Permanent Finance Manager Jobs

Home based role and living within the relevant region or close enough proximity to be able to travel and meet the requirements of this role’ (subject to meeting homeworking assessment requirements, which includes a minimum broadband speed of 18Mbps and a dedicated space to work from).

Do you have what it takes to successfully support influencing and engagement in Scotland?

About the role:

We have an exciting opportunity for an experienced individual with first class communication skills to join the CSP team in Scotland and support them in promoting the profession and empowering members.

Liaising with, and supporting, team members across the CSP, you will assist in running successful external influencing, campaigns and lobbying, as well as organising external events, and managing communications, member networks and training.

Educated to at least A Level standard, or with equivalent experience, you will have exceptional organisational and interpersonal skills, along with proven events management and office management experience. Experience of membership organisations and supporting lobbying or campaigning activities would also be an advantage.

Why work for the Chartered Society of Physiotherapy?

The Chartered Society of Physiotherapy (CSP) is the professional, educational and trade union body for the UK's 65,000 chartered physiotherapists, physiotherapy students and support workers; and one of the largest representative bodies in healthcare.

At the CSP, our goal is to create a culture characterised by innovation, respect, encouragement, passion and teamwork. We all strive for continuous improvement and to be the best at everything we do. We aspire to work in a way that embodies our values of learning, courage, inclusive and integrity. Our shared values are part of our organisational DNA, reflecting the expectations we have of ourselves and others. They guide what we do and how we do it, to have the greatest impact for our members

We offer an excellent benefits package, including 27 days’ annual leave plus bank holidays (pro rata), Christmas office closure between 25 December to 01 January and generous pension scheme with 12% employer contribution.

To enable our employees to balance their individual, family and work-life, we would be happy to discuss flexible working arrangements with shortlisted candidates (subject to business needs).

To apply for the role please click on the ‘Apply online’ tab below and complete the online application form. CVs will not be accepted.

Closing date: 10am, 25th June 2024

Interview date: 9th July 2024 (virtual via MS Teams)

The CSP is committed to equity of opportunity, aiming to provide a working and learning environment free from discrimination. We are taking appropriate steps to create a workforce that reflects the diverse society in which we work and live in. Therefore, we particularly encourage applications from candidates under-represented in the CSP’s workforce, including those from Black, Asian and minority ethnic backgrounds, those with disabilities and LGBTQIA+ people. Please note, all candidates will be expected to actively demonstrate their commitment to Equity, Diversity, and Belonging throughout the application and interview stages.

NO AGENCIES

We are in search of a Programmes Assistant who brings excellent administrative skills, a keen interest in human rights and a commitment to supporting a vibrant civil society and open civic space. This is a newly created position to provide additional support to the expanding FICS team. To thrive in this role, you will enjoy collaboration across the organisation and engaging with our teams to deliver effective administration supporting a diverse range of programmatic work. You will also enjoy being in a busy and highly adaptive environment where we are working across a range of complex issues.

You will be keen to get involved in and develop your understanding of FICS’ work around civic space ranging from narrative power to securitisation. You might be looking to begin a career within human rights and philanthropy.

Successfully managing a varied workload within established deadlines is key. Your approach should be methodical, and we are looking for someone with a genuine enthusiasm for supporting effective programme management, which includes adept record-keeping, utilising planning tools, and handling some financial administration.

We are looking for someone who is flexible, proactive, and ready to contribute to the dynamic growth of our warm and friendly team. In return, we are committed to providing training and shadowing opportunities through which you will have the opportunity to learn about a diverse range of issues relating to civic space and meet with a wide range of amazing changemakers.

Key Responsiblities:

General Administrative Support:

• Monitor shared email inboxes – acting as first point of contact for external enquiries and logging, fielding, and actioning requests as appropriate.
• Maintain organised documentation for programme activities, including meeting notes, contracts, and correspondence within our cloud-based filing systems.
• Help keep membership/contact information updated within the CRM.
• Support team travel plans including transport, accommodation, and visa arrangements.
• Occasional assistance with scheduling of meetings.

Finance Administration:

• Look after the day-to-day processing of invoices, credit card statements, expenses, and advisory fee payments.
• Assist in monitoring expenses according to allocated budgets.
• Assist with the drafting and processing of contracts for consultancies.

Event Administration:

• Help organise events, workshops, or meetings related to the programmes (most of these are online).
• Coordinate logistics, including Zoom bookings, participant registration, interpretation and translation arrangements, supporting the coordination of speakers and participants, access needs.
• Assist during online events with light tech and administrative support.
• For occasional in-person events, assist with venue booking, catering and travel arrangements and risk assessments.
• Assist with the preparation of emails, presentations, and other materials related to events.

Person Specification

We are committed to being a diverse team and are looking for talented people from a wide range of backgrounds, cultures and experiences who share our values.

In your application, please demonstrate how you address the following criteria:

Essential:

• Relevant administrative experience.
• Proven organisational skills, with excellent time management, the ability to manage a varied workload and to work flexibly within a small team.
• Proficiency in clear English communication, both verbally and in writing, with good attention to detail.
• Good numeracy skills, including experience of using an online accountancy package, ideally Xero, and the ability to work with financial records and ensure accuracy.
• Comprehensive proficiency in Microsoft Office O365 and familiarity with communication tools and platforms, especially Zoom.
• Good understanding of the importance of maintaining confidentiality.
• Permission to live and work in the UK.

Desirable:

• Previous experience of working in a not-for-profit organisation.
• A keen awareness of digital security in the context of human rights work.
• Experience of supporting and organising events.
• Basic design skills, following brand guidelines, to create visually appealing email and presentation content.
• Experience of working with CRMs and Mailchimp.

Full details of how to apply are in the attached job pack. The deadline for applications is 9AM BST, 15th July 2024. 

Job Title: Programmes Support Officer 

Location:  Remote and UK based, occasional travel to UK sites (Cardiff & London) required. 

Salary: £22,000 pa

Reporting to: Head of Programmes

Contract type:  Full time (35 hours per week)

Pension:   Workplace pension   

Holiday:  28 days p/a + Bank Holidays   

The Programmes Support Officer post will deliver on a range of database tasks and processes using our grant management and project monitoring database. Reporting to the Head of Programmes, the postholder will maintain an accurate and up to date database for the administration and monitoring of grants at Egmont.

You can find out more about The Egmont Trust and our work by visiting our website

The Role  

This is a fantastic opportunity for a professional with up to 3 years of experience in administration which includes administering and monitoring databases. The post will provide the Team with accurate, timely and comprehensive data, reports and minutes to support and enable effective grant making and decision making. The post plays a crucial role in supporting the whole Team in the UK and in Africa with the potential for visiting Egmont Partners and projects in southern & eastern Africa. 

The successful candidate will be highly IT competent, possess good written communication skills and have a positive attitude and strong desire to help meet the objectives of this small but very effective international development charity. A keen eye to detail, a methodical and analytical mind are critical requirements of the role. The ideal candidate will be young self-motivated, capable of working as part of a team and under their own initiative. Strong IT knowledge and experience in MS Office and data administration are essential requirements of the role. 

Flexibility will also be a key attribute. They will be part of a small team who have overlapping responsibilities and support each other in the delivery of Egmont’s strategy. Egmont is a fully remote office environment. As such, candidates from around the UK are invited to apply. We have staff, trustees and other key contacts in Cardiff, London, Lusaka & Harare. Our support staff will need to be flexible and able to work well with a geographically dispersed team. 

All applicants should be eligible for work in the UK, you will need to provide appropriate paperwork if you are shortlisted.

To apply, please send or upload your CV and covering statement by the 30th of June 2024

First Interviews on Zoom: 17th & 18th July 2024

Second Interviews in person:  5th August 2024 in Cardiff

We are looking for a highly motivated individual with excellent customer service and communication skills to join St Pauls Advice Centre as a Reception Administrator.

St Pauls Advice Centre aims to reduce poverty by delivering advice and advocacy services covering a range of social welfare law issues. Need has grown as the recession has increased poverty and reduced support services, and our work is now, more than ever, vital for ensuring access to justice for all.

The role involves working on reception greeting St Pauls Advice Centre clients and other visitors, helping to identify issues and dealing with requests for information. You will be responsible for answering incoming telephone calls, distributing post and messages and liaising with other team members as needed. The role also involves supporting other members of the staff with administrative tasks.

You will have strong communication and interpersonal skills and enjoy working in a diverse and challenging environment. You will also have the desire to help and support people and a willingness to get involved with the services SPAC provides.

We are looking for someone who has: excellent communication, organisational and analytical skills; is a strong team worker; speaks Somali and can demonstrate respect for diversity.

(Speaking a community language [Somali] for the post of Reception Administrator is a Genuine Occupational Requirement (GOR) as per schedule 9 of the Equality Act 2010).

We are proud of our accreditation as a Living Wage employer and we offer flexible working and a generous benefits package: 

• Salary: £20,095.20 actual (£25,119 full time equivalent)
• Working hours: 28 hours per week
• Permanent contract
• Annual Leave: 30 days per year plus bank holidays (pro rata)
• Extra 3 days annual leave between Christmas & New Year (pro rata)
• Pension Scheme: 5% employer’s contribution
• Flexible working hours

Closing Date: Monday 24th June 2024 (5 pm)

Interview Date: Wednesday 3rd July 2024

Full job description, person specification and details of how to apply are available on the SPAC website.

No CV’s or agencies please.

We are looking for an enthusiastic, proactive and organised Administrator to join us at The Royal College of Radiologists (RCR) as the Membership Operations Administrator.

This is an exciting and stimulating opportunity for a talented Administrator who is keen to develop their skills and customer service experience to make a positive impact on our members. In this role you will have responsibility for completing administration activities, work within service level agreements to respond to queries and complete membership processes. You will be efficient, responding promptly to data requests and deliver strong data integrity for membership.

If you have a passion for delivering an excellent service, driving member satisfaction and developing your career in the membership space this could be the role for you.

What you will do:

• Deliver exceptional customer service with every interaction, to ensure every member or potential member receives a positive experience.
• Respond to member queries and complete key membership administration processes throughout the membership lifecycle.
• Provide support to ensure relevant documentation on membership processes are current and user friendly.
• Through continuous review and collaboration across the RCR, implement developments that improve efficiency or member experience.
•  Develop and implement data and quality checks and robust processes, to deliver reliable and current data on our members.
• Work with the Membership Events Coordinator to deliver outstanding membership engagement events and assistance with administration.

What you need:

• Experience of managing administration processes efficiently.
• Demonstrable experience of providing exceptional customer service.
• Experience of using and maintaining a database or equivalent to store and retrieve data.
• A quick learner, able to adapt existing knowledge and experience, to tackle new queries as they arise.
• Ability to prioritise and anticipate competing demands.
•  Good working knowledge of Microsoft packages.

Why join us?

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Hybrid working (40% working week can be done remotely)
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme

If you’d like to grow in this challenging and exciting Membership Operations Administrator position, as well as work with a charity that focusses on supporting doctors who deliver medical imaging and cancer care, please find out more about the role, the RCR and instructions on how to apply in the candidate pack.

Contract:  Permanent, full time  

Salary:  £26,301 - £30,583 plus £3,954 London Weighting Allowance per annum 

Location:  Victoria animal hospital, London SW1V 1QQ 

Closing date:  Wednesday 26 June 2024 

Interview date:  4 & 5 July 2024 

We’re recruiting a Senior Administrator to join our team at our Victoria animal hospital.  At Blue Cross, we are committed to providing exceptional veterinary care to thousands of pets every year. We are seeking a dedicated and experienced Senior Administrator to lead our administration team and ensure the seamless delivery of our services. 

More about the role 

As a Senior Administrator, you will be responsible for leading a small team of administrators, providing efficient and comprehensive administration services that support our hospital teams. Your leadership will be crucial in maintaining excellent communication, managing financial processes, and ensuring the smooth operation of our administrative functions. 

This role will include duties such as: 

• Leading and managing a team of administration and finance members across our three London hospitals, ensuring effective communication and awareness throughout the facilities. 

• Managing office administration, which encompasses overseeing all aspects of stock control and ordering, including the procurement of drugs and consumables for the entire hospital. 

• Managing financial processes such as cashing up, reconciliation, and debt management.

• Working closely with hospital teams to understand their needs, as our customers are our team members within the hospital. 

• Collaborating with stakeholders across the wider Blue Cross to align administrative functions with organisational goals. 

• Preparing and managing the team rota. 

• Booking and administering locums and agency staff. 

• Handling department and meeting room diaries. 

• Welcoming visitors to the hospital and conducting tours. 

• Event planning of our annual summer fayre and fundraising events 

This is a full-time role of 35 hours per week Monday to Friday. Due to the nature of the work of Blue Cross, and this post, it may be necessary to exceed these hours when the workload demands. 

 
About you 

The person should have excellent listening, communication, and people skills to handle emotional and complex situations, always balancing empathy with professionalism. You should present yourself professionally to everyone within the organisation and externally, and your work should reflect our values and culture. You'll need to be organised and structured, with the initiative to tackle and resolve various issues. Additionally, you should be adaptable, able to prioritise tasks based on workload, and use discretion since you'll be dealing with confidential and sensitive information. 

You'll be required to work at any of the London hospitals and occasionally travel to other sites as part of your duties. 

Knowledge, skills, and experience   

• Extensive administration experience 

• Previous experience of managing a small team 

• Experience of financial management including cashing up and reconciliation 

• Experience of providing a high level of customer service 

• The ability to effectively communicate with different audiences of varying seniority and in challenging situations. 

• Excellent level of IT literacy and using Microsoft 365 products (i.e., Word, Excel, PowerPoint, SharePoint.) 

• The ability to demonstrate, understand and apply our Blue Cross values   

Although not essential, it would be great if you also had: 

• Previous experience of managing teams across multiple sites 

• Experience in managing complex rotas and logistics, including the ability to juggle their own schedule and coordinate others 

• Experience of stock control and ordering 

• Knowledge of medical/veterinary administration

• Knowledge of the charity and voluntary sector

How to apply  

Click the apply button below and complete the online application process before the closing date on Wednesday 26 June 2024.  

We reserve the right to close this vacancy early should we receive an overwhelming response.   

Blue Cross benefits    

Our people are the most important part of delivering our purpose. If it were not for their amazing efforts and commitment, we would not be able to make the difference that we do today.   

In return, Blue Cross wants to ensure we provide you with the best working environment we can. We want you to be happy working for us and will do everything we can to make sure you are.   

Our generous benefits package includes:   

• Enhanced annual leave entitlement: 30 days plus bank holidays    

• Pension scheme with enhanced employer contribution   

• Health cash plan  

• Life assurance   

• Unlimited access to an employee assistance programme  

• Programmes for physical and mental wellbeing support  

• Free access to GP via MetLife  

• Recognition scheme Annual volunteer days 

• Claim for professional fees  

To read more about the benefits Blue Cross has to offer, please visit the 'why work for us' page on our website. 

Job title: Supported Accommodation Administrator
Central London
Hours: 35 hours (full time) Monday-Friday 8am-4pm
Salary: £26,200 per annum

Are you passionate about making a real difference in the world? Do you want to leverage your skills to combat homelessness for children and young people? Then we have the perfect opportunity for you.

We are looking to recruit an Administrator to provide a welcoming environment to our residents and lead on the administration of systems that enables the Supported Accommodation services to operate effectively including housing management, referrals, financial management and health and safety.

This is an exciting role in our Supported Accommodation team that will be the first point of contact for the hostel and assist by inputting information on the client database to ensure that all staff have timely and accurate information about residents. You will also assist the Registered Manager in recording and reviewing documentation in relation to the Supported Accommodation (England) Regulations 2023 and our registration and regulation under OFSTED. In addition to this, you will work alongside our Support and Advocacy Practitioners to ensure that the residents feel safe, welcomed and encouraged to thrive.

Please refer to the job description for further information.

In your CV and Cover Letter, please outline how you meet the requirements of the role and why you would like to work for us. You must account for any gaps in your employment history. If you are invited to interview, you will be asked to complete an application form before attending due to the safeguarding regulations within our supported accommodation. 

We are committed to safeguarding and promoting the welfare of children. We require successful job applicants, staff and volunteers to complete a criminal records self-declaration and undertake a DBS check. This role requires an enhanced DBS check with barred list. It is an offence to apply for the role if the applicant is barred from engaging in regulated activity. If you are successful and have previously spent time working abroad, you will be required to obtain evidence of no criminal conviction from those counties. This is a safeguarding requirement.

Applicants must have the right to work in the UK. We are unable to sponsor visas. 

Salary: £30,000 per annum

Location: Hybrid to include Tyseley, Birmingham and home working

Hours: Full time 36.5 hours per week working Monday to Friday. Part time considered.

Contract type: Permanent

The Active Wellbeing Society (TAWS) is a community benefit society and cooperative working to develop healthy, happy communities living active and connected lives.

Our vision is for a society where people have the autonomy, capacity, resources and skills to become the architects of their own destiny; where our individual wellbeing is recognised as being bound up in our collective responsibility to and dependency on each other; and where all of us feel empowered as agents of social change to make a difference – whether at an individual level or more widely.

By working collaboratively with communities we aim to bring about sustainable change on an social, environmental and economic level; to do the social knitting required to create stronger and more resilient communities and to support communities to identify, mitigate and remove the barriers that prevent them from living active and connected lives.

We are looking for a generalist HR adviser to work with the Head of People to deliver the people strategies, working in areas including Employee Relations, Change Management, Learning and Development, HR Processes and Policies, Payroll, HR Administration, Succession Planning, Talent Planning, Talent Acquisition and Employee Engagement. Depending on the successful candidates experience and preferences they be assigned a lead role for some of the above areas of responsibility.

TAWS is an organisation in which change is a constant, and the successful candidate will need to be able to prioritise and change priorities very quickly. In a small HR team you will have the opportunity to gain experience in lots of the components of the HR machine. The HR Adviser will deputise for the Head of HR with the aspiration to be their successor in due course.

This role will be part of a team which currently consists of a HR Administrator, Volunteering Administrator and Head of People. The headcount for TAWS is circa 120. We will actively consider part-time applicants and flexible working.

Main duties

1. Work with our managers and leaders to deliver their people priorities. Aligning with the core TAWS values
2. Support and coach Managers with ER matters, but ultimately work with managers to design systems and processes that encourage managers to take ownership of managing their teams
3. Support managers and all employees to take ownership of their own performance, careers and learning using and enhancing TAWS systems.
4. Produce and assist with analysis of people data and metrics
5. Work with managers to identify and develop their talent and support succession and talent management processes.
6. Support the Head of People in the handling of full employee lifecycle administration – including on-boarding, flexible working requests, family friendly issues, absence management, contractual issues, administration of the HRIS (currently Sage), benefits administration, occupational health, DBS checking maintenance, off-boarding and whatever else may appear.
7. Work with the Head of HR and managers in respect of people related projects which may be initiated from time to time.
8. Work with the Finance team with regard to payroll delivery (extent depending on experience).
9. Deliver Diversity and Inclusion interventions to raise awareness, encourage open and honest conversations and allow our people to be themselves at work
10. Work with people managers to support them to identify, build relationships with and attract future talent

Knowledge, skills and experience

Good general operational HR experience – CIPD level 5 (or equivalent experience). Experience in 3rd sector and/or a SME organisation would enable you to understand quickly the challenges and the opportunities. But what is more important is that you have the confidence to take responsibility and the agility to change in direction.

1. A real interest in what we do
2. Knowledge of payroll would be an advantage.
3. Able to roll your sleeves up and get involved – but ensuring that the longer term people agenda outcomes is focussed on
4. A progressive, non-bureaucratic approach to HR
5. A view that too much employee relations activity is a fail for the organisation
6. An ability to work in an agile way 
7. An appropriate balance between challenging and supporting managers to ensure help make better decisions
8. Excellent relationship building and communication, with the ability to move between listening to, guiding and coaching others at all levels
9. The ability to make quick, sound decisions based on knowledge and judgment
10. Common sense – always spots opportunities to simplify and improve processes to drive better results
11. Marketing, communication and presentation skills to facilitate projects and initiatives

Staff benefits

We offer our team members a comprehensive staff benefits offering to include:

• Annual Leave – 25 days FTE (increasing to 29 days with service) plus 5 wellbeing days.
• Nest Pension – 8% employer contribution - 3% employee contribution.
• Heath Cash Plan – giving you discounts on everyday healthcare such as dental, optical, physio, prescriptions & more.
•  Employee Assistance Programme (counselling and DRs on call 24hrs a day).
• Life Assurance – x4 your salary paid to beneficiary.
• Flexible working.
• Fantastic volunteering opportunities within The Active Wellbeing Society every month.

Application details

Please submit a Cover Letter and CV addressing the experience you have had relevant to the 'Main Duties' and the 'Knowledge & Skills' sections of the advert, but as a minimum please address how you meet the the following criteria which will be weighted highly in the first sift of shortlisting:

1. Experience of acting in a HR Adviser Capacity
2. Experience in dealing with Employee Relations matters up to dismissal
3. Experience in Full Employee Lifecycle administration
4. Dealing with Payroll (data input or full process)
5. Record of dealing with recruitment whether in an administrative capacity or leading

Closing date: Monday 3rd June 2024

Interview date: W/C 10th June

Due to the high numbers of applications we received for our job vacancies, we may close application windows early, so we would encourage you to submit your application ASAP

We will provide all applicants with an outcome on your application, this will usually be within 1 week of the application window closing.

Successful applicants will be required to be DBS checked prior to starting.

Our customers come from all walks of life and so do we, in recruiting for our team we welcome the unique contributions that you can bring. The Active Wellbeing Society is committed to being an equal opportunity employer, we recruit based upon capability and all applicants will receive consideration for employment without regard to age, disability, gender reassignment, marriage and civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation. At The Active Wellbeing Society we are searching for people who share the passion for what we do with different backgrounds, perspectives and experiences, collectively making a difference.

If there is anything we can do to assist you in your application or preparations to be interviewed for one of our job vacancies please let us know and we can ensure you have a positive and comfortable experience.

Thank you for your interest in working for The Active Wellbeing Society, we look forward to receiving your application.

An exciting opportunity to join Spitalfields Crypt Trust (SCT), a vibrant East London charity dedicated to supporting individuals affected by homelessness and addiction. This role is crucial in ensuring excellent relationships with fundraisers and donors while supporting the administrative functions of the fundraising team.

Role Overview:

• Responding to Supporter Enquiries: Handle emails, calls, and postal enquiries, providing high standards of customer service.
• Fundraising Stewardship: Thank supporters and acknowledge key events.
• Platform Management: Manage Just Giving, Go Cardless, and other online payment platforms, ensuring accurate record-keeping and reporting.
• Financial Records: Maintain up-to-date financial records and donor databases.
• Event Support: Assist with the planning and execution of fundraising events.
• Communications Support: Aid in producing marketing materials and distributing them to SCT shops.

Salary: £24,324 pa FTE

Benefits: 25 days annual leave (rising to 30 with length of service) plus bank holidays (pro rata on basis of 35 pw full time equivalent), 5% employer contribution pension, BUPA Employee Assistance Programme, BUPA Health Insurance cash plan, season ticket loan, cycle to work scheme.

Hours: 21 hours per week

Join Us in Empowering Communities

Do you thrive on connecting with others?

Can you see the potential in ideas, even amidst the challenges?

Are you passionate about empowering communities to drive positive change?

Then our Grants Officer vacancy could be for you!

Due to our continued growth and development, we have two exciting job opportunities for 2x Grants Officers to join our team. These roles support local communities and third sector organisations in accessing funding. As a Grants Officer, you won't just be processing applications—you'll be shaping the future of our funds and programmes working with communities and fundholders across the West Midlands.

What You'll Do:

You'll work alongside a team of seven Grants Officers, under the leadership of our Senior Manager – Programmes. Each day, you'll engage with projects, assessing applications, preparing for panel meetings and visiting the initiatives we support.

In your first weeks, we'll welcome you with an in-person induction at our Coventry office. Here, you'll meet your colleagues, shadow panels and dive deep into our grant-making ethos. Beyond the initial period, we welcome hybrid working with the requirement of joining the team in office two days each week – additional office days may be required for high priority meetings and events.

We're looking for people from diverse backgrounds who share our values for community impact. Whether through personal or professional experience, you understand the importance of supporting grassroots organisations and their local communities.

Your Strengths:

• A confident communicator with a collaborative spirit.
• An innovator who values continuous improvement.
• Skilled in managing multiple priorities with autonomy.
• A champion of diversity, equity, and inclusion.

Why Join Us:

By working with us, you'll evolve into a skilled Funding Officer, gaining expertise from the leading, independent grant making foundation in the West Midlands and Warwickshire. Our sector offers ample avenues for growth and development and gives you the chance to give back to real people, with real stories.

At the Foundation, we champion diversity and inclusion. We welcome applications from individuals of all backgrounds—ethnic minorities, LGBTQIA+ individuals, persons with disabilities or health conditions, and those from diverse socio-economic and educational backgrounds.

If you're ready to turn your passion into purpose, we invite you to join our team and contribute to creating a fairer, happier and healthier Midlands.

The Grants Officer will work in the Grants Team as part of the wider Development Department, to manage a portfolio of grants that fund the organisation’s work.

ClientEarth’s Development Department is responsible for raising and managing funds to enable the organisation to deliver its mission – using the power of the law to bring about systemic change that protects the earth for – and with – its inhabitants. The department is formed of several fundraising strands: a Grants Team and a Business Development Team that manage and secure funding from trusts, foundations, and institutional donors; and a Philanthropy Team, working with a wide range of individuals and organisations to raise primarily unrestricted gifts to support ClientEarth’s work. 

Meet your Manager

In this role you will be managed by our Head of Grants, Eleonora Arcese. Eleonora joined ClientEarth in 2016 and is based in London. She leads the team that manages and stewards ClientEarth’s growing funding portfolio, which includes foundations, trusts and statutory and institutional donors. Prior to joining ClientEarth, she worked for a number of environmental NGOs where she managed a portfolio of projects focused on EU and international climate and energy policy, sustainable development, and conservation.

In her spare time, Eleonora is also a Trustee of the Board of the Hawks and Owls Trust, in the UK. 

Main Duties

• Funding portfolio management - Have a close and in-depth knowledge of their grants portfolio, including a sound understanding of the philanthropic, institutional and statutory funding mix;
• Internal and external communications - Meet with Trust, Foundation and Institution portfolio managers to discuss proposals, provide updates on the programmatic work, and to formally report back on financial, organisational and technical issues; 
• Project management - Effectively manage reporting and the grant renewal process from start to completion including working with multiple teams across ClientEarth’s European and international offices to ensure input from all avenues to complete proposals and reports in a timely and high-quality manner; and 
• Financial planning and budget handling - Work with Finance and Programmes staff to develop individual budgets for funding proposals
• Systems and processes - Maintain funder database systems (Raiser’s Edge) and other organisational databases (SharePoint) on a daily basis

Role requirements

• Experience of working in a grant management or project management role for a charity, NGO, private or public entity
• Experience of reporting to private foundations including trusts
• Experience drafting proposals and securing funding from foundations and other funding institutions
• Experience and knowledge of budgeting, and organisational (e.g. not for profit/charity) finances

Note to candidates: We know that long lists of criteria can be daunting and that some candidates will not apply for a role unless they feel they are 100% qualified. If you feel you meet at least some of the essential criteria, we still encourage you to apply.

Further Information

Have a question about this job? Please visit our Careers site for advice on applying, FAQs, and more.

Flexible working:  We are proud to be a Flexa accredited Employer. Visit our Flexa Employer page for more information on our approach to flexible working. Our flexible working policy allows our people the choice to decide to work from home in the country where their contract of employment is issued for 80% of their month, with the other 20% of their month being office-based  See our Benefits page for more.

ClientEarth values diversity and inclusion and the benefits this brings. We aim to appoint the most suitable candidate at all times and welcome applications from people from all different backgrounds. 

Please note that ClientEarth is only able to employ those who have the pre-existing legal right to work in the UK.

ClientEarth is not a law firm and does not provide legal advice or legal services to third parties.

Through our three charities, we work in partnership with the Guy’s and St Thomas’ NHS Foundation Trust to deliver world class care. 

Crucial to this is the energy and focus we bring to ensuring charitable donations are utilised as effectively as possible through the Guy’s Cancer Charity, the Evelina London Children’s Charity and the Guy’s and St Thomas’ Charity. You will work in our Trust Engagement team, which is responsible for developing projects with colleagues at the Trust, making grants to deliver those projects and managing those grants on an ongoing basis. We also manage many donations for specific Trust services, which are held in our special purpose funds and disbursed through partnerships with Trust staff.

 You will play a central role in ensuring the positive impact of our grant making and special purpose funds for patients and staff at the Trust and will work closely with our Funding Managers to support our funding processes and the design and delivery of projects across our three charities.
 

 You will also work closely with colleagues in our Fundraising, Evidence and Impact, Finance and Operations and Communications teams as well as colleagues across the Guy’s and St Thomas’ NHS Foundation Trust.
 

 This role has huge potential for an ambitious, energetic and self-starting professional to have a significant impact on the lives of patients and staff across the Trust’s hospitals and community sites. 
 

 You do not need established expertise in health; but the ability to learn and establish credibility quickly is important. 
 

 We are committed to promoting diversity, equity and inclusion at all stages of our funding and this will be a crucial element of your role.
 

Key Responsibilities

• Develop and manage a portfolio of grants, advising and guiding applicants and grant holders, with appropriate support from Funding Managers where needed.
• Manage questions and issues on grant or fund expenditure as escalated by the Funding Operations team, or delegated by the Funding Manager.
• Manage initial enquiries from Trust staff, responding to potential applicants and progressing ideas as agreed.
• Support the Business Manager to co-ordinate Committee meetings for all three Charities, including liaison with applicants and progressing meeting actions.
• Build strong relationships with the Fundraising and Communications teams, supporting robust information flow between the teams.
• Build strong relationships with grant holders, Special Purpose Fund holders and other Trust contacts, helping to raise the profile of our three Charities and spot opportunities to develop and fund work.
• Become familiar with the Charities’ Special Purpose Funds (SPFs), supporting annual requests for spending plans, coordinating approvals, and responding to queries from fundholders.
• Develop and manage a process to monitor fundraising income into SPFs and allocation of restricted donations.
• Work with the Trust Engagement Business Manager to design reporting that enables robust pipeline and grant management, and supports monitoring and evaluation.
• Support improvement projects as needed, such as improvements to funding schemes, funding operations or business systems.

Other tasks relating to the grants and special purpose fund process as delegated 

Skills, Knowledge and Expertise

• Experience in a customer-facing role, ideally in a funding or fundraising environment or similar
• Managing relationships with stakeholders, and particularly helping them to navigate complexity
• Using a database to manage information and projects
• Experience of working with budgets and other forms of financial information
• Using reports to gain insight, assess progress and inform plans
• Analysing narrative and/or financial information to make decisions
• An interest in health, philanthropy, and diversity, equity and inclusion
• Good knowledge of Microsoft Office packages
• Able to manage and analyse financial information
• Able to build strong relationships with stakeholders and customers, to help them achieve their objectives
• Able to grasp complex situations quickly and navigate complicated structures
• Excellent written and verbal communication skills, and demonstrable listening ability
• Empathy and patience
• Problem-solver, able to use initiative and find pragmatic solutions
• Comfortable managing and prioritising a varied workload and multiple stakeholders

Keen to learn and develop new skills 

Benefits

• Up to 12% employer pension contributions
• Annual personal development budget
• Annual health and wellbeing personal allowance 
• Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
• Health and wellbeing programme that offers optional free yearly health check-ups.
• Support for healthy eating via fruit bowls and onsite lunch facilities. 
• Agile working, flexible hours, and supportive IT kit. 
• Shower facilities and bike lock area. 
• Generous annual leave (27 days + bank holidays)
• Subsidies for glasses
• Employee Assistance Programme

About Guy's & St Thomas' Foundation

At Guy’s and St Thomas’ Foundation, our mission is clear – to build the foundations of a healthier society.
 

As part of our team, including Impact on Urban Health and three NHS charity brands, you will work alongside talented people from a mix of personal and professional backgrounds. We are a Living Wage employer and support flexible working, part-time roles and job shares. Though our ambitions are serious, this is a friendly place to work with lots of opportunities to meet and socialise with colleagues. We believe there is immense power in diversity and aim to recruit and nurture talent who think and act differently

At Demelza, we deliver extraordinary care for extraordinary children.
Our supporters mean everything to Demelza and the families we care for, without them we would not exist.
We are looking for an experienced customer focused individual who is passionate about delivering remarkable service. This role will provide you with the opportunities to work closely with our teams across Demelza and provide excellent service to our supporters. 

To be key in ensuring supporter records are updated and maintained. To work across the Supporter Services, Fundraising and Finance Team to add income and supporting documentation for audit trails, future thanking and Gift Aid claims. You will lead on the processing of post and redistribution to correct areas of the organisation. 

To be responsible for providing a high standard of supporter care to Demelza’s supporters by responding to written, email, web and telephone enquiries as well as the first point of contact for onsite visitors to ensure excellent supporter engagement.   

You will: 

Input new supporter data and update existing records as needed 
Handle cash and cheque donations adding these directly onto the database to create income batches and ensure reconciliation with the Finance system 
Be the first point of contact for supporters via telephone and visiting in person 
Provide administrative support to all members of the Fundraising Team

Application Closing Date: June 22nd, at 23:00 GMT

Location:  Remote or hybrid working within the UK; individuals will be required to attend episodic in-person office days in London as needed and prescribed by the organisation. This role requires applicants to be able to show that they have the right to work in the UK.

Term: full time - 35 hours a week 

Organisation: Global Greengrants Fund UK

Salary: Salaries at Global Greengrants Fund UK (GGF UK) are dependent on applicable salary scales, internal pay policies including equity considerations and budget. Due to the ways in which salary negotiations perpetuate existing structural inequities, GGF UK has moved away from salary negotiation processes for any candidate. Our best offer for this position is £55,000 per annum

Benefits: We have improved our benefits package and we now offer 10% employer’s pension contribution, remote and flexible remote working, generous family and sick leave, employee assistance programme, health and life insurances, 28 days annual leave plus all UK bank holidays.

About Global Greengrants Fund:

Global Greengrants Fund (GGF) supports grassroots activists and civil society organisations around the world working to address environmental and social justice in over 160 countries.  GGF applies a participatory and decentralised model in making grants to grassroots groups through regional and thematic boards of advisors, global partner networks and independent funds, to support grassroots environmental and social justice action.

Global Greengrants Fund comprises two organisations located in the USA, Global Greengrants Fund Inc (established in 1993), and Global Greengrants Fund UK (established in 2012). The two organisations work closely together with a shared grantmaking programme and strategic collaboration at the senior leadership level. GGF UK consists of thirteen staff members working on fundraising and influencing philanthropy; finance; communications; and operations, with all of these functions operating autonomously but in close collaboration with their US counterpart functions.

In 2024, Global Greengrants Fund is amid a strategic journey in which we collectively centre our values, including diversity, equity and inclusion, and organisational care in our work, and to rediscover our identity and potential after 30 years of work. We have experienced tremendous growth over the past two years and we are thoughtfully, yet rapidly, growing our annual grantmaking, our philanthropic advocacy, and our global partnerships and collaborations to new levels. This includes creating a globally networked learning organisation and transforming our organisational culture to be more collaborative and self-steering – we call this our transformational journey. The Executive Administrator needs to understand the challenges and opportunities that come with these transformations and can remain flexible, steady, and adaptable.

The role

Global Greengrants Fund UK is looking to hire an energetic and passionate individual who will play a key role in collaborating across teams to support the Executive Director and senior leadership team to become more effective and strategic in their work. They will provide support to the leadership and governance of the organisation, working closely with the Executive Director, Director of Philanthropic Partnerships, Director of Finance and Operations and other team members as required to provide high-quality administrative and communications support to the organisation. The Executive Administrator will build strong relationships across GGF’s global team. The Executive Administrator will perform key support and clerical functions - preparing correspondence, research and briefings, handling confidential information, and taking notes at meetings. They will also support the management of large, often cross-functional organisation-wide initiatives, bringing together important stakeholders to help drive decisions. They will be responsible for calendar management (arranging conference calls among vast time zones)  and travel logistics. 

In the present accountability structures, the Executive Administrator reports to the Executive Director while building and working in more collaborative ways.

The candidate profile.

The successful applicant will have significant relevant experience in a similar role in a charitable, environmental, development, and/or grant-making organisation. They demonstrate knowledge and experience in charity/nonprofit administrative and organisational skills, and the ability to ensure accuracy of work and demonstrate precise attention to detail. They have experience dealing with administrative processes and office administration, especially in a non-profit, remote organisation. They will have skills to give, receive and work with feedback constructively. They must be meticulous with exceptionally strong follow-up and follow-through skills and have the ability to work under high-pressure situations and meet tight deadlines. They should have excellent interpersonal understanding, relationship building, and interpersonal skills to build strong alliances with diverse constituencies with experience working with diverse communities from multiple identities across the globe, in a virtual environment. 

They also thrive in a virtual environment, motivated to take on challenges and collaboratively find innovative and creative solutions. 

English fluency is a must.

The right candidate will understand GGF’s core values and be committed to the guiding principles and mission of GGF and ensure they uphold them in the way they take up the responsibilities of the role.

How to apply:

Applications need to be submitted through GGF UK’s job platform by June 22nd, 2024 at 23:00 GMT. To apply via the job platform and to see the detailed Job Description click on apply. You will be required to complete a set of screening questions and upload a current CV. You will need to submit these in English. If you’re intrigued by this position but feel like you don’t fit the profile precisely, please still apply.

We thank all those wh apply, but only shortlisted candidates will be contacted. 

Global Greengrants Fund UK is an equal opportunities employer. We strongly encourage applicants from all backgrounds and walks of life. We believe that diversity and inclusion in our team is critical to our success. We seek to recruit, develop and retain the most talented people from a diverse candidate pool and welcome applications from all qualified candidates. We do not discriminate based on race, colour, religion, ethnicity, gender, disability, sexual orientation or gender identity.