Age UK East London aims to be an organisation that enables older people to:

• Retain maximum possible choice over the direction of their lives;
• Maintain and improve health;
• Prevent social isolation;
• Live in physical environments suited to their changing needs;
• Have as many opportunities as possible for involvement in fulfilling community and leisure activities.

Older people and their carers are our partners in everything we do.  We aim to keep our work:

• Personal
• Safe
• Expert
• Progressive
• Respectful

The Director of Finance and Operations (DFO) ensures Age UK East London (AUKEL) has a strong financial management and robust operations needed to deliver its mission, leading on all AUKEL’s organisational budget planning and management, audit, compliance, and infrastructure functions. They are a key member of our Senior Management Team and play a key role in strategic and operational decision making.

The DFO is responsible for developing and monitoring the organisation’s annual budget; undertaking forecasting and reforecasting as needed; ensuring that the organisation remains compliant in terms of both its finances and its operations; overseeing the Business Support team.

The Business Support team is comprised of the Operations and HR Manager, the HR Assistant, the Accountant and the Evaluation Officer.

AUKEL is a respected provider across East London and this role offers great challenge and opportunity to shape the organisation as we implement our plans for growth in the coming years. Please join us and play a key role in building and developing our finance and operations function to enable AUKEL to grow its resources and deliver greater, more sustainable impact.

AUKEL believe that a diverse workforce leads to an organisation that is more open, creative and gets better results. We want our team at Age UK East London to represent communities we serve.

Job purpose

• Strategic responsibility for Finance, GDPR, Premises, HR, Evaluation & IT.
• Develop and deliver effective finance and resource strategies which support AUKEL’s strategic aims, income generation and operational plans.
• Working with our IT provider, develop and deliver effective IT and technology strategies that make us more effective and efficient.
• Work closely with the CEO as a member of the Senior Management Team helping formulate and implement the strategic direction of AUKEL.
• Work closely with the Trustees, Directors, and senior managers to plan, challenge, monitor and take corrective action as required.
• Manage key external relationships and negotiate on behalf of AUKEL.
• Provide company secretarial support to AUKEL and subsidiary companies and liaise with external auditors in producing subsidiary accounts.
• Ensuring the offices and facilities function well and in compliance with the relevant legislation.
• Being a key point of reference on legal, contractual and regulatory issues.
• Being alert to the risks facing AUKEL and they ways they can be mitigated.

Key tasks

• Oversee the finance function, ensuring proper administration of AUKEL’s financial affairs; advising and assisting the CEO and SMT on budget and financial planning strategies; monitoring and revising the budget in line with changing demands and projections and recommending actions in a timely manner to ensure the financial sustainability of AUKEL.
• Ensure the timely and efficient operation and financial accountability of AUKEL and any subsidiaries (currently dormant) through robust accounting and reporting systems and controls.
• Develop and implement robust financial forecasting together with policies and systems to integrate financial reporting with activity and other information in order to ensure the most effective use of all resources.
• Maintain the financial viability of the organisation through regular reporting and supporting or challenging the programmes and income generation plans.
• Advise (and where appropriate lead) on growth opportunities.
• Ensure the cost effective management of other services (e.g. HR, IT, Evaluation, Premises, GDPR, Legal).
• Overall responsibility for ensuring AUKEL complies with its data protection obligations as Siro.
• Provide professional leadership to ensure that the team are highly trained, motivated and resourced t deliver excellent services.
• Lead on production of annual report and accounts.
• Advise the Board and Finance Sub Committee as necessary.

Person specification

Essential

• ICAEW/ACCA/CIMA/CIPFA qualified or equivalent
• Proven success at managing and directing resources at a senior management level
• Possession of financial and business acumen to plan and manage budgets and achieve value for money both internally and through external contracts and opportunities
• Sound and objective judgement and decision making skills coupled with high levels of integrity, impartiality and ethics
• Ability to think strategically, analyse problems, make balanced judgements, influence decision making and translate ideas and policy into delivery
• Ability to operate effectively under pressure
• Ability to build, challenge and maintain strong relationships and partnerships with key internal and external stakeholders
• Ability to build, motivate and inspire effective teams, both holding them to account through rigorous performance management and the delivery of hard outcomes and using interpersonal and influencing skills to build consensus, change perceptions and attitudes and to manage conflict and challenge constructively.
• Effective communication skills with ability to adjust style appropriate to a range of audiences
• Effective delegation skills, to monitor progress regularly and offer timely support where necessary
• Data protection and GDPR knowledge and experience
• Effective Excel skills
• Strong verbal and written communication skills
• A genuine commitment to the principles and goals of AUKEL, passionate about older people and keen to make a difference.

Desirable

• Experience of CRM systems e.g. Charity Log, etc
• Experience of Theories of Change and Evaluation functions
• Experience in the not for profit sector
• A sound practical knowledge of charity accounting and SORP
• Experience managing an outsourced IT function
• Experience managing turnovers of around £2m pa
• Experience of managing finance for over 15 departments

The Maternal Mental Health Alliance is looking for an outstanding individual to be our new Senior Team Assistant. The role will provide administrative support to our small, remote team, with a particular focus on finance, member administration and support relating to the Devolved Nations. They will be line managed by the HR and Governance Advisor and will also work closely with the CEO and Senior Leadership Team. 

The role is home-based and part-time - the successful candidate will work 2.5 days a week, with the flexibility to increase to 3 days should funding allow. 

We envision that this role will have a start date at the beginning of January, with a handover day to take place with the current postholder sometime in December (to be arranged). Interviews will take place virtually on 11 November.

Please see the application pack for full details and how to apply. 

Voluntary Impact Northamptonshire is looking for an enthusiastic and experienced Fundraiser to generate new funding opportunities in collaboration with the CEO.

You will be an exceptional bid-writer with very strong attention to detail and a proven record in researching, designing and writing funding applications to relevant grant-making bodies (predominately trusts, foundations and national funding bodies).

Key Responsibilities

Identify and research prospective trusts, foundations and other funding sources relevant to VIN’s funding needs.

Develop VIN’s Trust and Foundations fundraising strategy to maintain a strong and diverse income pipeline that meets VINS funding needs.

Develop a knowledge of VIN’s projects and stakeholders to ensure that funding approaches are fully reflective of our work and in line with funders’ priorities.

Review all bid feedback and ensure knowledge is shared, so that learning informs VIN’s future approach.

Write high quality, persuasive bids that meet funders’ interests and requirements.

Job Title: Head of Procurement and Compliance

Salary:  £60,000

Hours of work: Permanent, full-time

Location:  Flexible but regular meetings in London

Imperial War Museums are one of the world’s leading authorities on conflict and its impact on people’s lives – from 1914 through to the present day and beyond.  Our collections are filled with personal stories and experiences, inspiring powerful and often conflicting emotions.  We aim to share these stories with as many audiences as possible across the world in a way that engages and challenges them, increasing understanding of why we go to war and the effect that conflict has on people’s lives.

We are working in partnership with IWM to appoint their new Head of Procurement and Compliance.  The post holder will develop, instil, and oversee standards, provide advice, support the procurement systems, monitor performance against standards and where necessary take action to ensure the standards are met. 

The post holder will be highly experienced in this field and is expected to operate as IWM’s expert across the organisation, with regard to procurement legislation in the UK and be expected to be informed and knowledgeable about latest practices in financial accounting standards and reporting formats.  Some legal understanding of contractual engagement is also expected.

The successful candidate will be able to demonstrate:

• Qualification to MCIPS Diploma level (or equivalent)
• Broad experience and understanding of best practice in procurement and contract negotiations
• Proven experience in the delivery of major procurement projects and a strong practical understanding of public procurement procedures
• Experience of project management
• Excellent organisational and planning skills, with a high degree of attention to detail
• The ability to build relationships and communicate across the business at all levels and with external stakeholders

You will need to be innovative and proactive, ensuring that the level of procurement is to the highest standards of compliance and is undertaken with integrity and in an ethical manner, in accordance with IWM’s core values.

To apply for this role, please e-mail your CV and Supporting Statement to Adam Stacey, Associate Director, Charisma Charity Recruitment, quoting our reference JO2782.

Closing date for applications: 10 November 2020

Interview dates: 1 December 2020 and 9 December 2020

Corporate Administration Manager

35 hours per week

The Corporate Administration Manager is a fantastic opportunity to join a Royal Medical College looking to strengthen its’ support for members and corporate administration in a purpose built new facility. The College requires a hands-on governance minded individual to ensure high quality maintenance of existing administrative processes and systems as well as providing direction for the future of the function. You will be responsible for projects such as the implementation of a governance review as well as ongoing development of robust and secure administrative processes. The delivery of high-level secretariat services to Trustees and senior committees, individually and through team management is an essential element of the role.

Responsibilities:

• Responsibility for operational management of a complex range of corporate policies and procedures.
• Management of governance processes and procedures, including elections and committee roles
• Be the primary point of contact and the face of Secretariat services for the Board of Trustees
• Oversee the implementation of a recent governance review
• Lead the management of corporate processes and for policies, registers and reports
• Engage and communicate effectively with stakeholders on decisions and procedures
• Management of a team of 5 staff members 
• Continuous improvement of infrastructure, systems & procedures for committee administration
• Budget management
• Take accountability for the continuous improvement and development of corporate administration
• Documentation
• Data protection and corporate risk register management

The Successful Applicant:

• Proficient knowledge of overall Corporate Administration processes and requirements including management and oversight of policies, corporate (non-financial) reports strategic and annual reports with ability to monitor and advise across an organisation.
• Experience of working with Trustees in a Secretariat capacity.
• Be an individual who enjoys being hands on in their approach to administration and governance issues.
• Have excellent customer service and communication skills.
• Have experience of managing and developing support staff.
• Have a track record of delivering business administration or corporate process projects.

The Role

The core elements of the role are as follows:

Strategic - Create - 5%, including setting strategic plans for corporate procedures

Operational - Implement - 15% - including oversight of implementation of processes, in conjunction with user expectations and resources.

Operational – Planning and Management - 80% - including planning and provision of work plans for the department and committees, Trustee Board support, management of reporting, budgets, documentation and processes, as well as Staff Management and communication to stakeholders and staff.

In addition to overall responsibility for the function of Corporate Administration and Committees, the post holder will be the lead person for governance matters or input into business plans and processes: Secretariat services, operational planning, budget setting, committee support, policies.

Overall the Corporate Administration Manager’s responsibility is for the continuous development of processes that support the College’s strategy, to initiate work that meets organisational and members’ needs for committee services, maximise effectiveness of processes and procedures as well as manage and develop an established and skilled support team.

HOW TO APPLY

For further information and to apply for the role, please download the information pack below. Send CV and your completed supporting form via the application link. Applications will be considered on a rolling basis. 

Please note that all staff are currently working remotely and the interviews will be carried out by video.