About CLTR
The Centre for Long-Term Resilience (CLTR) is an independent, non-profit think tank working to transform global resilience to extreme AI and biological risks. We work with governments and institutions, offering evidence-based advice to improve understanding, decision-making and governance on some of the most pressing issues of our time.
The role
We're hiring two Operations Associates — one to sit within our AI Policy Unit, one within our Biosecurity Policy Unit. Embedded in your respective team, you'll provide a flexible mix of operational, administrative and project support that keeps the unit running well and frees up policy staff to focus on their work.
It's a genuinely varied role. Day to day you might be coordinating a grant proposal, managing a Director's diary, tracking a publication pipeline, or improving a process that's been getting in everyone's way. You'll also have regular touchpoints with CLTR's central Operations function and scope to contribute to organisation-wide projects.
This is a hands-on generalist role, well suited to someone who wants to develop their skills in project management and operations within a mission-driven environment.
Responsibilities include:
Operations and administration
- Coordinate team meetings, events and travel logistics
- Manage the unit Director's diary and act as a reliable gatekeeper for their time
- Oversee the team calendar and support planning of unit-level activities
- Coordinate the publication pipeline, including liaising with editors and designers
- Maintain filing systems, knowledge management processes and information security procedures
- Support onboarding of new team members and track unit-level budgets and expenses
Project coordination
- Track progress across multiple concurrent projects and ensure updates are shared in a streamlined way
- Log activity and impact across the unit in collaboration with the Delivery Manager
- Provide flexible support to project activities as needed
Grant writing and fundraising
- Coordinate input to grant proposals from policy staff, in partnership with the Fundraising team
- Contribute directly to grant writing with appropriate support
- Help maintain consistent language and references across funding proposals
About you
Essential:
- Experience in an operations, administrative or project management role
- Strong project coordination skills, able to manage multiple workstreams and meet deadlines
- Genuine interest in administration and operations — particularly in making systems work better for people
- Exceptional attention to detail, for calendars, logistics, written documents and presentations
- Ability to produce clear written content for different audiences, including funding proposals
- High level of discretion and comfort with information security protocols
- Proactive, high-agency approach — you follow through on commitments and don't wait to be told what needs doing
- Strong interpersonal skills and the ability to build relationships across teams and with external partners
- Genuine commitment to CLTR's mission
- Eligible to live and work in the UK (we are unable to sponsor visas for this role)
Desirable:
- Experience in a non-profit, think tank or similarly mission-driven organisation
- Executive assistant experience
- Familiarity with AI safety or biosecurity policy
- Knowledge of project management methodologies such as PRINCE2 or Agile
This role is probably not right for you if you're looking for significant strategic or line management responsibility, or if your goal is to move into policy research. We're looking for someone who is genuinely motivated by operational excellence and wants to build a career in operations and/or project management.
Salary and benefits
c.£55,000 depending on experience. If salary is a barrier to applying, please do get in touch to discuss.
- 30 days annual leave plus public holidays
- £5,000 annual wellbeing budget
- £3,000 learning and development budget plus up to five paid days
- £2,000 onboarding grant
- Pension with up to 7% employer-matched contribution
- Private health insurance and group life insurance
- Generous parental leave
- Paid office lunches twice a week
Application and timeline
Please submit a CV and cover letter by 9am BST on 1 July 2026, using your cover letter to outline how you meet the person specification.
First-round interviews (remote): 15–17 July
Final interviews (in person, London): 23–24 July
CLTR is an equal opportunities employer and welcomes applications from all backgrounds. If you require any adjustments to the recruitment process, please do get in touch and we will do our best to accommodate you.
The client requests no contact from agencies or media sales.
Thank you!
Help us achieve our vision that fewer people die by suicide.
We’re looking for an experienced Project Officer to play a key role in delivering and reporting on a major multi-year funding programme supporting Samaritans’ work across our London region.
You will lead the coordination, administration, and reporting of activity funded through a significant seven-year partnership with City Bridge Foundation. Working closely with senior staff, volunteers, London branches, and external partners and our funder, you’ll ensure projects are effectively delivered, tracked, and evidenced.
This is a highly collaborative role where you’ll bring together data, insights, and updates into clear, compelling reports, while helping shape how Samaritans’ work is delivered and improved collaboratively across London.
Contract Terms
- £34,000-£37,000 per annum plus benefits
- Full time (35 hours per week)
- Permanent
- We are passionate about flexible working—talk to us about your preferences
- Hybrid working with travel to Ewell office and occasional travel to branches and other locations related to the role
- In-person working: Meeting in person and working collaboratively are things we value. We ask you to work in person around 2 days or more per month.
- 28 days annual leave plus bank holidays
What You’ll Be doing
- Set up and manage project management processes, tools, and templates to support delivery of funded activities
- Coordinate quarterly reporting cycles, gathering accurate and timely data from branches and partners
- Produce high-quality quarterly reports, combining insights from across Samaritans into clear updates for City Bridge Foundation
- Monitor progress, identify risks or issues, and escalate where necessary to senior stakeholders
- Maintain accurate financial records, documentation, and audit trails for grant funding
- Act as a key point of contact for London branches and third-party partners, ensuring engagement and alignment
- Organise and facilitate meetings, including agendas, minutes, and follow-up actions
- Support evidence gathering and sharing of learning to inform future service delivery and outreach development
- Collaborate with internal teams (research, communications, policy, and people teams) to support wider organisational goals
- Contribute to developing London-focused plans, activities, and future funding bids
What You’ll Bring
- Proven experience supporting complex, multi-stream projects, including planning, tracking, and reporting
- Strong report writing skills, with attention to detail and the ability to clearly communicate activities, outcomes, and impact
- Experience coordinating meetings and working with a wide range of stakeholders, including volunteers and external partners
- Proactive approach in identifying challenges and solutions, and passion for making a meaningful impact
- Strong organisation skills, with excellent attention to detail and strong IT skills (Microsoft Office, Teams/Zoom)
- Excellent communication skills with the ability to build relationships and influence across different groups
- Discretion and professionalism when handling sensitive information
- A bonus if you have experience in the charity sector, working with grant funding, or community-based initiatives
Full Job Description and Person Specification below.
Why Samaritans?
At Samaritans, you’ll join a values-led organisation with a powerful mission. You’ll be part of a collaborative and supportive team where your voice matters, your expertise makes a difference, and your work helps save lives.
We offer flexible hybrid working, great benefits, and the chance to make a tangible difference in suicide prevention across the UK and Ireland. To find out more about Samaritans, please read our recruitment brochure.
We are committed to building a diverse and inclusive organisation that reflects the people we support and who support us. We welcome applications from people of all backgrounds and walks of life. We are committed to creating an inclusive culture where everyone feels seen, heard and supported, at all levels of the organisation.
Apply now
If this sounds like the opportunity for you, we’d love for you to apply. You will be asked to answer some short application questions and to upload your CV and cover letter. If you require adjustments at any stage of the recruitment process, please let us know.
At Samaritans, human connection is at the heart of everything we do.
We do not use AI at any stage during the selection process. Your application will always be carefully reviewed by the recruiting manager or a member of the Talent Attraction Team.
We kindly ask that you avoid using AI tools to generate your application or interview answers. We want to hear your own ideas, insights, and writing style so your unique strengths can shine through. We recognise that some candidates may use assistive technology or tools to help with accessibility, structure or grammar.
Applications close: midnight on Friday 3rd July
1st stage interviews (online): Thursday 16th July
2nd stage interviews (in person KT17 2AF): Wednesday 22nd July
Registered Charity
101 - 500
We prevent suicide through the power of human connection. Connecting people in crisis with trained volunteers who will always listen.
The client requests no contact from agencies or media sales.