Are you a skilled communicator with excellent attention to detail? Are you highly organised and passionate about providing a high-quality service? If so, this may be the role for you.

At Family Action we transform lives by providing practical, emotional, and financial support to those who are experiencing poverty, disadvantage, and social isolation. We have been building stronger families since 1869 and today we work with more than 60,000 families in over 150 community-based services, as well as supporting thousands more through national programmes and grants. 

Our ‘Outstanding’ Adoption Support Agency, PAC-UK, provides services to all parties affected by adoption and permanency. PAC-UK’s Child & Family Service has extensive experience in all aspects of supporting families with adopted children or otherwise permanently placed children.

About you

We are looking for a self-motivated, confident Team Administrator with excellent organisation skills to be the first point of contact for general queries and support a busy team with administrative duties, while coordinating the London/South Child to Parent Violence (CPV) / Non Violent Resistance (NVR) Parent Group programme.

You will be a solution focused administrator with strong IT skills and experience of using databases, playing a pivotal role in the smooth-running of our service. This role could also be a fantastic opportunity for a strong administrator looking to develop a career in the sector.   

What will we offer you?

We’ll offer you flexible working hours, a generous pension scheme and leave entitlements, eye care vouchers, a cycle to work scheme and other great benefits. We have an excellent wellbeing offer and we’ll invest in your professional development with career development opportunities and on-going quality training – both specific to your role at PAC-UK and general. You will be offered regular supervision and membership of a supportive management team.

You’ll join an established, supportive, and high-performing service and can thrive in an innovative, non-hierarchal organisation that values your opinion, encourages learning, and has the needs of children and families at its core.

We are forward looking, ambitious and committed to continuous improvement. We are a people focused, can-do organisation, which strives for excellence in all we do and operates with mutual respect. If you share these values and behaviours and have the necessary skills, then we look forward to hearing from you.   

To apply please complete an application form and submit it to the email address specified on our advert. Please visit out current vacancies page to download an application pack and for further information. 

Closing date: Thursday 6th May 2021 at 9am  

We're looking for a dedicated and friendly administrator to provide high quality support for Prison Fellowship’s Sycamore Tree and Prayer Line programmes and our new volunteer applicants.

You will have excellent organisational skills, strong attention to detail and the ability to show initiative and flexibility in a fast-changing environment.

If you'd like to be part of a small and passionate team of people supporting the work of thousands of volunteers in prisons across England and Wales, we would love to receive your application!

This role is currently home-based due to the ongoing pandemic. Once it is safe to do so, the post holder will be required to spend their working week in our Westminster office.

Please apply with a full CV and covering letter.

*******JUNE START DATE *******
I am currently looking for a Programme Services Team Administrator to support one of the largest teams at an amazing health charity. This role will support the Programme Services Team as well as the Cluster Lead, various programmes and the Director of Programme services with day-to-day programme and administrative support tasks.

Tasks and responsibilities:
In partnership with the programme services and legal team, ensure Consultants contracts, grant agreements, amendments and other legal documents are being drafted, approved and signed in a timely manner and provide support to the Consultants as needed
Responsible for the coordination of events, meetings and preparing legal and financial documentation as and when required.
Process a large amount on invoices/Purchase Orders in line with the procurement procedures
Provide coordination and administrative support for organisation of webinars and in person conferences
Help with financial analysis (forecasting and budgets)
Assist with project work: for example, help transition towards the new MIS system to meet organisations' objectives in terms of filing
Assist with forecasting and auditors' requests
Asist with recruitment: EHRF, JDs, scheduling interview, preparing induction schedules as well as induct with processes
Assist the PST team with resource mobilisation tasks
Provide secretarial support to the Cluster Lead and the Director of Programme services

Key organisational relationships:
The role also involves interaction with the entire PST team, BDC Project Managers in country offices, and the Head of Office where the individual is based (UK, Netherlands or Switzerland).

Experience:
Proven experience in a senior administrative or project management role supporting multiple members of a geographically dispersed team
Previous experience in working in a fast-paced environment, whether in the private or not for profit sector
Experience working with internal and external stakeholders at all levels
Experience of supporting budget administration, procurement and contracting processes
Computer literacy with excellent Excel, MS word, Outlook, and Power Point skills
Knowledge of SharePoint and Salesforce is desirable.

If you have the above skills and experience and are available from June, please apply online today!

Victim Support are advertising the post of Homicide Service Children and Young Peoples (CYP) Team Administrator to perform office based administration in Saltaire (Bradford).

Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System.. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events. Working for VS gives you the opportunity to play a key role in a national charity providing high quality services to victims and witnesses and being a vital force for change.

The successful candidate will be joining the National Homicide Service within the Administration Team for a fixed term contract until 31st May 2022 and will be responsible for managing all initial referrals for Children and Young People (CYP) bereaved through homicide; the organisation, administration and support of the CYP service.

You will be expected to act as the initial point of contact for the CYP Homicide Service with homicide caseworkers and other relevant organisations to record and inform the CYP Homicide Service of new referrals. You will ensure that bereaved Children and Young People are central and integral to all processes that concern them.

Reporting to the CYP Service Manager you will be expected to manage recording of referrals on the case management system, answering and making calls and actively managing the Homicide Service National Directory for Children and Young People.

You will need to have excellent communication skills (telephone and outlook), an ability to build and sustain solid working relationships with various organisations and act as a point of contact for bereaved individuals. You will liaise with service users, commissioned partners, external organisations and internal staff and colleagues. The ability to sustain good working relationships is imperative to this role.

Applicants should have strong communication skill, with experience of working with vulnerable people. They should also be able to work under their own initiative and be able to prioritise work and conflicting demand/needs and interests.

You will be able to work both independently and within a team to organise your tasks and diary to meet the needs of the service and bereaved, whilst being able to respond to other requirements as they present. The ability to perform well under pressure is a must with the ability to find creative solutions to problems as they are identified.

Administration and Strong IT skills are essential (word, Outlook, Case Management systems), as well as attention to detail and accurate recording on a case management system.

Please note this is an office based administration post, underpinning the service to allow support to be delivered directly, by caseworkers, to people bereaved by Homicide.

Being a Homicide Service Administrator is a demanding role, but hugely rewarding. You will be joining a passionate and committed team who support and mentor each other to ensure that bereaved receive an outstanding, and consistently premium service.

Victim Support offers competitive rewards and benefits including pension and life assurance, 25 days annual leave (pro-rata), voluntary benefits such as season ticket loans, and the opportunity to play a key role in a national charity providing world-class services to victims and witnesses and being a vital force for change.

Applications should be explicit enough to provide good evidence against the shortlisting criteria, which are marked in the person specification as A. In order to apply, please create a profile in our website (jobs section), complete and submit an online application form.

If the vacancy has not specified the essential criteria for shortlisting, please use this section to express how your experience and skills are relevant for the role.

VS are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks will be required.

Victim Support is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe having a diverse workforce at all levels allows us to represent the communities we serve and connect better with people affected by crime. We believe this can be achieved through attracting, developing and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all communities and monitor the diversity of applicants to analyse if we are representative of the communities we serve in terms of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, age and socio-economic status. As part of our commitment to the Race at Work Charter we would particularly welcome applicants from BAME communities.

If you have the drive to make a difference within an organisation which makes a difference we look forward to hearing from you.

We are looking for a new Office Administrator to join our team.

We are in search of a committed and organised individual to join Merton Centre for Independent Living as an Office Administrator.

Merton Centre for Independent Living is a values-based, user-led organisation which supports Deaf and Disabled People in the London Borough of Merton to live independently, challenge discrimination and achieve change locally.

You will be joining our team to provide administrative support to the organisation, as well as board of trustees. This role is key to ensuring that the organisation runs smoothly and that we achieve our aims.

We welcome applications from those that are passionate about the rights of Deaf and Disabled people and are willing to learn and develop your skills, knowledge and practice.

Merton CIL is committed to equality, diversity and reflecting the communities we serve. We particularly welcome applications from individuals from Black, Asian and Minority Ethnic communities.

This post is for 13-16 hours per week for 6 months, with the possibility of extension, dependent on funding. Starting salary is £20,144 pro rata.

Closing date for applications: 9:00am on 10th May 2021.

Interviews will take on either 13th, 14th, 17th or 18th May via Zoom.

Candidates invited to interview will be informed by 5pm on Tuesday 11th May 2021.

Start date: 24th May 2021 or as soon as possible thereafter.

If you require additional support completing this application due to an access need, or if you would like further information about the role or the application process, please get in touch.

We have a very exciting opportunity for an organised and efficient administrator within our Property Team. The successful candidate will support the property team with the effective management of the Diocese’s property portfolio of vicarages, rental properties and glebe land, and will assist the Secretary to the Diocesan Advisory Committee for the Care of Churches in the day to day running of this small but busy office.

We are looking for someone with previous experience in a busy administrative role, who has strong IT and data skills and is able to work both by themselves and as part of a team.

The full job description and person specification is in the attached application pack along with lots of further information about what the Property Team and the Diocese of Guildford does.

To apply

Your application should consist of a completed application form (attached) containing a supporting statement detailing your reasons for applying, what you can bring to the post and how you meet its requirements. This should be sent by email to the address at the bottom of the application form by 9 May 2021.

This exciting new role will attract an experienced and highly motivated Team Leader who can support the Sanctuary Manager in day to day running of a busy sanctuary, and the training and developing of staff and volunteers.

PERSON SPECIFICATION

You will embrace the Ethics and Ethos of the Charity and promote compassionate living

You will have a minimum of 12 months full time experience working with farmed animals, along with proven supervisory / management skills.

Excellent communications skills both written and verbal

Proven experience in leading a team, mentoring and training

Be physically fit and embrace all seasonal weathers

Have a true passion and empathy for all animals which a background in animal care

Ideally experience with Equines

Driving licence essential

 Aim of Role

To support the Sanctuary Manager in the smooth and safe running of the sanctuary, ensuring all residents receive the correct and appropriate care and welfare to live a safe and happy life. To manage and support team members and volunteers so they carry out their roles safely giving appropriate care to the residents in their home.

Main Duties

Farm Animals

• To identify any issues with the sanctuary animals through daily thorough checks
• To have a thorough understanding of all sick animal care plans through regular handovers with the AWM, this information must be communicated effectively to the teams, monitored or trained in accordance to the care plan. Recording all relevant information in appropriate files / books
• On the advice of the AWM you must demonstrate effective communication with vets, farrier, physiotherapist and any other practitioners we engage with. 
• Contact vets, farrier if animals require attention
• Follow all vaccination and treatment programmes for sanctuary animals and communicate or train to teams as advised by AWM or Manager
• Administer medications
• Collect prescription medications as and when required
• Assist with vet / farrier visits
• Support with day to day Animal Care Duties
• Follow all animal feed and enrichment programmes: train and monitor through the teams
• Identify housing and fencing damage
• Ensure all animals are in safe paddocks
• Follow all pasture management programmes
• Assist with safe and appropriate storage of any deliveries

Equine

• Ensure daily and weekly duties for equines are being carried out
• Review weekly equine paperwork
• Support with Physiotherapy
• Attend regular equine meeting with AWM / Manager
• Assist with the worming, vets, farrier and other practitioners visiting the equines
• Plan and prepare weekly work for equine staff, monitor and review
• Work hands on with the equines on a weekly basis
• Support with Equine treatements and care plans

Volunteers 

• Responsible for the sourcing, inducting, training, monitoring, empowering and booking of animal based volunteers
• Organising the weekly tasks for volunteers ensuring safety and supervision at all times through the teams

Administration

• Safe receipt and storage of deliveries
• All associated paperwork regarding rotas and staff availability
• All associated paperwork regarding Volunteers
• Ensure communication books are completed in line with policy
• Ensure all team members are empowered, supported and feel valued to create a positive working environment

Staff Team Organisation

• Monthly rotas
• Sick and holiday cover
• Extra staff when required 
• Write up daily tasks on the board
• Monitor staff, review work and train as required

Policy, Procedure and Legislation

• Work in accordance to the Charity Policy and Procedures
• Follow and ensure staff and volunteers work to procedures and risk assessments
• Follow all legislation which governs our industry in accordance to health and Safety, COSHH and DEFRA
• Ensure you and the staff team work inline with in house training

• In the absence of the AWM conduct the daily morning meeting with staff (Farm and Equine) to ensure they are fully up to date with sanctuary information and de brief at the end of the shift with sanctuary staff.
• Complete daily board for staff and volunteers

Training Salary £18,500 ( six month period )

32.5 hours a week (over a fortnight)

Hours between 8am and 6pm five days a week

Rota over 7 days a week including bank holidays

This role is subject to seasonal changes due to the needs of the sanctuary residents

The Sanctuary does not offer accommodation with this role

We are only able to contact successfull applicants inviting them to the next stage

ABOUT US

Dean Farm Trust established in 2007 is a registered charity and animal sanctuary. Operating in Chepstow South Wales we offer a home for life to unwanted, neglected and abused animals. Our sanctuary is currently home to 185 farmed animals in 62 acres of pasture, paddocks and woodland, We promote compassion and a vegan lifestyle. Our sanctuary is open to the public, private visitors along with hosting tours and events throughout the year. Our ethos is to treat every single animal as an individual, caring for it giving the correct enrichment, feed, space, freedom and companisnship for their life. In the short time we have been open thousands of visitors have come to the sanctuary, many returning with their families and friends.

The primary aim of the Trust is to provide a home for life, shelter, warmth, food, and enrichment, to sick, ill-treated, and abused animals and animals that have been subjected to farming or sport.

To promote humane behaviour towards animals by providing care, treatment, protection, and security for animals and to educate the public in matters pertaining to animal welfare in general and the prevention of cruelty and suffering among animals. The Trust also promotes compassionate living and humane behaviour towards animals through a variety of public education and outreach activities.

Our Charity was delighted when earlier this year the wonderful "Matt Pritchard" became our Patron. He is an animal advocate and is about to embark on a huge challenge of Rowing aacross the Atlantic Ocean to raisefunds for our charity. 

We have had a number of articles written about us in the local and National magazines and papers supporting the work we do and sharing our stories.

In the sort time we have been established our charity has one a number of awards and recently been voted the "Favourite Animal Sanctuary" in the UK by the prestigeous Vegfest

About Glitch

We're a UK charity committed to ending the abuse of women and marginalised people online. Through workshops, training, reports and programmes, we equip our intersectional community to become the digital citizens we need in the world today. From grassroots to systemic change, we advocate for an online world that is a safe space for all. Glitch was founded in 2017 by Seyi Akiwowo, a former politician and Digital Leader of The Year 2019.

The Role

We realise that we could miss out on incredible talent joining Glitch because someone might not see themselves in every single one of these criteria below. We know that women of colour are less likely to apply to a role if they don’t meet all criteria; if you think you could be great for this job, but aren’t entirely sure, please apply anyway.

The Senior Team Coordinator is a key role in supporting the Glitch team in achieving its development goals of 2021-22. This person will play a significant role in establishing Glitch as a sustainable charity. This role would suit someone able to multitask, have attention to details and is highly organised with the ability to manage competing priorities. Glitch is an ambitious charity that is developing and growing. We’re looking for somebody innovative, agile, proactive, extremely strong on processes and systems and open to develop and learn with the organisation. 

The Senior Team Coordinator should have an understanding and passion for intersectional feminist values and be deeply committed to diversity and equality in society. 

Employment type: Fixed term contract 12 months (extension subject to funding)

Salary: £24,000-£26,000 (£19,200-£20-800 pro rata, based on a 4-day a week), depending on experience. We're open to discussing flexible arrangements that would give you a work-life balance. Please note Glitch is a 4-day (30 hours) a week organisation.

Location: Remote working

Report to: Director of Operations

Manages: Occasionally manage volunteers

What you can expect:  Our team’s mental health and wellbeing is a top priority. We aim to support creating an environment where everyone can bring their best selves by creating an open culture through regular check-ins, group meditation sessions and complimentary access to the She can. She did. benefits programme, including Vala Health support. You’ll also receive 28 days holiday pro-rata.

With our ambitious plans taking shape, it’s a very exciting time to join Glitch. You’ll be part of an organisation with national and international acclaim, helping support us in our future developments towards a safe internet for all. 

Please only apply if you have the right to work in the UK.

Please attach your CV and 1 page cover letter along with answers to the 3 application questions below on page 2 of your cover letter.

Job Application Questions

1. What is your understanding of intersectionality and how it could shape team administration for a charity like Glitch?  (250 words)

2. How did you determine the best way to delegate tasks in your last coordinator job? (200 words)

3. Provide an experience that demonstrates your ability to take initiative. What were the results? (250 words)

For successful applications, the first round of interviews will take place on 7th June 2021
The second round of interviews with a short  interview task will take place on 9th June 2021

The National Fire Chiefs Council (NFCC) is looking to recruit a Procurement Support Administrator to manage a range of tasks whilst ensuring adherence to the procurement policy.

The role will report directly to our Procurement Manager providing a great opportunity to gain all levels of experience and support larger scale procurement projects.

 The ideal candidate will be a confident administrator with experience in a procurement environment. They will need to have a flexible approach to work with a willingness to support various tasks as the need arises.

We are seeking a highly motivated Recruitment Administrator to join our Recruitment team based in our friendly, busy Head Office near the town center of Stockport, 5 minutes’ walk from the train station.

For this interesting and varied role you will be responsible for proofing and advertising recruitment focused job advertisements online, in addition to the production and review of associated job descriptions. Additionally, you will provide first class customer service to applicants and managers and will support the wider Recruitment department with other functions such as applicant queries.

You must have excellent written and verbal communication skills with the ability to work flexibly under pressure in order to meet deadlines. You will have proficient working knowledge of Microsoft Office packages including Word and Excel and will have a confident but polite telephone manner. Additionally you will have strong administration skills and an excellent standard of English to proof read text for inaccuracies and create high standard role specific texts.

Our range of employee benefits includes:

- Guaranteed Full Time Contracted Hours, 37.5 hours per week

- Free life assurance

- Pension with company contribution

- A range of employee discounts

Creative Support is celebrating 30 years of delivering care and support in England. We continue as a national not for profit social care organization based in Stockport. This means all of our funds go back into our good work. We are an Investors in People Silver Employer, with our HR and Learning & Development Teams setting the Gold standard. We are a Stonewall Diversity Champion, a Disability Confident Employer and our proud of our BAME staff as we continue to embed our Black Lives Matter Manifesto. We were established 30 years ago by our current Chief Executive, Anna Lunts, and we continue to focus on delivering an excellent standard of care to vulnerable adults and children and on recognising our valued staff.

Creative Support is not just an employer or provider. We plan and build and imagine the best and most brilliant ways of working and living and supporting people. Then we implement and embed and fight to put that in place, for our staff, our services users and the communities we work and live in. We give everyone the Opportunity to be themselves, the Choice to make decisions over their lives and we advocate for everyone’s Wellbeing. This is who we are. Join us.

This is a full time role over five days with occasional weekend shift support for our Out of Hours On-Call desk.

Purpose of the job 

To provide administrative support to the CEO and Service Leads 

Responsibilities: 

• Update and maintain policies and procedures and HR records 

• Maintenance of holiday and sickness reports for the centre staff. 

• Prepare and collate course materials and resources for teaching staff 

• Maintain CPD records and book training 

• Receive and respond to enquiries by telephone and e mail and provide reception cover when required 

• Maintain and update the staff handbook 

• Input confidential data for counselling and training provision as required, ensuring this is accurate and up to date. 

• Analyse client data and produce reports for Service Managers and the CEO as required 

• Carry out and maintain up to date audits and ensure all facilities Health and Safety checks are carried out annually or bi annually 

• Produce professional documents, presentations and other communications as required 

• Support the centres enrolment process during busy periods 

• Liaise with suppliers and contractors as directed 

• Attend team meetings and other internal and external meetings and take minutes when requested 

• Support the Quality assurance Processes for the Centre 

• Have excellent working knowledge of Office 365 tools 

Skills and Experience 

Essential: 

• At least 2 years previous experience of Administration 

• Excellent written and verbal communication skills 

• Proactive, able to identify and implement improvements to business processes 

• High level of competence in the use of all Office 365 products including outlook  Excel, powerpoint and word 

• Ability to produce professional documents and presentations 

• Adaptable, with the ability to consistently deliver high quality work in varied work environments 

• Highly organised, able to manage own workload, prioritise and complete tasks to deadlines. 

Desirable Skills 

• Experience of administration within the charity sector 

• HR experience

• Administration support to more than one direct report 

The post-holder will provide administrative duties to support the membership at Salford CVS.  We have over 850 members at Salford CVS and the successful candidate will be responsible for supporting these members and checking the eligibility of potential new members.

Our chosen candidate will be a well organised administrator with excellent attention to detail. They will be able to communicate effectively with people from a wide range of backgrounds, from small community groups to large charities and public sector commissioners. The post-holder will be a strong team player who can also work well on an individual basis.

The post-holder will work closely with the whole staff team at Salford CVS. Line management will be undertaken by the Office Manager. Task management and support will be provided by the Office Manager and other project-specific managers as appropriate.

Full training will be provided to familiarise the post-holder with Salford CVS’ systems.

We are a leading charity and the UK’s expert voice for children with cancer and we have an exciting opportunity for an experienced Research Administrator to join our Research team.

We are looking for a dynamic, self-motivated, and organised individual who can work well as part of a small team, and independently too. The post holder will be required to build strong relationships with our researchers and peer reviewers, which means excellent inter-personal and communication skills are required.

Our work

Each week in the UK and Ireland, more than 30 children are diagnosed with cancer. Our network of dedicated professional members work together in treatment, care and research to help shape a future where all children with cancer survive and live happy, healthy and independent lives.

We fund and support innovative world-class research and collaborate, both nationally and internationally, to drive forward improvements in childhood cancer. Our award-winning information resources help lessen the anxiety, stress and loneliness commonly felt by families, giving support throughout the cancer journey.

Main purpose of the role

The post-holder will be responsible for providing a comprehensive administrative service to our medical research funding operation and supporting the Research Manager to deliver on the aims and objectives for our growing research function.

This role is offered as home working during COVID restrictions. As restrictions are lifted, we anticipate moving towards a flexible working pattern, with a mix of home working and office working from our offices in Leicester city centre.

Closing date: 23 May 2021

Office Administrator
Salary: £17,842 pro-rata
Hours: 16 hours/week
Location: Leicester

Home-Start Horizons is a highly respected charity through which well trained volunteers work with families, to develop effective strategies to ensure a stable, secure environment in which children and parents can thrive. Home-Start Horizons is a dynamic organisation working in Leicester, Leicestershire, and Rutland.

About the role:

We are looking for an efficient, enthusiastic, proactive person with excellent communication skills and a strong commitment to team working. It is imperative that you are able and willing to diversify and adapt to changing challenges and duties, be self-motivated and trustworthy, and able to prioritise and meet deadlines, ensuring the rest of the staff has adequate support to work efficiently.

The successful candidate will:

• Be personable and professional.
• Have experience of office administration systems.
• Be thorough and concise, with strong IT and self-organisation skills.
• An interest in the needs and support of children and families.

Key Responsibilities:

• To support the effective working of the team, to include timely communications and messages whilst maintaining confidentiality at all times.
• Inputting data on CRM system, producing reports, and managing cloud-based filing system
• Minute taking, preparing reports, newsletters, and publicity material
• Support with volunteer enquiries, interviewing and recruitment process.
• To support fundraising, marketing and social media activities.
• Support to staff and Board of Trustees.

Closing date: Thursday 20st May 2021

TO APPLY:

Please click the 'Apply' button for further details.

Disclosure and Barring Service check at enhanced level will be required for this post.

Home-Start Horizons is committed to safer recruitment practice as an important part of safe-guarding and protecting children and vulnerable adults.

No agencies please.