Heritage jobs

Art Explora is seeking a full time Community Programme Coordinator to lead on the day-to-day running of the Community Programme in London, working closely with Art Explora’s Community Programme Manager and coordinating programme volunteers.  

Art Explora is a non-profit arts organisation founded in the UK in 2021. Our mission is to tackle the social, economic and geographic barriers that prevent many people from having the opportunity to take part in the arts. We increase access to arts and culture through innovative programming, new forms of engagement and by taking cultural projects into the heart of communities, schools and care settings. We believe in building connections through the arts. 

On the Community Programme we work in partnership with care settings, such as care homes and hospitals, to connect people in care with art and creativity. Working with volunteers, artists and musicians, we share the joy of art to combat loneliness and isolation. Our main programme strand is Arts at Home, supplemented by music sessions, Music at Home, delivered in partnership with Spitz Music, and arranging trips, Art Explorers At…, for residents to visit museums, galleries and theatres.

During Arts at Home sessions, volunteers introduce residents to a variety of artworks, accompanied by open-ended questions and thought-provoking prompts designed to spark conversations and connections within care settings. Our aim is to bring residents together to encourage independent thinking, combat loneliness, improve their wellbeing, and to experience arts and culture just as everyone should have the right to.

We are seeking a Community Programme Coordinator to support the day-to-day delivery of the programme and work closely with the Community Programme Manager to expand our offer. 

Key Responsibilities

• Programme administration including but not limited to being the first point of contact and managing the volunteering inbox, processing expenses, sending weekly confirmation emails to volunteers and a monthly newsletter, and inputting monitoring data 
• Delivering and facilitating Arts at Home, and other community programme sessions 
• Support planning and delivery of trainings and events for volunteers – volunteer inductions, volunteer social events, and volunteering bespoke trainings 
• Coordinate ‘Art Explorers At’ trips to cultural venues 
• Increase knowledge within the team with research and advocacy of best practice 
• Contribute to marketing and messaging of the Community Programme through AE’s website and social media
• Lead on development of select programme areas, as required 
• Work closely with the CPM to explore and build partnerships with new care settings 

Who we are looking for

• A team spirited, organised, proactive and reliable individual 
• A passion for engaging new audiences through arts and culture 
• A good knowledge of arts engagement practice and leading organisations in this field 
• Ability to respond to challenges with flexibility, positivity, and to be solution focused 
• Proven experience of working with volunteers including recruitment, training, logistics and personal management 
• A confident communicator (oral and writing), with an ability to work with a wide range of stakeholders and partners 
• An interest in working directly within the care sector 
• A proven track record of data monitoring and administrative support 
• Desirable to have experience establishing or working with a volunteer management system
• The Project Coordinator will be required to have a Disclosure and Barring Service (DBS) check, which Art Explora will carry out upon appointment. 

Find out more

We will be hosting an information session about the role on Friday 10 October at 12.30pm. To attend, please complete the Microsoft form and we will send you the link to join on the morning. (Link to the form is available on the Role Description attachment). 

If you are unable to attend the session but would still like to find out more before applying, please get in touch with Stephanie O’Neill-Winbow, Community Programme Manager. (Email address is available under 'How to apply' information)

We are recruiting for a Temporary part time Finance officer for a member body. This is a new role for the charity. The postholder will help us to review and improve our finance administration processes and support the charity through a period of transition. You will helping to implement new systems and processes as required and providing feedback and suggestions to the Head of Finance and Operations on finance-related procedures and tools.

Hybrid working 1 day in the office . This roles is 14 hours a week and can be worked over 2 days or over 4 half days

The Role
Financial Reconciliation & Reporting
Updating and maintaining Xero accounts system
Oversight of Purchase Ledger system, including weekly payments
Perform bank reconciliations
Perform reconciliation of income and expenditure.
Maintain accurate financial records in line with organisational and regulatory standards.Income Management
Process income received via royalty statement
Issue invoices, track payments, and follow up on outstanding balances.
General Finance Administration
Process purchase invoices and expense claims.
Maintain and update financial systems and databases.
Support audits and financial reviews by preparing documentation and responding to queries.

The Candidate
Previous experience in similar role
Proficient in managing day to day financial processes
Processing invoices, credit cards payments and expenses Familiar with Xero or similar
Familiar with online banking in a business setting
Excellent MS Office skills, especially Excel

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

This is a sought-after opportunity to join the Orchestra of the Age of Enlightenment, one of the world’s most exciting and distinctive orchestras. You will make a vital contribution to the OAE’s performances in London, across the UK and around the world. 

The Projects Officer supports the Projects Director and Projects Manager on the day-to-day running of the Projects Department with a particular emphasis on project & tour administration, and concert management.  This role also supports the Projects Manager in nurturing the relationship between the OAE and Acland Burghley School.

This is an active role which requires a good level of physical fitness.  This will include setting up orchestral staging, moving musical instruments and setting up/packing away chairs. 

The role is such that good levels of flexibility will be required as a significant amount of the OAE concert work takes place outside standard office hours, with some early starts and late finishes.  The OAE operates a TOIL (time off in lieu) policy.

The Royal Ballet and Opera continues to lead the way in opera, ballet, music and dance both live on stage and through multiple digital platforms, from live streaming to worldwide cinema screenings. Our Covent Garden theatre has been at the heart of London and British cultural life for three centuries. We are home to two world-class Companies: The Royal Ballet and The Royal Opera.

As a charity we could not plan for our next programme of artistic work, or our community and outreach projects, without the support of our philanthropists and members. As an organisation we are committed to ensuring that all philanthropists and members enjoy a rewarding relationship with our organisation.

The Development and Advocacy Department are looking to appoint an interim Development Assistant on a part-time basis. This role will provide general administrative support to the Fundraising Appeals and Membership teams; including but not limited to supporting the Membership phone lines for incoming membership and ticketing queries, manage the fundraising inbox for incoming donation messages, assisting with ticket allocations for Patron members during their priority booking period and writing meaningful thank you letters to donors to appeals.

The ideal candidate will have strong verbal communication skills and a helpful manner, with an enthusiasm for and the ability to communicate fluently about the artistic work of the RBO. They will be a team player, who can quickly build relationships with colleagues and guests. You will have:

• Strong written communication skills across email, digital and print channels
• Excellent face-to-face and telephone communication skills, with the ability to liaise professionally with donors, members, and stakeholders
• Experience working with databases, including accurate data entry and extracting data for mail merges and reports
• A commitment to delivering a first-rate experience to supporters (transferable customer service experience will be highly regarded)
• The ability and interest to gain an understanding of UK fundraising landscape, fundraising methods and processes
• Experience of processing Direct Debits (desirable)

This is a fantastic opportunity for an enthusiastic candidate looking to develop their skills in a world leading arts fundraising team. Prior knowledge of our art forms is not essential but the ability and desire to learn quickly is.

The Royal Ballet and Opera is committed to creating a diverse and inclusive environment in which everyone can thrive. We particularly welcome applications from those who are from a global majority background and/or those who are disabled, as they are under-represented within our organisation. As a Disability Confident Employer, we guarantee to interview all disabled applicants who meet the essential minimum criteria for our vacancies.

Closing date for applications: 8am, Friday 24th October 2025

As Global Brand Partnerships Manager, you will have central oversight of Factory International’s sponsorship and partnerships revenue stream and strategic commercial partner relationships.

Working together with our Creative, Finance, Marketing, Producing, Development, and International departments you will drive complex, strategic partnership relationships, with cross-departmental projects, creating and delivering value and effectiveness to our partner portfolio through both traditional and non-traditional platforms, innovative rights activation, campaigns, and events.

You will be a critical thinker, identify growth opportunities, and think entrepreneurially in order to identify and achieve new and innovative commercial partnership opportunities amplifying the purpose and values of Factory International.

The key responsibilities for the Global Brand Partnerships Manager include;

• Develop outreach materials to create relationships and grow partnerships opportunities with agencies, brands, and businesses
• Create compelling presentation materials for potential partners to drive business and deliver targets
• Proactively sell strategic brand partnerships to brands and businesses
• Write negotiate and close partnership agreements
• Develop and manage hand over processes to aid the creation of assets and the delivery of campaigns and events, actively checking in with clients through the course of partnerships to ensure delivery and client satisfaction
• Collaborate with other departments as necessary to develop and deliver partnership opportunities
• Administrate to a high standard through CRM systems and other software
• Network, create and develop relationships with local national and global brands

The person specification for the Global Brand Partnerships Manager are;

ESSENTIAL

• A love for culture and the ability to translate this passion into exciting, compelling sales stories, with the aim of bringing in new partnerships to the organisation
• Proven sales track record, with the ability to develop commercial proposals, pitching, negotiating, organising, and delivering brand and sponsorship deals
• Experience in selling, negotiating, and managing significant commercial sponsorship/partner relationships
• Experience in delivering marketing effectiveness and driving value and ROI through partnerships
• Experience of working alongside project management professionals to direct timely and exemplary customer service
• Experience in successfully delivering ambitious revenue targets
• Familiar with customer relationship management (CRM) systems and very quick in coming to grips with new data/analytical tools
• Great presentation skills
• An entrepreneurial self-starter, comfortable with developing new business opportunities
• A love for selling and inspiring potential clients with organisational vision
• Strong communication and collaboration skills: you liaise with all levels of the wider business teams across the organisation
• Good experience and understanding of the media landscape and how digital content, IP, and production forms a significant area for partnership opportunity and activation
• Able to thrive in collaborative environments, as well as using initiative to drive results
• People oriented with intelligent interpersonal effectiveness and communication
• ‘Can do’ attitude, with the proactivity, flexibility, and resilience required to deliver results
• Commitment to championing representation and inclusion at every level of the organisation with a proven ability to work with people from a wide range of backgrounds

DESIRABLE

• Strategic and innovative thinker and operational doer, who thinks outside of standard norms and traditional processes
• Links to local and national organisations
• Enthusiasm for training, mentoring and support of emerging talent

The Head of Marketing & Digital is responsible for the delivery of all AAM’s marketing and communications activity, including direct marketing of our own-promoted series in London and Cambridge, and is supported by a host of freelance professionals, including external PR from Artium Media Relations. The role holder is the guardian of AAM’s brand and its chief ‘voice’ in print, online and on social media, as well as through our ever-growing catalogue of recordings and digital content. They ensure consistency and quality in all the orchestra’s communications, and they act as lead ambassador for the organisation amongst a range of stakeholders.

In addition to these responsibilities, the Head of Marketing & Digital will work closely with the Chief Executive to implement the orchestra’s new brand strategy; conceive, commission and disseminate new high-quality digital content as part of the AAM ‘A-List’ initiative; and continue to develop the profile and reach of AAM Records in addition to managing its day-to-day operations.

For more information, please see our website.

We are recruiting for a temporary grant services coordiantor for a member body You will be the first point of contact for the grants and beneficiary-related activities of the organisation. This includes being a key point of contact for beneficiaries and supporting the administrative elements associated with this.

Hybrid role min 3 days in the office

The Role
Acting as an initial point of contact for the Grants and Services Team for beneficiaries, potential applicants, and those interested in our services. Responding promptly and advising contacts on appropriate next steps.
Advising applicants on eligibility, our processes, and application requirements.
Supporting applicants to complete application forms and provide supporting documentation. Making an initial assessment of their eligibility for support. Reviewing processes, ensuring that these promote accessibility and are straightforward for applicants and beneficiaries.
Managing the data stored on Beacon to ensure quality and consistency. Reviewing and developing data management processes.
Recording all interactions relating to beneficiaries and service users on Beacon, the charitys CRM system. Updating Beacon with notes and actions.
Providing administrative and coordination support across the range of grants and services activities delivered by the charity, new programmes and services, and the team, as well as other functions of the charity during periods of staff leave or other absences
Supporting the wider team in preparing for Grants & Services meetings, circulating the meeting papers to members. Attending meetings and recording decisions made.

The Candidate
Experience of working and communicating with clients or service users Experience of using a case management system or database
Experience of data management, reporting and handling and processing data within the requirements of GDPR
Strong understanding of Safeguarding
Excellent communication skills, both written and verbal
Highly proficient in the use of IT, including with Microsoft Office
Excellent time management skills to manage various priorities simultaneously
Strong attention to detail and accuracy in handling data and documentation

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Are you an imaginative and inspirational team player with a passion for engaging and effective fundraising and an interest in the arts? As Development Manager for Perth Theatre and Concert Hall you will take the lead role in developing and implementing our fundraising strategy and growing our charitable income across Trusts & Foundations, Individual Giving and Corporate Sponsorship.

A natural people person and confident communicator you will build relationships with key funding partners and donors to identify the most impactful fundraising opportunities and maximise returns.

You will collaborate with departments across the organisation to understand their fundraising needs crafting creative and compelling propositions that support our vision: ensuring everyone in our communities experiences the transformational power of the performing arts. 

Working closely with the Leadership Team, with responsibility for two Development Officers, you will: 

Fundraising Management and Development

• Review the fundraising strategy to achieve the agreed annual fundraising targets;
•  Act as a lead ambassador for fundraising across the organisation;
•  Engage key funding partners and donors to build long-term relationships;
• Identify/manage fundraising campaigns, creating impactful storytelling for supporter engagement;
• Lead high-value fundraising bids nurturing relationships to ensure the best outcomes. 

Individual Giving

• Develop and manage the individual giving schemes and major donor fundraising in support of cultural programmes;
• Implement a legacy giving scheme, working across departments to create support material and identify communication channels;
• Collaborate with the Director and Board to build a major donor pipeline;
• Grow the donor base and average gift size through communications, events, and stewardship;
• Liaise with the Development Officer, Marketing and Box Office, Director and Programming team, and Learning & Engagement to effectively promote and manage individual giving and supporters;
• Maximise Gift Aid income and promote tax-effective giving.

Trusts & Foundations

• Develop and manage PTCH’s Trusts & Foundations pipeline for cultural programming and Learning & Engagement projects;
•  Research/identify a wide range of income sources to increase the number of funders and grant size;
• Oversee the database, maintaining accurate records to plan and prioritise funding applications;
• Work with the Director, Programming,Head of Learning & Engagement and others to devise high-quality applications and cases for support;
• Oversee the preparation of timely, accurate funder reports in collaboration with relevant teams;
• Nurture relationships with Trusts & Foundations contacts. 

Corporate Sponsorship

• Review the sponsorship offering and create a pitch pack for prospective partners;
• Proactively seek company partnerships and increase sponsor numbers and fees;
• Collaborate across departments to identify projects with sponsorship potential.

Person Specification

• Experience in the charity sector, ideally in an arts or cultural environment;
• Team player;
• Outstanding communicator and persuasive storyteller;
• Enthousiastic about new fundraising opportunities and sector trends.

Essential:

• Experience in developing and delivering a fundraising strategy for a similar-sized organisation;
• Proven track record of raising at least £250,000 annually through Trusts & Foundations and individual giving;
• Thorough understanding of the arts fundraising landscape;
• Excellent interpersonal, organisational and budget management skills, with the ability to motivate others and deliver against deadlines/targets;
• Experience in developing relationships with partners, major donors and individual supporters;
• Proficiency in accurate fundraising income forecasting ROI assessment.

Please see the attached Recruitment Pack for further information. 

Whitechapel Gallery is seeking a talented and hands-on Finance Business Partner (Accounts and Reporting) to bring clarity, insight and practical support to our financial reporting. In this role you will play a pivotal part in ensuring the accuracy, compliance and integrity of our accounts while helping colleagues across the Gallery make confident financial decisions and deliver world-class exhibitions and programmes.

Working closely with the Director of Finance and departmental heads you will prepare monthly management accounts, consolidations and statutory returns and support budgeting, forecasting and long-term financial planning. You will also play a key role in developing financial processes and systems, supporting funding applications and ensuring compliance with charity and donor requirements making a real impact on the smooth running and success of the Gallery.

Key Responsibilities

• Prepare monthly management accounts for Whitechapel Gallery and Whitechapel Gallery Ventures.
• Prepare monthly consolidated accounts, including income & expense reports, balance sheets, and cash flow.
• Ensure the integrity of financial data through monthly review of transactions and correct coding to nominals and departments.
• Ensure compliance with donor restrictions, public sector, and charitable sector regulations.
• Perform monthly balance sheet reconciliations, including accruals, prepayments, and stock.
• Prepare departmental income & expenditure reports for Senior Managers.
• Work with the Publications and Editions team to perform quarterly review and reconciliation of stock and post journals for movements in Sage.
• Provide quarterly commentary and analysis of performance, highlighting key variances to budget and risks or opportunities.
• Prepare quarterly VAT returns, including partial exemption calculations.
• Contribute to the Gallery-wide annual budgeting process, including preparation of Excel budget templates for Department Heads.
• Prepare schedules and supporting documentation for Museum and Galleries Exhibition Tax Relief (MGETR).

Who we’re looking for

• Qualified accountant (ACA, ACCA, CIMA, or equivalent) with strong technical accounting skills.
• Able to communicate financial information clearly and effectively to non-finance colleagues.
• Curious, proactive, and solutions-focused, with a strong attention to detail.
• Collaborative and flexible, thriving in a fast-paced, creative environment.

You will be part of a small, supportive Finance team where your skills, insight and expertise genuinely make a difference. This is not just about numbers it is about helping colleagues bring inspiring exhibitions and programmes to life, reaching and engaging communities in meaningful ways. Every report you prepare, every process you improve and every piece of guidance you give contributes directly to the Gallery’s creative work.

At Whitechapel Gallery we see finance as part of the creative heartbeat of the organisation. It is not just about numbers it helps ideas take shape exhibitions come to life and audiences be inspired. In this role your work really matters every day. You will be welcomed into a supportive friendly team that values your skills and experience and you will help guide decisions across the Gallery from day to day financial management to planning for the future.

We warmly welcome applications from all qualified candidates and especially encourage individuals from our local community who identify as BIPOC/Global Majority to apply. We are committed to fostering an inclusive environment where diverse perspectives are valued, and everyone has the opportunity to contribute, grow, and thrive.

Financial Accounting and Reporting Manager

Location: London (hybrid working)

Contract: 9 Months FTC (Temporary to Permanent Opportunity)

Goodman Masson are delighted to be supporting a leading professional membership organisation in their search for a Financial Accounting and Reporting Manager. This is a fantastic opportunity for a qualified accountant to take ownership of a critical financial accounting and reporting function within a highly respected, values-driven organisation, on a 9 month Fixed-Term-Contract.

The Role

Reporting to the Head of Financial Accounting and Operations, you'll lead a team responsible for all aspects of financial accounting, reporting, compliance, and control. This is a hands-on leadership role with a strong focus on continuous improvement, technical excellence, and stakeholder collaboration across the organisation.

You will:

• Lead, develop, and coach the financial accounting team to deliver a high-performing and customer-focused service.

• Oversee monthly, quarterly, and year-end close processes, ensuring accurate and timely reporting.

• Manage the preparation of statutory financial statements (including group consolidation) and act as the key contact for external auditors.

• Oversee VAT and Corporation Tax compliance, working closely with external advisors to ensure proactive adherence to evolving regulations.

• Lead on Treasury and Investment Management, maintaining effective relationships with banking and investment partners.

• Take ownership of financial reporting for the organisation's charitable entities, including presentation at trustee board meetings.

• Drive continuous improvement across all financial accounting processes and strengthen the organisation's control environment.

• Support the Head of Financial Accounting and Operations in delivering a robust and compliant financial framework aligned with organisational strategy.

About You

You'll be a qualified accountant (ACA, ACCA, or CIMA) with a minimum of  5 years post-qualified experience in financial accounting and reporting, ideally gained in a complex or multi-entity environment. You'll combine technical expertise with strong people leadership and a commitment to delivering high standards.

Essential skills and experience:

• Proven track record of managing financial accounting and reporting functions.

• Strong understanding of financial controls, audit processes, and statutory reporting (including FRS 102).

• Experience managing VAT, Corporation Tax, and Treasury operations.

• Excellent Excel skills, with the ability to manipulate and analyse financial data effectively.

• Strong interpersonal and communication skills, able to collaborate across teams and influence at all levels.

• A proactive, detail-oriented mindset with a dri

About the role 

We are seeking a visionary Head of Clinical Services with a deep passion for survivor-centred healing to lead the strategic development and implementation of our therapeutic services. As a key member of the Senior Leadership Team, you will ensure the delivery of safe, high-quality, and culturally responsive services that centre the needs of women and girls surviving violence against women and girls (VAWG). 

Working from an intersectional, trauma-informed, and Black feminist framework, you will play a vital role in upholding WGN’s commitment to holistic healing. Your leadership will promote our vision, values, and ethos across the organisation and with our partners, fostering an environment rooted in empowerment, inclusion, and transformation. 

About you

You will be an experienced clinical professional (BACP/UKCP accredited) and qualified supervisor with a proven track record in service delivery and team leadership. With a strong understanding of trauma, VAWG, and culturally responsive practice, you’ll be a feminist leader dedicated to anti-oppressive, inclusive approaches and the empowerment of survivors.

Application and Interview 

In your supporting statement, please outline (using examples) how your skillset, knowledge, and experience meet the essential criteria stated within the person specification. 

Early applications are highly encouraged, as interviews will be held on a rolling basis and this vacancy may be closed before the advertised closing date. 

About us 

Women and Girls Network (WGN) is a pan-London organisation that supports women and girls affected by all forms of gendered-based violence. Our overall aim is to promote, preserve and restore the mental health and well-being of women and girls who have experienced, or are at risk of, gendered-based violence, whilst working towards a society free of gendered-based violence.

We do this by:

• Providing women-only holistic and seamless therapeutic services, which meet women and girls’ needs and contribute to total and sustainable recovery from the experiences of violence.
• Evidencing the impact of gendered-based violence and presenting this information in appropriate forums to affect social change in attitudes towards, and responses to, gendered-based violence.
• Developing good practice in the sector by providing training and guidance on specialist service provision and the development of culturally appropriate service delivery.

WGN is proud to be an accredited Living Wage Employer and a member of The London VAWG Consortium, Halo Code, and Helplines Partnership.

Join us and be part of a team that values your well-being, growth, and contribution.

Benefits 

At WGN, we are committed to supporting our employees' well-being, professional growth, and work-life balance. Our comprehensive benefits package includes:

Financial Benefits

• Bike Loan Scheme – Provided by Green Commute Initiative
• Pension Scheme – Enrolment into Aviva pension scheme from day one
• Charity Worker Discounts – Access to exclusive discounts
• Death in Service Benefit – Life assurance, including Virtual GP access and additional services

Health & Wellbeing Benefits

• Eye Care Support – Contribution towards eye tests and glasses for VDU users
• Enhanced Sick Pay – Based on length of service
• Employee Assistance Programme – 24/7 confidential support
• Clinical Supervision – For clinical and frontline roles
• Specialist Counselling – Up to six sessions for staff who are survivors of sexual violence
• Sanitary Products – Available at all WGN sites
• Hot Drinks – Provided at every site

Leave & Work-Life Balance

• Annual Leave – 25 days plus public holidays and 3 closure days in December (pro-rata)
• Birthday Leave – A day off to celebrate your birthday
• Enhanced Maternity & Adoption Leave – Support for growing families
• Unpaid Leave – Available for exceptional circumstances
• Flexible Working – Right to request flexible hours or patterns
• Hybrid Working – Balance between office and home working

Learning & Development

• Specialist Training & CPD – Ongoing development opportunities with accredited training
• Regular Supervision – One-to-one support from line managers

Exemption

WGN is an equal opportunities employer. 

The above post is exempt under the Equality Act 2010, Schedule 9, Part 1.

We're growing the People team.  This brand new role is an opportunity to shape how we support and engage our people from day one. Working closely with our Head of People and CEO, you'll be at the centre of all things HR from onboarding to board support, from admin to impact.  If you thrive on variety of HR generalist work and wish to create an exceptional employee experience, we'd love to hear from you.  Please read the recruitment pack for full details and how to apply.

Job Summary

The People Administrator supports the effective delivery of all employee life cycle activities. With a focus on ensuring processes are followed accurately, efficiently, in line with audit and compliance standards and enabling a positive employee experience.

This is a cross-functional role, working closely with Head of People, to ensure smooth onboarding, offboarding, and employee changes. Plus supporting the board of trustees with email communication, booking meetings and collating responses to policy sign off and checking availability for main board and subcommittee meetings.

The People Administrator will be the first point of contact for employee queries related to policies, systems, and HR processes.

General People Administration & Support

• Act as the first point of contact for People-related queries, providing support both face-to-face and electronically, ensuring professional and timely responses.
• Work with others across the organisation to promote awareness and provide support where required on EDI and internal Access.
• Provide day-to-day administrative support to the Head of People, including data entry, booking & delivering inductions, photocopying, scanning, preparing contractual documentation, and general correspondence.
• Maintain accurate and efficient records of all People-related activities, ensuring data is securely stored and handled in compliance with GDPR legislation.
• Monitor and manage the People and Recruitment emails, responding to and redirecting enquiries efficiently and appropriately.
• Assist with the consistent application of HOME’s policies and procedures, offering guidance to employees as required.
• Plan and organise own workload to meet deadlines, contributing to the wider People team’s service objectives.
• Ensure complete confidentiality and integrity in all aspects of the role, particularly when handling sensitive information.

Recruitment, Onboarding and Offboarding

• Support the coordination and administration of recruitment campaigns with Hiring Managers, including advertising roles, scheduling interviews, and processing candidates via the recruitment procedures.
• Deliver effective onboarding and induction processes for new starters, ensuring all steps are followed and documented, and contributing to a positive candidate experience.
• Assist with job offer processes, including drafting conditional offer letters, conducting reference checks, verifying right-to-work documentation, and updating relevant systems.
• Ensure effective communication with the Payroll Officer in relation to new starters and leavers, including checking accrued holiday balances prior to confirming leaver letters.
• Respond to reference requests for current and former employees in a timely manner.

People Systems, Data & Reporting

• Confidently use systems and other digital tools to input and maintain people’s data accurately.
• Run regular reports and provide performance or management information (MI) within agreed timescales.
• Analyse data to validate accuracy and identify trends or issues that require further attention.

· Maintain and update organisation charts and headcount data on a monthly basis

· Contribute to regular updating of the People section of the intranet.

• Carry out general People administration and maintain electronic based systems for all staff including existing and new employee details, annual leave, leaver administration, payroll changes, absence and training records.

Meetings & Communication & Board Support

• Provide administrative support for employee relations casework and people-related projects, including scheduling, document preparation, and note-taking.
• Attend and provide support at formal meetings, including disciplinary, grievance, or performance reviews, as required.
• Accurately take and distribute minutes for internal meetings, including Board, Committee, and annual staff meetings.
• Set up and coordinate meeting logistics (both virtual and in-person), including booking rooms, IT setup, and arranging access or other relevant requirements.
• Arrange and distribute board papers as directed by the CEO, record responses, and manage related meeting logistics.
• Be the key contact with the Board of Trustees – arranging the Board meetings and other engagements with them.
• Manage Companies House & Charity Commission submissions for Trustees, act as a custodian of their information and documents.

Continuous Improvement and Projects

• Support the delivery and organisation of ad-hoc People projects/ events, wellbeing activities, and internal engagement initiatives.
• Identify and resolve day-to-day issues independently, escalating matters to the Head of People as needed

Senior Programme Manager (Part-time Contract)

The Role:

This is an exciting 15-month contract opportunity for a Senior Programme Manager with experience in participatory/community arts who is passionate about driving impactful change and fostering intergenerational connections within an evolving, inclusive organisation. You will be instrumental in ensuring the seamless continuity and high-quality delivery of our respected intergenerational and care home arts programme during a period of organisational evolution.

At Magic Me, we believe in the power of diverse talent to drive innovation and create a powerful organisational culture. We actively encourage applications from individuals of all backgrounds, including those from minoritised communities and disabled candidates, as we strive to build a team that reflects the rich diversity of the communities we serve. Although we welcome applications from everyone, we are particularly interested in hearing from candidates who identify as men as well as those from the Bengali community who are currently underrepresented on our team.

We also welcome local candidates with knowledge of Tower Hamlets and surrounding boroughs.

Role Details:

• Location: Bethnal Green, E2, East London. Hybrid working negotiable (the role requires office working for key delivery activities and supporting programme team colleagues).

• Salary: £44,000 per annum, pro rata (equivalent to £26,640 for 3 days per week)

• Reporting to: Creative Director (Co-CEO)

• Contract Duration: 15 Months (January 2026 - March 2027)

• Working Hours: 3 days per week (21 hours)

Who we're looking for:

You are an experienced programme leader, comfortable taking comprehensive ownership of an artistic programme that includes multiple projects across diverse contexts. Driven by a strong passion for co-creation, you bring significant expertise from senior project management or producer roles within the participatory/community arts sector. You excel at cultivating strong, authentic relationships with community and non-arts organisations, artists, and participants. With a proven track record in socially engaged practice and direct line management, you are adept at navigating changing environments and possess excellent communication skills that build and maintain vital connections. Your dedication to Magic Me’s mission and the transformative power of intergenerational arts is clearly evident.

Key responsibilities and deliverables:

• Programme oversight & leadership: Provide oversight of the full year creative programme, ensuring high quality delivery and the effective integration of individual projects. Collaborate on the design and management of the overall programme budget and manage staff and artist capacity.

• Team leadership & mentorship: Line-manage two Project Managers, fostering a supportive environment and prioritizing their development. Provide direct mentorship to a designated Project Manager as part of Magic Me's internal succession plan for the SPM role.

• Project practice & frameworks: Take responsibility for implementing effective ways of working for the Programme Team. Oversee project evaluation and ensure evaluation practice adheres to the ACE Impact & Insight framework.

• Partnership & artist relationships: Nurture key partner and artist relationships and oversee the Project Managers' portfolios of key relationships. Identify, engage, and establish potential arts and non-arts partners and participants for the 26/27 programme.

You can find full details of the role and its responsibilities in the job pack. 

About Magic Me:

At Magic Me, we envision a world without ageism, where everyone can express their creativity and reach their full potential. Our mission is to inspire change through impactful art, fostering connections between generations. For over three decades, we've pioneered intergenerational arts practices, creating innovative projects in Tower Hamlets and leading the way in creative care home work across London and Essex.

Why now is the perfect time to join:

This is a truly exciting moment to join Magic Me as we are embarking on our next stage of evolution, transitioning to a dynamic Co-CEO model. This Senior Programme Manager role is essential in supporting this transition, particularly by nurturing our programme team and contributing to our internal succession plans. You'll be involved in flagship projects and actively participate in strategic discussions to help shape our new three-year strategy.

The Offer:

• Salary: £44,000 per annum, pro rata (equivalent to £26,6400 for 3 days per week)

• Holiday: 25 days and bank holidays (pro-rata) + days between Christmas & New Year.

• Other benefits: 3% pension contribution, flexible and hybrid working negotiable, and weekly 1:1 wellbeing meetings. We may also offer an additional week of leave during August pending results of a recent trial in 2025.

Application process:

Applications are provisionally open until 9am on Monday 20th October, however, we will close the application form as soon as we have received enough applications. We encourage applicants to apply as soon as possible.

• First-stage interviews will take place online on Monday 10th November.

• Second-stage interviews will take place in person at our Bethnal Green office on Monday 17th November.

• The planned start date is the week beginning 5th January 2026.

To apply, head to the "join our team" page on our website complete your application. Please submit an updated CV, our online form, and an equal opportunities form. 

Senior Development Officer

Ref: LL/25/11

£35,400 – £41,325 per annum, plus benefits

St James’s Square, London SW1

35 hours per week (1 FTE), 9.30am - 5.30pm, Monday to Friday (with flexibility in line with hybrid working policy)

About The London Library

For 180 years, The London Library has stood as one of the UK's greatest literary institutions, inspiring creativity, and ideas. Our esteemed members, past and present, include literary giants like Charles Dickens, Charles Darwin, Virginia Woolf, and contemporary authors such as Kazuo Ishiguro and Sarah Waters. Our collection boasts around one million books, a vast eLibrary, and an invaluable postal loans service, making it a sanctuary for those who cherish the written word. We are championed by our President, Helena Bonham Carter CBE, and operate as a registered charity.

About the Role

We are seeking a Senior Development Officer to join our small, dedicated Development team. In this pivotal role, you will:

· Contribute to individual giving fundraising activity across the department

· Support the strategic direction of the department by helping with the retention and recruitment of Patrons

· Support the management of international giving, including the US Patrons programme

· Support the organisation and delivery of Library events

· Build your knowledge and experience of legacy giving, stewardship and other fundraising processes to make a meaningful impact on the achievements of our small team.

About You

You are an enthusiastic professional with:

· GCSEs (A–C) in Maths and English or equivalent.

· Experience in a supporter/client-facing role and in administration within a busy team.

· Interest in fundraising and knowledge of best practices in the sector.

· Clear, courteous communication in person, by phone, email, and letter.

· Ability to write accurate, grammatically correct correspondence.

· Strong attention to detail, discretion, and professionalism.

· Positive team player with the ability to prioritise and meet deadlines.

· Proficient in MS Office and quick to learn new systems.

· Able to work effectively both in-office and remotely.

Personal attributes include:

· Flexible and adaptable to changing needs and priorities

· Patient and resilient with a good-humoured approach, particularly in relation to completion of essential routine tasks

· Self-motivated and confident

Why Join Us?

The London Library offers a friendly, hardworking, and inclusive workplace where we strive to support the diverse needs of our team. We welcome applications from all sections of the community and are committed to equality and diversity. Specific adjustments and access needs can be discussed to make this role suitable for you.

If you’re passionate about delivering an exceptional Development experience and want to use your skills to help drive the success of The London Library, we’d love to hear from you!

Closing date: 24 October 2025 @ 5:00pm

Interviews: 06 November 2025

Please note:

We can only consider candidates with the current right to work in the UK.

We reserve the right to shorten or extend the closing date of any position where a high or low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.