leave, plus Bank Holidays. We also offer staff networks for BME and LGBT staff, an Employee Assistance Programme, and loans for travel cards and training courses.

About the role

Due to the nature of this role, only female candidates may apply.

The Programme Coordinator role is a great opportunity to be part of a team transforming the lives of vulnerable women with multiple complex needs during pregnancy using peer support. The Programme Coordinator will take full responsibility for the day to day implementation and delivery of peer-led Maternity Mates Programme in Newham. 

Vitally important, will be the careful matching of Maternity Mates with pregnant mums for transformational change to their lives.It will require working closely with delivery partners such as the midwifery, perinatal mental health teams and other specialists to gain as much insight into a mums' health and support needed.

This role will report to and work closely with the Head of Programmes to achieve the goals set by both the funders and the charity which is important for continued commissioning of our service. 

About you 

You will be an experienced community programme or project coordinator who has successfully managed a complex community peer-led project.

Your knowledge of community peer support will enable to you make recommendations for enhancing or improving the programme for the benefit of the vulnerable mums we support. You will need to be confident to undertake presentations to our stakeholders and take part in other promotional activities. You will have experience of inspiring and motivating volunteers and demonstrate an understanding of the challenges facing vulnerable communities.

You will develop effective working relationships with your colleagues, funders and other stakeholders and be an active part of building and maintaining a learning culture in the organisation.  You will need to be experienced at monitoring and evaluating the programme, gathering evidence for your reports to funders. You will use your knowledge, skills and enthusiasm to assist the Head of Programmes to achieve our ambitions to support more women

You will demonstrate the values of WHFS and be passionate and committed to women’s empowerment.

To apply please send your CV together with a supporting statement. (maximum two sides of A4). 

Deadline: 10am 26th May 2020.

Interviews will be held week commencing 1st June 2020.

Job Title: Admin and Project Support Officer

Salary: £24,000 per annum, 35 hours per week

Length of Contract: 18 months, with the possibility of extension

Pension Payment: CommUNITY Barnet will make a pension contribution into a workplace pension scheme

Annual Leave: 28 days per annum, excluding bank holidays

Location: Based at CommUNITY Barnet office, or any other location to be agreed, with regular travel to and within the GBL area

We are seeking to appoint an Admin and Project Support Officer who will bring their enthusiasm for community development and organisational skills to incite lasting change to the Grange community.

The Big Local is an exciting programme that aims to bring about lasting and measurable differences to communities across the UK. The 10-year initiative has provided 150 areas across the UK with at least £1m of National Lottery money, to empower communities and their residents to make a positive difference to their surroundings. The Grange Big Local project is located in East Finchley and works to promote a thriving, dynamic and caring community.

The Grange Big Local Partnership Board (GBL), in association with CommUNITY Barnet (the Locally Trusted Organisation) wishes to appoint an Admin and Project Support Officer. This will be on a fixed term contract of 18 months initially, with the possibility of extension. Located in East Finchley, North London (N2) and the offices of CommUNITY Barnet, this role would ideally suit someone who is inspired by enabling local communities to improve their local area and can communicate this enthusiasm to others.

We are looking to appoint a confident self-starter with excellent IT and organisational skills, and the ability to work to set deadlines. You will be responsible for providing all-round administration and project support to both the Partnership board and the GBL staff team. Successful applicants will show a commitment to and understanding of equal opportunities, diversity and safeguarding.

Working under the umbrella of CommUNITY Barnet we can offer you training as appropriate to support your own career development.

The job requires the flexibility to meet the requirements of weekend or evening work, and to work within the East Finchley area, and Barnet office when required. 

The closing date for applications is Monday 1st June at 9am.

Early applications invited – the closing date may be brought forward if a high volume of applications are received.

Support Workers – Entry Level
Plymouth, Devon (office/field based, working at sites throughout the Plymouth area)

Are you a compassionate individual looking for a job where you can take real pride in what you do? Like the idea of helping others and supporting them to achieve their day-to-day goals?

If so, this is a great opportunity to embark on a rewarding career as a Support Worker.

Who is the Durnford Society?

The Durnford Society provides supported living, domiciliary care and residential care services to adults with learning disabilities. Established 40 years ago, our aim is to help the individuals we support to live their lives as they wish and achieve their full potential.

We’re now looking for a number of caring individuals to join us as Support Workers on a full-time or part-time basis.

Why should I become a Support Worker?

- Salary of £8.72 - £8.89 per hour
- Sleep in shifts paid at National Minimum Wage
- Flexible working arrangements
- Fully paid induction package (including support to gain your care certificate if required)
- Enhanced annual leave payments
- Employee sickness benefit scheme
- Join a company that makes sure employees feel fulfilled and valued in their roles

A career in care is full of opportunities to try new things, put smiles on faces and make a difference when it most matters. No two days will ever be the same and we will give you all the support you need to make each one of them a success.

We have held the Investors in People Award since 1997 and have a huge focus on development, including having our own dedicated training department. You’ll undertake comprehensive training covering person-centred planning, duty of care, nutrition, first aid, health and safety and safeguarding, as well as a number of other subjects.

Through your own personal development programme, you’ll also be supported to gain valuable industry qualifications and complete further training on specific subjects, depending on your role and interests.

What will I be doing?

As a Support Worker, you will provide a high level of support to individuals, either in their own homes or within one of our registered care homes.

Working at a site in the Plymouth area, you’ll join a team of skilled and long-serving colleagues who enjoy excellent service conditions and provide first-class care and support.

What do I need to join the team?

While no experience is required, to join us as a Support Worker, you’ll need:

- A full, valid driving licence
- To be supportive and compassionate
- A positive attitude
- The patience to help individuals achieve tasks at their own pace
- To be a good enabler and listener

A Diploma or NVQ Level 2 qualification in Health and Social Care (or equivalent) would be beneficial. Flexibility regarding shift options would also be an advantage.

Other organisations may call this role Care Assistant, Healthcare Assistant, Residential Care Assistant, or Care Home Assistant.

This role is available on a full-time or part-time basis, working days, waking nights or bank hours.

Webrecruit and the Durnford Society are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you are looking to start an exciting career as a Support Worker, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

The Roman Catholic Diocese of Portsmouth

Administrative Services Manager

£30,000-£33,000 per annum depending on experience plus contributory pension

Full time 35 hours per week (Monday to Friday)

Reporting to the Director of Communications and Corporate Services.

Accountable to the Chief Operating Officer.

About us

The Diocese of Portsmouth comprises 90 parishes across Hampshire, Dorset, Berkshire (except Slough), South Oxfordshire, the Isle of Wight and the Channel Islands. Formed 19th May 1882 by the division of the Diocese of Southwark, the Diocese of Portsmouth has a presence in every community and can offer ministry and mission to all who come to us, working towards the Bishop’s vision of Bringing people closer to Jesus Christ through his church.

About You

Due to some changes within our team structure we are looking for an experienced and high-calibre candidate to join our small central team as our Administrative Services manager. You may have been a senior administrator, Office manager or company secretary, governance manager or board administrator or similar in a busy organisation.  You will have excellent communication skills and a great attention to detail. You will computer literate and proficient in office software applications and most of all you will be adaptable and flexible, a strong team player and a self -starter.

You will have a relevant degree 2:2 or above or equivalent experience and project management experience.

You will have an understanding and sympathy with the mission and values of the Catholic Church.

Main duties of the role

You will be supporting the Chief Operating Officer and senior leadership in ensuring the smooth governance and administration of the Roman Catholic Diocese of Portsmouth charity, and you will work closely with the main committees involved in the governance and allocation of resources for the Charity, this includes the Trustee Board and Trust Subcommittees. You will be responsible for the oversight of the office function and be the Data Protection Manager for the organisation.

You will work with the Senior Team to organise events for external stakeholders and supporters of the charity, and conferences and team days for the charity’s staff.

You will also provide important generalist support for the Senior Management Team on ad hoc projects associated with development of the business functions.

This role provides a unique opportunity to work at the heart of the Diocese and contributing to the ongoing development of a professional approach within the organisation. You will be expected to liaise directly with Trustees, Clergy and external stakeholders so it is crucial that you have well developed interpersonal and communication skills. You will need strong organisational and analytical skills for your day-to-day work, displaying meticulous attention to detail and a high level of efficiency.  You will exhibit exceptional diplomacy and tact, and a high level of professionalism.

While we are committed to staff development, the central team is small and therefore this is a role for an experienced person it is not suitable for a new graduate.

If you would like a confidential discussion about the role please contact:

Heather Hauschild – Chief Operating Officer

Please apply by sending in the following;

Covering letter:  Please tell us how your motivation, values, skills, experience and personal qualities demonstrate your suitability for the role (around 500 words).  Please make it clear why you are excited about this role, and why you specifically want to work for the Diocese of Portsmouth.

Current CV and the details of two referees: This should include full education and employment history (including dates, with no gaps left unexplained). Please include your current or most recent employer as one of your referees.

Closing date for applications: Friday 12th June 2020 at 1300 hrs

Interviews: to be confirmed

Notes to candidates

1. Interviews: all shortlisted candidates will be invited to attend a face-to-face interview.

2. Unsuccessful applications: if you have not been contacted within 3 weeks of your application, we regret that you will not have been offered an interview on this occasion.

3. General: this post will be subject to review under the relevant Diocesan Terms and Conditions of Service.

4. New employees to the Diocese will be subject to a probationary period of six months.

Administrative Services Manager

Job purpose

The post-holder will be part of a small team supporting the governance needs of the Diocese of Portsmouth and maintaining an efficient administrative function.

To ensure that the Diocese has in place the governance framework, policies, procedures and support it needs to function as an effective Charity.

The post-holder will manage the development and implementation of governance policies and procedures and provide advice on wider governance issues.

The post-holder will be expected to provide comprehensive and high-quality secretarial support to the Trustees and Subcommittees, ensuring that they have the support required to enable them to fulfil their functions and responsibilities effectively, meeting the requirements of the charity commission legislation and policy framework.

Main accountabilities

1. To provide comprehensive and high-quality secretarial support to the Trustees, the Finance Audit & Risk and Remuneration Committees, and other Committees or advisory groups as required, and managing the relevant budgets.

2. To work closely with the Senior Leadership Team to develop the Trusts work programme.

 3. To provide support to the Senior Leadership Team( SLT).

4. To ensure good quality information flows between the senior management and trustees.

5. To oversee compliance with Trust governance policies, procedures and relevant provisions in legislation.

6.To provide clear and effective line management for the Administrative assistant.

Governance, Compliance and Board Management

• Work with Secretary to Trustees and the Chief Operating Officer to set and manage meeting date schedules for all Board and Committees to achieve efficient diary management.
• Capturing the outcomes of meetings and taking responsibility for communicating these throughout the organisation, obtaining updates from action owners and preparing a report on the status of completion.
• Prepare papers for the Trustee Board, and other Board committees.
• Organise and administer meetings, including taking and distributing minutes.
• In conjunction with the Secretary to Trustees, organise the Trustee training days.
• Responsible for keeping the register of signing and sealing official documents.
• Providing direct advice and guidance to chairs and members in meetings on matters relating to regulation, governance and constitution.
• To attend, prepare agendas for and take minutes at meetings of key management committees, including the Senior Leadership Team.
• Develop draft reports for regulators (principally Charity commission) including serious incident reporting.
• Liaise with legal advisers as directed.
• Work with senior leaders to develop risk reporting and board assurance framework.
• Take a lead role in ensuring Information Governance (GDPR) Compliance acting as the Data protection manager for the organisation.
• Develop Organisation Risk reporting and Board Assurance.
• Supporting the Chief Operating Officer in making sure the decisions of the Trust boards are implemented.
• Keeping handbooks for staff and trustees up to date.
• Supporting the induction of new Trustees.
• Deliver specific training related to portfolio as required, for example for parish administrators.

Training and Events Management

To work with the Senior Leadership Team to organise:

• Charity-wide events such as the annual parish administrators conference, other seminars, gatherings and events as required. This includes the logistical arrangements, liaising with speakers and venues as well as ensuring dissemination of notes and tracking actions.
• To undertake a range of ad-hoc tasks, projects and responsibilities for members of the Senior Leadership Team in accordance with management requirements and organisational demands.
• To act as a representative of the organisation on behalf of the Senior Leadership team at external conferences, meetings and other events as agreed with the Chief Operating Officer.

Project Management

• To lead on specific projects or pieces of work, undertaking research, and writing reports on behalf of the Senior Leadership Team.
• To work with the property team to ensure the presentability of head office premises and to arrange improvements and repairs.

Values

• To maintain the ethos and values of the Catholic Church and positively promote the work and activities of the Catholic Church.
• To undertake any task that may be requested from time to time that may be consistent with the nature and scope of this post.
   

Person Specification - Administrative Services Manager

Supporting Evidence

In the supporting evidence of your application form, you must demonstrate your experiences by giving specific examples for the criteria within the person specification.

Knowledge, Training and Experience

Degree in relevant subject (or equivalent ) - Essential

RSA level 3 - Desirable 

GDPR/Information governance related qualification - Desirable 

Demonstrable experience of Governance and compliance in an administrative environment and working with computerised data systems - Essential 

Working Knowledge of risk management and board assurance.

Excellent written communication skills and command of the English language to draft letters, briefing notes etc. and meticulous attention to detail - Desirable 

Experience of working for senior staff at board level in a busy environment - Desirable

First class organisational skills including the ability to prioritise work, balance conflicting priorities, monitor progress and exercise judgement about chasing progress as necessary - Essential 

Experience and proficiency in minute taking and keeping actions trackers and excellent record - Essential

Advanced proficiency in use of Microsoft Office including Word, Excel and Powerpoint - Essential 

Kowledge of the values and teaching of the Roman Catholic Church - Desirable 

Understanding of Data Protection legislation - Essential

Communication Skills

Excellent interpersonal skills and the confidence to deal with people at every level - Essential 

Ability to work effectively as part of a team - Essential 

Problem solving skills - Essential

Equality and Diversity

Understanding of and commitment to equality of opportunity and good working relationships - Essential

Autonomy

Able to work on own initiative, organising and prioritising own workload to set deadlines - Essential

Other

An ability to maintain high degree of confidentiality and trust - Essential

Good time keeping - Essential

Positive and flexible approach to work - Essential

Terms of Employment

Information Management

• To accurately update and input data to relevant data systems.
• Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner and in accordance with Information Governance requirements.
• Inputting, monitoring and checking data, required for finite and ongoing projects within the teams.
• Working with all team members in the collection of information for reporting on relevant projects and cases.
• Running and collating reports including which may include statistical and performance management reports to senior management as required.
• Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team and in accordance with Information Governance requirements.

Complaints

• Ensure that any concerns or complaints about the team are recorded, and where immediate resolution is not possible are passed to the relevant party to respond/manage.

Audit and review

• To participate in regular reviews as required.

Staff Management

• To adhere to all staff management policies applicable to the Diocese of Portsmouth.
• To provide a supportive environment for staff with appropriate levels of performance management in order to ensure objectives are achieved.
• Provide support and mentoring to members of the team encouraging continuous improvement.
• To be responsible for receiving annual appraisal and providing an annual appraisal for staff you directly manage.

Organisational Vision, Mission, Aims, Culture and Behaviours

• You will be expected to contribute to the development of the culture of the Diocesan team. You will also be required to understand the organisation’s mission, aims and objectives and demonstrate the organisation’s values and behaviours throughout your work.

Engagement with staff

• The Diocese of Portsmouth is committed to ensuring relevant and appropriate engagement with you to make sure the Diocese of Portsmouth develops in partnership with staff. Opportunities will be provided to hear your views and it is expected that you will engage with this process to make sure that there is active engagement with all our staff.

Engagement with the public

• The Diocese of Portsmouth wants to make sure it listens to and acts on the view of its local communities and parishes. Where appropriate, you will be expected to follow the principles laid out by the organisation to ensure effective engagement with stakeholders at an early stage in any development project.

Equality & diversity

• You have a personal responsibility for your own behaviour and for ensuring that you comply with the Equality Act 2010 by eliminating discrimination, advancing equality of opportunity and fostering good relations. This means you must help promote an inclusive environment by treating everyone with dignity and respect; by respecting and responding to the diverse needs of staff, service users and others and; appropriately challenging and/or reporting behaviour that may be considered to be offensive when directed against yourself or others.

Improving working lives

• The Diocese of Portsmouth is currently working to develop an appropriate health and wellbeing programme. You are expected to participate and support this and other well-being initiatives designed to improve the overall working lives of staff.

No smoking policy

• You and your visitors are not permitted to smoke on Diocese of Portsmouth premises. You should only smoke during recognised breaks throughout the day, and not at the front of the building. The Diocese of Portsmouth does not allow the smoking of electronic cigarettes in the offices.

Alcohol and substance misuse policy

• Diocese of Portsmouth expects all its employees to conduct themselves in a way that ensures that standards of service, image and the reputation of the Diocese are maintained. If you are under the influence of alcohol or drugs/other substances and are unfit to work, you may be subject to disciplinary action in accordance with the Diocese of Portsmouth’s Disciplinary Policy. The Diocese of Portsmouth will assist and support you and your manager if you have an alcohol, drug or substance related problem.

Health, safety & security

• You have a responsibility to follow the Diocese of Portsmouth’s health and safety policy and arrangements which ensure, as far as is reasonably practicable, the health, safety and welfare of staff. This applies to those members of staff that are directly employed by the Diocese of Portsmouth and for whom the Diocese of Portsmouth has legal responsibility.

Safeguarding children and vulnerable adults

• You have a responsibility to safeguard vulnerable adults and children and must be aware of, and comply with, the Diocese of Portsmouth policies for safeguarding adults and children. You should familiarise yourself with these policies and ensure that you access appropriate safeguarding training commensurate to your role.

Rehabilitation of Offenders Act 1974

• This post is subject to an exception order under the provisions of the Rehabilitation of Offenders Act 1974.  This stipulates that all previous convictions, including those that are ‘spent’ must be declared.  Previous convictions will not necessarily preclude an individual from employment within the Diocese of Portsmouth but you must declare this in writing at the appropriate stage during the recruitment process.

Confidentiality

• The Diocese of Portsmouth requires that you maintain an appropriate standard of confidentiality in the course of your duties. Any disclosures of confidential information (including personal information kept on computer or other media) made unlawfully outside the proper course of duty may be treated as a serious disciplinary offence.
• Additionally, the Diocese of Portsmouth recognises that confidentiality is an obligation not just for all staff but also for third party contractors supplying services to the Diocese of Portsmouth.

Data Protection Act 1998

• Under the provision of the Data Protection Act, the Diocese of Portsmouth determines that it is your responsibility to ensure that all data, whether computerised or manual, is kept secure at all times.  This includes data relating to clergy, specific casework and colleagues.  Data must not be disclosed to any unauthorised person and must be regarded as strictly confidential at all times. Failure to adhere to this instruction will be regarded as serious misconduct and could lead to dismissal.

Information Security

• Whether you are permanent, temporary or contracted you are responsible for ensuring that you are aware of the legal and policy requirements of the Diocese of Portsmouth and for ensuring that you comply with these on a day to day basis.  You must abide by the information security policy and associated policies and procedures.
• You should report any suspected breaches of this policy to your line manager.
• You must be aware of and understand that failure to comply with the rules and regulations contained within the information security policies may result in disciplinary action.

Sustainability

• The Diocese of Portsmouth is working towards reducing its impact on its environment. You will be expected to support this commitment, make your own contribution to sustainability and ensure that any processes or policies developed to support this approach are delivered.

Mandatory training

• You are required to complete all training specified by the Diocese of Portsmouth. Some of this mandatory training is a legal requirement for the Diocese of Portsmouth, and some is considered essential for the employees. All new staff need to complete their mandatory training in first six months, during their probationary period. Thereafter required training needs to be completed within the first three months of each financial year.

Review of role

• This job description may change and develop over time, to reflect changing requirements of the Diocese of Portsmouth you will need a high degree of flexibility and resilience. You will have the opportunity to review your job description at your annual appraisal meeting, which aims to reflect on your performance and development over the previous year.
• You will agree, with your line manager, your personal development plan for the year in order to further develop your skills and knowledge required to carry out the responsibilities associated with this role.

GDPR

• Under the terms of the General Data Protection Regulation (GDPR), the information you provide us with will be held in confidence and used for the purpose of Diocesan recruitment and no other purpose.

Job Title: One Programme: Cymru Wales Youth Representative

Location of job: Home based but with potential travel across Wales
Job Type: Part Time
Contract Type: Fixed Term from 1 September 2020 to 31 August 2021
Hours: 15 hours per week
Salary: £7,254 per annum
Closing Date: 11th June 2020

We are looking for a young person who...:
- Has passion, energy and drive for the young people of Wales
- Knows the challenges facing young people
- Is willing to fully advocate for young people in all arenas

What is the role about?
- Helping to shape and create the Methodist Church in Wales
- Growing relationships of integrity with young people across Wales
- Designing and resourcing events for young people and churches

What's in it for you?
- A real opportunity to develop leadership qualities
- Full support given from a dedicated team
- Develop practices and structures that can shape the church

Occupational requirements
- Age 18-23
- To be a Christian

In return, we offer an exceptional pension scheme, generous annual leave entitlement (plus an extra 3 days’ leave granted over Christmas/New Year), TOIL, Flexi-leave and an on-site Wellbeing Adviser.

An enhanced DBS disclosure will be required for this role, the cost of which will be incurred by the Methodist Church.

Interviews will be held via ZOOM on Monday 29th June 2020

THE BRENT CENTRE FOR YOUNG PEOPLE:

The Brent Centre for Young People (BCYP) exists to improve young people’s lives so they can manage their challenges now and become happy and healthy adults. Our trained therapists are specialists in the provision of effective mental health treatment of young people who need it most.

Currently, the BCYP is the leading mental health charity for young people in North West London, supporting over 700 young people a year with a wide range of issues. We offer specialised treatment in the areas of suicide prevention, tackling self-harm, eating disorders, exam anxiety and more.

Set up over 50 years ago with focus on preventing suicide amongst adolescents, and working in the heart of the community, we expanded into schools in the 1990s, and work closely with the NHS and CAMHS. The Brent Centre is also an important Research Centre on Adolescent Breakdown and Psychotherapy.

Last year the Centre initiated an exciting process to prepare the next stages of growth. We are now searching for an outstanding Communications and Media Officer to develop the communications function, working together with the new management team. You will work with programme leads and teams to establish our voice amongst different partners, and support the Centre build its reputation.

Contract: Permanent, Full time.

Part time (4 days a week will be considered for the right candidate)

Location: Brondesbury Park, London NW6

Salary: £28,000-30,000 (dependant on experience)

Reporting to: Head of Development and Communications

Overall role

The ideal candidate will have an excellent track record of communication’s skills (strategy development, writing and storytelling skills), media relations and experience supporting the Leadership team and Board of Trustees. We are essentially seeking someone who has a flair for pursuing potential opportunities and who has a proactive and solutions focussed approach.

1. Content and materials development ​- produce high-quality, engaging materials, resources and content that is in line with agreed branding and messaging; and effectively support the organisation’s communications strategy and activities (including content for website, press and social media)
2. Events​ - plan, manage and deliver the communications activities around key events and global moments (for example World Mental Health Day, Marathon events, local community events).
3. Stakeholder and partner relationships​ - manage relevant internal and external relationships with key partners
4. Support the Head of Communications to build the Centre’s reputation with different stakeholders by creating targeted communication elements that speak to their values and ensure the BCYP is a relevant partner in the national and international debate about young people’s mental health.
5. Develop a storytelling strategy to help our team engage with different audiences – funders, partner organizations and our community.

About you

The candidate should possess at least a bachelor’s degree and a minimum of 3 years’ experience of working in Communications at a respected social impact, government or international development organisation.

You are a creative and determined individual who can effectively utilise your genuine interest and demonstrable experience in communications. You are able to communicate effectively to a range of audiences in a variety of media. You are passionate about mental health in young people in the UK and would like to make a contribution to sharing knowledge about effective long-term treatment.

Deadline for applications: 5th April  2020

First round of interviews: Week commencing on April 20th 2020

Second round of interviews: Week of April 27th 2020

Integrity Action is seeking to appoint an enthusiastic Finance and Administration Assistant who will be excited to support the organisation in whatever way they can. The perfect candidate will be very well organised and brimming with common sense.

About Integrity Action

Integrity Action works with communities in developing countries to promote integrity-based values and behaviours through collaborative problem solving, supported by an autonomous and transparent tech tool, DevelopmentCheck. The tool is used by citizens to drive value for money and report the percentage of problems resolved to their satisfaction. Our mission is to empower citizens to act with and demand integrity, actively taking part in building institutions to promote a state that is open, accountable and responsive to their needs and expectations. 

This role will work closely with the Head of Finance and Resources to provide operational support to all areas of the organisation (finance, administrative, HR, legal, governance and internal IT). There may also be scope to support the Operations team in aspects of programme implementation.

We are a small, friendly team and all staff are expected to support each other to the best of their abilities.

As an inclusive organisation, we encourage applicants from different backgrounds with different experiences and skills to join us.

Candidates must be eligible to work in the UK.

Please see the full job description in the attachment below.

To Apply: Please submit a CV and covering letter, detailing your interest in the position and any relevant experience.  Please note, any interviews will necessarily take place remotely due to the current 'lockdown' restrictions, but we will work with candidates to ensure this doesn't disadvantage them in any way.

Founded in 1903, Fauna & Flora International (FFI) is the world’s longest established international conservation organisation. Our vision is to create a sustainable future for the planet where biodiversity is conserved by the people living closest to it. We aim to do this through the conservation of threatened species and ecosystems worldwide, choosing solutions that are sustainable, based on sound science and take account of human needs. We have become a trusted entity in the world of conservation. Today FFI is active in over 40 countries.

As a digital communications professional, this is a fantastic opportunity for you to use your skills and experience to help tackle what is arguably the most pressing threat to our planet’s future. The focus of the role is to support team members and colleagues to ensure our digital content and online presence is strategically focused, optimised and in line with all applicable best practices. You will have experience of working with online user journeys, optimisation for search engines, keyword targeting and the related monitoring and analysis. You will understand how websites help non-profit organisations achieve their strategic goals and the role they play in income generation and profile building. You will be comfortable working with a variety of digital content management systems and have experience managing relationships with external agencies and collaborators.

You will be responsible for overseeing FFI’s digital asset collection, managing permissions and access, and sourcing new assets. You will work with colleagues across the organisation to produce strategically focused video content and support external producers to source content and manage shoots and edits. You will be a team player with strong problem-solving skills, a positive and collaborative approach to work and the ability to respond swiftly in a dynamic and fast-paced environment. You will also play a vital role in building the digital capacity of your team members

This position is based in Cambridge. Some local and international travel may be required. In return, the role offers the opportunity to work within a ground-breaking and high-impact organisation, at the forefront of global conservation. In addition, FFI offers a generous pension contribution, attractive annual leave allowance and life insurance. Our offices are located in The David Attenborough Building in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre, and a host of cafés and restaurants.

The closing date for applications is Sunday, 31 May 2020.