Grant Assistant Jobs
Part-time - 21 hours per week
Would you like to take on an interesting and varied finance role and be part of a community mental health charity?
We’re looking for someone with at least a year’s accounting experience who is able to meet deadlines to join our small but vital finance team.
Among other tasks, you will be processing invoices and payments, reconciliations, and administering salaries.
For further information and to apply, please visit our website.
Closing date: Friday 17th May 2024 at 5.30pm
Interview date: Wednesday 29th May 2024
£40,500 - £44,100 per annum
Permanent, full-time (37.5 hours per week)
Hybrid working with regular travel to our London Bridge Office
Prostate cancer is harming too many men, in exchange for too few cures, which is why we are motivated more than ever to deliver a future where prostate cancer is no longer limiting men’s lives. We invest in the most innovative research which will expand our understanding of prostate cancer and one day improve the lives of men with the disease. Recently we announced the funding of the TRANSFORM study, a £42 million programme to trial on a national scale new ways to screen for prostate cancer. It’s through this initiative that we intend to generate the definitive evidence needed to underpin a national screening programme for prostate cancer which could save thousands of men’s lives each year.
What the job involves
As a Diagnosis Research Lead, you’ll oversee the management of the TRANSFORM study on behalf of the charity, closely monitoring progress and spend against project timelines/budgets and regularly reporting back to key stakeholders internally and externally about this exciting initiative. You’ll regularly liaise with the study leads and the wider network of collaborators, as well as set up and oversee the management of the governance steering committees for the programme.
You’ll develop a detailed understanding of our portfolio of research and the wider diagnostic research landscape for prostate cancer, establishing and maintaining relationships with relevant research groups and companies working in the diagnostic space. This role will also involve working closely with colleagues in our communications and fundraising directorates to showcase the TRANSFORM study to public, scientific and healthcare professional audiences, demonstrating our research efforts towards achieving earlier and accurate diagnosis.
What we want from you
We believe the TRANSFORM study will generate practice-changing evidence to support screening for prostate cancer, with the potential to save thousands of men’s lives in the UK each year. This is therefore a critical role to us. We’re looking for someone who is passionate about, and experienced in, research grant management and in particular, the management and delivery of multi-site clinical trials.
We’re looking for someone who is enthusiastic about research and able to understand and communicate complex scientific information found in applications, progress reports, research papers and presentations. You’ll be a confident and clear communicator, able to build strong working relationships and provide valuable support to a wide range of stakeholders, including senior researchers, senior colleagues, trustees, corporate partners and committee members.
With experience in project management, you’ll have an ability to organise and prioritise a diverse workload depending on business need, delivering to stipulated timeframes whilst consistently maintaining the highest standards, with a meticulous attention to detail. This role will also require you to be proficient in the use of standard IT packages (most notably Microsoft Office), ideally with experience of grant management software such as Symplectic Grant Tracker.
Importantly, you must be excited and motivated about achieving major improvements for men with, or at high risk of, prostate cancer.
Why work with us?
Every man needs to know about the most common cancer in men – prostate cancer. It’s a real and present danger that takes over 12,000 of our dads, grandads, brothers and friends each year.
Prostate Cancer UK is the largest men’s health charity in the UK. We have a simple ambition – to stop prostate cancer damaging lives. We invest millions in research to revolutionise testing, treatment and care. We’re blazing a trail to a screening programme that could save thousands of lives with regular, accurate tests for all men at risk. And we work tirelessly to spread the word about risk and offer specialist support to people living with the disease.
Work with us and you’ll see your efforts pay off as we give men and their families the power to navigate prostate cancer.
Our commitment to equity, diversity and inclusion
At Prostate Cancer UK, we believe that equity, diversity and inclusion are essential to building a strong and innovative workplace that represents, and can advocate for, the communities we support.
It’s our ambition to become an anti-racist organisation, and our mission to advance racial equity in the diagnosis and treatment of prostate cancer.
We’re continuously learning more about the needs of our colleagues, and have three amazing People Networks, sponsored by our Leadership team: Pride, Mind & Body and Multicultural.
Ways of working
Our hybrid working approach combines the best of flexible working – a positive work/life balance, inclusive and accessible platforms, and online information at our fingertips.
Next steps
More information on what we offer, as well as the role, can be found on our vacancies page. Please download our job profile document (job description) with our ‘How to apply’ section sharing the key points to refer to in your application and to apply, please visit the website via the apply button.
The closing date is Sunday 12th May 2024. Applications must be submitted by 23:45 UK time.
Interviews: By arrangement. Currently scheduled for the week of Monday 20th May 2024.
Prostate Cancer UK is a registered charity in England and Wales (1005541) and in Scotland (SC039332). Registered company number 02653887.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Finance and Grants Assistant, Global’s Make Some Noise
We are Global’s Make Some Noise
Global’s official charity, Global’s Make Some Noise, funds crucial grassroots projects across the UK with funding and development support, with the aim to make sure that nobody is left facing life’s toughest challenges alone. We raise funds and awareness of the biggest issues affecting society, harnessing the power and reach of over 26.6 million weekly listeners across Global’s radio brands including Capital, Heart, Classic FM, Smooth, LBC, Radio X, Capital XTRA and Gold. To date, we've raised over £35m for over 440 UK charities and supported over 200,000 lives in communities right across the UK.
Join us during this crucial phase of the charity's expansion as we enter a thrilling new chapter. Take a central role in managing and streamlining the finance and grants function as an integral team member. This period marks a pivotal moment with a fresh strategy, increased ownership, and broader impact throughout the organisation. The role is dynamic, with shifting priorities and focuses throughout the year, which are outlined below.
Reporting of the role
This role reports to Head of Finance and Governance with a dotted line to the Grant and Programme Manager (this is a job share).
Overview of job
We are hiring a Finance and Grants Assistant to support financial and grants operations processes. Responsibilities include participating in the operational and administrative activities of the finance function, leading to the accurate recording of financial information for accounting purposes, as well as managing financial records, and supporting our grant-making processes.
3 best things about the job
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Opportunity to work across the Finance and Grants functions of a unique organisation that funds and empowers small charities.
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Unique position, embedded within a cutting edge, fast-paced media and entertainment business which has a voice across the UK.
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You’ll get to make a real and positive difference, working with amazing causes and great people from a wide variety of charities all over the UK.
Measures of success
In the first few months, you would have:
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Successfully complete daily and weekly finance and grants tasks, successfully managing the finance and grants email inboxes and be confident answering questions and resolving queries.
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Built relationships with the Global’s Make Some Noise team and other stakeholders.
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Developed your knowledge of our supported charities and funding portfolio, getting to know plenty of our projects and working with them to produce case studies, stories and fulfilling other storytelling opportunities.
Responsibilities of the role
Finance – approx. 40%
Day-to-day financial management of the charity and its Trading subsidiary including, but not limited to:
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Process all day-to-day transactions on the finance system, Xero, including income received from fundraising platforms, ensuring a full audit trail of data processing.
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Complete daily bank reconciliations for all entities, including recording and banking cheques and processing petty cash.
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Raise sales invoices as requested, following procedures to set up in customer systems, and follow up with customers to ensure timely payment.
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Process purchase invoices and expense claims, ensuring appropriate authorisation, in line with delegated authorisations.
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Set up weekly payment runs for approval by the Head of Finance.
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Monitor all financial processes, ensuring finance policies are complied with and deadlines are met, including electronic and physical filing of finance and legal documents.
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Complete month end tasks, enabling to the Head of Finance to close the month, including selected balance sheet reconciliations.
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Keep Gift Aid records up-to-date and assist the Head of Finance with the preparation of Gift Aid claims.
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Assist with the year-end audit, ensuring all relevant paperwork is tidily filed.
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Collaborating with the fundraising team, exploring fundraising and donation collection mechanics, identify new developments in the sector and helping to embed any system changes.
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Train and support the charity team on the charity’s finance processes.
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Provide cover for the Governance & Team Co-ordinator in periods of absence.
Grants – approx. 60%
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Support the Grants Team to process charity applications for funding, including communicating with interested parties, summarising applications, compiling relevant information, conducting research as required and helping to organise related meetings and Grants Panels.
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Preparing and processing funding agreements, reporting forms and other associated paperwork for grants.
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Working with charities to collect and develop storytelling information such as quotes, pictures and case studies, and support sourcing participants and contributors for radio interviews and other editorial pieces as needed.
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Supporting the team in the organisation, planning and delivery of our skills training programme for charities.
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Writing copy for our website and newsletters, and ownership of our communication planner for our charities.
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Managing the Grants Team inbox and being the first point of call for queries.
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Leading on the management of data and uploading of information on our database (Salesforce), complying with GDPR requirements.
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General administrative tasks across the both the Grants and wider charities team, undertaking adhoc projects and supporting initiatives and events as requested.
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Assisting the Grants Managers in all administrative aspects of support.
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Provide cover for the Governance & Team Co-ordinator in periods of absence.
What you will need
The ideal candidate will be proactive, efficient and capable of the following:
Essential Experience
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Strong A-Level results (or equivalent) and/ or relevant degree / or relevant experience
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Would suit someone working towards finance qualification such as AAT
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A passion for working with charities
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Great interpersonal and relationship-building skills
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Strong attention to detail and accuracy in your work
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Good time management and ability to work with tight deadlines
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Ability to deal with personal and sensitive information in a confidential manner
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Excellent organisation skills with adaptability and ability to use your initiative
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Experience in administration or other relevant work
Desired
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Previous charity finance experience
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Strong knowledge of Microsoft Office applications, in particular pivot tables in Excel
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Grant-making experience
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Curiosity about and understanding of the commercial radio sector
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A passion to work in charity and transform lives
On top of that, you’ll be someone who
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Thrives in a fast-paced role - has a keen eye for detail - and is able to adapt their communications across a number of partners.
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You'll need to be passionate about supporting charities, and solutions driven to support our desire to increase our income, reach and impact for UK Communities.
What you can expect from us
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Respect for the individuality, uniqueness, and value of each person with whom we work.
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Personalised onboarding plan and support, IT, and other necessary work equipment, ensuring seamless integration into the MSN team.
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Enjoy the camaraderie of a team that is both enjoyable and goal-orientated, fostering a workplace with driven colleagues who are committed to a supportive work environment.
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The perks of a generous benefits package and commitment to your overall wellbeing and job satisfaction.
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A team committed to your personal and professional development, ensuring your growth and success in the MSN team.
Everyone is welcome at Global
Just like our media and entertainment platforms are for everyone, so are our workplaces. We know that we can’t possibly serve our diverse audiences without first nurturing and celebrating it in our people and that’s why we work hard to create an inclusive culture for everyone. We believe that diversity will set us apart, so no matter what you look like, where you come from or what your favourite radio station is, we want to hear from you.
The client requests no contact from agencies or media sales.
Educational Grants & Relationships Manager
The Merchant Taylors' Company is looking for an exceptional person to lead on its educational grant-making and its education-related relationships. The grant-making is delivered primarily through the Merchant Taylors' Foundation. It’s partly about schools but also potentially any setting in which education improves lives – for example, offender rehabilitation, or our Early Years joint programme with the Leathersellers’ Company.
You’ll sustain vibrant relationships between the Company and schools throughout England and Northern Ireland with which it has close links. Some are state-maintained, some in the independent sector, and you’ll love both types.
You’ll lead on education-related volunteering opportunities for the Company’s membership, a vibrant community of people whose birth decades span the early 2000s back to the 1930s.
You’ll also lead on relationships with all the stakeholders affecting our education-related work. You’ll ensure those relationships are flourishing and mutually advantageous, and you’ll lead on identifying and building new ones to increase our impact.
You’ll support fundraising work for the Foundation, for example through creating compelling pieces for social media and hard copy publications.
You’re a fast learner and clearly very able. You are clever, proactive, pragmatic and financially astute. Your influencing and diplomatic skills are strong. Your social skills are brilliant with people of all ages and walks of life. Your oral and written communication skills are excellent, and you’ll need them for working with Merchant Taylors’ boards and committees and communicating with the Company’s membership. You’re not afraid of taking responsibility, or being accountable. You are a strategic thinker. You’re great on the big picture as well as the detail. You’re confident with figures and financial information. You’re also confident with IT and, given we’re a small team, you’ll love using IT applications to help us work efficiently.
You don’t need a professional background in education. The qualities above are much more important. This job could suit someone with great potential who is looking for the next step up, or someone who can already demonstrate experience of everything from their career to date. Either way, the selection process may include skills tests.
For more information including how to submit a valid application, please see the instructions in the Candidate Information Pack.
The client requests no contact from agencies or media sales.
Fundraising Assistant
Horatio’s Garden charity is looking for an enthusiastic and committed individual, with flair for communicating through the written word, to support our Trusts & Foundations fundraising. This is a fantastic role for a graduate or someone looking to start a career in the charitable sector. You will be given ongoing support, training and mentoring throughout the job.
Horatio’s Garden is a growing, award winning, national charity improving the lives of people with spinal injuries by creating and nurturing outstanding garden projects in NHS spinal injury centres.
Trusts & Foundations is our largest income stream and we are looking to increase capacity in the team during a growth period for the charity.You will support our experienced Trusts & Foundations team to help meet, and exceed, our income targets and to provide fantastic support to our donors.You will also have the opportunity to spend half a day a week in our Salisbury garden assisting the Head Gardener and spending time with beneficiaries.
Main duties:
- Identify and research grant giving trusts and foundations to whom Horatio’s Garden is eligible to submit applications for funding.
- Proactively approach relevant trusts and foundations, where possible, to discuss potential applications before submission.
- Prepare and submit high quality applications for funding for a range of Horatio’s Garden projects.
- Prepare and submit high quality, timely progress reports to grant givers, contributing to longer term relationship development with funders.
- Maintain the Trusts and Foundations pipeline to maximise supporter retention and income generation.
- Identify and deliver opportunities to engage grant givers with Horatio’s Garden, through events and garden tours, to increase supporter engagement.
- Support the whole fundraising team with tasks where required.
General
1. Work with the gardens, arts programme and finance teams at Horatio’s Garden to understand the need for funding and the impact of Horatio’s Garden to maintain profitable relationships with supporters.
2. Ensure all contact and communications with supporters is recorded on our CRM database and on pipelines to enable continuity with supporters across the team.
3. Keep up to date with trends and developments in fundraising to identify opportunities for Horatio’s Garden to increase sustainable income.
4. Actively contribute to team and organisation meetings.
5. Actively contribute to projects and activities across the organisation, supporting colleagues and volunteers where necessary.
6. Support the charity at events and be willing to help the team with other activities where required.This may require travel to our garden sites across the UK and overnight stays.
Essential Skills, Knowledge and Experience for this role
- A flair for preparing compelling and persuasive written proposals/documents
- Excellent interpersonal skills, with a warm, friendly and engaging manner
- Numerate and able to interpret data and trends
- Ability to manage a varied workload, work on own initiative to multiple tight deadlines with demonstrable time management skills and processes
- Ability to form and maintain good relationships and to work within a team
- High level of efficiency – able to work under pressure
- Energetic with initiative and drive
- Enthusiasm for working in the charitable sector
- Excellent working knowledge of MS Office packages, particularly Word, Excel and Outlook
- Empathy and understanding of the issues faced by spinal injury patients
Please apply with covering letter and CV.
5 days per week. Some out of hours work may be required, for which time off in lieu will be provided.
We welcome informal enquiries.Horatio’s Garden is an equal opportunity employer.
Ideally based in our head office, just outside Salisbury in Coombe Bisset, SP5 4LN. Hybrid working considered.
As a Charity we are committed to creating and promoting a culture that protects and preserves the welfare of the vulnerable people in our care. Our safer recruitment practices support this by ensuring that there is a consistent and thorough process of obtaining and evaluating information from and about candidates including criminal record checks, to ensure that all persons appointed are suitable to work for our Charity.
The client requests no contact from agencies or media sales.
Job Title: Grants Programme Assistant
Salary: £35,000-£38,000 FTE
Location: London/option to work remotely for at least one day a week.
Contract: Part-time, 4 days a week
Prospectus are delighted to be working with Swire Chinese Language Foundation (‘SCLF’)
SCLF was established in 2016 with a 10-year mission and ten years of funding from John Swire & Sons Ltd with the objective of getting Mandarin Chinese more broadly taught in UK state schools across primary and secondary. The Foundation believes that there is tremendous value for young people to learn a foreign language and that learning Mandarin Chinese in Britain will enable future generations to develop a greater understanding of China.
The Grants Programme Assistant will support both the Executive Director and the Assistant Manager across the remit of the SCLF’s work to help it deliver its objectives. This is a unique and interesting opportunity to join the organisation at a key point in its ten-year trajectory as it works to support schools to continue their language provision post 2026 and help shape what that future might look like.
The postholder will play a key role when it comes to supporting the Executive Director and Assistant Manager in their day-to-day roles and get very involved in the operations of the Foundation. The work will cover wide remit of areas including: financial administration, supporting with termly funding reports-and-request process for schools, preparing internal expense requests and maintaining the expenses log. You will support with the annual Grant Agreement extension process, general programme administration, the annual data requests and the organisation of annual assessment visits to Centres. The postholder will maintain relationships with the Foundation’s network of schools and other institutions. You will support with board administration, scheduling meeting dates, manage logistics and support with the preparation of papers. You will also support with event administration for two annual conferences and also sit in on many of the meetings which the Foundation holds with various stakeholders and take meeting notes where possible.
You will have strong verbal and written communication skills and experience working with and maintaining good relations with a variety of different stakeholders. You will have a thorough approach to tasks and attention to detail. You will have a curiosity about and interest in the work of the Foundation. You will be flexible and have an adaptable approach to tasks. You will be comfortable working within a small team and also be able to work on your own initiative. You will have sound computer skills (Microsoft Office 365). You will also have strong numeracy skills.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About Emergency Nutrition Network (ENN)
Emergency Nutrition Network (ENN) works to reduce undernutrition globally. We enhance the effectiveness of nutrition policy and programming by improving knowledge, stimulating learning and building evidence. We are passionate about being network-driven, independent and evidence-based.
Our vision is that every individual caught up in a nutritional emergency, or suffering from malnutrition anywhere in the world, gets the most effective help possible.
We undertake knowledge management, research and advocacy to support national governments, civil society, UN agencies, donors and academic organisations, and communities of practitioners. Through our work and collaborations, we support agencies and individuals to implement evidence-based nutrition programming, predominantly in low- and middle-income countries and in fragile and conflict-affected states.
ENN is governed by a Board of Trustees and has its head office in Oxfordshire, UK. ENN is financially supported by foundations and trusts, bilateral donors, international non-governmental organisations and United Nations agencies. For more information about ENN see our website.
What we do
Our Strategy aims to enhance the effectiveness of nutrition policy and programming by improving knowledge, stimulating learning, building evidence and providing support and encouragement to practitioners and decision-makers involved in nutrition and related interventions.
ENN’s portfolio includes projects specialising in Infant Feeding in Emergencies, Wasting and Stunting, Adolescent Nutrition and Management of small & nutritionally At-risk Infants under six months & their Mothers (MAMI), as well as our highly regarded international publication, Field Exchange (FEX).
At present our annual turnover is around £1.6m (c.$2.1m) with much of our funding coming from government (institutional) donor grants including USG (BHA) and the Government of Ireland, and charitable foundations (Bill and Melinda Gates Foundation, Waterloo Foundation), and other sources including support from UN agencies and INGOs. ENN receives income in multiple currencies and has spending commitments in both GBP and other currencies. ENN’s accounts are prepared in GBP and filed in the UK with both the Charity Commission and with Companies House in accordance with UK charity requirements.
As a registered charity, ENN has no liability for corporation tax and ENN is not registered for UK VAT.
ENN’s financial year runs from 01/01 – 31/12 and we operate an iplicit accounts management system. Annually, ENN issues a report on activities and outcomes and audited financial statements. These documents are publicly available on our website under annual reports and accounts.
Our People
ENN’s team is made up of a range of technical experts in nutrition, with decades of collective experience, and a small, experienced operational team. ENN is highly committed to diversity and inclusion, to enabling and promoting flexible working for our staff, and to supporting continued professional development.
We are proud that in our 2022 Employee Engagement Survey over 95 percent of our staff said they enjoy their work and that ENN is a flexible employer.
The Role
This is an exciting opportunity to join the ENN team as our Management Accountant - Grants. The role provides the opportunity to work across the spectrum of ENN’s projects, as part of the operations team. You will be based in our headquarters in Oxfordshire and will work closely with ENN’s Finance Manager and Projects Team.
About You
Bringing your experience of third sector accounting to ENN, you will be able to communicate well with both finance and non-finance stakeholders. You will be comfortable supporting complex projects, tailoring financial management information and reports to enable decision making and assuring donor compliance and reporting requirements are met consistently.
Terms and Conditions
- Hours of work: Part time, 60% of full-time hours (22.5 hours per week – pattern to be agreed)
- Type of contract: Permanent
- Location: This is an office-based position at ENN’s Head Office in Kidlington, Oxfordshire, OX5. Some hybrid working may also be offered. Currently our Operations Teamwork from the office Tuesday, Wednesday and Thursday and we require this role to be in the office on these days.
- Benefits: Contribution to Dental, Life cover, Employee Assistance Programme, Wellbeing contribution
- Holidays: 25 days plus UK bank holidays increasing by one day p.a. after two complete years of service to a maximum of 27 days p.a. (pro rata)
- Paid office closure days between Christmas and New Year
- Pension: Auto-Enrolment to ENN scheme with a generous Employer contribution of 5%
- Salary: Circa. £41,000 per annum (full-time equivalent), depending on experience.
- Applicants must be entitled to work in the UK at the time of application and must indicate this in their application
Key responsibilities
Grant compliance and reporting
- Financial compliance of grant spend in line with donor agreements ensuring no disallowable costs and that all allowable costs are reflected in the accounts correctly.
- Provide back up for grant financial reporting in the format required by donors for the projects team to review, collate and submit with the full donor reporting pack.
- Raise sales invoice to the donor with all back up attached and provide acknowledgement of funds letters upon receipt of cash in the bank.
- Work closely with the Finance Assistant and Projects team to ensure invoices are correctly coded to the right donor and project and complete month end reconciliations
- Input budget and quarterly reforecasts into the finance system (iplicit) and track grant performance against budgets on a regular basis providing variance analysis.
- Review and assimilate grant financial information for the Finance Manager and/or Project team as required which ultimately will be used as input in management reporting for various stakeholders (Technical budget holders, Management Team and Trustees).
- Support the organisation’s income generation ambitions, through the provision of advice, guidance and assistance, and in assisting with funding bids and budgeting and undertaking new funder/partner financial viability assessments as required.
- Maintain and update donor restricted fund balances/movements for year-end statutory reporting.
- Maintain project financial files and records for statutory audit and donor audit purposes.
Management accounting
- Prepare monthly income deferrals and income accruals and maintain month end trial balance reconciliations for management accounts.
- Capture any committed project costs to accrue.
- Apportion any interest earned from grant cash in the bank in line with donor contract terms.
- Work collaboratively with the Finance Manager on cash flow forecasting with regards to expected donor payments.
- As required by finance or the projects team, and working with iplicit, write reports in the finance system that would provide insightful and useful management information. For example, for grant monitoring and evaluation, trend analysis and assessing KPI’s etc
- Support the Finance Manager in capacity building and providing financial training to finance and non-finance staff.
- Provide ad hoc support to the Finance Manager with regards to specific financial projects, as required.
- Bank signatory for creditor payments in line with ENN’s Delegation of Authority Policy.
- Provide cover for the Finance Manager when necessary.
Reporting line
- Reports to the Finance Manager
Person Specification
Essential requirements
- Professional accountancy qualification (e.g. AAT, ACA, ACCA, CIMA, would consider part qualified or qualified by experience)
- Experience of charity-specific accounting and grant reporting requirements
- Experience working with grant funded projects and ability to navigate and communicate compliance requirements
- Experience in developing, monitoring, and reporting against budgets
- Able to present and visualise data in different ways for different audiences
- Ability to manage a diverse and busy workload, prioritising effectively, and able to work both autonomously and as a member of a dispersed and diverse team
- Flexibility and willingness to take on new areas of work and responsibilities
- Strong communication and interpersonal skills, works well with other team members and business partners (both internal and external), including those without a specific financial background.
- Adept at identifying efficiencies and best practice to strengthen ways of working to benefit ENN finance and projects teams
- Motivated, takes initiative, innovates and delivers to deadlines. A self-starter, able to diagnose situations and constraints, comfortable when to progress independently and when to escalate
- Excellent attention to detail
- Proficient user of Microsoft Excel, Word, PowerPoint, Outlook and commercial financial software
- Good cross-cultural awareness
- Ability to demonstrate discretion and diplomacy
- Fluent in English
Desirable
- Experience of using iplicit accounting software
- Specific experience in dealing with institutional donors would be an advantage
- Experience in managing income and expenditure in multiple currencies
- Experience of evaluations: analysing, collating, reconciling and reviewing data related to grant and programme effectiveness
- Experience in developing funding opportunities with a variety of donors
- Data security and GDPR awareness
Eligibility to work
Must be entitled to work in the UK at the time of application. No relocation package is offered for this role.
Application Process
Please submit a Cover Letter (no more than 1 page) and CV no later than Monday 6th May 2024. Early applications are advised as we reserve the right to conclude the process before the closing date if a suitable candidate is identified. Please include your preferred working hours and pattern details in your application.
ENN is committed to diversity and inclusion, and to building a culture where every staff member and volunteer is recognised and valued as an individual. We actively encourage applications from a broad range of experiences and backgrounds.
Emergency Nutrition Network works to reduce undernutrition globally.
The client requests no contact from agencies or media sales.
We are looking to recruit a Retail Assistant to join our team based at our Midlands site. You will join us on a part-time, fixed term contract for 6 months, working 12 hours per week on Saturdays and Sundays and in return, you will receive a competitive salary of £7,368.05 per annum.
The Royal Air Force Museum is a national museum, a Government non-departmental public body (NDPB) and a registered charity, with two sister sites at London and Midlands. Our purpose is to share the RAF story, past, present and future – using the stories of its people and our collections in order to engage, inform and inspire. Our Vision is to inspire everyone with the RAF story – the people who shape it and its place in our lives.
We have two public sites (London and Midlands) and a stored collection (Stafford). Our trading company and active fundraising supplement Grant in Aid which comes through the Ministry of Defence.
Purpose of the Retail Assistant role is to:
As our Retail Assistant, you will deliver an exceptional visitor experience, providing consistently high standards of customer care whilst actively supporting the strategic priorities of the Museum, especially in relation to the delivery of our retail and other commercial activities
Key responsibilities of our Retail Assistant include:
- Providing high standards of customer care through pro-active and re-active engagement with visitors
- Operating commercial experiences, and associated tills
- Maximising commercial experiences revenue by actively promoting the experiences and ensuring the they operate at the appropriate times
- Quickly reporting any commercial experiences issues to the relevant people, including liaising directly with external contractors where appropriate
- Ensuring all security and health and safety requirements are adhered to at all times, including the completion and recording of daily and weekly checks
- Operating flexibly across a range of customer care roles
- Accurately cashing-up and reconciling tills/EPOS system as required
- Utilising all visitor interactions as an opportunity to promote additional income generation
- Regularly monitoring the condition and cleanliness of front of house facilities, including retail displays, taking corrective action and/or reporting issues as appropriate
- Promoting and selling souvenir guidebooks, trails, Museum membership and other commercial products as required
What we are looking for in our Retail Assistant:
- Demonstrable experience in customer-focused environment
- A good level of general education
- Commercial acumen
- Good level of computer literacy and IT skills including Microsoft Office software
- Up to date First Aid qualification
Closing date for applications: 6th May 2024
Interviews will take place on: 16th May 2024
If you think you have what it takes and want to be part of this exciting journey, please click apply now to be re-directed to our jobs page where you can access the application method and details for the Retail Assistant role. Join us in delivering our purpose and achieving our vision, ensuring that the Royal Air Force’s story continues to enrich and inspire current and future generations. We would love to hear from you.
Main Duties and Responsibilities• Undertake community fundraising, individual giving and legacy and in memoriam fundraising under the guidance of the Charity Director.• Support the Charity Director in their fundraising efforts.• Administer bids for charitable funds from the Trust’s services.• Prepare papers for the Quarterly Charitable Funds Committee, which is a sub-committee of the main Trust board• Prepare the Charitable Funds Committee Chair’s report to the Board of Directors.• Keep accurate records of the charity’s income and expenditure• Formally acknowledge any donations in a timely manner and keep records of this.• Manage the charity’s email account.• Manage any grants received from external sources, e.g. via NHS Charities Together• Administer and authorise the Trust’s Team Wellbeing “Big Thank You” bids.• Liaise with the Trust’s Accounts Payable Team to ensure accurate recording of income and expenditure.• Bank any donations the Charity receives via cheque• Dealing with service users/donors• Represent the Trust/Charity in virtual meetings with external organisations
This job description is not exhaustive, but is intended to give an overall picture of the role. Other duties within the general scope of the post may be required from time to time. The duties of the post and job description can be reviewed through the agreed process
Are you interested in working in a small but busy specialist archive repository? Does acquiring new collections appeal to you? Do you relish the challenge of appraising and cataloguing discreet archive collections? Are you able to think creatively about the collections in your care and committed to audience reach and user satisfaction? Do you enjoy the day-to-day practicalities involved in managing in-person and remote readers? Are you interested in British art history and culture?
The Assistant Archivist will join the Paul Mellon Centre (PMC) at a time of consolidation: formally established just over ten years ago with much of the essential groundwork laid, the archive is now a thriving repository with offers, acquisitions and reader engagement growing at a rapid pace. This position is situated within a small team of five information professionals who work closely together to embed professional best practice and deliver a high standard of service to internal and external audiences.
Who We Need
We are looking for someone who will support the Archivist, Records and Data Protection Manager to successfully manage the demands of a busy and growing repository.
You will assist with the everyday work of a small specialist archive including, in particular, reducing the cataloguing backlog and helping ensure that all archive collections held at PMC have been appraised, catalogued and are accessible to interested audiences. You will help assess offers and liaise with donors regarding the acquisition of new material. You will assist with the promotion of the archive collections, supporting the Centre’s commitment to audience reach and fulfilment. You will have specific responsibility for overseeing the day-to-day operations of the Public Study Room and copying service. You will work to embed best practice across all areas with a view to securing Archive Accreditation.
This role would suit an experienced professional who embraces all aspects of core archival work, thrives on juggling competing demands but also relishes seeing projects through to completion. It requires someone who enjoys thinking creatively about the collections in their care, gains satisfaction from embedding best practice and who possesses attention to detail, enthusiasm and excellent communication skills.
Who We Are
The PMC is an educational charity that champions new ways of understanding British art history and culture. We publish, teach and carry out research, both in London at the Centre and through our online platforms. Our archives, library and lively events programme are open to researchers, students and the public. The Centre’s grants and fellowships enable institutions and individuals to pursue exhibitions, publications, events and scholarly projects. Through all areas of our work, we promote activities that enhance and expand knowledge about British art. The Centre was founded in 1970 by art collector and philanthropist Paul Mellon, and is part of Yale University and partner to the Yale Center for British Art.
The PMC holds and provides access to over forty archive collections relating to the study of British art and architectural history. Alongside its own Institutional Archive, these collections include the research papers of art historians; museum directors and curators; dealers; art critics; collectors; and other individuals working in the field of art history. Further information about the archives at the Centre is available on our website.
About the Role
Salary will be in the range of £35,000 to £40,000 per annum depending on experience.
This post is permanent and full time and the hours of work are 35 per week. Applicants will be expected to work on-site at the Paul Mellon Centre, Bedford Square, London WC1 (or remotely as circumstances demand). We are happy to talk about flexible working arrangements offered by the Centre.
Person Specification
Essential skills:
- a postgraduate diploma or MA in Archives and Records Management
- five years’ post-qualification professional experience working in archives
- experience of public service activities
- the ability to appraise, arrange and catalogue large complex archive collections in accordance with ISAD(G)
- working knowledge of the GDPR, with particular reference to archives and record keeping
- working knowledge of copyright law, within an archive and library environment
- a high level of motivation, excellent organisational skills and the ability to establish priorities
- engagement, enthusiasm and innovative thinking
- excellent interpersonal and communication skills – including with regard to in-person events such as talks and tours
- the ability to work flexibly and effectively as part of a team and independently
- an interest in, and engagement with, new developments and initiatives in the field, including digital preservation concerns
Desirable skills:
- experience of working in an academic, museum or specialist archive repository
- experience of using Axiell CALM software
- an enthusiasm for, or interest in, British art history
Closing Date
The closing date for applications is 10am GMT, on Monday 29 April 2024
Interviews
Interviews for the post are expected to be held week commencing Monday 13 May 2024.
Enquiries
Queries about the post should be addressed to the HR team.
Full job description can be found on the Paul Mellon Centre website.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About the Coalition for Global Prosperity
The Coalition for Global Prosperity (CGP) brings together political, military, business and faith leaders who believe that an effective development budget, alongside an active diplomatic and defence strategy, keeps Britain at the forefront of saving lives, alleviating poverty and bringing freedom, security and prosperity to those who need it most.
At a time when the UK's role in the world is being redefined, Britain is at its best when it acts as a global leader in development as well as in defence and diplomacy. With a smart and effective aid budget, which leverages British expertise, the UK can transform lives.
CGP brings together a wide coalition of aid supporters, with backgrounds from across the military, faith, business and political communities. We organise public and private events to explore the UK's role as a global leader. We regularly host influential figures and thought leaders to speak at our events, previously we have hosted David Attenborough, Julia Gillard, Theresa May, Gordon Brown, Boris Johnson, Bill Gates and David Cameron as speakers.
Overview / purpose of the role
We’re looking for a Finance & Operations Assistant who is interested in developing a career in bookkeeping and/or accountancy within the nonprofit sector. No previous experience is required, just lots of passion and a motivation to pursue a long-term career in charity finance. The successful candidate will undertake training with the AAT (funded by us) towards a bookkeeping qualification alongside working as our Finance & Operations Assistant, you will be given some time to study during your working hours for this qualification.
The Finance & Operations Assistant is a central resource within CGP, working with colleagues in the Operations Team, and across the organisation to provide financial and operational support to all areas of our work. They will work closely with the Head of Operations & Evaluation to process invoices, expenses and conduct weekly payment runs, ensuring that all financial policies and procedures are carefully adhered to. They will also support colleagues to follow our financial policies and processes and act as the first point of contact for any questions on these procedures. Additionally, they will provide general administrative and operational support to colleagues as outlined in the below job description.
We do not require the successful candidate to have any particular/specific formal qualifications, you may have just finished education or be looking for a change in career, what you will need is excellent attention to detail and a strong interest in developing a finance career with us.
Reporting to: Head of Operations & Evaluation
Responsibilities
Finance
● Managing our accounts payable inbox, monitoring all incoming invoices and following up with team members on any missing information if required
● Processing and coding invoices in Xero accounting software ahead of weekly payment runs
● Checking that correct coding and approval procedures are followed for staff expenses in Soldo
● Conducting weekly payment runs via our online banking system
● Coordinating our monthly payroll processes (working with external providers)
● Working with the Head of Operations & Evaluation and Director of Finance to support the development of funding proposals
● Working with the Head of Operations & Evaluation and Director of Finance to support financial reporting on grants for external donors
● Supporting the Head of Operations & Evaluation and Director of Finance with general financial administration, record keeping and tracking budgets
● Provide training on expense and invoicing processes to new members of staff and generally acting as the first point of contact for all staff on any finance procedure questions (full training will be provided)
● Supporting the Senior Management Team (SMT) and our Director of Finance to develop the annual organisational budget and report against it quarterly
● Providing budgeting support as required for colleagues internally
Office Management & General Operational Support
● Acting as the key point of contact between CGP & our coworking office space (organising memberships, meeting room bookings, invoices, printing credits, equipment, internal events etc.)
● Organising post, stationery supplies and managing stocks of office equipment
● Maintain/organise our filing and cloud storage systems logically and efficiently, in a data protection compliant manner.
● Ad hoc IT support as required, including online troubleshooting and logging support requests with service providers when necessary.
● General administrative support to the CEO and Head of Operations & Evaluation
Human Resources
● Support with recruitment processes within CGP, including assisting members of the team to schedule and coordinate job interviews, contact candidates and file incoming applications.
● Working with the Head of Operations & Evaluation to organise internal events like team away days and staff team building activities.
Person specification
The right candidate is less likely to be defined by their qualifications and prior experience, but will be someone who meets the below criteria, and is ready to learn. They will have an aptitude for maths and finance, excellent attention to detail and a meticulous, methodical approach to work and troubleshooting.
We are looking for someone who:
● Has an interest in developing a career in the nonprofit finance sector and willing to commit to undertaking financial training
● Is broadly supportive of UK Aid
● Is an independent worker, self-starter who can take responsibility for projects through to completion
● Has excellent IT skills, proficient with MS Office programmes (particularly Excel) and Google Workspace, and the ability to learn to use new software as required (for example, Xero, Soldo and Salesforce)
● Has great people skills, and the ability to build positive working relationships with colleagues and external stakeholders
To Apply:
Send a CV and cover letter outlining you’re interest in the role to the work email address specified on our website.
We review applications on a rolling basis, if interested please apply as soon as possible.
The client requests no contact from agencies or media sales.
Founded in 1903, Fauna & Flora is the world’s longest established international conservation organisation. Our vision is to create a sustainable future for the planet where biodiversity is conserved by the people living closest to it. We aim to do this through the conservation of threatened species and ecosystems worldwide, choosing solutions that are sustainable, based on sound science and take account of human needs. We have become a trusted entity in the world of conservation. Today FFI is active in over 40 countries.
Fauna & Flora is seeking qualified candidates for the position of Programme Assistant to deliver effective support to the Conservation Capacity & Leadership team. The successful candidate will assist the Director and Conservation Capacity & Leadership team members in delivering the programme’s targets, through administration, basic finance and logistical support, disseminating learning and communications. The role will in particular support Fauna & Flora’s conservation leadership, partner support, and professional development initiatives.
You will have strong relevant experience in an administrative role, with excellent numeracy, organisational and time management skills and a structured and methodical approach to work.
Your excellent interpersonal skills will enable you to build strong working relationships with colleagues. You will be a self-motivated team player and enjoy working in a dynamic environment where the ability to respond swiftly to changing organisational and team needs is paramount. With excellent communication skills, you will have a proven ability to write for a range of audiences. Fluency in English is essential.
In return, the role offers the opportunity to work within an international, impactful and ground-breaking organisation, at the forefront of global conservation. In addition, Fauna & Flora offers a generous pension contribution, attractive annual leave allowance and life insurance.
Our offices are located in The David Attenborough Building in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre, and a host of cafés and restaurants.
The closing date for applications is 3 May 2024. Interviews are likely to take place during the week commencing 13 May 2024.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
RESPONSIBILITIES
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Research and evaluate new funding opportunities from trusts, foundations, and other grant funders, maintaining a 12-month funding calendar.
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Cultivate and nurture relationships with funding/grant-making organisations, both new and existing.
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Develop compelling cases for support for designated projects or organisational areas, tailoring funding bids and applications accordingly.
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Enhance Buttle UK's ability to deliver compelling reports to donors, meeting or surpassing their expectations.
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Submit timely reports to donors, ensuring compliance with monitoring and evaluation requirements.
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Support the maintenance of systems tracking fund allocation and expenditure, ensuring accuracy and up-to-date information for funders.
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Manage donor records on the Raiser's Edge fundraising database, including recording activities, income, and producing management reports.
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Stay informed about funding opportunities and trends in the sector through attending conferences, workshops, and events.
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Generate accurate and timely management information on fundraising activities and budgets.
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Ensure integration of fundraising activities within the wider staff team and provide necessary support.
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Perform other duties as directed by the Director of Fundraising and Marketing and/or the Trust Fundraising Manager.
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Proactively assess own performance and development needs.
PERSON SPECIFICATION
Experience
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Proven experience and success in developing and drafting proposals and/or reports raising funds from trusts, foundations, other grant makers or the equivalent.
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Experience of creating compelling and concise funding proposals, written documents and reports from a range of information sources, including detailed technical or sector specific information. about the organisation’s work.
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Proven ability to communicate effectively both in writing and verbally.
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Experience of research techniques applicable to identifying funding opportunities and framing funding bids.
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Financially literate with the experience of producing and interpreting budgets, or other detailed numerical information.
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Experience of working under your own initiative, dealing with conflicting demands and working under pressure to meet tight deadlines.
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Experience of project planning and/or project coordination.
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Proven IT skills, ideally with experience of using databases.
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Good knowledge of the charity sector.
Skills & Abilities
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Driven to meet and exceed targets.
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Understanding of what is required to develop long-term and productive partnerships and relationships.
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Excellent organisational skills and the ability to work independently and prioritise own workload; but also to make a valuable contribution to a small team.
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Ability to “sell” a cause successfully and be persuasive.
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Strong analytical, problem-solving skills with the capacity to think creatively and strategically.
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Willingness to use the telephone to pursue cold leads and build relationships with potential funders and supporters.
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Ability to write compelling copy for a range of audiences, from succinct ‘pitch’ documents to detailed fundraising bids.
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High level of attention to detail
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High standard of literacy and numeracy.
Attitudes
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A self-starter with energy and drive, who is motivated to make a direct ask of a donor or supporter, but is resilient if a donor says ‘no’.
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Commitment to promote the best interests of children and young people.
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Empathetic and non-judgmental towards the needs of children and families living in poverty.
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Prepared to work flexible hours.
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Willingness to help with requests made by colleagues.
The client requests no contact from agencies or media sales.
You will provide support to our Cost-of-Living Crisis Clinic Consultant to co-ordinate the efficient service delivery of our busy Cost-of-Living Crisis Clinics, used by clients who need assistance to make successful applications for: welfare benefits; social housing; lower utility and broadband tariffs; and crisis and general grants. You will work with a wide range of people internally and externally, providing support and supervision to volunteer advisers and helping clients.
You will be a confident communicator who will have the right blend and balance of strong administration skills with excellent interpersonal and customer-facing skills and legal knowledge, working for a charity supporting and enhancing the lives of people in the local community.
This role is central to Westway Trust’s commitment to deliver activities and events to the benefit of the North Kensington community. You will also work from and help to co-ordinate the delivery of our Cost-of-Living Crisis Clinic at our outreach site, St Luke’s Community Centre, EC1V.
Key responsibilities of the role include but not limited to:
General Duties
- Being the initial point of contact; receiving calls and emails from clients and referring agencies, , and booking client appointments in an efficient and timely manner
- Setting up and clearing away after Cost-of-Living Crisis Clinic sessions, (currently, Tuesdays, at St Luke’s Community Centre, 90 Central Street, Islington, EC1, and Wednesdays at Westway Trust, 1 Thorpe Close, Ladbroke Grove, W10). Sessions start at 9.00am and finish around 1.00pm
- Meeting, greeting and orienting (showing where the facilities are and H&S guidance) clients and volunteers
- Triaging clients on to our database and referring clients who are out of scope to other relevant organisations
- Assisting clients to complete online and paper forms both face-to-face and remotely
- Liaising in a positive manner with our stakeholders, eg. clients, other teams within Westway Trust, our funder, a City Law firm, and our hosts, Westway Trust and St Luke’s Community Centre
- Responsibility for monitoring our work, completing simple reports, writing case studies, making sure volunteers complete their data entry after advising clients, and running case management statistics using AdvicePro, our case management system) (training on AdvicePro will be provided)
- Recruiting, inducting, training and supervising volunteers both corporate (from the City) and lay (students and local residents)
- Casework; writing up case notes about clients helped
- Attending relevant meetings and training and keeping resources up-to-date
- General administration including: photocopying, scanning and record keeping, and coordinating the general day-to-day activities of the Cost-of-Living Crisis Clinics
- Effectively contributing to make our Cost-of-Living Crisis Clinics high performing in line with the values of Westway Trust
Appeals & Representation Duties
Responsibility for our legal appeals representation service, including:
- Triaging clients, including reading appellant’s hearing bundles to assess the merits of their case
- Case management of appellants’' appeal cases, (ie, smooth management of appellants' cases from inception to post-hearing)
- Attending hearings
- Guiding and case managing lawyers/law students on applications for leave to appeal/set aside to the Upper Tribunal/Judiciary, (from the Lower Tribunal). Full training will be given
Qualifications: You will have or be working towards a law degree or equivalent.
Knowledge and Experience:
- A good understanding of the law in any jurisdiction
- Experience of providing an efficient, customer focused service, with a personable and collaborative approach and ability to provide, develop and maintaining friendly positive relationships with customers, staff, volunteers and other stakeholders
- Good time management and organisational skills
- Excellent administrative skills
- High level of IT skills. Experience of using Microsoft Word, Excel and PowerPoint and database software (we use AdvicePro)
Personal Skills:
- Good people management/awareness skills
- Good communication and presentation skills, orally and in writing.
- Ability to work independently and on own initiative with minimum supervision
- Ability to work as part of a team in a multi-cultural and diverse environment
- An inquisitive mind and good problem solver
- Interest in civil law
- Good memory and research skills
- Demonstrable understanding and commitment to equality, diversity and inclusion
Connections to/understanding of North Kensington or the surrounding area is highly desirable
The client requests no contact from agencies or media sales.
Job Title: Finance and Operations Manager
Contract: Permanent
Hours: 35 hours per week (however, we will consider part-time 28 hours per week)
Salary: £38,000 - £45,000 per annum
Location: The successful candidate will either be posted at our office in London or Colchester: Coram Campus, 41 Brunswick Square, London, WC1N 1AZ or Colchester Wellington House, 4th Floor, 90-92 Butt Road, Colchester, Essex, CO3 3DA
About Coram
Coram is the UK’s oldest children’s charity founded by Thomas Coram in London helping vulnerable children and young people since 1739. Today, the Coram group helps more than one million children, young people, families and professionals every year by providing access to the skills and opportunities they need to thrive.
One of the nine members of the Coram group, Coram Children’s Legal Centre (CCLC) is the UK’s specialist centre for children’s rights in education, immigration, community care and family law, and provides significant international legal systems consultancy. The centre is located on the Coram Campus in central London with bases in Colchester and Leeds. We champion access to justice through information and advice, legal practice and representation, policy and strategic litigation. Our Legal Practice Unit provides advice and representation primarily under legal aid contract. Our Migrant Children’s Project promotes the rights of refugee and migrant children, young people and families through the delivery of advice, practice change through training and capacity building to professionals and systems change through research, policy and advocacy.
About the role
This role will provide financial and operational leadership and management for CCLC particularly focussed on the Legal Practice Unit and the Migrant Children’s Project but with support for the Child Law Advice Service and Coram International where required. Managing a small finance team, the role will hold primary responsibility for core financial functions within CCLC including legal aid billing and management and tracking of grant and other charitable funding. Through systematic and efficient financial management, the post holder will play a pivotal role in CCLC’s financial sustainability. The role will act as a key point of contact with Coram’s central finance team and a range of internal and external stakeholders on financial matters.
The role will also oversee the smooth running of the London and Colchester offices through line management of operations and administrative staff.
The role would suit a high organised and efficient business support professional with experience of financial management within the legal or charity sector. In particular, candidates with experience of legal billing and more specifically, civil legal aid billing, would be welcomed.
This is a largely office-based role in order to fully provide support to the finance and operations team. However, some remote / hybrid working may be possible depending the experience of the candidate after the initial settling in period (to be negotiated with the successful candidate).The finance team are split between the London and Colchester offices and the post holder should expect some travel to both locations. The large majority of the legal and policy team are based in London and as such regular (at least twice weekly) presence in our London office will be expected. However, on other days the candidate could be based in the London or Colchester office.
Whilst this is a full-time position, we will consider requests for part-time working (28 hours per week minimum) and we will endeavour to offer some flexibility with days and hours to be agreed.
To apply for this role, please click on the 'apply now' button below to complete the application.
Closing date: Monday 13th May 2024 at 23:59
Test and Interview date: Week commencing 20th May 2024
Coram is an equal opportunities employer and we believe a diverse workforce enables us to improve the services to the children and families we help. We are genuinely committed to encouraging candidates from all sections of the community we seek to support. This includes those from, Asian, African, Caribbean and other minority ethnic backgrounds, those that identify as LGBQT+, those with disabilities, those with lived experience of care, those with neuro-diversity, and those from other groups who are underrepresented at Coram.
If applicants feel comfortable, we would encourage them to draw on lived experience as well as professional experience in their personal statement as part of their application.
We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.
Registered Charity No. 312278.
The client requests no contact from agencies or media sales.