Hr Administrator Jobs in London, Greater London

Who we are:

Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background. 

Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen. 

We place strong emphasis on long-term development projects that build the capacity of local people helping themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.

Summary of the role:

We have a great opportunity within the finance team as part of the wider Finance and Procurement Department. This opportunity is ideal for a graduate who is passionate about making a positive impact in the nonprofit sector. It's an excellent opportunity for an individual who is seeking a career in finance to gain solid experience, develop their skills and mentorship, and access professional development opportunities to kickstart their career in our organisation.

About the Role

1. Assist in project planning, implementation, and monitoring under the guidance of senior team members.
2. Contribute to research, data analysis, and report preparation for key initiatives and milestones.
3. Provide administrative assistance, including collating key feedback and test run reports from various stakeholders, organising documentation for each stage of project implementation.
4. Participate in training programs, workshops, and skill-building activities to enhance your professional competencies.
5. Work collaboratively with team members and cross-departmental colleagues to achieve project goals and deliverables.

About you :

To be successful in this role:

1. Education to a Bachelor's degree in Finance/Law or similar field from an accredited institution
2. Knowledge and understanding of due diligence and compliance.
3. Strong academic record and a passion for the nonprofit sector and social impact.
4. Knowledge of International development interventions in Asia & Africa.
5. Excellent communication, organisational, and time management skills.
6. Ability to work effectively in a team environment and adapt to changing priorities.

Why you should Apply:

Are you ready to kickstart your career in finance and administration? Look no further! Here at Muslim Aid, we're on the lookout for ambitious graduates who are eager to dive into the dynamic world of finance and make their mark.

Benefits you will enjoy if you work for us: 

• 37 days holiday (including Bank Holidays and Privilege days) 
• Hybrid working
• Paid time off for medical appointments 
• 2 hours lunch break on Fridays 
• Time off in Lieu (TOIL) 

How to apply:

To apply for this opportunity, please submit your CV, cover letter, and academic transcripts.to our Muslim Aid Website, please highlight your interest in working with our charity and how your skills and experiences align with the role.

Position: Early Talent Programme Manager

Hours:  35 hours per week

Salary: c. £32-36k + 7% pension contribution

Location: Hybrid: c.2 days in office (Liverpool Street, London)

Reports to:  Senior Talent Manager

This is the job for you if you have…

● a passion for supporting young people to access professional careers

● experience with the recruitment process and placing candidates in roles

● adaptability and are capable of transitioning between direct engagement with young people, and focusing on the project management and administrative aspects of the role

About The Brokerage

The Brokerage is an award-winning, social mobility charity. For 27 years we have supported over 87k less-advantaged young people to fulfil their potential through improved awareness and access to professional career opportunities.  Together with our talented young people and top UK companies we are breaking down barriers to a more diverse and talented workforce.

Our mission is twofold - to empower working-class and ethnically diverse  young people (16-25) to recognise their strengths, gain skills, and access opportunities to reach their career potential. We are also building a dynamic alliance with forward-thinking employers to support them in accessing and retaining this talent. Together, we develop an inclusive and equitable workforce, one that authentically mirrors the rich diversity of our society.

The Team

The Brokerage is a growing organisation, embarking on a renewed journey that will see us work with our young people and partners in a deeper and more impactful way.

We are an interconnected, diverse, mission-led team that truly lives our values. As such, we are bold and dynamic in our approach to our work whilst fostering a trust-based environment that provides freedom, flexibility and autonomy. We take a people-centred approach when it comes to our team, young people and corporate partners and we make decisions and develop programmes that are insight-led.

Role purpose and main responsibilities

To lead on candidate support and communication for the ‘Placement’ strand of our delivery, working closely with the Senior Talent Manager to manage all entry-level recruitment with our corporate partners. The postholder will be responsible for ensuring Brokerage candidates are upskilled, encouraged to apply for roles, selected and prepared for partner opportunities. They will also develop and maintain efficient systems for programme administration to enhance our operational effectiveness in connecting talent with opportunities. 

Main Responsibilities

● Programme Development and Management: Design and improve placement programmes, focusing on candidate support and development. Manage the end-to-end recruitment cycle, from advertising, to shortlisting to onboarding candidates into placements (e.g. internships/entry level roles) including associated administration.

● Candidate Engagement and Development: Lead placement communications and recruitment, identifying, upskilling, and supporting candidates. Develop resources, manage and deliver workshops to enhance candidate skills and engagement.

● Partnership Management: Maintain strong relationships with corporate partners, contributing to the design and development of intern and partner experiences.

● Communication: Craft and distribute materials to promote placements and share success stories.

● Operational Excellence: Refine processes and systems for programme efficiency. Maintain accurate programme and candidate records on Salesforce.

● Data and Impact: Monitor programme effectiveness, focusing on impact-driven management.

● Team Management: Line management of team members (if required). Oversee team performance and dynamics aligned to our values.

● Equality Diversity Inclusion: Embed equity, diversity, and inclusion principles in programme design and delivery as well as team interactions.

● Safeguarding Management: Ensure compliance with safeguarding policies.

We are looking for someone with:

● Experience working with young people and building relationships with a range of stakeholders.

● A strong understanding of early careers recruitment/application processes. 

● A dynamic personality with strong written and verbal communication, combined with empathy and patience, to effectively engage with diverse individuals.

● Highly organised, with excellent attention to detail and the ability to manage competing priorities including administrative aspects.

● The ability to balance firmness with sensitivity when necessary, particularly in managing relationships and safeguarding the wellbeing of young people.

● Relevant lived and/or professional experience (i.e. experience of the challenges faced by those from less-advantaged backgrounds)

● A growth mindset, open to feedback, learning and development

● Excellent IT skills, including demonstrable usage of  CRM databases (e.g. Salesforce or equivalent) and other tech tools.

If you think that you are the right candidate for this role but don’t quite meet 100% of the criteria, be bold, apply anyway!

Other benefits:

● 25 days’ paid annual leave plus Bank Holidays

● 2 days’ paid volunteering leave; 2 days Wellness Days; and Birthday Leave

● Season ticket loan, EAP and a range of other staff benefits

● A collaborative, diverse, mission led team that works within a flexible,  trust-based environment

● Serviced offices with a view of London from the 18th Floor.

Interview process: We will conduct a two stage interview process that will include competency and scenario based questions, alongside practical skills based assessments.

If you would like to find out more about this role, please get in touch!

The Brokerage is committed to providing equal opportunities to prospective and current employees. It is the policy of The Brokerage to ensure that access to employment, training and career progression is determined solely by the application of objective and legitimate  criteria and individual merit. If you require specific adjustments during the recruitment process, please let us know, and we will do our best to support you.

Community Advice Works is an established community charity based in New Cross in South
East London. As the only charity in the London Borough of Lewisham offering a general
drop-in advice service, we are a critical source of support to vulnerable residents. We have
built a strong reputation within the Borough for providing high quality, independent, person-
centred welfare and housing advice. The organisation employs several part-time staff and
has a team of volunteers. In addition to providing advice we currently deliver a domestic
violence project at Guys and St Thomas’ Hospital.

Like many charities in the advice sector, CAW is going through a process of change. We are
looking for an experienced and community-driven individual with a strong set of managerial
and interpersonal skills, preferably with a background in advice work, to maintain the strong
structures and reputation for excellence that we have developed.

As service manager, you will work with our friendly staff and trustee team to deliver our vital
service. We pride ourselves on providing a flexible, inclusive and rewarding work
environment, and are parent-friendly. Our community links and reputation are very important
to us, and we are looking for a service manager who shares our commitment to community
and public service - whether your experience is the public, private or charity sector.

Key duties

• Staff and volunteer management
• Line manage staff by providing support and supervision as needed, conducting regular performance reviews, and identifying staff training needs
• Oversee recruitment, training, and management of volunteers to ensure they are properly supported and equipped to help meet CAW’s service goals

Service delivery

• Ensure high quality and timely service delivery in line with the Service Level Agreements with our various service partners
• Identify any issues with service delivery and help develop cost-effective solutions to them as appropriate
• Compile and maintain accurate statistics on service performance to share with funders and CAW trustees
• Develop and maintain positive relationships with our key service partners through regular engagement, including attendance at regular service partnership meetings
• Engage regularly with our funders and other key stakeholders to build and maintain positive working relationships, and provide them with timely reporting on our service performance as needed 
•  Update service level agreements with existing funders, and draft new agreements as needed
•  Interact with clients as needed in a friendly and professional manner

Administration and Finance

• Ensure day-to-day administrative processes are functioning smoothly, and that necessary policies and procedures are up to date
• Line manage work of receptionist/administrative support worker

Fundraising and Marketing

• Help identify new funding and other revenue-raising opportunities
• Support the work of the fundraising sub-committee in preparing funding applications
• Work with trustees and external vendors to ensure CAW website is kept up-to-date
• Work with trustees and external vendors (as appropriate) to develop a social media presence for CAW
• Identifying and supporting efforts to increase CAW’s profile in the local community and to build relationships with key local stakeholders as appropriate Governance
• Prepare monthly reports for the trustees on service performance
• Maintain good lines of communication with trustees on all operational matters
• Attend trustee board meetings as needed

Person specification
Essential criteria

• Minimum of 3 years’ experience in a managerial role
• Excellent verbal and written communication skills
•  Strong teamwork and interpersonal skills, including ability to manage a diverse range of working relationships in an effective, empathetic but professional manner
• Experience of working in a busy environment, managing competing work pressures and prioritising tasks appropriately to ensure key deadlines are met
• Strong attention to detail
• Experience preparing reports and compiling service statistics
• Ability to think strategically, to identify problems and devise effective solutions
• Ability to work on own initiative, within established practices and procedures

Desirable criteria

• Knowledge and experience of advice work
• Experience with fundraising
• Experience with financial management in the charitable sector
• Knowledge and experience of the local community and voluntary sector in Lewisham

Your new company
Working for a faith-based charity based in Central London.
Your new role

• This is a part-time position (25.5 - 30 hours per week).
• Reporting to the Head of HR.
• Line manage the HR team Administrator. Provide support with regards to management of the payroll input and monthly payroll cycle.
• Support with management of the payroll inbox.
• Responsible for monthly BACS preparation (Net Pay vs BACS reconciliation).
• Accountable for entering variable pay, adjustments, special payments, deductions and all elements relating to direct pay.
• Provide relevant reports and updated data in relation to monthly payrolls.
• Check the monthly variance/exception report.
• Assist with the payroll systems and liaise with the providers.

What you'll need to succeed

• 3-5 years of payroll exp.
• Payroll management experience.
• Experience with SelectHR and Select Pay systems (this is essential).
• Strong communication.

What you'll get in return

• Life assurance.
• Season ticket loan.
• Access to the healthcare cash plan.
• Discount scheme
• etc

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

£29,959.80 (£49,933 FTE) per annum

Part time, 21 hours per week

Fixed term maternity cover contract for 6 months

London based contract with the option of hybrid working in the office and from home

We have a great opportunity for an efficient and organised individual to join our Governance Team, providing maternity leave cover. 

Working closely with two other Governance Officers, you will provide support and guidance to the Chartered Society of Physiotherapy (CSP) Council and its Committees. The three Governance Officers are responsible for the day-to-day operation of Council and Committee work, as well as the running and administration of key CSP events. This includes arranging meetings, maintaining accurate records/policies, overseeing elections and appointments. The team also organises the annual representative conference and general meeting.

With your first class organisational and communication skills and an adaptable approach, you will be at ease working to tight, and often changing, deadlines and work streams. You will have working experience with a governing body or committee, and ideally have worked in a similar position within a membership, professional body or trade union. A proven understanding of the concepts and workings of corporate governance is essential, along with excellent IT skills, including advanced use of Microsoft Office.

Click below to view a copy of the job description and person specification.

For an informal discussion about the role, please contact Kirsty Semple, Head of Governance, at our London office.

Why work for the Chartered Society of Physiotherapy?

The Chartered Society of Physiotherapy (CSP) is the professional, educational and trade union body for the UK's 65,000 chartered physiotherapists, physiotherapy students and support workers; and one of the largest representative bodies in healthcare.

At the CSP, our goal is to create a culture characterised by innovation, respect, encouragement, passion and teamwork. We all strive for continuous improvement and to be the best at everything we do. We aspire to work in a way that embodies our values of learning, courage, inclusive and integrity. Our shared values are part of our organisational DNA, reflecting the expectations we have of ourselves and others. They guide what we do and how we do it, to have the greatest impact for our members. Please visit the website for further information.

We offer an excellent benefits package, including 27 days’ annual leave plus bank holidays (pro rata), Christmas office closure between 25 December to 01 January and generous pension scheme with 12% employer contribution.

The CSP operates hybrid working where employees can work between their home and the office. Through discussions with line managers, the CSP encourages employees to decide how, when and where they work best in a way that balances the needs of the CSP, the team and themselves. Employees are still expected to attend the office for in person meetings when required for their role and the organisation. Homeworking is subject to meeting homeworking assessment requirements, which includes a minimum broadband speed of 18Mbps and a dedicated space to work from.

To enable our employees to balance their individual, family and work-life, we would be happy to discuss flexible working arrangements with shortlisted candidates (subject to business needs).

For further information and to apply, please visit the website via the apply button.

CVs will not be accepted.

Closing date: 10am, 9 May 2024.

Interview date: 21 May 2024.

If you require any adjustments during the application stage, please email the Human Resources team.

The CSP is committed to equity of opportunity, and we aim to provide a working and learning environment which is free from discrimination. We are taking appropriate steps to create a workforce that reflects the diverse society we work and live in and therefore positively encourage candidates from all sections of the community to apply. To see our Equity, Diversity and Belonging strategy please visit the website..

NO AGENCIES

We are looking for a freelance Finance & Operations Officer - ideally with charity experience and familiar with Xero - who can support our core team of four as it takes the charity to the next level.  Preferably able to work flexibly, the average time required is estimated at one day per week. This may mean dealing with an email or phone call in an ad hoc way from time to time.

Using a network of music industry professionals and youth workers, Grounded Sounds offer engaging, top quality programmes in a highly welcoming and supportive environment. The programmes are for young people from disadvantaged backgrounds - both 11 – 16 year olds in schools or youth centres and for 16 – 24 year olds (often NEET) with an interest in music. The programmes don’t just develop musical talent; they build young people’s confidence and life skills.

As Finance & Operations Officer, you will report to the Chief Executive and help with all ‘back office’ activities for the charity.  These include: all bookkeeping activities; producing monthly and annual financial reports; managing and overseeing the use of Views, our Monitoring and Evaluation system from Substance; supporting the Chief Exec in ensuring policies and procedures are kept up to date; and supporting the team with analysis and reporting to funders.  You will also run the payroll.  The Treasurer, one of the trustees, who has been doing the accounts and performing many of the back office activities up to this point, will support you.

Summary of responsibilities

• Bookkeeping

• Bank reconciliations, posting of transactions, logging invoices and receipts 

• Allocations, e.g. of team costs based on timesheets and of justgiving donations

• Maintaining chart of accounts and tracking categories in response to new project reporting requirements

• Management reporting and cashflow planning

• Monthly management accounts and other regular programme financial reports

• Liaison with CEO and Fundraising Manager to understand / update latest project and funding status and refresh cashflow forecasts

• Financial reports for trustee meetings (4 per year)

• Financial reports for funders as required

• Budgeting

• Liaison with CEO, Programme Managers and Fundraising Manager to create and maintain programme and organisational budgets and three year financial plan

• Gift Aid

• Preparation and submission of Gift Aid claims to HMRC

• Annual Accounts

• Production of annual accounts for submission to Charity Commission

• Support for fundraising

• Updating funding status tracker with funds received / expected

• Restating budgets in formats required by funders

• Payroll & pensions

• Running the payroll monthly – using the Iris Kashflow payroll system

• Submitting monthly pension contribution schedule to NEST

• Updating records for new joiners and leavers

• Other HR admin

• Setting up timesheets for the team for the year

• Maintaining a salary and cost to employ spreadsheet and advising on budget impact of proposed salary rises

• Management of Views

• Managing users and data access

• Creating new questionnaires and application forms requested by the team

• Analysis of participant profiles and questionnaire responses (outcomes) for reporting to the team and to funders

• General housekeeping

• Over time, becoming an expert user, able to train / advise others in the system

• Mobile Device Management

• Keeping track of our stock of iPads and laptops

• Using MDM software to manage security and control configurations

• Policies and procedures

• Managing an annual review of the charity’s policies and procedures, ensuring they are up to date and, with the Chief Exec, refreshing as needed

Skills / Experience Required

Essential:

• Bookkeeping and financial management

• Strong skills with spreadsheets

• Passable understanding of IT, willing to learn new systems

• Able to work independently

• Organised

• Good attention to detail

Desirable:

• Ability to work flexibly, adjusting hours worked each week to what is required

• Experience of working in the charity sector

• Knowledge of Xero

• Knowledge of Views from Substance (we realise this is very unlikely)

• Payroll and pensions administration experience

• Interest in music and young people

Are you a proactive administrator who thrives in a fast-paced environment? Are you familiar with booking systems, and staff administration processes? Do you have scheduling experience? Do you enjoy providing administrative support for event planning and coordination?

TPP are recruiting a Public Engagement and Commercial Officer on behalf of our client, a charity dedicated to engaging the community with cultural activities and heritage.

Salary: between £24,000 to 27,000 per annum
Hours: Full-time (35 hours per week)
Contract: 12-month FTC
Location: London

The Role:
As a Public Engagement and Commercial Officer, you will play a key role in supporting departmental objectives and key projects. From managing administrative tasks to coordinating events and overseeing site diary management, this role offers a diverse range of responsibilities in a stimulating environment.

This exciting opportunity would be an office based role.

Main responsibilities:

*Undertake project work, updating Standard Operating Procedures across the team.
*Organise staff administration, including rotas, timesheets, and HR documentation.
*Manage department expenses and stock procurement.
*Maintain calendars, schedule meetings, and handle data collation and evaluation.
*Provide staffing and administrative support for event planning and coordination.
*Manage budgets and timelines effectively, ensuring seamless event execution.
*Liaise with internal stakeholders and external partners to meet event requirements.
*Oversee the room booking system, ensuring effective communication and resolving diary clashes.
*Organise and chair weekly diary meetings, providing site diary summaries and updates.
*Facilitate access and training for new users.
*Assist the project manager in developing project management documents and overseeing daily progress.
*Organise reports, invoices, contracts, and other financial files.
*Arrange meetings, logistics, and perform financial administrative tasks as required.

Essential requirements:

*Knowledge of databases and Microsoft Office package.
*Strong literacy and numeracy skills.
*Administrative experience, familiarity with booking systems, and staff administration processes.
*Highly organised team player.
*Excellent timekeeping and problem-solving skills.
*Strong presentation skills.
*Flexible availability for occasional weekends, bank holidays, and evenings.
*Highly motivated, proactive, with excellent interpersonal and communication skills.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Are you a proactive Operations Manager wanting to work with a charity?

We are proud to be partnering with a great national organisation that supports people in the community. They provide free, independent, impartial, and confidential advice on a variety of issues. They are looking for an Operations Manager to ensure the smooth running of the organisation and a suitable environment for the delivery of services on a full-time basis (35 hours a week) in their SW3 office, initially for 6 months with a possibility of becoming permanent.

You will be responsible for the general upkeep and maintenance of the workplace, including managing all office facilities, liaising contractors to ensure that the premises comply with legal obligations, sourcing and maintaining equipment, liaising with the IT provider to resolve IT issues, and updating the office manual. You will also contribute to the development of policies, update contracts and agreements, and support improvements to their service. You will organise a variety of meetings, including assisting with the preparation of agendas, circulation of meeting papers and record minutes as required. You will also provide recruitment administrative support and maintain accurate records on the Bright HR software.

This role requires operations and office management experience. The successful candidate will be a personable and reliable team player with experience of proposing and implementing changes to processes, knowledge of data protection regulatory requirements, and the ability to develop and maintain positive relationships with a range of stakeholders. They will also show demonstrable innovative ability to suggest recommendations for improvements to processes or activities and be a proficient user of Microsoft Office Suite Programmes.

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity.

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will arrange for a call to brief you on the role. We are looking forward to connecting with you.
 

Acquisitions and Discovery Assistant

Salary Range: £28,333.80 - £33,056.10 per annum

Hours: 35 hours per week

Location: St James’s Square, London SW1

Closing date: 20th May 2024 @ 9:00am

About The London Library

The London Library is one of the UK’s greatest literary institutions, providing a centre of creativity, inspiration, and ideas for 180 years. Well-known members and frequent borrowers have included Charles Dickens, Charles Darwin, George Eliot, Bram Stoker, Rebecca West, Virginia Woolf, Angela Carter, Daphne du Maurier, HG Wells, TS Eliot, Stanley Kubrick, and Ian Fleming. Current writers in membership include Kazuo Ishiguro, Raymond Antrobus, Simon Schama, Hallie Rubenhold, Tom Stoppard, Antonia Fraser, Jessie Burton, and Sarah Waters. Nearly all of its collection of around one million books can be borrowed, it offers a vast eLibrary and invaluable postal loans service. It is a home for everyone who loves the written word.

The Library is a registered charity and championed by its President, Helena Bonham Carter CBE.

About the role

The London Library is looking for an Acquisitions and Discovery Assistant to assist in the acquisition and management of Library E-resources and print resources.

The role includes supporting the successful acquisition and seamless delivery of electronic resources to library users, utilising and maintaining relevant library systems and records; assisting purchasing decisions and supporting licensing, ordering and payment processes; verifying access, liaising with suppliers & Library IT, and ensuring correct metadata is presented to users; plus monitoring resource use and collecting data for the evaluation of subscriptions. There is the opportunity to support membership and services, including giving tours to prospective members.

In addition to assisting with the administration of E-books, the role requires processes associated with the management of the print journal collection, including serials and donated materials, such as checking in new issues and ensuring publications are shelved correctly, applying stamps, recording invoices, recording changes in publishers' information and preparing completed volumes of serial parts for binding and checking. 

There is potential to grow and develop the role, which will join our busy Acquisitions and Discovery team and assisting with administrative tasks associated with cataloguing along with supporting the Library’s internal Digitisation processes as required.

About you

Flexible and adaptable, with an ability to get on with a wide variety of people, even under pressure, you will have proven experience of working in a Library environment and of basic clerical/administrative routines.

You will have exceptional organisation and communication skills with the ability to convey information clearly and courteously, with a methodical approach to tasks, including physical duties such as shelving.

Most importantly, you will have a passion for your work, literature, reading and writing, and the work of The London Library; to inspire new ideas that create a unique impact on the UK’s literary and artistic output.

We are a friendly, hardworking team and a welcoming workplace. We aim to be as inclusive and equitable as possible and can discuss specific adjustments and access needs to help make this role fit for you.

If you are excited by the opportunity to use your skills to develop The London Library, we would love to hear from you. To apply please visit our website via the link and complete the online application form.

The Library welcomes applications from all sections of the community. All applicants will be considered on the basis of their merits and abilities for the post. Please note we are unable to consider candidates without a current right to work in the UK.

PLEASE DO NOT UPLOAD A CV OR A COVER LETTER AS THESE ARE NOT ACCEPTED. Please upload the application form via Breathe HR. Your application will be rejected without a completed application form (attached in the vacancy).

 If you have any problems with attaching the form, please send it to talent @ bookmarkreading . org

At Bookmark Reading Charity, we exist to change children’s life stories through the joy of reading. We are recruiting a Fundraising Research and Administration Intern who will join the charity for six months and play an important role in providing valuable insight to teams across the charity, with a particular focus on supporting the Fundraising team. You will be responsible for research and analysis into potential donors, along with providing administrative support with donor communications, campaigns and database management. This role is an opportunity to gain fundraising experience in a growing organisation and develop a variety of transferable skills in a charity setting. 

Job Description

• Lead on prospect research to build our pipeline of prospect funders across corporates, foundations and individuals
• Identify new organisations and philanthropists who could be supporters of Bookmark
• Support with delivering an effective impact reporting programme by creating termly update reports, case studies and mass mailings
• Work with the Schools team to organise donor visits at our partner schools
• Complete online enquiry forms for prospective Trusts and Foundations 
• Work with the Impact Team to ensure that key impact statements and statistics are shared with the Fundraising team to support exceptional proposals
• Support the co-ordination and delivery of events
• Collate, input and maintain accurate information on databases, including our customer relationship management (CRM) system and SharePoint
• Ensure that all activity helps to build Bookmark’s brand and is always brand compliant

Person specification

Essential   

• Good communication skills, both verbal and written
• Strong organisational skills
• Focussed on meeting deadlines
• Excellent attention to detail
• Ability to work independently and contribute as part of a team
• Enthusiastic, professional and positive, with a strong desire to learn
• Friendly, inquisitive and helpful mindset
• Flexible mindset, suited to working across teams in a busy organisation
• Proficient in Microsoft Office suite (particularly Word, PowerPoint and Excel

Desirable 

• Salesforce and / or SharePoint experience 
• Events management experience
• Mailchimp experience

ADMINISTRATIVE INFORMATION

Contract type:Fixed Term, 6 months
Salary: London Living Wage (£13.15 per hour) equating to £25,643 p.a FTE
Location: ​Three days per week at the Bookmark office with flexibility around home working for the remaining days
Hours: 37.5 hours (Monday to Friday).Attendance required at some events which may fall outside of normal working hours. Bookmark operates a TOIL policy in such cases. 
Deadline: Wednesday 1st May, 11.59pm

Benefits

• 25 days plus bank holidays
• Half day for employee’s birthday
• 3 years of service – 1 extra day (total of 26 days)
• 5 years of service – 2 extra days (total of 27 days)
• Buy/sell holiday (5 days)
• Hybrid working - Minimum of two days per week in our office
• Employee Assistance Helpline
• Matched pension scheme up to 5%
• £150 per employee per year for company events, such as Christmas party, team days and lunches.
• Free tea/coffee
• Charity Worker Discounts
• Tickets For Good
• Sabbatical Leave Policy
• Free yoga sessions
• Training and career development opportunities

Notes

Bookmark is committed to promoting a diverse and inclusive community. We aim to create a working environment in which all individuals can make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit. We offer a range of family friendly, inclusive employment policies and opportunity for flexible working arrangements to support team members from different backgrounds.

Bookmark is committed to safeguarding and promoting the well-being and welfare of children and requires everyone associated with the charity, including all trustees, employees, and volunteers to share this commitment. Successful applicants will need to undergo child protection screening appropriate to the role, including references from past employers and Disclosure and Barring Service checks.

At Bookmark, we are a small but growing team of hard-working people, who care about what we do. We love to roll up our sleeves, try new ways of doing things, and support each other so that we can achieve our goals. If that sounds like you and you share our vision and values, we'd love to hear from you.

The purpose of this role is to provide efficient and comprehensive administrative support to the joint directors of development and engagement (D&E), and director of policy and strategy (P&S). This would be an ideal role for a well-organised and enthusiastic candidate who is looking for the next step in their business administration career. The post-holder will also work closely with colleagues in the chair’s, chief executive’s, deputy chief executive’s and other directors’ offices, and will be a key member of a busy, but collaborative, executive support team (EST).

The director of D&E and the director of policy and strategy work across the organisation and with multiple external stakeholders to forward the work of NHS Providers on behalf of our members. The post-holder must be a team player with an ability to work flexibly across the organisation, prioritising and managing their own workload amid conflicting demands and busy work periods. Excellent judgement and discretion, and an ability to promote a positive image to both internal and external stakeholders, are essential.

The Universities and Colleges Employers Association (UCEA) provides its member institutions with timely advice and guidance on all employment and reward matters relevant to the higher education sector.

The UCEA Research team has an influential role in activities related to reward and labour markets, which informs the multi-employer pay negotiations in Higher Education. Working with the Head of Reward and Research and the wider team you will contribute to UCEA’s research strategy on employment matters and maintain our reputation for high-quality research, information and guidance on pay and employment matters in Higher Education.

As the Research Analyst you will support the provision and development of UCEA’s pay and workforce benchmarking services and a range of wider employment-related projects. You will have the opportunity to conduct in-depth quantitative and qualitative research, to communicate your findings to members and wider stakeholders. You will work with internal and external stakeholders to keep abreast of issues affecting the full range of employers across the HE sector.

You will communicate complex information clearly, both in writing and verbally. You will analyse sector data, e.g. Higher Education Statics Agency and ONS, and build and maintain benchmarking dashboards. This requires current intermediate level R skills, or clear aptitude for learning R to intermediate level, and intermediate or advanced Excel. Experience of using survey software to collect, analyse and report on bespoke quantitative surveys is essential.

We provide a supportive and stimulating environment where you will develop your skills through formal induction, a personal training budget, attendance at sector events, involvement in all aspects of our research and communication and exposure to senior stakeholders within the UK’s higher education sector.

This is a full-time, permanent role.

Find out more

If you think this role could be for you, please download the Information for Applicants pack, which includes the job description and person specification, or visit our website.

How to apply

Apply through CharityJob, submitting your current CV and a covering letter setting out what you will bring to this role.

The closing date for applications is Midday on Wednesday 01 May 2024.

Interviews are expected to take place during the week commencing 06 May 2024 and will be held in person at the UCEA offices at 20 Tavistock Square, London WC1H 9HU.

All candidates must have proof of their right to work in the UK.

No agencies please.

This new role will lead in the development of the financial resilience and overall vision of the organisation to achieve a strong, effective and ethical finance function.

Working closely with the core staff team, Treasurer and the Finance team, it will develop and maintain financial policies, systems and procedures to enable smooth financial management and transparency.

This role will lead on financial reporting and financial oversight, working with the Management Group and the Treasurer/Trustee team to enable financial compliance and sustainability for Platform. 

As part of building more resilient financial systems, this role will lead and develop our fundraising function, including reviewing and building the systems, processes and policies that enable an effective long-term fundraising strategy.

Details:

Hours: 4 days: 32 hours per week based on a 40 hour week, flexible hours possible.

Contract: Permanent, subject to 6 months probation.

Salary: Baseline salary as of March 2024 is £42,248 pro rata  (£33,791 at 4 days a week) and is subject to Platform’s Socially Just Waging System.

Location: Oxford House, Derbyshire Street, London, E2 6HG, but remote working is possible. Most Platform staff are supported to work from home most of the time, but all permanent members of staff are expected to attend in-person monthly meetings, and other in-person meetings when required. 

Responsible to: Management Group, Trustees (in conjunction with the Treasurer)

Duties and responsibilities:

Work with the Finance Team, People and Process Manager, relevant trustees and the wider staff team including project budget holders to deliver:

• Financial management 

  • Strategic Development 

    • Design and implement systems to enable sustainable financial strategy, integrating finance and fundraising, including budgeting, income projections

    • Jointly lead a review of the Socially Just Waging System

  • Planning  & Delivery

    • Finance software implementation, maintenance and development.

    • Implementation and oversight of organisational finance policies, processes and procedures

    • Support programme managers to produce programme budgets

    • Provide insight on financial risks and opportunities to the staff team to support collective decision making

  • System Maintenance

    • Oversight of pass through grants and financial partnerships 

    • Managing financial service providers (payroll, auditors, book-keepers, software systems development)

  • Financial Compliance and Governance.

    • Coordinating annual audits 

    • Reporting to Companies House, and Charity Commission in conjunction with HR staff

    • Delivering quarterly management accounts to the staff team and Trustees.

    • Support external audits in conjunction with project staff. 

• Fundraising management and coordination

  • Strategic Development

    • Lead and facilitate the collective delivery, monitoring and development of a sustainable fundraising strategy to build financial resilience, in line with Platform’s values to meet the organisation's agreed financial objectives. 

    • Update and ensure active practice of ethical fundraising policy

  • Planning & Delivery

    • Work with staff team to implement short, medium and long-term fundraising plans

    • Develop and manage the fundraising pipeline, including, researching, scoping and supporting bid writing in collaboration with programme managers.

  • System Maintenance

    • Support grant management and reporting using appropriate software.

• Collective organisational management

  • Pro-actively participate in sociocratic, consensus decision making in our team meetings, contributing to the general strategic development of Platform.

  • Participate in line management processes, including line management of colleagues after probationary period

  • Active participation and collaboration in Platform’s restructure process, including development of roles, circles and teams.

Any other reasonable requests made by the Platform staff team and/or Trustees.

Person Specification

Outlined below is our understanding of the skills, experience and knowledge that would be beneficial in the role of Finance and Fundraising Manager. We define this as skills, knowledge and experiences, whether in paid work for charities, SME’s, grassroots campaigning, volunteering or through your lived experience. 

We welcome people to apply even if they do not meet all of the criteria: we are very aware that people, in particular those who are racialised and/or otherwise minoritised may not have had formal opportunities to demonstrate their skills and competence. 

Please do get in touch if you have any questions or want more information about the role.

Essential 

• Commitment to Platform’s vision, values and principles - in particular anti-oppression

• Experience of developing integrated financial and fundraising systems.

• Experience (2 years or more) of managing organisational finances, specifically:

  • Using finance software 

  • Managing payroll and pensions

  • Managing financial service providers

  • Financial compliance and governance

• Experience of developing long-term fundraising strategies focussed on trusts and grants.

• Experience of supporting staff to manage budgets and/or fundraise 

• Experience of collectively running a group, and/or working and/or organising within a collective management structure and/or a flat or non-hierarchical structure

• Excellent collaboration and team working skills, including clear and timely communication, openness to feedback and willingness to engage with conflict when necessary and with care

• Ability to work independently and autonomously within a collective, with a good ability to adapt to changing need and circumstance

Desirable 

• Track record of generating income for an organisation through fundraising, including managing and reporting on grants.

• Knowledge of and interest in anti-oppressive fundraising and financial practices including; 

  • Ethical fundraising policies and practices

  • Equitable budgeting 

  • Socially just pay practices

  • Developments and debate in the philanthropic community

• Experience of developing and maintaining financial policies for an organisation

• Good networks across the social and environmental justice  fundraising/philanthropy sector

• Strong communication skills: able to write and speak in effective, persuasive and inspiring ways, tailored to different audiences.

As the Trust and Grants Manager, you will be responsible for generating income from trusts and grants. Based within the Development Team you will look to identify funding opportunities to secure funds to ensure the Hospice successfully achieves its objectives and development plan. With experience of writing bid writing, trust applications and reporting you will have excellent attention to detail and effectively manage deadlines. We are looking for an excellent team player and communicator who is ambitious and solution focussed and has the energy and passion to drive forward our aspirations and operational goals.

Remote or Hybrid working considered.