Hr manager jobs in city of london, greater london

Age UK Wandsworth is a local, independent charity that works to promote the wellbeing of all older people in the London Borough of Wandsworth. We offer a variety of services with the goal of helping older to age well in Wandsworth.

We are now seeking an Office Manager for our Head Office to help our small team become even more efficient in serving older residents in the borough. This is a brand new role and the right candidate will develop the role over time and become the lynchpin at our office site.

Imagine This is the only UK charity solely dedicated to supporting the mental wellbeing of seriously ill children and their families. Founded in 2014 by actors Sarah Parish MBE and Jim Murray MBE in memory of their first daughter Ella-Jayne, the charity has rebranded from The Murray Parish Trust to Imagine This in 2025. The charity is now leading a national movement to address a hidden mental health crisis in seriously ill children.

There are one million children in the UK facing life-limiting, life-threatening, and serious chronic conditions. These children are at much higher risk of long-term mental health difficulties that can become more complex and difficult to treat, on top of living with often complex medical needs. Imagine This provides imaginative, innovative and empowering projects to help them navigate their journey with connection, resilience and hope. Our vision is to reach every seriously ill child, and their families, across the UK by 2035, delivering diverse and impactful projects in hospitals, hospices and community settings.

This role will be responsible for an effective and compliant operations function (finance, HR, programmes/projects, governance). You will help the charity to scale its operations sustainably and ensure the charity complies with its legal and governance responsibilities. We are looking for a proactive individual who has an eye for detail in data and administration. You will be ambitious and entrepreneurial, with real vision and a passion for the cause. You will be resilient and collaborative, someone who is highly organised with the ability to juggle a diverse and high workload.

KEY RESPONSIBILITIES

Finance and HR

• Liaise with outsourced bookkeepers (also payroll providers) to ensure timely/accurate information flow.
• Oversee income and expenditure budgets and performance, processing of donations and scheduled payments, and ensuring accurate and consistent coding.
• Work with accountants to support year-end accounts and coordinate annual report production.
• Produce and circulate monthly management accounts and other reports for the Board.
• Support Trustees with designated responsibilities e.g. finance, risk, governance.
• Oversee recruitment, onboarding and HR record-keeping (including freelancers).
• Maintain accurate, compliant data in our CRM (Donorfy), including prompt input of donations.

Charitable projects

• Support the planning and coordination of secured charitable projects, liaising with project partners, monitoring delivery milestones, payment schedule and working with the wider team to maximise success.
• Compiling project monitoring/evaluation data from project partners to support excellent impact reporting.

Governance and operations

Together with the volunteer Charity Secretary:

• Coordination of Board meetings and AGMs, agendas, papers and minutes.
• Maintain central registers (trustee attendance/terms, governance documents, policies, risk, safeguarding training etc).
• Fulfil statutory and regulatory responsibilities, including filing of annual accounts.
• Advise trustees on governance best practice, in line with Charity Commission guidance.
• Management of policies, procedures and operational systems (including the CRM) that strengthen internal controls and identify opportunities to improve cost efficiency.
• Prepare Quarterly reports for the Board, and upon request.
• Ensure compliance with relevant legislation and the Fundraising Code of Practice, including delivering the responsibility of data protection lead.
• Maintain relationships with volunteer Independent Advisors and commissioned service providers e.g. finance, HR and legal to ensure compliance/best practice.

Director of Finance, People and Operations

We are seeking a dynamic and strategic Director of Finance, People and Operations to lead central functions and help shape future success.

Salary: £67,000–£76,000 pro rata (depending on experience)
Location: Hybrid / London
Hours: Part time 0.8/ 32 hours per week or Part-time, 0.6 FTE / 24 hours per week
Contract: Permanent
Closing date:  31st October 2025

About the Role

As a member of the Executive Team, you will provide financial, operational and people-focused leadership while ensuring robust governance and sustainable growth.

You will oversee finance, HR, operations and IT through a small but committed team, ensuring systems, processes and culture enable delivery of the organisation’s mission.

Key responsibilities include:

• Providing strategic advice on finance, operations and people matters
• Leading financial planning, budgeting and risk management
• Managing and supporting the Finance Manager and Head of HR, Operations and IT
• Ensuring efficient financial systems and compliance with legal and regulatory obligations
• Supporting recruitment, development and retention to sustain a collaborative and values-driven culture
• Overseeing operational systems and governance, including Board and committee reporting

This is a hands-on leadership role in a small, agile organisation where you will combine strategic insight with practical delivery.

About You

We are looking for a qualified accountant (ACA, ACCA, CIMA or equivalent) with significant experience in both strategic and operational finance, ideally in non-profit or mission-driven organisations.

You will bring:

• Strong financial expertise, including hands-on management and planning
• Experience of operations, governance and risk management
• A collaborative leadership style, with the ability to manage small teams effectively
• A practical mindset, able to improve systems and processes in resource-conscious settings
• Commitment to diversity, equity, inclusion and social justice

You will thrive if you are motivated by making systems work better, enjoy working across multiple functions, and want to contribute to lasting positive change.

Other roles you may have experience of could include: Finance Director, Director of Resources, Chief Operating Officer, Head of Finance and Operations, Director of Corporate Services, Director of Finance and Resources, Finance and Operations Director,  Director of Finance and Administration, Director of Operations and Finance,  Director of Business Services,  Chief Finance and Operations Officer (CFOO),  Executive Director of Finance and Resources,  Director of Finance and Governance, Head of Finance and Resources

Hours: Full-time - 36hours per week

(Will also consider part-time - 28hours a week and flexible working requests)

Location: Fully remote with occasional travel within England

Role Summary

The Community Forest Trust (CFT) supports, enables and champions the work of England’s Community Forests, who are the leading woodland creation network in England. We provide a range of support services for the forests including finance functions, payroll and accountable body for funded projects.

We are seeking a detail-oriented and highly organised Finance and Operations Officer to join our team. You will be responsible for maintaining financial transactions, preparing reports, and ensuring compliance with the organisation’s financial policies and procedures. The ideal candidate will have experience in a finance role, competency with accounting software and a commitment to delivering accurate, high-quality work.

You will also provide support to the CFT Managing Director and team, including diary management, booking travel and accommodation, supporting project delivery and arranging meetings and events. You will possess strong organisational skills, with a focus on providing exceptional assistance to ensure the smooth operation of our daily activities. This role requires the ability to manage multiple tasks efficiently and communicate effectively with a range of stakeholders.

Key Responsibilities

Finance Work

• Check, process and record payments in accordance with agreed procedures, administer invoices and expenses claims received, ensuring they are forwarded for authorisation in a timely manner, correctly coded and posted on the finance system
• Prepare purchase invoices, add to the payment spreadsheet ready for weekly payment run processing
• Run the Weekly Credit Control cycle, ensuring invoices are raised and sent on time and monitoring aged debtors, chasing late payments as required
• Reconcile the credit cards and bank account and ensure the financial system is up to date
• Support the Finance manager in month end procedures
• Draft monthly, quarterly and annual management accounts and finance reports
• Support the preparation of grant claims, ensuring that adequate records are kept
• Assist with year-end audits
• Assist with payroll processing
• Respond and deal with finance queries received internally and externally

Operations Support

• Provide support to the CFT Managing Director and team, including diary management, booking travel and accommodation, taking and drafting minutes
• Provide support for planning and arranging meetings including the CFT Board, Forest Network and with key stakeholders, including agreeing dates, organising venues and catering, distribution of agendas and supporting papers
• Support the Forest Network including arranging ‘all-hands’ briefings and the annual conference
• Ensure CFT’s contacts list is kept up to date
• Provide ad-hoc admin support for CFT projects and programmes
• Manage social media accounts ensuring relevant message sharing and posting to increase engagement
• Manage and respond to general enquiries including via the website, telephone and e-mail

Person Specification

Essential:

• English and Maths GCSE A-C or equivalent
• Proven experience in bookkeeping/similar finance role, including following policies and procedures, processing invoices, supporting the preparation of financial reports, financial reconciliation
• Good working knowledge of key accountancy software such as Quick Books or SAGE
• Administration experience, including providing support for colleagues, arranging meetings/events
• High level of numeracy and financial literacy, comfortable working with budgets and spreadsheets and be able to input data accurately
• Good working knowledge of Microsoft Office packages, including Word, Excel, PowerPoint and Outlook
• Strong organisational and time management skills
• Excellent communication skills and the ability to liaise with a range of stakeholders
• High attention to detail and accuracy
• Team worker, but also happy to work independently including self-managing remote working
• A ‘can-do’ attitude and uses their own initiative
• Problem solving skills
• Ability to work under pressure, prioritise and meet tight deadlines
• Flexibility with the ability to adapt to the needs of the charity

Desirable:

• Qualification in finance or accounting e.g. AAT
• Experience of using social media in a work context
• Knowledge of social media channels including LinkedIn, Facebook etc and skilled in using them

Other Information

We pride ourselves on being a supportive and dynamic workplace. We aim to support our team enjoy their work and achieve a good work-life balance.

The organisation’s holiday entitlement is 25 days a year (full-time) plus public holidays. We also operate a flexi-time and TOIL system.

CFT has an auto-enrolment pension. Employer contribution to pension is up to 8% match of the employee contribution.

CFT employs around 50 staff based in the Forests but has a small core team of 4, which works remotely and there is no office base. We meet once a quarter in-person and this post will occasionally need to attend in-person meetings and events, including the annual conference.

There is a 6-month probation period.

Recruitment Timetable

Deadline for applications: 12noon Friday 24th October 2025

Interview date: Thursday 6th November 2025

Please submit your CV, with a covering letter that is no more than 2 sides, evidencing how you meet the person specification by the deadline above.

Please note, any CVs submitted without a cover letter will not be accepted.

Due to limited team capacity, if you have not heard back from us by Tuesday 28th October, please assume that you have not been shortlisted for interview.

Thank you for your interest in working for the Community Forest Trust.

We are an equal opportunities employer and welcome applicants from all sections of the community.

Do you enjoy supporting others and making sure teams have the right environment, tools, and resources to do their best work? 

We’re looking for a highly organised and people-centred People & Operations Officer to help keep Community Action Redbridge smoothly and ensuring that our team has the right environment, tools, and resources to thrive. 

This role combines office coordination, HR administration, and health and safety responsibilities, helping to create a welcoming, efficient, and inclusive workplace where everyone can perform at their best. Acting as the first point of contact in our office, you will take pride in maintaining a well-managed and productive space, overseeing office systems, liaising with suppliers, and supporting internal communications. You will also play a key role in organising meetings and team events, supporting internal processes, and ensuring that our administrative systems are robust and well maintained.

In addition, you’ll support the smooth running of our people systems and processes - from recruitment and onboarding to HR record-keeping and policy guidance, becoming a trusted go-to person for staff queries. You will also contribute to creating a safe working environment by supporting health and safety compliance.

This is a great opportunity for someone highly organised, proactive and people-centred, who enjoys variety in their work and wants to make a meaningful difference behind the scenes of a dynamic local charity.

Please note that while there may be occasional flexibility, due to the nature of the role, this post is designed to be primarily office-based. This ensures effective collaboration with team members, access to necessary resources and equipment, and supports the smooth running of day-to-day operations. The role is part-time (28 hours per week), and these hours can be worked over four or five days, depending on your preference. 

About Community Action Redbridge 

Community Action Redbridge is a local infrastructure charity dedicated to building a fairer Redbridge where everyone and every community has an equal opportunity to thrive. Through our work, we support the development of strong and resilient communities where people lead happy, healthy, and fulfilling lives. 

At the heart of our work is a commitment to social justice and to tackling the root causes of inequality. We’re passionate about shifting power, amplifying community voices, and working collaboratively to create social change. 

We do this by: 

• Strengthening and championing the voluntary, community and social enterprise (VCSE) sector, so local organisations have the tools and support they need to grow and thrive. 

• Supporting local people to drive change in their own communities, through social action, volunteering and active participation. 

• Bringing people and organisations together, from the VCSE sector, public services, and local businesses, to collaborate on shared ambitions for Redbridge. 

How to apply

Please submit your CV and a covering letter answering the following 4 questions (no more than 500 words each):

1. Can you describe a time when you have had to manage and balance competing priorities and how you went about this?

2. Can you give us an example of when you had to learn a new system or process and put this into practice?

3. Can you describe your understanding of health and safety in the workplace?

4. Please give one example of how you would go about ensuring that our team has the right environment, tools, and support to thrive?

Please submit your CV and covering letter by 11.59pm on Sunday 19th October.  

Interviews are expected to take place on Tuesday 28th and Wednesday 29th October.

Camp Jojo is currently in transition. Over the first 8 years it has worked from one established site in Mersea, Essex; but we are now opening a second site near Appleby in Cumbria. The role of Program Manager will work across the whole organisation, towards the successful development of the values and the proven model in a second site; and its partnership with the Essex site will be an important part of the role.

Camp Jojo is growing from a young, largely trustee led, organisation to a staff team led organisation. Again this role will be a fundamental part of that transition. This is a predominantly an operational post, and not responsible for the finances of organisation, though it will deliver operations within the board approved budget. They will also sit on, or chair, several of the Committees of the charity; including the Senior Operations Team.

The role will offer leadership to key functions of Camp Jojo, Camp Jojo staff and contractors, and to members of the Camp Jojo Board, in relation to the work of the charity. Whilst the majority of the work will be remote the incumbent will be required to attend some meetings and events in person, including at both sites. They will also be required to attend at least part of the actual camp events. They may need to work flexibly, according to the seasonal demands of the charity.

The Program Manager will have a varied and sometimes high-pace job environment. As such, they will need to handle multiple tasks, manage their own time well, interact professionally with the Camp Jojo community and be very good communicators. They will deal with model consistency, values, and operational issues across both sites. 

This role presents a unique and exciting opportunity to support the Finance & HR Director in overseeing Richmond Foundation’s diverse property portfolio, which includes both commercial and residential properties.
The Property Officer will assist in the coordination and administration of property-related matters, contributing to the effective management and strategic development of the Foundation’s property.
The role will sit in a small dynamic team with the opportunity to be involved in cross charity projects.

Role Purpose:

We are looking for an organised and proactive professional who is comfortable working across finance and operations, including HR and compliance. You will combine attention to detail with a collaborative approach to support smooth and efficient operations.

You will play a key role in day-to-day activities related to finance, HR, IT, compliance, office and other operational activities, supporting the CFOO to ensure company policies and processes are adhered to efficiently and effectively.

About Social and Sustainable Capital (SASC)

SASC is an ambitious social investment fund manager providing flexible finance to inspiring social sector organisations that support communities and improve people’s lives. Our investment approach puts social impact at the heart of everything we do: we are committed to developing creative solutions that will enable organisations to grow and continue delivering scalable and sustainable solutions to social issues. Established in 2014, we have committed more than £170m of capital as loans to non-profit organisations across the UK. We work with organisations that are tackling entrenched social issues such as poverty, homelessness, social isolation and unemployment.

 Key Responsibilities:

General

• Act as the main liaison for a number of SASC’s outsourced supplier relationships – finance, compliance, company benefits, tax, company secretarial and HR, IT support.
• Manage the day-to-day use of financial and HR systems and apps, such as those to process staff expenses, and ensure that they are used as intended.
• Ensure adherence to the company procedures and controls, and suggest improvement where appropriate.

Finance

• Review monthly payroll / pensions data elements.
• Review and authorise third-party expenditure.
• Coordinate company secretarial activities, including company filings.
• Coordinate and review statutory accounts production for SASC’s various micro-entities.
• Coordinate the annual audits for both SASC, its affiliate charity (SASC Trust) and its various funds.
• Coordinate annual insurance renewal processes.
• Coordinate investor drawdowns and distributions for SASC’s funds.
• Assist with annual budget / business plan as required.

HR

• Maintain HR system records, such as training records and certificates.
• Assist with staff benefits administration.
• Assist with policies and procedures updates.
• Support onboarding and offboarding processes.

Compliance

• Review compliance data and collate information for quarterly FCA regulatory filings.
• Coordinate the provision of information as part of periodic compliance monitoring.

IT/Office Management

• Responsible for maintaining the IT equipment register (incl. laptops and mobiles) and ensuring the smooth onboarding of joiners and offboarding of leavers in relation to IT matters.
• Oversee general office duties for the London office (e.g. office supplies).
• Provide ad-hoc assistance to the CFOO as required.

Skills and Experience:

• Previous experience in a role at a similar level.
• Strong Excel and IT skills.
• Willing to work flexibly and fluidly, can take instructions and can also work independently.
• Analytical in approach, able to quickly gain an understanding of complex work and confident in seeking clarification when needed
• Excellent time management and ability to work on multiple projects effectively.
• Organised, attention to detail and able to work to high standards.
• Proactive, hardworking and a team player.
• Strong interpersonal skills, communicating professionally and confidently with outsourced suppliers and team members.
• Ability to work in a team environment, remaining flexible and willing to accept new challenges in a changing environment.

Desirable but not essential

• Part-qualified accountant.
• Exposure to accounting systems (e.g. Xero) would be beneficial to support reviews, although full bookkeeping responsibilities sit with external providers.
• Understanding of how funds and their structures operate.

Location: Hybrid, London 2 days/week minimum in the office

Reporting To: CFOO

Contract: Perm 3 days/week 0.6FTE

Salary: £30,000-£40,000

Date Closes: Thursday 30th October

How to Apply

Please apply with your CV and covering letter explaining how you meet the person specification and why you think you would be the right person to join our team – see below.

As an innovative social investment fund manager with an open and transparent work culture, SASC believe we are stronger and most effective with a diverse team. People from all underrepresented backgrounds are strongly encouraged to apply.

Are you passionate about supporting children and families in the early years? Do you combine excellent people skills with a sharp eye for detail and a talent for writing? Do you want to use your skills that will help drive change and positively impact the lives of children? If so, we’d love to hear from you. 

Home-Start Westminster, Kensington & Chelsea, and Hammersmith & Fulham (HSWKCHF) is a highly regarded local charity, committed to giving children the best possible start in life. We’re looking for a kind, capable and proactive individual to join our dynamic and supportive team as Co-Deputy Manager (Operations & Fundraising). 

This is a 12-month role (with potential for being permanent, subject to funding), full time or 4 days a week, offering a unique opportunity to make a meaningful impact while developing your career in the not-for-profit sector. 

About the Role 

As Co-Deputy Manager, you’ll play a key role in shaping and sustaining our services. You’ll lead on operational delivery, contribute to strategic planning, and take the lead on fundraising, communications and volunteers. Your writing skills will be essential in crafting compelling funding bids and reports, and your organisational flair will help us run smoothly and effectively. 

We’re looking for someone who: 

• Is highly organised, with the ability to manage competing priorities and meet deadlines. 

• Has experience in fundraising, including developing and implementing strategies. 

• Can write clear, persuasive reports and grant applications. 

• Understands the significant contribution of volunteers.

• Is flexible, collaborative, and committed to our mission. 

What We Offer 

• A genuinely rewarding and positive work environment. 

• A supportive team that values your ideas and encourages personal and professional growth. 

• Flexible working arrangements, including at least one day of homeworking after probation. 

• Ongoing training and development opportunities. 

We warmly welcome applications from people of all backgrounds. HSWKCHF is committed to equality, diversity, and safeguarding the welfare of children and adults. 

For full details, please see the attached job description and person specification. 

Rosa is on the lookout for someone dynamic, organised, and dedicated to step into this key role within our small and committed team.

We’re looking for someone who is confident managing day-to-day finances and admin with the skills and curiosity to support our systems. This is a home-based, varied and hands-on role, ideal for someone who loves making things run smoothly behind the scenes and takes pride in getting the details right.

If you are motivated, eager to learn, and excited about helping a mission-driven organisation stay organised and efficient—we would love to hear from you.

Responsibilities

This role is a broad role, covering finance administration, systems administration as well as supporting in a wide variety of tasks across the organisation’s work.

Key tasks

Finance

• Manage day to day finances using Xero, ensuring payments are made as scheduled
• Perform all day-to-day bookkeeping duties using Xero and Excel
• Maintain all necessary accounting records including invoices, expenses, payments and transactions
• Ensure payments are made as scheduled and processed through the bank
• Review and maintain supplier records, (including subscriptions, memberships, insurance etc.) 
• Maintain accurate financial information regarding donations and grants, including sources of donations and Gift Aid
• Assist with Annual Reports and Accounts process and with annual audit process

Systems administration

• Act as main point of contact for our IT support provider and main systems administrator on our databases (Beacon) and project management tool – no prior experience of these systems is required but you must have a willingness to learn.
• Act as GDPR officer, ensuring data retention and GDPR compliance across the organisation.
• Maintain and update records and processes on project management software.
• Maintain an effective filing and data management system for the organisation across Microsoft SharePoint
• Induct and train staff on new systems and processes.

HR support

• Coordinate the recruitment and induction of staff and contractors.
• Maintain Rosa’s staff handbook, ensuring agreed changes are implemented.
• Lead on Health and Safety compliance across the organisation
• Assist in the policy development and policy review schedule.

Governance support

• Service quarterly Board of Trustee meetings, including collating and formatting of papers
• Maintain accurate Trustee records
• Manage information relating to the Charity, including legal documentation required by external bodies

Grant Administration support

• Process funding awards, including processing payments
• Updating and reconciling grants database with financial management system and 360 giving data
• Undertake regular database cleaning ensuring data is stored correctly.

Philanthropy and Partnerships support

• Assist in the organisation of events
• Support in the transition to a new fundraising database
• Support the recording and reconciliation of donations on the fundraising database, ensuring records are maintained and up to date

How to apply

To apply please download the Job Pack below and follow the instructions to apply via our on-line application form.

Please note, for the link to the application to work, you will need to download the pack.

Location: GCT Offices, Central London (minimum 3 days per week, home-working up to 2 days per week)

Galapagos Conservation Trust (GCT) is looking for an Operations & Finance Officer to join our busy, friendly team in London. Reporting to the Finance Director, you will have an essential and diverse role supporting the operations and administration of a ~£1.8m charity, which has ambitions to grow. You will support the Finance Director through payment processing, CRM management, IT management and HR support/ ensuring team well-being. You will be the first point of contact for all enquiries, providing a critical ‘face’ and ‘voice’ for the charity.  You will be responsible for the smooth running and effective administration of the London office and delivery of our all-team Team Days and meetings. You will be joining us at an exciting time as we implement a new three-year strategy, which includes expanding the team and growing our income through increased programme activities and securing larger, institutional grants.

Who we are

Galapagos Conservation Trust (GCT) is the only UK registered charity focussed solely on the conservation of one of the most unique and ecologically important, but vulnerable, areas in the world, the Galapagos Islands. With 30 years of experience, we partner with Ecuadorian authorities, NGOs, local communities and leading researchers both in Galapagos and the UK to support impactful conservation programmes and deliver community outreach across the Archipelago.

By raising funds and awareness in the UK, we are able to support and deliver projects in Galapagos, helping to contribute to the overall management of this unique ecosystem and enabling us to achieve maximum positive impact in our efforts to conserve the special wildlife of these Islands.

What we want

· An experienced person with a high level of organisational ability with a strong attention to detail

· Excellent verbal and written communication skills with a friendly and open approach (including being comfortable with managing phone calls)

· A strong member of the team with a can-do attitude who will be responsive to the changing demands of a growing organisation and willing to support team mates

· A passion for conservation and the natural world and knowledge of working in the charity sector

What you will get

· An opportunity to gain operational knowledge of a charity and increase your skills particularly in finance, HR and administration

· Support from the Finance Director and other staff as appropriate

· To be part of a committed team which is supported by a fully engaged Board of Trustees

· Opportunities for training (where appropriate)

· A connection with cutting edge conservation projects in the planet’s first World Heritage Site, the Galapagos Islands and the surrounding Galapagos Marine Reserve

Closing Date: midnight on Wednesday 15 October 2025. We will be undertaking rolling shortlisting and interviewing for this role so the advert may close early if the vacancy is filled before this date.

Thank you for your interest.

Senior People & Culture Associate – Contracts

The Senior People & Culture Associate for Contracts provides administrative support across a variety of functions supporting the recruitment, hiring and consultant lifecycle of Internews Europe (UK) and Internews International (France) Personal Services Contractors. 

 ESSENTIAL DUTIES & RESPONSIBILITIES include the following, with other duties upon request:  

· Draft personal services contracts and modifications for both Internews Europe and Internews International 

· Review contract requests on a case-by-case basis to ensure adherence to organisational and international hiring regulations, tailoring needs to those of Internews Europe, Internews International and the overarching Alliance

· Liaise with program teams to explain and advise on policies and best practices

· Lead collaboration with PMUs to find suitable solutions that meet the needs of all stakeholders for PSC contracts and modifications 

· Distribute and track contract documents through electronic signature software, proactively setting reminders and ensuring documents are signed within service level commitment timeline 

· Create and maintain accurate, up to date contractor records 

· Run regular, weekly, bi-weekly, monthly or ad-hoc personnel reports 

· Provide support and reporting on personnel data for internal and external organizational audits 

· Perform background screens as required for long-term consultants 

· Perform regular data audits within specific HR systems, updating data as needed in response to data audit findings

· Co-Manage contracts request inbox, ensuring individual tasks are picked up, processed, and archived

· Perform vetting upon new contract process, clearing false hits or escalating results as needed

· Determine necessary compliance documentation and approvals for each contract or modification including ERGO pre-approvals, RRSAs, Right to Work checks, etc.

· Initiate the process of acquiring necessary approvals including liaising with other teams and ensure outcomes have been documented in an auditable manner

· Pro-actively flag and support updates to SOP documents for recruitment processes as requested

· Cross-train on a range of other HR duties and support as needed

· Review and track Conflict of Interest disclosures as needed

· Support clearance of consultant conflict of interest disclosures, escalating disclosure as needed

· Provide support, coordination, and project management to wider HRPC projects and priorities as required

· Complete ERP data entry and maintenance for all IEU and II PSCs as well as locally engaged staff

· In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity, and Justice.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Required 

· University Degree or equivalent experience and Minimum 3 years of prior relevant experience

· Professional proficiency in English (written and spoken)

· Prior experience in office administration experience, preferably in Human Resources

· Proven ability handling confidential and/or sensitive information

· Prior experience with databases, preferably an HRIS

· Strong grasp of Microsoft Windows environment including MS Word, Excel, Outlook, and Explorer

· Organized, logical, detail-oriented

· Critical thinking skills and ability to following documented procedures; ability to take direction and work independently to complete tasks on time

· Strong written and verbal communication skills

· Experience working in collaborative team environment

· Internet savvy

· Proven organizational skills, with good attention to detail

· Proven ability to operate in a multicultural and remote work environment

· Proven ability to multitask and prioritize a shifting workload

· Experience working in a collaborative team environment. 

Preferred 

· CIPD certification (Level 3 or above)

· Experience with web-authoring, intranet, and / or page layout software

· Prior experience working for an international nonprofit or in the international development sector. 

WORK ENVIRONMENT:  

Expected office hours are generally Monday through Friday from 09:00am to 5:30pm. 

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position. 

CLOSING DATE FOR APPLICATIONS:

Midnight on the 19th of October 2025

*If the successful candidate is located in France, the salary offered will be in line with the French-specific scale.  

Job title: Data and Insights Manager

Reports to: Head of Data and Innovation

Location: London, Birmingham or Manchester, with the option to work remotely for up to 60% of your time per month

Salary: £36,000-£42,000 (£38,500-£44,500 for London)

Hours: Full-time (37.5 hours per week). Open to flexible working.

Contract: 12-month fixed-term contract

Overall purpose

The Data and Insights Manager will be a vital part of Breaking Barriers’ Data and Innovation Team, which has overall responsibility for Breaking Barriers’ data infrastructure and data analysis (relating to clients, programmes, fundraising, corporate partners and communications). They will oversee the gathering, processing, analysis and presentation of Breaking Barriers’ data, in order to ensure we are as evidence-based and effective an organisation as possible. This will offer the opportunity to influence decision making at all levels and have a genuine impact on Breaking Barriers’ clients. The Data and Insights Manager will also take ownership of various projects to improve the organisation’s CRM (Salesforce) and its integration with other applications. In addition, they will support the Head of Data and Innovation with the management of the Data and Innovation Team’s working relationships with other teams and with coordinating the Data and Innovation team’s work.

The successful candidate will have previous experience in CRM management, ideally having worked as a Salesforce Administrator. They should possess a high level of data literacy, with knowledge of data analytics and visualisation. They should excel as a project manager and a communicator with a willingness to work collaboratively across teams. There is considerable scope for personal development in this role, with opportunities to shape the organisation’s future systems with a key emphasis on self-driven learning and development. The role would suit a pro active, creative and driven individual, who is keen to learn and to make a big impact working across the organisation.

To view the full job description and person specification, as well as details on our accessible recruitment process, please view the attached recruitment pack.

Other considerations

• As part of our safeguarding commitment to our clients, we carry out pre-employment checks to ensure that successful applicants are suitable to work with adults at risk. These include basic DBS checks, obtaining references and verifying a candidate’s identity and right to work in the UK.
• We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of age, disability, gender reassignment, sex, sexual orientation, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. Breaking Barriers is committed to protecting an adult’s right to live in safety, free from abuse and neglect and for their views, wishes and beliefs to be fully considered when deciding action.   

How to apply

If you are looking for a role where you can make a real difference, we want to hear from you. To apply, please submit a statement of interest (up to approximately 500 words/1 A4 page) outlining:

• Why you are interested in the role
• What skills you would bring to be successful in this role
• Any experience you would like to highlight
• Any reasonable adjustments you require for the interview process
• Disclosure of disabilities if you wish to do so (as a member of the Disability Confident Scheme, we guarantee an interview to all disabled applicants who meet the minimum criteria for the role)

Closing date for applications is Monday 27 October at 11:30pm. Please note, interviews will be held online on a rolling basis so please apply as soon as possible to avoid disappointment.

We belong to the Experts by Experience Employment Network, which advocates and supports organisations to employ more people from a refugee background. With this in mind, we particularly welcome applicants with experience of seeking asylum and / or are from a refugee background.

If you are an expert by experience (a refugee or migrant with direct, first-hand experience of issues and challenges of the UK asylum or immigration system), you can ask for independent and confidential support with your job application from the Experts by Experience Employment Network. Please reach out to HR Manager, Caroline Meechan for further details (we are unable to include email addresses in this advert, but you can find contact details on the final page of the attached recruitment pack).

Do you want to use your operational experience to support a mission-driven team? Are you personable, highly organised and entrepreneurial? Then you could be UK100’s new Operations Officer!

You will take the lead on our Business Supporters Network: researching businesses that can support local authorities on their decarbonisation journey, reaching out to them and establishing mutually beneficial partnerships.

You will also be the go-to person internally for keeping our organisation running smoothly. From organising team meetings to developing our CRM’s functionality and ensuring our HR policies and processes are up to date and properly implemented. You will make sure people have everything they need to do their best work.

It’s an exciting time to be joining our team as we will start preparing for the 10th birthday of UK100 in 2026!

Administration of our Business Support Network

• Research businesses that can help local authorities on their decarbonisation journey
• Run due diligence checks on potential business partners to ensure they comply with our Ethical Fundraising Policy
• Set up and minute meetings, coordinate proposals
• Prepare and issue contracts and invoices
• Maintain accurate, compliant data in our CRM

Finance and HR

• Oversee income and expenditure budgets and performance
• Produce and circulate monthly management accounts
• Manage relationships with our suppliers, ensuring we get value for money and pay promptly
• Oversee recruitment, onboarding, off-boarding and HR record-keeping

Operations and Governance

• Office management and coordination with our workspace provider.
• Organise team meetings and team socials
• Maintain UK100’s Customer Relationship Management system and support UK100 staff in using the CRM.
• Support UK100’s management of IT systems, ensuring staff are trained and follow best practice guidance
• Develop and improve UK100's policy and procedures, as well maintaining key organisational documents.