Heritage jobs
Reporting to: CEO
Contract: Permanent
Salary: £27,700 - £33,800 pro rata
Hours: 35 hours per week. On site. Some evening and weekend work may be required.
Location: Charleston in Firle (BN8 6LL) & Charleston in Lewes (BN7 1FB)
The Facilities Manager will ensure a safe, well-maintained, and welcoming environment across Charleston’s two sites at Firle and in central Lewes. The postholder will oversee the day-to-day facilities operations of both sites, including security, building maintenance and health & safety procedures.This role requires the post holder to carry out physically demanding tasks such as moving furniture and other manual handling.
Duties and responsibilities
Operations and facilities
- Responsibility for the management of Charleston’s buildings and facilities.
- Coordinate and oversee cleaning, maintenance, utilities, and supplies, ensuring smooth, cost-effective operations.
- Manage supplier and contracts relationships including waste management, building maintenance, cleaning and security; review chosen suppliers against Charleston’s criteria including value for money.
- Act as the main contact for tenants and ensure efficient resolution of queries.
- Oversee the relationship with the external IT provider to ensure organisational IT requirements are met and value for money achieved.
- Work closely with the Head of Collections and Research and Head of Exhibitions to maintain excellent environmental conditions for the protection of the house and objects.
- Proactively improve the sites in collaboration with the Visitor Experience Manager, leading on wayfinding, sustainability, and access initiatives.
- Actively manage and monitor the annual operations and utilities budgets, seeking cost savings and service improvements through regular contract reviews.
- Maintain records to ensure any discrepancies are followed up, allowing pro-active, timely review of invoices.
Site maintenance
- Schedule and manage routine, preventative, and emergency maintenance.
- Ensure regular inspections of plant and equipment to deliver safe operational standards, documenting results and addressing concerns proactively.
- Carry out maintenance requirements and lead on scheduling external contractors as required.
- Schedule regular contractors as required for servicing and maintenance visits.
- Hands-on approach with the ability and willingness to carry out minor repairs and fixes as needed.
- Actively manage and monitor the budget for site maintenance.
- Research and source cost effective and sustainable materials and supplies.
- Maintain records to allow proactive timely review of invoices and follow up of any discrepancies.
Health and Safety
- Lead annual health and safety reviews and ensure compliance with all regulations.
- Support the development of comprehensive method statements and risk assessments for all areas of work throughout the gallery, ensuring compliance with health and safety regulations.
- Carry out operational maintenance work identified by Health and Safety assessments.
- Attend and contribute to monthly Health & Safety meetings.
- Work with the Visitor Experience Manager to ensure all facilities are accessible and inclusive for visitors with additional needs.
Emergency and security procedures
- Act as a keyholder and respond to emergency callouts as required.
- Manage building security systems and records and serve as Fire Marshal.
- Lead staff inductions on emergency and security procedures.
General duties
- To act at all times in the best interests of Charleston.
- Ensure that data capture, storage and processing related to finance and resources activity complies with Charleston’s policies and GDPR regulations.
- Undertake any other duties as agreed with your Line Manager.
- To work flexibly to best meet the needs of the organisation.
This list of duties and responsibilities is not intended to be exhaustive. The job holder will be expected to take on additional tasks when required; these tasks will be in keeping with the general profile of the role.
Registered Charity 
21 - 50
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
My client is a globally recognised cultural and scientific institution welcoming millions of visitors to its sites. It’s work spans public engagement, scientific research and long-term stewardship of a collection of more than 80 million items.
The organisation is currently undertaking a major multi-year investment programme to ensure it can continue to deliver world-leading science, research and public engagement for the future. This includes infrastructure, modernising facilities, and improving how collections are stored, accessed and used.
As such they are looking for a Senior Finance Business Partner to support on the programme. Working closely with project teams, you will provide clear financial insight, modelling, and reporting to guide decision-making.
Key duties will include:
- Lead financial business partnering for programmes, including cashflow management and risk analysis.
- Prepare budgets, forecasts, monthly reporting, and ad hoc financial analysis.
- Produce clear financial reports and variance analysis for internal and external stakeholders.
- Support programme teams with financial oversight of the project portfolio.
- Work with the Development team to support fundraising bids with accurate financial data.
- Share programme updates with the finance team to ensure alignment and knowledge flow.
The successful candidate will be a qualified accountant with strong experience in finance business partnering. Comfortable with working outside of BAU, you will have excellent stakeholder management skills and be a proactive, self-motivated individual. Previous experience of working in the Not-for-Profit sector on capital projects would be an advantage but not essential.
My client offers a flexible hybrid working model of 2 days in the office. Open to 4 or 5 days working pattern.
Thank you!
Development Events and Venue Hire Manager
Ref: LL/25/12
c.£40,000 per annum, plus benefits
St James’s Square, London SW1
35 hours per week, typically Monday to Friday, 9.30am - 5.30pm, with
evening and weekend work required to support event schedules, and flexibility in line with the Hybrid Working Policy.
About The London Library
For 180 years, The London Library has stood as one of the UK's greatest literary institutions, inspiring creativity, and ideas. Our esteemed members, past and present, include literary giants like Charles Dickens, Charles Darwin, Virginia Woolf, and contemporary authors such as Kazuo Ishiguro and Sarah Waters. Our collection boasts around one million books, a vast eLibrary, and an invaluable postal loans service, making it a sanctuary for those who cherish the written word. We are championed by our President, Helena Bonham Carter CBE, and operate as a registered charity.
About the Role
We are seeking a Development Events and Venue Hire Manager to join our small, dedicated Development team. In this pivotal role, you will:
•Organise and manage patrons, supporters and donor events in line with fundraising strategies to support stewardship and cultivation activity
•Organise and manage major Development events including the Chairman’s dinner and lunches, in line with the department’s events strategy, helping to ensure income generating and donor opportunities are maximised
•Deliver the Library’s President’s Christmas and Summer parties
•Develop and deliver the venue hire strategy to maximise income and drive a sales-focused approach to increasing clients and bookings
•Manage the coordination of cross-departmental event meetings
About You
You are an enthusiastic professional with:
•GCSEs (A–C) in Maths and English or equivalent.
•Demonstrable experience of planning and delivering fundraising events, and high-level stakeholder/donor stewardship events
•Track record in relationship building with the ability to effectively communicate with and present information to senior level stakeholders such as trustees, donors, and senior staff.
•Knowledge of and interest in literature and libraries
•Excellent written and verbal communication skills, with attention to detail and meticulous concern for accuracy
•Sound judgment in using initiative and taking responsibility.
•Ability to work independently and supportively as part of a team, play a pro-active role within the team and contribute constructively to departmental discussions.
•Excellent IT skills (MS Office, email) and a proven ability to learn new systems quickly.
Personal attributes include:
•Self-motivated and confident
•Flexible and adaptable to change
•Pleasant, approachable and helpful, even under pressure
Why Join Us?
The London Library offers a friendly, hardworking, and inclusive workplace where we strive to support the diverse needs of our team. We welcome applications from all sections of the community and are committed to equality and diversity. Specific adjustments and access needs can be discussed to make this role suitable for you.
If you’re passionate about delivering an exceptional Development experience and want to use your skills to help drive the success of The London Library, we’d love to hear from you!
To apply please visit our website via the link and apply online.
Closing date: 10 December 2025 @ 12:00pm
Interviews: 15 December 2025
Please note:
•We can only consider candidates with the current right to work in the UK.
•We reserve the right to shorten or extend the closing date of any position where a high or low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.
Thank you!
Reporting to: CEO
Direct reports: Café Assistants and Café Supervisors
Contract: Permanent
Salary: £27,700 - £33,800 (pro rata)
Hours: 35 hours per week. Working days will vary in line with business requirements. Predominantly café based, with some office working will be required.
Location: Charleston in Firle (BN8 6LL) & Charleston in Lewes (BN7 1FB)
Charleston is seeking a proactive and positive individual with excellent interpersonal skills to lead the catering offer across Charleston’s two sites. The Café Manager will manage the café’s daily operations, ensuring a warm and welcoming experience for all visitors. Responsibilities include developing seasonal menus, supervising staff, handling stock orders, and leading the coordination of catering for public events and venue hire.
General duties
- Lead and deliver the catering offer, growing the business and maximising profits while maintaining a high-quality service and inclusive atmosphere for all customers.
- To manage the day to day running of the catering offer, including the scheduling and management of a café team.
- Coordinate, supervise, train and develop the café team.
- Lead on the catering offer for all aspects of Charleston’s year-round programme of events.
- The Café Manager will work alongside the Front of House and Events team to coordinate the catering for public events, and internal and external hires of our public spaces.
- Ensure that the barns, and all connected spaces are clean and well presented.
- Act as the designated alcohol licence holder, ensuring all activities comply with the premises licence and legal requirements.
- Act as a keyholder and open / close venues following security procedures.
- Maintain all food deliveries records.
Financial responsibilities
- Manage budgets for the café, staffing and all food related items. Frequently reviewing staff costs.
- Responsible for ordering food and related supplies.
- Maintain food delivery records and all discrepancies are followed up.
- Approval of invoices for food and related supplies.
- Review chosen suppliers against Charleston’s criteria including value for money.
- Responsible for maintenance of point of sales systems.
- Review receipts and other information from point of sales systems.
- Manage staff rotas, with reference to expected activity levels.
Visitor welcome
- Create and maintain a safe, professional and welcoming atmosphere for all visitors.
- Ensure that visitor access requirements are met.
- Contribute to the collective effort to keep the site clean and safe for visitors.
Health and safety
- Lead on food safety working with external support as required, ensuring records are kept up to date and training is completed.
- Maintain allergens documentation.
- Understand Charleston’s emergency procedures and in the event of an emergency, help oversee the safe evacuation of the buildings.
- Monitor health & safety day to day, being vigilant to potential hazards.
Deadline for applications: 9am. Friday 12 December
Interviews: w/c 15 December at Charleston in Lewes, BN7 1FB
To apply, please email a covering letter of no more than 2 pages detailing how
you meet the person specification.
The client requests no contact from agencies or media sales.