Team Administrator Jobs

Diocese of Chester

Diocesan Environment Adviser

Part Time: 14 hours per week.

Salary range: Full Time Equivalent £28,000 - £32,000 pro rata dependent on experience

Actual salary for working 14 hours per week:  £11,200 - £12,800.

The Diocese of Chester is seeking to recruit a Diocesan Environment Adviser to this exciting new, part time role. They will work with the newly formed Eco Diocese Group as they inspire, encourage and support individuals, churches and other Christian communities to cherish creation, live responsibly and speak up. In particular, they will enable greater and more effective participation in the Eco Church initiative by individual parishes and deaneries.

The successful candidate will have a developed understanding of a variety of personal, local and political responses to environmental challenges as well as experience of environmental engagement in a local church, school or other organisation.

For informal conversation, contact:Peter Froggatt, Director of Outreach - (please see advert document below for email address)

The job description, person specification and application form can be downloaded from the Diocesan website - (please see advert document below for website address)

A DBS Disclosure may be required, and relevant Safeguarding training will be required for the successful candidate.

There is an Occupational Requirement for the postholder to be a practising Christian in accordance with the Equality Act, 2010.

Completed application forms should be returned to Mrs E A Geddes, Diocesan Director of Human Resources, preferably by email (please see advert document below for email address) or by post to Church House, 5500 Daresbury Park, Warrington, WA4 4GE.

Closing date: 26th June 2024

Interviews: 11th July 2024

Youth Futures Foundation is the What Works Centre for youth employment. We exist to address the significant disparities in youth employment for marginalised groups. We want to ensure that all young people can access and keep good quality jobs.

We are looking for a Relationships Manager to accompany local partnerships through the development and testing of potential local systemic solutions, acting as the key point of contact for Youth Futures to:

•  support each partnership to make the most of their work during this period, with the aim for partnerships to establish a local shared ambition for systems change and commitment to action.
•  enable Youth Futures to make informed decisions about further partnership investments to deliver their ambition.
•  bring local insight and learning into Youth Futures, and to channel information and support from Youth Futures to local partnerships. 

You will lead our relationship with up to three local partnerships, working as part of their team to help Youth Futures understand the potential for change, and how and where we can add value. As well as support and future investment from Youth Futures, this may include helping partnerships identify alternative sources of funding, develop business cases for future support or capture their learning to influence decision-makers. You will have the strategic vision and analytical thinking to assess future potential as well as current progress, and spot these emerging opportunities.

This is an enabling role, which requires exceptional abilities to establish and maintain close, supportive relationships that put local partners and young people in the lead. You will have excellent stakeholder management skills, helping partners navigate the tensions between different parts of the system, while keeping their eyes on the prize of connected, consistent and responsive support.

This role is fixed term until January 2026 with the possibility of extension - Full Time –37.5 hours per week. We offer flexible working and consider alternative patterns of work.

The young people we aim to serve – and the challenges they face - are all unique. We are looking to build a team that reflects this diversity. Our commitment to inclusion across race, gender, age, class, religion, identity, and experience forms the cornerstone of our work. We are an equal opportunities, Living Wage and Disability Confident employer and encourage applications from a diverse range of backgrounds representative of our communities.  We offer a welcoming and inclusive workplace, where employees are encouraged to have a voice.

 Join The Society as a Communities and Content Officer to support the engagement of physiological communities, particularly those from underrepresented backgrounds. We seek a passionate individual dedicated to challenging and helping us realize our commitment to equality, diversity, and inclusion (EDI) as we implement our EDI roadmap. You will support the development of resources for our Training Hub, supporting physiologists in establishing their careers, and building a larger, more engaged, and diverse community of members.

The Physiological Society 

The Physiological Society has made significant contributions to our knowledge of biological systems and the treatment of disease. The Society promotes physiology and supports those working in the field by organising world-class scientific meetings, offering grants for research, collaboration and international travel, and by publishing the latest developments in its leading scientific journals.

The position 

In this role, you will develop and deliver resources for the Training Hub, manage the Training Hub portal, and administer EDI-aligned grant schemes, monitoring and evaluating their impact. You will also provide secretariat support to the EDI committee, collect relevant metrics to monitor EDI progress, and recognize sector good practices for EDI. Collaborating with the Communications and Membership Manager, you will drive campaigns to support member recruitment and retention, particularly in growing and emerging communities. Additionally, you will manage the Society’s network of reps, deliver the Rob Clarke award, and support the Governance and Risk Manager for the 150th Anniversary celebrations.

Who are we looking for? 

We are looking for a candidate with experience in developing and curating content for relevant audiences, ideally within a membership organisation or the STEM sector. Experience managing an online member platform for training resources, excellent organisational abilities, and a proactive problem-solving approach are essential. The candidate should also have experience maintaining professional relationships, working both independently and collaboratively, and a clear commitment to advancing EDI goals.

What can we offer you?

We offer great benefits including 30 days holiday (including our Christmas office closure days); non-contributory pension scheme; private medical insurance; life assurance; flexible working; and, excellent training and development opportunities.

We are committed to actively promoting equality, diversity and inclusivity. To this end we would welcome applications from individuals from underrepresented groups, including minoritised communities and applicants with a disability, to better reflect the community we support and help broaden our perspectives.

Please do not apply  if you do not have the legal right to work in the UK.

To apply, please email a CV and covering letter to the HR Manager via the button below.

We reserve the right to close this vacancy early if we receive a suitable application for the role. Therefore, if you are interested, please submit your application as early as possible.

Are you a skilled and experienced HR professional? Can you combine excellence in administration with great people skills? Do you enjoy working as part of a team towards shared goals? Then this role might be for you.

BMS World Mission is looking for a skilled and experienced HR Officer to join our People and Culture department. As part of the P&C team, you will contribute to creating a positive, engaging and professional work environment, where our people can thrive. You will have the opportunity to help strengthen our culture and uphold BMS core values.

As the HR Officer, you will play an important role in HR operations, providing administrative support for the key HR processes spanning the employee lifecycle, from recruitment and onboarding to leavers. This includes ensuring our policies and processes represent best practices, maintaining the staff handbook, and ensuring that the online HR software is used to its full potential.

You will have a good understanding of good HR practices, be familiar with data protection regulations and be a very competent administrator.

 As the HR officer, you will:

• Be professional and confident.

• Be approachable, with effective interpersonal skills.

• Be discreet with confidential and sensitive HR matters.

• Be in full support of the vision and mission of BMS.

• Be flexible and able to manage competing demands within this broad and diverse role.

If you have a passion for HR and Shared Services and want to significantly contribute to our success, we encourage you to apply. 

The successful applicant will be a committed Christian. The nature of this role means that this is a specific occupational requirement.

Location: Didcot, Oxfordshire / Flexible working.

This role can be office-based or hybrid. Coming into our office regularly in Didcot is preferred (for example one or two days a week on average). However, we are happy to appoint a candidate who lives too far from Didcot to attend the office regularly, if they are able to be flexible to come to Didcot as required. The cost of travel to BMS Didcot, whether on a regular basis or infrequently, would be borne by the employee.

Hours: 35 hrs. per week/full time

Employment type: Permanent  

Salary range: £25,855.00 to £30,678.00 per annum

Closing date: 9 am, Friday 05 July 2024

Interview date: Tuesday, 16 July 2024

If you would like to discuss this role further, please feel free to contact Sujit Varpe, HR Business Partner at BMS World Mission or visit our website for more information. 

About You.

Are you a passionate advocate, ensuring those you work with can access the right support and entitlements?

Do you understand the rights of those recently arrived in the UK through both asylum and resettlement routes regarding benefits, healthcare, schooling, and housing?

Are you committed to empowerment, recognising the importance it plays in the lives of refugees as they rebuild their lives?

Are you comfortable travelling across the region to support families as they integrate in their local community?

Are you an excellent planner, able to work to tight deadlines, whilst being comfortable with change and flexibility?

Are you committed to standing alongside refugees, providing welcome and support as they rebuild their lives as well as listening and learning from those who remain resilient in the face of great difficulty?

The successful candidate will have a positive attitude and play an important part in delivering the best possible support to those we work with. You will be committed to, and actively demonstrate, our values, ethos and practice in order to achieve our vision – to see thriving positive communities where every refugee can contribute and make the most of opportunities.

We are looking for a new team member who can provide support to refugee families across Lincolnshire. Due to the nature of the work, you would need to hold a full UK driving licence, have access to a car, and be willing to travel to visit families, as well as attend team meetings in Derby.

Purpose of the role:

Assisting in the resettlement of vulnerable refugees and Afghan evacuees through the provision of advice, guidance, and support.

Context of the role.

Upbeat Communities delivers several services to welcome refugees and support them to rebuild their lives. We are looking to recruit an Integration Worker who will offer support working on the refugee resettlement scheme.

Refugee resettlement takes place across Derbyshire and Lincolnshire. Over the past 7 years, Upbeat Communities has welcomed and played a key part in the resettlement of Syrian refugees in partnership with local authorities in both counties. This role has included supporting families to apply for universal credit and set up bank accounts, registering with GPs and local schools in addition to integrating into their local community. Since the summer of 2021, we have taken on responsibility for the resettlement of Afghan families in both regions.

This role requires working within a fast-paced and dynamic environment to manage a caseload of participants' families, with a lot of travel across the county of Lincolnshire. Areas covered could including Sleaford, Bourne, Spalding, Skegness, Boston.

About us.

Upbeat Communities exists to help refugees settle and rebuild their lives in the UK. One of the best resources a refugee can have to help them settle in their new home is a good social network. With this aim, we want to help connect refugees into community. Our name reflects our vision to see thriving communities where refugees can make a positive contribution.

Our organisational values, lived out by our staff and volunteers, are:

We work to WELCOME. We create COMMUNITY. We are inspired to act with INTEGRITY.  We exist to EMPOWER. We are committed to CREATIVITY. We run on RELATIONSHIPS. We are proud to be PROFESSIONAL. We have COMPASSION at our core.

Upbeat Communities' Christian ethos was the driving force behind the charity’s formation and is the basis for the values. Many of our team are Christians but we are eager to build a team that is representative of the diverse nationalities, faiths, and life experiences of the communities we work with.

Main duties and responsibilities:

• Support the arrival and welcome of refugees and evacuees being resettled through initial reception and orientation.
• Promote the integration and independence of all those arriving through the Resettlement schemes. 
• Provide advice and support to individuals on benefits, housing, health, education, employment, and any other appropriate services required as part of the resettlement process; through home visits, outreach sessions, and attending appointments.
• Accompany individuals and families to appointments as required e.g. opticians, dentists.
• Encourage and support families to engage in community activities, and work towards integration and independence.
• Develop and maintain a supportive and empowering relationships founded on mutual respect, trust and the strengths of individuals.
• Communicate information to participants clearly and promptly, through the use of interpreters where required.
• Liaise with local authorities, housing providers, GPs, schools, and other relevant statutory services to ensure smooth referral, registration, and updates.
• Develop and maintain positive working relationships with external stakeholders to facilitate access to mainstream services for those in the scheme, to promote integration and independence.
• Engage with local voluntary and community sector organisations and networks to promote a culture of welcome and support for all participants.
• Deliver awareness sessions about the resettlement scheme and the needs of those being resettled, to a range of stakeholders and interested parties.
• Contribute to the review and development of the resettlement scheme.
• Carry out monitoring and evaluation processes as appropriate.
• Make an active contribution to the overall work of Upbeat Communities through team meetings, staff training, awareness and fundraising events, and any other appropriate activities.

Person Specification:

We are looking for exceptional candidates who can demonstrate the following experience and skills. Please make sure you evidence each of these areas when you apply.
 

Qualifications & Experience

Essential

• At least 1 years’ experience of working directly with refugees (or vulnerable clients) in a support setting, providing advice, information, and guidance on a range of issues including benefits, housing, health services, education, and employment.
• Knowledge and understanding of the needs and experiences of asylum seekers refugees newly arrived in the UK.
• Experience of working with people from different cultures and backgrounds and an understanding of cultural diversity, equal opportunities.
• Knowledge and understanding of the roles that empowerment and independence play in the integration of refugees.
• Good spoken and written English, with the ability to communicate to participants and external agencies.

 Desirable

• Ability to speak a second language relevant to the refugee communities we work with (e.g. Arabic, Dari, Farsi, French, Pashtu, Sorani, Spanish, Tigrinya).
• Experience of delivering training or awareness sessions to a range of different audiences.
• Experience of working with families and children.

Skills & Attributes

Essential

• The ability to clearly communicate complex information to individuals who may be in a distressed or anxious state.
• Confidence and skills to negotiate on behalf of participants with service providers from both the statutory and voluntary sectors.
• An empathetic and compassionate outlook, whilst being able to maintain professional boundaries with those you work with.
• Ability to work effectively with interpreters.
• Ability to communicate with stakeholders and partner organisations.
• Ability to plan and manage your own workload.
• Commitment to some evening and weekend work.
• Willingness to travel across Lincolnshire and to Derby city (main base)
• A team player with a helpful serving attitude and a positive disposition.
• Good administration skills and competence in using email and Microsoft Office (Word, Excel).
• Commitment to demonstrate and participate in Upbeat Communities’ ethos and values.
• The right to work in the UK.
• Full UK Driving licence and access to your own transport.

What we offer as an Employer

• Annual team retreat to recharge, re-envision and build relationships across the team.
• 25 days holiday plus 8 Bank Holidays for full time staff (pro rata for part time staff).
• Flexible working to promote a good work / life balance.
• Opportunities for continued training and development.
• Regular support and supervision.
• Competitive pension scheme (5% employer contribution matched by 5% employee contribution) 

• Contract: Full time
• Starting salary: £42,979 (Band C1)
• Location: ActionAid, 33-39 Bowling Green Lane, London, EC1R 0BJ (hybrid)

Background

The Gender & Development Network (GADN) brings together expert NGOs, consultants, academics and individuals committed to working on gender equality, development and women’s rights issues. Our vision is of a world where social justice and gender equality prevail and where all women and girls are able to realise their rights free from discrimination. Our goal is to ensure that international development policy and practice promote gender equality and women's and girls’ rights. Our role is to support our members by sharing information and expertise, to undertake and disseminate research, and to provide expert advice and comment on government policies and projects.

Overall role of the Network Coordinator

The Network Coordinator is part of a small team comprising of the Director, Head of Policy, Network Coordinator, Communications and Policy Assistant and volunteers.

The Network Coordinator role lies at the heart of the network ensuring it functions efficiently while leading our activities to support our members in their work on gender equality and women’s rights.  They work alongside women’s rights advocates and practitioners across a range of issues within the international development sector, while ensuring that the organisation runs smoothly.

Specifically, the role is to:

• Manage the network’s finances and funding processes
• Manage the administration of the Secretariat
• Coordinate support to the network’s members
• Coordinate support for the different branches of the network

Specific Tasks

1. Manage the network’s finances and funding processes

• Manage the finances and accounts including invoices, receipts, payments, book-keeping and quarterly budget updates and liaising with GADN’s accountants and payroll providers
• Complete all required financial reports and file tax returns
• Manage annual membership subscriptions
• Work with the Director in identifying and securing core grant funding
• Manage the administration of grant funding including invoices, activity monitoring, donor reports and relations with any sub-grantees

2. Manage the administration of the Secretariat

• Produce GADN’s Annual Review
• Respond to external enquiries in the ‘Coordinator’ and ‘Recruitment’ inboxes
• Manage GADN volunteers
• Keep all HR and other files and records in order
• Maintain internal communications systems (email, calendars, document sharing, team meetings) 
• Manage the monitoring and evaluation processes of the network
• Ensure all legal reporting requirements are met

3. Coordinate support to the network’s members

• Act as a friendly, supportive and approachable face of the network
• Provide support to the network’s Working Groups, liaising closely with their Chairs
• Organise four Members’ Meetings per year, working with others in the team
• Organise other events and support for network members working with others in the team
• Induct new members
• Respond to requests for information from members

4. Coordinate support for the different branches of the network

• Service the Board of Trustees including arranging meetings, preparing papers and taking minutes
• Organise and minute meetings of the Network’s Advisory Group and Chairs of Working Groups
• Ensure communications and updates are shared between different branches of the network including reporting to the Board on Working Group activities
• Administer annual planning processes and support the development of the network’s next three-year strategy

5. Other

• Undertake any other reasonable task as needed

Management

The post is line managed by the Director. The Network Coordinator will also work closely with the Head of Policy, Communications and Policy Assistant, Co-Chairs of the Board, Treasurer, Working Group Chairs and members of the Advisory Group.

PERSON SPECIFICATION

Skills and Experience

Essential 

• Demonstrable financial numeracy and experience of organisational financial systems including accounts, budgets, spreadsheets and banking
• At least two years worth of administrative experience
• IT literacy - ideally including Microsoft Word, Excel, G Suite, and Squarespace
• Ability to write clearly
• Proven ability to organise and plan effectively, prioritise workloads and work on own initiative with limited support
• Demonstrated commitment to, and enthusiasm for, promoting women’s rights and gender equality
• Excellent interpersonal and communication skills

Also desirable

• Understanding of gender and development issues, including racial justice
• Experience of organising meetings and events
• Experience of working with a network
• Experience of working with a Board of Trustees
• Experience of minute taking
• Experience of working in an NGO

To be considered for this role, you must be able to provide proof of eligibility to work in the UK.

How to apply

To apply for this role, please download and complete the application form and return it to us by 9 am on Monday, 24 June 2024.  

Interview process

There will be two rounds of virtual interviews. The first will be held on Friday, 5 July 2024 and the second on Friday, 12 July 2024. Please note that for candidates shortlisted for the first round of interviews, there will be a one-hour virtual test on Tuesday, 2 July 2024. If you are not able to make any of these dates, please let us know in your cover email.

GADN is seeking people from diverse backgrounds and life experiences to join our team. As we continue working to decolonise our practice and build an anti-racist organisation, we actively welcome applications from Black women and Women of Colour who we recognise are under-represented in the UK international development sector. If you share our core commitments we would love to hear from you!

Raise: Cumbria Community Forest
It takes a community to raise a forest

Launched in 2021 and covering 1385 square miles, Raise: Cumbria Community Forest hugs the western edge of the Lake District National Park and stretches from Carlisle in the north to Barrow-in-Furness in the south.

We are a growing collective of foresters, artists and academics, working with communities, landowners and regional policymakers to make a difference.  Together, we plant trees and create new woodlands, meaningfully engaging with communities who face the greatest barriers to accessing nature and green spaces. Our aim? To increase economic, environmental, health and social benefits, resulting in a positive impact on both people and nature.

Raise: Cumbria Community Forest is a member of England’s Community Forests – collectively, the work of 15 community forests has formed the largest environmental regeneration initiative in England - and we are part of the Community Forest Trust, a national registered charity.

The Programme Manager is a new role which lies at the heart of our organisation.  The Programme Manager will focus on developing our current processes and procedures to create a strong operational framework within which our whole team can thrive.  In particular, the role will be responsible for the co-ordination and administration of all our programme delivery and site pipelines, ensuring that all activity is aligned with funding agreements.  In addition, the role will operate a central office function accessible to our team working across Cumbria. There’s also the opportunity to get out of the office to work with our foresters and local communities across Cumbria to plant trees and create a legacy.  It’s an exciting time to join our organisation.

The successful candidate will have proven experience in a similar project or programme management role, preferably within the environmental or charitable sector though this is not essential.

The ability to work as part of an agile and dynamic multidisciplinary team is a must, as well as strong project management skills including planning, implementation, monitoring, and evaluation.

We are of course passionate about the environment, so the postholder must be committed to the benefits of woodland creation and community engagement.

The perks:

• Competitive rates of pay
• Hybrid and flexible working
• 25 days annual leave per year, plus bank holidays
• An enhanced pension scheme
• In-house training opportunities

To apply, please submit your full CV and a covering letter detailing your relevant skills and experience.

If you would like to discuss the role or our Organisation further you are welcome to contact James Cobbold (Director) by email.

The closing date for this advertisement is 28th June 2024 with interviews expected to be held 9th July 2024.

We are an equal opportunities employer and welcome applicants from all sections of the community.

The Client Support Worker targets those who need the Foodbank on a repeated basis and offers a package of support to address the complex and often overwhelming challenges and crisis situations they are facing.  You will work with clients to give time, advice, advocacy and emotional support as well as providing personalised support.  This could include assisting them to access help with finances, debt, social isolation and other issues and connect them with other local projects which may be relevant. You will also work closely with the referral agencies who issue Foodbank vouchers.

Principal Duties and responsibilities to include:

•  Client Engagement: Sit down with visitors and engage in conversation with them.  Offer a listening ear and signpost clients, as required, to further support using your knowledge of the local environment. 

• Client Support:  Develop individual plans for clients to assist them through next steps.  Act as an advocate where appropriate, assisting with phone calls, form filling and appointments.  Accompany clients to other projects as required.

•  Administration: Understand and complete the administrative processes for referrals and applying for various grants

• Signposting: Proactively explore the local support offering, build relationships and add useful resources to the signposting folder and disseminate to the centre teams regularly

• Centre Culture:  Work alongside the Centre Coordinators and volunteers to make foodbank visitors feel welcome

• Volunteer Support: Support volunteers in centres to increase their skills and knowledge

 Key attributes and skills

• Positive and proactive: being proactive and outgoing, resourceful and imaginative, encouraging and resilient, with a strong positive attitude.

• Community experience: previous experience of casework and working with people with challenging situations.  An understanding of safeguarding.

• Empathetic and caring: able to listen to and connect with a range of clients and deal with everyone with kindness, care and tact; meeting people where they are.  The ability to work within professional boundaries.

• Passion and commitment: a genuine passion for BBF’s mission and for working hard to help the people we serve in a caring and practical way.

• Relationship management: ability to develop effective relationships with clients and local organisations and comfortable building networks.

• Interpersonal skills and team working: excellent interpersonal skills and the ability to work well in a team.  Able to deescalate challenging situations in a calm manner.

• IT skills: comfortable using and assisting clients with a range of technology – online applications, emails, attachments.

• Support for our Christian ethos and values: either being a practising Christian or demonstrating a strong willingness to support, and act in accordance with, BBF’s Christian ethos and values.

About Us 

Bromley Borough Foodbank (the “Foodbank”, “BBF” or “we”) was founded in 2011 by Christian churches as a foodbank serving those in need in the London Borough of Bromley. We are a member of the Trussell Trust network of over 400 UK foodbanks.

We remain proud of our Christian identity and ethos, but over the years we have grown into a community-based foodbank. We bring together individuals, schools, workplaces and other groups from all faiths and none to help people in our community facing financial hardship to get back on their feet. We also play our part in efforts to end the need for foodbanks in the UK.

The Christie charity is a vibrant, fast moving, energetic organisation with a passionate team and a fantastic reputation. Everything we do is geared to supporting the renowned Christie hospital to ensure cancer patients recieve the highest level of treatment and care and have access to world leading research and technology ensuring they have the best possible experience and outcomes. We provide funding above and beyond what the NHS is able to provide.

The mass participation team regularly raises just under £2m. We require someone ideally who has experience in this area already or someone with strong transisitional skills. The successful candidate will lead on mass participation events ensuring an excellent level of service is maintained to maximse fundraising income.

The Charity team is responsible for raising millions of pounds each year to ensure Christie patients receive gold standard care and treatment. This includes everything from access to world first clinical trials and receiving radiotherapy in state-of-the-art treatment centres to young adults being cared for in a bespoke age-appropriate centre and being able to offer patients anxiety reducing complementary therapy, or even creative sessions in our art room.

Job Title:  Finance Manager

Reporting to:  Director of Operations

Direct reports:  Finance Assistants x 2

Contract type: Fixed term (11 months) 28 or 35 hours a week.

Pay: £40,000 (or FTE if doing 28 hours a week)

To apply to this role you must be a practicing Christian due to the parameters of the role

This post is subject to an occupational requirement that the holder be a practising Christian under Part 1 of Schedule 9 of the Equality Act 2010. 

Key responsibilities – Note the following list is not exhaustive and percentages are indicative only.

Oversight of accounting and cash management

Most of the detailed work in this section is undertaken by the direct reports with the oversight and management being provided by this Finance Manager role

· Appropriate recording, processing, coding, posting of all financial transactions – including but not limited to bank receipts and payments, accounts payable, accounts receivable, conference fee income, invoicing, journal entries.

· Regular timely bank reconciliations.

· Invoicing and credit control

· Chart of accounts structure and department codes

· Gift Aid claims

· VAT returns

· Foreign Speaker returns to HMRC

· Regular reconciliation of balance sheet accounts

· Manage the cash needed by the business, investing excess cash to maximise returns

· Manage fixed assets and related accounting

· Oversight, monitoring and management of key financials within our online event booking system including reconciliation of income recorded on the database to that actually received, with a target of reconciliation within 2 weeks of each month end.

HR Administration and Payroll

· Payroll - administration of and preparation of the payroll (Brightpay), including submissions in respect of HMRC and pensions.

· Management of staff holiday and sickness records

· Support of HR queries

Preparation of budgets and forecasts

· Management and preparation of the annual budget – including for example income (conference fees, product sales, advertising, onsite cafes), running costs (event production costs, team activity costs, honoraria) centralised costs (staff, overheads), departmental budgets (networking, marketing), capital and restricted funds etc.

· Update of forecasts as required with a target of quarterly reporting to Section Head budget managers and Director of Operations.

Reporting

· Management accounts/management information/data for regular quarterly report data as required including reporting on conference and product performance.

· Prepare year end accounts ready for review by Head of Finance.

· Reporting as required to review spending with department heads.

Management of the finance team

· Quarterly Reviews

· Day-to-day support

Oversight of financial management at conferences

· Systems with appropriate controls for the money arrangements at the gates, cafes sales and customer services (for eg Day tickets, programmes, coffee etc)

· Conference collections – counting, processing (Credit cards & Gift Aid), recording & banking

· Preparation of honoraria payments systems.

· Liaison with team leaders about their budgets

· Manage day to day requirements in the office on site

· Conference petty cash

· Oversee day to day requirements in the office on site

· Daily takings (cash & credit cards)  – counting, reconciling, recording and banking

Other

• Work well with all members of the wider staff team
• Attend and sometimes lead at staff prayers and other staff meetings.
• Responding to queries from Trustees, Operational Director and budget managers as required.

Applicants for a job with New Wine will need to demonstrate that they have the necessary skills, experience and attributes relevant to this advertised vacancy.  All applicants should be committed to New Wine’s mission and values.  

This job description is intended to summarise the primary responsibilities and qualifications for this position. The job description is intended to include only some duties an individual in this position might be asked to perform or all qualifications that may be required now or in the future.  New Wine reserves the right to revise the duties outlined in this job description at its discretion.   
 
 

Why join our team? 

One team: We care about you and invest in our team with training opportunities, quarterly reviews, and flexible working. We are keen for you to flourish here at New Wine, so if you see something you’d like to learn or a skill you’d like to develop, let your manager know! 

Workspace: We have moved our office to Work.Life, with our main base being the Liverpool Street branch.  Within the building, there are fantastic spaces for meeting, networking and coworking, as well as free coffee and events, breakfasts, and well-being activities for us as members.

Healthcare: We are pleased to have recently launched Vitality Healthcare for team members who work more than 15 hours a week.

Events: Joining New Wine has exciting opportunities as we head to our two main events, the New Wine Leadership Conference and the New Wine Summer Festival.  Depending on your job role, there may be other opportunities to head to site, but you will be invited, and arrangements would be made in advance.  Specifically, at our two main events, we will make sure to look after you so you can do your job to the best of your ability.  We also make sure TOIL is accrued so that you can rest to the best of your ability too! 

Prayer Days: Your physical, mental, and spiritual health are incredibly important to us.  While onsite at our events and throughout the year, we make sure to honour Prayer Days. 

Pension: After completing three months and passing your probation, you will be automatically enrolled in the New Wine pension scheme. As part of the scheme, we will contribute 10% of your salary. This scheme does not require any contributions from you. However, if you would like to make additional contributions, you can arrange this.

We are a small, highly experienced team who share a passion to support the wellbeing and mental health of children and young people across Surrey.  This is a key new role in the Major Relationships unit to support the CEO and Major Relationships Lead in major donor fundraising, an area which has grown in recent years.  This locally based post will enhance the prospect pipeline and facilitate the cultivation of major donor prospects, which will help towards meeting the objectives and financial targets for major donor fundraising. The role will cover three main areas of responsibility: Research, Events (organisation/co-ordination) and Admin. This position requires discretion, confidentiality and administrative judgment.

The Major Relationships unit works alongside Grants, Corporates & Community as well as Individual Giving, as part of the wider Engagement (fundraising/marketing) team at Eikon. 

Responsibilities   

1. Research   

• Identify and prioritise potential major donor prospects in Surrey and beyond, who would be capable of making significant contributions and seem likely to have the propensity to donate i.e. to become major donors. 

• Produce high quality, tailored and insightful research on major donors.  

• Look at current supporters (all different types/levels) with good contacts/connections/networks and conduct research in order to suggest ways to reach new high net worth individuals across Surrey. 

2. Event organisation/co-ordination 

• Organise/coordinate internal and externally run events such as dinners, drinks receptions, sporting events. 

• Attend key events - approx. 5 each year and sometimes evenings/weekends – welcoming guests and ensuring a positive experience. 

• Join the CEO and/or the Major Relationships Lead at specific meetings with MDs/MDPs, occasionally evenings/weekends. 

 3. Admin 

• Day-to-day support for MDs, MDPs and key influencers (KIs) which could include:  

• General stewardship including thanking and processing information on Sharepoint and Donorfy (Eikon’s database). 

• Regular communication including calls, meetings and sharing reports, presentations and other updates. 

• Database admin, including checking opportunity pipelines and reporting requirements. 

• Supporting individuals or small groups who are fundraising for us e.g. how to set up and promote a JustGiving page. 

4. Marketing, Communications and relationships  

• Support and liaise with the Marketing and Communications team to deliver relevant and effective content and materials, as well as maximising social media opportunities. 

• Co-ordinate communications (including distribution) to all MDs/MDPs/KIs eg CEO Update plus Infographic. 

• Support the CEO and Major Relationships Lead to further develop good relationships with Eikon’s MDs/MDPs/KIs. 

5. Strategy  

• Contribute to Engagement Team strategies, annual plans and budgets.  

6. Staff management  

• Take part in regular supervision and team meetings.  

• No line management requirement  

7. Quality and standards  

• Ensure all staff and volunteers understand and deliver within Eikon’s safeguarding policies and practices when taking part in fundraising activities.  

• Ensure all activities follow the relevant Fundraising Codes of Practice and Eikon’s Ethical Fundraising Policy.  

• Carry out risk assessments for all MD/MDP/KI events.  

• Ensure consent procedures are followed. 

• Carry out required due diligence on new MD opportunities and ensure that there is no obvious conflict with the values or ethical policy of the charity.  

8. Finance and resources.  

• Operate within organisational approved budgets, policies and procedures.   

9. Other responsibilities  

• This role requires flexible working outside of normal hours as agreed.  

• Keep abreast of sector trends and opportunities.   

Arts Emergency has been supporting young people through our mentoring programme since 2011. During this time, we've seen a huge community of mentors from across the UK's  creative industries come together to support nearly 2,000 underrepresented young people to pursue higher education, creativity and careers.

As the London Mentoring Officer, you will work as part of a small team to recruit, match and support mentoring pairs across London. This is a busy, fun, and rewarding role where you'll get to work independently while being supported by the Mentoring team, and the wider Arts Emergency team around the country.

The ideal candidate will be passionate and driven to make a positive impact on the world. They will have the self-discipline to work independently and the confidence to communicate proactively with the wider team.

The role can be home or office-based, or hybrid but regular travel across London is essential as part of programme delivery. 

Qualifications
No specific qualifications are required for this role

Experience

• Experience working with young people aged 16-18
• Experience of project management within a service delivery context
• Experience of managing relationships with partner organisations and/or skilled volunteers
• Experience of programme delivery in a related field (e.g. youth work, arts and culture, education)

Skills & Abilities

• Excellent interpersonal and relationship-building skills with diverse stakeholders
• Good presentation skills and confident at public speaking
• Good administrative and organisational skills
• Time management skills - the ability to work to deadlines, and under pressure, balancing several priorities at once
• Capability in using standard office programmes, web-based apps, and databases

Knowledge

• Knowledge of the context and issues affecting young people in London aged 16-18
• Knowledge of the creative and cultural industries in London
• Knowledge of the education system 

Job Responsibilities

• Recruit and maintain a network of volunteer mentors, in collaboration with the wider Mentoring and Arts Emergency team
• Organise mentor training events and carry out necessary safeguarding measures, including enhanced checks with the Disclosure and Barring Service (DBS) for volunteers
• Manage existing relationships and develop new ones with schools, colleges, and other referral partners
• Manage application and onboarding processes effectively
• Ensure the best possible mentor matches for young people and provide high-quality support throughout their mentoring relationship
• Develop value-added opportunities for mentees to gain first-hand knowledge and experience in their fields of interest, and to achieve their personal goals.
• Monitor the programme and share updates proactively with the Mentoring Manager, including reviewing and responding to mentor reports
• Ensure compliance with all relevant policies and procedures, flagging causes for concern with the Designated Safeguarding Office

To apply:

1. visit the Arts Emergency website

2. download and read the Job Pack thoroughly

3. follow the instructions on how to apply stated in this document

4. Deadline to apply: 1 July 2024, 10am

We are looking for a Senior Finance Assistant to join our Finance team, a team which is vital to the Foundation’s ability to make an impact and improve health in Lambeth and Southwark. This role will enjoy a broad and interesting remit, and will provide essential support to the Finance team in its mission to process and report financial information of the highest quality.

This is an excellent opportunity to join an experienced and growing team at an exciting time as we are in-housing the fundraising function and continue to develop innovative ways of working to support the organisation. The team is engaging, collaborative and supportive, as well as highly motivated and passionate about their work. 

Key Responsibilities

·       Payment process

o  Ensure appropriate approvals are in place prior to each payment in accordance with internal governance procedures.

o  Arrange weekly bulk and ad-hoc payments for all approved outstanding invoices, grants and commitments for the Foundation and its subsidiaries, from the appropriate bank account.

o  Ensuring all remittance advices are correctly send out to recipients.

o  Ensure all supplier’s bank detail changes are checked and verified.

o  Input all payments to the finance system accurately and in a timely manner. 

·       Investment ledgers input and maintenance

o  Input accurate investment pricing monthly to the investments schedules; and maintain the user profiles for investment managers’ investor portals.

o  Collect and file all investments statements to the appropriate files.

o  Assist with monthly property journals input.

·       Accrual & Prepayment calculations and maintenance

o  Calculate and input accruals and prepayments on a monthly basis.

o  Maintain detailed records and documentation to support all accrual and prepayment entries, ensuring the accuracy and quality of the work and its compliance with internal accounting policies.

·       Balance sheet maintenance and control

o  Check and approve bank reconciliations for all group bank accounts monthly in accordance with the procedures and schedules in force.

o  Ensure that any unposted cash items are posted in the finance system and investigate all other uncleared items.

o  Identify fixed asset purchases and disposals and compute depreciation charges, posting all entries before month end close.

o  Proactively review all balance sheet accounts on a regular basis and at every month end for aged items and mispostings, performing reconciliations for all control accounts, inter-company accounts and other accounts in accordance with the procedures and schedules in force.

o  Understand, maintain and run some routine month end journals with high accuracy. 

·       Management accounts assistance

o  Assist the Senior Accountant in producing the monthly overhead running reports, including account data running, variance investigations and final accounts distribution.

o  Assist the Management Accountant for month end reconciliation and other tasks as required.

·       General administration and support

o  File all work, which may be in either electronic or paper format, in the appropriate file(s) as soon as it is completed. Assist the team to organise documents and file constructively.

o  Assist in bank accounts administration as required.

o  Respond to financial queries and requests as required in a professional manner.

o  Other ad-hoc tasks as required.

·       Provision of cover

o  To provide absence cover as necessary for the tasks performed in the Finance team as required.

Skills, Knowledge and Expertise

Knowledge and qualifications 

·        Previous use of finance system(s) with Access Financials or similar products (Essential)

·        Intermediate Excel (Essential)

·        Sound arithmetical abilities (Essential)
 

Experience 

·       General office administrative experience with exposure to a variety of processes and activities. (Essential)

·       Purchase ledger processing (Desirable)

·       Ledger reconciliations (Desirable)

·       Charity accounting (Desirable)

Skills, abilities and attributes 

·       A self-starter known for adaptability, flexibility, and integrity.

·       Demonstrates excellent planning and organisational abilities, capable of managing multiple prioritised tasks, deadlines and objectives with great attention to detail.

·       Dedicated to delivering responsive, consistent, and high-quality service to both internal and external stakeholders.

·       A team player, skilled at fostering effective working relationships.

·       Possesses strong interpersonal skills and effective communication.

·       Eager to acquire and develop new skills while assisting peers in their learning and development.

·       Committed to the principle of continuous improvement, ensuring attention to detail and adherence to due process.

Benefits

• Up to 12% employer pension contributions
• Annual personal development budget
• Annual health and wellbeing personal allowance 
• Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
• Health and wellbeing programme that offers optional free yearly health check-ups.
• Support for healthy eating via fruit bowls and onsite lunch facilities. 
• Agile working, flexible hours, and supportive IT kit. 
• Shower facilities and bike lock area. 
• Generous annual leave (27 days + bank holidays)
• Subsidies for glasses
• Employee Assistance Programme

The function of the Drug and Alcohol Harm Reduction and Assertive Outreach Manager will be to provide supervision, appraisal and managerial support to the Assertive Outreach Team.  To support taking forward the Public Health priorities of Drug and Alcohol Harm Reduction and Drug Related Death agendas. To manage the provision of a range of evidence-based harm reduction interventions, such as needle exchange facilities, dry blood spot testing for blood borne viruses and take-home naloxone as well as general health coaching.

· To provide supervision and appraisal to other individuals

· Implement policies of Harm Reduction to individuals and third parties

· Contribute to the development of organisational policy and practice

· Lead, plan, and implement change, in line with the Harm Reduction and Drug Related Death agendas

· Undertake research and evaluations for the service and its clients

· Provide leadership in your area of responsibility

· Prepare reports and returns in line with contract commitments

· Recruit, select and retain staff

· Lead teams to provide a quality provision

· Allocate and monitor the progress and quality of work in your area of responsibility

· Manage a budget

· Develop and implement operational plans for your area of responsibility

· Develop professional networks

· Plan, chair and support meetings

· Represent the organisation at external meetings

· Research the needs of the local population for provision of health care

About You

Qualifications & Experience

GCSE or Equivalent in Maths and English (Grade C or above or equivalent) - Essential

Relevant professional qualification/educated to degree level, or equivalent demonstrable experience in a health or social care setting and willingness to undertake further specialist training once in post - Essential 

Demonstrate strong leadership skills - Essential

Demonstrate up to date knowledge of Safeguarding - Essential

Knowledge and understanding of Drug and Alcohol Harm Reduction - Essential

Experience of people and project management - Essential

Administrative and IT database skills including a good knowledge of Microsoft Office programmes (Word, Excel, Outlook and PowerPoint) - Essential

Experience of developing and distributing policy, procedures, information and education materials - Essential

Ability to respond constructively and confidently to queries and complaints - Essential

Experience of working as part of a team in order to achieve a shared vision/goal - Essential

Experience of reporting on contract progress and development - Desirable

Experience of managing a contract budget - Desirable

Current knowledge of Substance Use and Sexual Health Services - Essential

Good knowledge of local area and appropriate services - Desirable