• Are you looking for volunteer roles ?

    Go to volunteering section

138

Head of financial shared services jobs

Job Alerts On

No alerts left

Get job alerts sent straight to your inbox.

*Please enter a valid email

You haven't selected any filters. To create a tailored job alert, select your filters first.

Oh no!

By clicking 'Create alert' you agree to the Terms and Conditions applicable to our service and acknowledge that your personal data will be used in accordance with our Privacy and Cookie Policy and you will receive emails and communications about jobs and career related topics.

You will now get the latest from this search sent to your inbox.

Verify your email address and start receiving the latest job recommendations. Sign in or create an account to start managing your alerts.

A job alert for this search or a similar search term already exists. You can manage your job alerts by clicking here:

Top job
Jack Petchey Foundation, London (On-site)
£27,854 - £31,333 per year
We are looking for a dynamic and efficient person to join us to provide effective administrative and database support for the organisation.
Posted today
Top job
Youth Endowment Fund, Multiple Locations (Hybrid)
£55,000 per year
We are looking for a Research Lead, to lead the development of YEF's research, resources and recommendations in our neighbourhood sector.
Posted 1 day ago
Top job
Bipolar UK, Remote
£40,000 - £45,000 per year
We are seeking a candidate who can work as part of our developing engagement in research.
Posted 5 days ago Apply Now
Closing in 5 days
Princess Alice Hospice, Hersham, Surrey (On-site)
£41,000 per year
Posted 1 day ago
Closing tomorrow
Purposeful Ventures, London (On-site)
£35,000 - £45,000 per year
Are you a curious and tenacious problem solver with the data and analytical skills to support our team?
Posted 1 week ago
Carers Trust, Multiple Locations (Hybrid)
£30,000 - £34,000 per year
Carers Trust is recruiting for a Senior Corporate Executive to create new partnerships and manage a selection of our current partners.
Posted 4 days ago
Prostate Cancer Research, Holborn (Hybrid)
£42,188 - £46,994 per year
Posted 1 week ago Apply Now
Closing in 2 days
Embrace the Middle East, High Wycombe (Hybrid)
£38,000 FTE, pro rata
An excellent opportunity for an outstanding HR professional to join our team and provide compassionate HR support to the whole organisation.
Posted 1 week ago
Closing in 7 days
Barnwood Trust, Multiple Locations (On-site)
£44,239 per year
The Finance & Operations Manager is be responsible for the provision of effective financial management and control throughout Barnwood Trust
Posted 3 days ago
Resource Futures, Remote
£32,000-£34,000 per annum for 37.5 hours per week - Flexible to discuss a part-time role (minimum 30 hours per week) for the right candidate.
Posted 1 day ago
Closing in 5 days
The King's Trust, Birmingham (Hybrid)
£22,932.00 per year
Posted 1 week ago
Closing in 4 days
Work Rights Centre, Willesden (Hybrid)
£27,000 - £30,000 per year
We are looking for a motivated colleague to support our frontline advice team by acting as the first point of contact for clients
Posted 1 week ago
Page 6 of 10
London, Greater London (On-site)
£27,854 - £31,333 per year
Full-time
Permanent
Job description

About the Role


We are a hardworking organisation, seeking to promote the positive contributions and achievements of young people through the grants we make and the programmes that we run.


We are looking for a dynamic, highly organised, enthusiastic and efficient person to join us to provide effective administrative and database support for the organisation and to help to ensure the smooth running of JPF’s grants programmes. The post holder will be a member of the Operations Team and will be required to work closely with colleagues across the Foundation.


Purpose of Job


To provide comprehensive administrative support to the Operations Team at the Foundation, with a focus on maintaining accurate records, coordinating administrative processes and database management, supporting financial operations, and ensuring the smooth running of the office.
This role is essential to the delivery of the Achievement Award Scheme and other JPF grants and programmes.

Main Areas of Responsibility:
The Operations and Database Administrator will be responsible for supporting the Operations Team.

The primary duties are:

1. Administrative support for JPF’s Achievement Award Scheme and other associated grant programmes
1.1 Support the Operations Officer to prepare and send Achievement Award (AA) materials to all new joiners and organise the general AA mailouts twice a year.
1.2 Manage the JPF general email accounts ensuring that all emails/correspondence are forwarded to the relevant staff member.


2. Database and information management
2.1 Maintain accurate records on JPF systems, particularly the Salesforce database.
2.2 Support the Operations Officer to run periodic data checks on the database and correct identified errors.
2.3 Generate lists and reports from Salesforce, as required, deleting those that are no longer required.
2.4 Assist the Operations Officer with other database tasks e.g. setting up and amending other grant processes in our database such as online application forms, report forms, requirements from grantees, amending email templates, setting up automations, etc.
2.5 Support Head of Operations with maintaining up-to-date organisational policies and procedures.
 

3. Finance and payment support
3.1 Process weekly payments under the guidance of the Finance and Operations Manager.
3.2 Reconcile company credit cards for senior management approval.
3.3 Ensure that bank details for organisations are correct within Salesforce.
3.4 Respond to general finance enquiries and support the Grants Officers recording returned payments accurately.

4. Programme administration
4.1 Assist in the administration of the Internship Programme, other partnerships, IGFV or Open Grants programmes as required.
4.2 Ensure accurate records of all grant applications and reports for all programmes.
4.3 Lead the coordination and distribution of partner programme materials to JPF partners ahead of the academic year.
4.4 Maintain stock control of all JPF AA materials, advising the Finance and Operations Manager when stock requires replenishment.

5. General IT and administrative duties
5.1 Liaise with JPF’s IT providers to ensure seamless IT support for staff and onboarding/offboarding processes.
5.2 Maintain sufficient office cover and manage staff attendance using the Microsoft Teams calendar.
5.3 Distribute daily post and manage general incoming communications efficiently and update contact information in Salesforce.
5.4 Maintain a tidy and well-functioning office environment, including shared spaces and meeting spaces.
5.5 Organise refreshments and ensure room set-up, including technology requirements, for meetings and events as required.
5.6 Arrange for staff photos to be updated on the staff noticeboard and JPF website.
5.7 Complete stationery orders and ensuring that supplies are maintained.
5.8 Maintain inventory of AA and LA medallions and coordinate reorders with the Events Team.
5.9 Oversee the circulation of staff birthday cards, collections and staff celebrations where required.


6. HR and onboarding support
6.1 Support recruitment administration and onboarding processes, including office set up for new staff.
6.2 Lead induction and office set up for work experience placements and other volunteers or contractors.
6.3 Maintain the JPF telephone directory, ensuring staff mobile numbers are current and accurate.
6.4 Administer DBS checks for new staff as required.
6.5 Monitor Cyber Security Training completion and report non-compliance.
6.6 Purchase the weekly supply of fruit, milk, coffee, tea and other supplies for the JPF kitchen.

7. Other Responsibilities
7.1 Attend and actively contribute to Operations and wider JPF Team meetings.
7.2 Provide telephone and email support to enquirers on JPF funding streams.
7.3 Adhere to the Foundation’s policies and procedures, including Safeguarding, Health and Safety, Data Protection, and Publicity Consent.
7.4 Provide cover for reception as required.

These duties represent the typical responsibilities associated with this position. However, flexibility is essential, and all employees may occasionally be required to undertake additional tasks as directed by the Foundation.

Posted by
Jack Petchey Foundation View profile Organisation type Registered Charity Company size 11 - 20

The Jack Petchey Foundation was set up to inspire and motivate young people and recognise them for their achievements.

team-photo-scaled.jpg
Posted on: Wednesday, 25 June 2025
Closing date: 25 July 2025 at 23:30
Tags: Administration, Finance, Human Resources, Project Management, Business Development, Operations, Accounting, Accounts Payable, Compliance / Quality, CRM, Customer support, Data Analysis, Data Entry, Database Management, Entry level / Graduate, Office Management, Programme Management, Recruitment, Youth / Children, Grants