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Page 24 of 61
Dalston, Greater London (On-site)
£29,000
Part-time (25 hours per week, 8.30am-1.30pm)
Permanent
Job description

About Us

Literacy Pirates’ vision is for every child to have the literacy skills, confidence and perseverance to succeed at school and beyond. We provide free, after-school literacy support to children who are falling behind in class and who have fewer opportunities for additional support due to their personal circumstances than others. Founded in East London, Literacy Pirates’ programme now runs online and serves children anywhere in the United Kingdom.
 
Literacy Pirates is on an exciting journey of growth, rolling out our innovative learning programme to reach more children than ever before. An ambitious, fast-growing charity we have set ourselves a goal of reaching 3,000 children a year nationally, by 2030 compared with 650 this year. Our work is centered around creating a positive impact, and we thrive on collaboration and innovation. We need an organised and proactive Office Administrator to ensure the smooth running of our headquarters. This role is essential in keeping our team supported, our systems efficient, and our space safe and welcoming. If you’re someone who enjoys problem-solving, keeping things in order, and working in a dynamic environment, we’d love to hear from you! 

What we're looking for 

In this hands-on role, the Office Administrator will oversee office management, facility operations, and some management of our hardware and software, while also leading projects and ensuring compliance with health and safety regulations. 

We're looking for someone who is:

  • Quick to learn and adapt – you pick up new systems and processes with ease. 
  • Calm and solutions-focused when things get busy – you enjoy finding practical ways through challenges. 
  • Able to prioritise effectively and keep things running smoothly even when juggling competing tasks. 
  • Highly organised with the ability to manage multiple projects. 
  • Confident with technology and curious about how digital tools can make work easier or smarter. 
  • Comfortable working in a busy office environment. 
  • Excellent problem solving skills and ability to learn new things. 
  • Strong team player who enjoys working with different people in a supportive role. 
  • Commitment to our mission and the children we work with. 
  • Experience in office administration or similar roles (desirable). 
  • Knowledge of health and safety procedures and GDPR compliance (desirable). 

If that sounds like you then we’d love to hear from you! 

Role Description

Office Administration: 

  • Work with the SLT to implement and maintain core policies and procedures. 
  • Ensure compliance with health and safety regulations, including risk assessments, audits, certifications, and training (fire drills, first aid, evacuation procedures). 
  • Liaise with tenants and landlords to uphold appropriate processes and procedures. 
  • Manage data processing, GDPR compliance, and act as the organisation’s Data Protection Officer. 
  • Oversee office supplies and supplier management, ensuring best value in all contracts and services. 
  • Handle incoming enquiries via phone and email. 

Facility Management: 

  • Conduct regular building checks (fire alarm tests, PAT testing, etc.) to maintain a clean and safe workspace. 
  • Supervise contractors, including cleaners. 
  • Address facility issues and manage repairs with tenants and landlords. 
  • Process invoices and provide basic bookkeeping support. 
  • Monitor costs and undertake quote comparison processes for financial efficiency. 

Systems Administration: 

  • Act as the first point of contact for IT issues, updates, and maintenance. 
  • Resolve IT problems or coordinate with our Tech and Systems manager and external IT support providers. 
  • Manage IT procurement, ensuring appropriate equipment is in place and maintaining an accurate record of IT assets. 
  • Ensure all network updates, licences, and software are current and tendered every three years. 

Project Management: 

  • Oversee the design, renovation, and logistics of the Hackney building as needed. 
  • Lead and support digital, agile, and administrative projects, ensuring timely and budget-conscious delivery. 
  • Assist in recruiting new team members. 
  • Manage marketing and bookings for our fantastical space hire. 

Governance: 

  • Support the Chief Executive and SLT as needed. 
  • Maintain accurate governance and compliance records. 
Posted by
The Literacy Pirates View profile Organisation type Registered Charity Company size 21 - 50

We develop the literacy, confidence and perseverance of children who are falling behind in class and have fewer opportunities in their personal lives.

Posted on: 06 November 2025
Closing date: 01 December 2025 at 12:00
Tags: Administration, Data Protection, Facilities, Health and Safety, Office Management, Governance / Management

The client requests no contact from agencies or media sales.